JPH11195074A - Recurring payment method - Google Patents

Abstract

(57) [Summary] [Problem] To pay a small fee periodically with only one data input process. An accounting slip issued by a cost generating section is provided.
The cost management section 3 registers electronic data in the small-lot periodic payment master 12 in the host computer 11 based on the.
At the same time, if it is an unregistered supplier, necessary items are also registered in the supplier master 13. When the due date of the periodic payment of the small-sized expenses approaches, the small-sized periodic payment master 12 is searched, and the toss file 14 is automatically created from the corresponding business partner data of the business master 13 and transferred to the bank 4 by online transmission or the like to request a transfer. do. At the same time, the expense management department 3 creates a departmental totalization file 15 based on the toss file 14 and sends it to the expense generation department 2 as an e-mail. When the settlement period comes, it is registered in the unpaid expense master 20 as an unpaid expense item. The registered data is automatically converted into small-lot periodic payment data by the subject conversion master 21 and registered in the small-lot periodic payment master 12.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a small-cost periodic payment method in which a small-cost payment process and other necessary processes can be performed by a single data input process using a computer such as a personal computer.

[0002] Here, the small cost is a relatively small cost that is generated irregularly due to temporary purchase or the like, and it is necessary to prepare an accounting slip each time. The term “minor cost periodic payment” refers to a process of periodically paying such a small cost for each predetermined date such as a month.

[0003]

2. Description of the Related Art FIG. 3 is a flow chart showing a conventional small-cost periodic payment method. An accounting slip created by a cost-generating department 2 based on an invoice of a business partner 1 is sent to a cost management department 3 and the cost is calculated. Further, the management section 3 inputs the accounting slip to the computer of the section itself, creates a transfer request form compiled for each business partner, and brings it to the bank 4 to request the transfer.

[0004]

In the above-mentioned conventional method, manual slip preparation is performed twice between the expense generating department 2 and the expense management department 3 and between the expense management department 3 and the bank. As a result, the accounting process for this requires significantly more man-hours.

[0005] In addition, a small-cost supplier may not be registered in the supplier master, and in such a case, it is necessary to perform the totaling manually, so that the totaling work also requires a large load.

Further, at the time of settlement of accounts, it is necessary to account for unpaid small expenses as unpaid expenses. It is necessary to change the unpaid accounting expenses to regular payment of small expenses and prepare a voucher. Such a complicated and many man-hours will be intensively added in a short period of time. The present invention solves such a problem.

[0007]

In order to solve the above-mentioned problems, a first aspect of the present invention relates to a small-cost periodic payment method, in which a predetermined item of a small-cost is input to a computer of a cost management department and is an electronic file. It is characterized in that a small regular payment master is created, a toss file as electronic data having predetermined items required for a transfer request is created based on the small regular payment master, and the toss file is handed over to a financial institution to request a transfer. And

[0008] In a second aspect based on the first aspect,
The department-based totalization file created for each cost-generating department based on the toss file is notified to the cost-generating department by e-mail.

[0009] A third invention is the first invention, wherein:
By registering the small expenses to be paid at the closing date as electronic data to the computer of the expense management department, it is registered in the unpaid expense master, which is an electronic file, based on the unpaid expense master and the subject conversion master provided in advance. It is characterized in that the automatically generated retail cost data is registered in the retail regular payment master.

[0010]

According to the first aspect of the present invention, the expense management department creates a small regular payment master in the host computer based on the accounting slip data created by the expense generation department.
Thereafter, a transfer request is made by creating a toss file based on the small-lot periodic payment master and passing it to a financial institution.

Therefore, the data input to the computer only needs to be performed once, and the toss file or the like created thereafter is an electronic file. Man-hours can be reduced.

In addition, the cost management department can omit the totaling work and the input of the request slip for the manual transfer request in the cost management department, and can make the transfer request by the tos file which is the electronic data. Can be simplified and the transfer process on the financial institution side can be shortened, so that the schedule up to the transfer request can be sufficiently secured.

[0013] Furthermore, the results of the transfer request can be tabulated for each cost-generating section to create a section-by-section totaling file. Can be shared, and the confirmation of the transfer result at the expense incurring department can be promptly performed.

In addition, the small expenses to be accounted for in the settlement period are registered in an unpaid expense master, which is an electronic file, and the small expense data automatically created based on the unpaid expense master and the subject conversion master provided in advance are collected. By registering with the recurring payment master, it is possible to abolish the work of changing the items of the unpaid expenses, which is a work peculiar to this period, and to avoid short-term load concentration due to temporary factors in slip processing.

[0015]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a flow chart of the periodic payment of the small cost according to the present invention, and FIG. 2 is a more detailed flow chart thereof. Hereinafter, the same reference numerals are used as in the prior art.

When the cost incurring department 2 receives an invoice from the supplier 1 by purchasing goods and the like, the cost incurring department 2
Sends the accounting slip 10 to the expense management department 3.

The expense management section 3 registers the accounting slip 10 in the small-lot periodic payment master 12 of the host computer 11, and also registers necessary items in the supplier master 13 when the supplier is not registered. The registered contents include a supplier code, a debit item, a budget No. , Amount, consumption tax classification, department No. Etc. are included.

Next, when the due date of the periodic payment for the small cost approaches, the small periodic payment master 12 is searched to extract the data corresponding to the payment, and this data and the business partner master 1 are retrieved.
From the corresponding business partner data of No. 3, items necessary for the transfer request including the amount, the transfer destination and the account number, and the department No. And automatically creates a toss file 14 tabulated for each transaction.

The toss file 14 is transmitted on-line via an ISDN network or the like or stored on a floppy disk and handed over to the bank 4, whereby a transfer request is made in the form of electronic data.
A predetermined amount is remitted to the supplier 1 on the transfer date specified based on the transfer date.

At the same time, the cost management section 3
4, a divisional totalization file 15 is created by summing up the small transfer expenses for each department in which the expenses occurred, and this is sent as an e-mail to the relevant expense incurring department 2. checking the content.

Further, the expense management section 3 sets the toss file 1
The data of No. 4 is transferred to the accounting slip master 16 and this data is registered and used for the subsequent accounting processing.

Further, at the time of settlement, the unpaid small cost requested by the business partner 1 is registered in the unpaid cost master 21 as the unpaid cost slip 21. The registered items of the unpaid expense master 21 also include the supplier code, debit item, budget No. , Amount, consumption tax classification, department No. Etc. are included.

The unpaid small expenses registered in the unpaid expenses master 21 are automatically converted into small expenses periodic payment data by referring to the subject conversion master 22 having information on the conversion-destination subject and the conversion-source subject created separately in advance. It is registered in the retail regular payment master 12 and thereafter processed in the same procedure as ordinary retail costs.

The small periodic payment master 12, the business partner master 13, the toss file 14, the unpaid expense master 21, and the subject conversion master 22 are files which have the authority to manage registration, renovation and abolition by the expense management department 3, respectively. The cost incurring department 2 is prohibited from directly accessing these files.

As described above, according to the present embodiment, the expense generating section 2 only needs to input the slip data of the unpaid small cost once, and the expense management section 3 does not need to directly input the slip, and the input data is not required. Since only the processing is required, and the creation of the toss file 14 is automated thereafter, the double entry of the slip can be eliminated.

Moreover, it is not necessary to manually collect the transfer request and create a transfer slip, so that the number of processing steps can be significantly reduced, the transfer process can be speeded up, and the slip can be returned to the cost incurring department 2 quickly. .

In addition, the transfer request operation itself can be carried out online or handed over to a floppy disk, so that it is simple and quick, and since the information to be transmitted is electronic data, the processing at the bank 4 is also speeded up. The required number of days before the transfer execution date can be shortened, and a sufficient schedule for in-house work can be secured.

Further, since the toss file 14 is an electronic file, a section totaling file 15 in which payment data is extracted and totaled for each cost generating section 2 can be easily created, and this section totaling file 15 is stored in the corresponding cost generating section. 2 by e-mail, information sharing with the expense incurring department 2 can be realized, and the payment confirmation work in the expense incurring department 2 becomes easy and quick.

In particular, since distribution by e-mail is adopted, data sharing can be easily realized even when the cost incurring department 2 cannot directly access data on the host computer 10 side such as the small regular payment master 12.

Further, when it is time to settle accounts, regular payment of small expenses can be made based on the slip for inputting unpaid small expenses, so that the work of changing the items of unpaid expenses, which is a work peculiar to this period, can be eliminated. In addition, short-term load concentration due to temporary factors in slip processing can be avoided.

The present invention is not limited to the above embodiment, but can be modified in various ways. The transfer requesting party can be not only the bank 4 but also various financial institutions.

[Brief description of the drawings]

FIG. 1 is a flowchart showing an outline of an embodiment.

FIG. 2 is a more detailed flowchart.

FIG. 3 is a flowchart of a conventional example.

[Explanation of symbols]

1: business partner, 2: expense generation department, 3: expense management department,
4: Bank, 10: Host computer, 12: Recurring payment master, 13: Business partner master, 14: Toss file, 15: Aggregation file by department, 20: Unpaid expense slip, 21: Unpaid expense master, 22: Convert subject Master

Claims (3)

[Claims] Claims: 1. Enter a predetermined item of a small fee into a computer of a cost management department, create a small regular payment master as an electronic file, and, based on the small regular payment master, an electronic device having predetermined items required for a transfer request. A small-lot periodic payment method characterized by creating a toss file as data and passing the toss file to a financial institution to request a transfer. 2. The small-cost periodic payment method according to claim 1, wherein a department-based total file created for each cost-generating department based on the toss file is notified to the cost-generating department by e-mail. 3. The small expenses to be paid unpaid at the time of settlement of accounts are registered as electronic data in the computer of the expense management department and registered in the unpaid expenses master, which is an electronic file. 2. The small-cost periodic payment method according to claim 1, wherein the small-size expense data automatically created based on the conversion master is registered in the small-size regular payment master.