TWI890342B - Voucher destruction application, review and approval system and method thereof - Google Patents

Abstract

A voucher destruction application, review and approval system and a method thereof are provided. Destruction Request of bank voucher is submitted to voucher management platform from head office computer terminal. Destruction summary table, branch destruction application form and branch destruction inventory are created respectively by voucher management platform. Branch destruction application form and branch destruction inventory are edited by branch office computer terminal when branch office computer terminal is notified respectively from voucher management platform. Branch destruction application form and branch destruction inventory are reviewed by branch review computer terminal. Branch destruction application form and branch destruction inventory are recorded into destruction summary table. Branch destruction application form and branch destruction inventory are reviewed and approved by head office computer terminal. Branch destroys approval information is displayed by branch office computer terminal and branch review computer terminal respectively. Therefore, the efficiency of providing destruction application, review and approval conveniently based on electronize bank voucher be achieved.

Description

Subpoena destruction application, review and approval system and method

A system and method for submitting, reviewing, and approving a subpoena destruction application, particularly a system and method for submitting, reviewing, and approving a subpoena destruction application upon expiration of a deadline for completing an electronic banking subpoena.

A bank voucher is an original transaction document (e.g., deposit slip, withdrawal slip, remittance application, etc.) issued by a bank when a customer conducts banking business. A voucher is a type of accounting document, an important document used to prove the occurrence of accounting transactions and clarify financial responsibilities. It serves as the basis for handling fund receipts and payments and registering accounting books, as well as a crucial basis for reconciling accounts and subsequent audits. When a bank's accounting voucher is used as an accounting document, it must be circulated within the bank, and therefore, according to bank convention, accounting documents are also called vouchers.

Existing subpoenas are paper-based processes. Because subpoenas serve as important documents that clearly establish financial obligations, they must be properly stored. Naturally, due to storage space constraints and legally mandated retention periods, subpoenas must be subject to age control and must be destroyed after approval by the business representative and the tax authority. However, the application, review, and approval process for bank subpoena destruction is time-consuming and costly due to the numerous branches and storage locations, as well as the back-and-forth paper delivery process.

In summary, it can be seen that the existing bank summons destruction technology has long had the problem that it takes a lot of time and operation costs to properly complete the bank summons destruction application, review and approval process. Therefore, it is necessary to propose improved technical means to solve this problem.

In view of the problem that the existing bank summons destruction technology requires a lot of time and operation costs to properly carry out the bank summons destruction application, review and approval process, the present invention discloses a summons destruction application, review and approval system and method, which:

The subpoena destruction application, review, and approval system disclosed herein comprises a subpoena management platform, a head office computer terminal, a branch handling computer terminal, and a branch review computer terminal. The subpoena management platform further comprises a subpoena database, a generation module, and a query module; the head office computer terminal further comprises a branch selection module and a review and approval module; the branch handling computer terminal further comprises an editing module; and the branch review computer terminal further comprises a branch review module.

The subpoena management platform provides a subpoena management interface to the head office computer terminal, branch office computer terminal, and branch review computer terminal. It receives multiple branch information and destruction summary table creation requests from the head office computer terminal, sends branch subpoena destruction messages to the branch office computer terminal, and transmits the bank subpoena information, branch destruction application form, and branch destruction list to the branch. The handling computer terminal receives review requests from the branch handling computer terminal, transmits the review requests to the branch review computer terminal, receives branch delivery responses from the branch review computer terminal, transmits the head office review and approval request to the head office computer terminal, receives branch destruction approval information from the head office computer terminal, and transmits the branch destruction approval information to the branch handling computer terminal and the branch review computer terminal.

The subpoena database stores multiple bank subpoena information, each of which includes branch information, retention period information, warehouse information, and subpoena destruction year information. The generation module creates a destruction summary table for the current year based on multiple branch information and destruction summary table creation requests, and then creates multiple branch information, warehouse information, retention period information, and subpoena destruction year information separately. The corresponding branch destruction application, branch destruction list, and branch subpoena destruction information generate a head office review and approval request based on the branch's delivery response; and the query module, when the branch processing computer terminal logs into the subpoena management platform, the corresponding bank subpoena information is retrieved based on the branch information, warehouse information, retention period information, and subpoena destruction year information corresponding to the branch processing computer terminal.

The head office computer terminal connects to and logs into the subpoena management platform. The head office computer terminal transmits multiple branch information and a destruction summary table creation request to the subpoena management platform, and transmits branch destruction approval information to the subpoena management platform.

The branch selection module selects multiple branch information on the invoice management interface and triggers a request to create a destruction summary table. The review and approval module, upon receiving a review and approval request from the head office via the invoice management platform, displays the corresponding branch destruction application and branch destruction list on the invoice management interface and records them in the current year's destruction summary table. Once all destruction applications have passed review, approval is initiated, and the electronic document signing date and document number information is recorded or loaded to generate branch destruction approval information.

The branch office computer terminal connects to and logs into the subpoena management platform, receives branch subpoena destruction information from the subpoena management platform, receives bank subpoena information, branch destruction applications, and branch destruction lists from the subpoena management platform, updates the corresponding branch destruction applications and branch destruction lists in the subpoena management platform based on the edited branch destruction applications and branch destruction lists, sends a review request to the subpoena management platform, and receives branch destruction approval information from the subpoena management platform for display in the subpoena management interface.

When the editing module displays and confirms a branch invoice destruction message in the invoice management interface, the bank invoice information, branch destruction application, and branch destruction list will be displayed in the invoice management interface. The branch destruction application and branch destruction list can be edited based on the bank invoice information. Upon completion of the branch destruction application and branch destruction list, a review request will be generated.

The branch review computer terminal connects to and logs into the Subpoena Management Platform, receives the review request from the Subpoena Management Platform, sends the branch delivery response to the Subpoena Management Platform, and receives the branch destruction approval information from the Subpoena Management Platform for display in the Subpoena Management interface.

When the branch review module displays and confirms a review request in the invoice management interface, the branch destruction application form and branch destruction list will be displayed in the invoice management interface for review. After passing the review, a branch delivery response will be generated.

The present invention discloses a method for applying for, reviewing, and approving a subpoena, which includes the following steps:

First, the subpoena management platform establishes a subpoena database that stores multiple bank subpoena information. Each bank subpoena information includes branch information, retention period information, warehouse information, and subpoena destruction year information. Then, the head office computer terminal connects and logs in to the subpoena management platform to provide the subpoena management operation interface. Then, the head office computer terminal selects multiple branch information on the subpoena management operation interface and triggers a request to create a destruction summary table. Then, the subpoena management platform receives multiple branch information and the request to create a destruction summary table from the head office computer terminal. Then, the subpoena management platform creates a destruction summary table for this year based on the multiple branch information and the request to create a destruction summary table. Then, the subpoena management platform The platform then creates corresponding branch destruction applications, branch destruction lists, and branch subpoena destruction messages based on multiple branch information, warehouse information, retention period information, and subpoena destruction year information. The subpoena management platform then sends the branch subpoena destruction message to the branch’s computer terminal. The subpoena management platform then processes the information based on the branch’s computer terminal. The corresponding bank subpoena information is retrieved from the corresponding branch information, warehouse information, retention period information and subpoena destruction year information and transmitted to the branch handling computer terminal; then, when the branch handling computer terminal displays and confirms the branch subpoena destruction message in the subpoena management operation interface, the bank subpoena information, branch destruction application information and so on are displayed in the subpoena management operation interface. Then, the branch office computer terminal edits the branch destruction application and branch destruction list based on the bank summons information, and generates a review request when the branch destruction application and branch destruction list are completed; then, the summons management platform receives the review request from the branch office computer terminal; then, the branch review computer terminal The terminal connects and logs in to the subpoena management platform to receive the review request from the subpoena management platform; then, the branch review computer terminal displays and confirms the review request in the subpoena management operation interface, and displays the branch destruction application form and branch destruction list in the subpoena management operation interface. After passing the review, the branch delivery response is generated; then, the subpoena management platform The branch review computer terminal receives the branch delivery response to generate a head office review and approval request. Subsequently, when the head office computer terminal receives the head office review and approval request from the subpoena management platform, the corresponding branch destruction application and branch destruction list are displayed on the subpoena management operation interface and recorded in the current year's destruction summary table. After review, the approval process is carried out, and the electronic document signing date and document number information is logged or loaded to generate the branch destruction approval information. Subsequently, the subpoena management platform receives the branch destruction approval information from the head office computer terminal. Finally, the subpoena management platform transmits the branch destruction approval information to the branch handling computer terminal and the branch review computer terminal for display on the subpoena management operation interface.

The system and method disclosed in the present invention are as described above. The head office computer terminal submits a request for destruction of bank subpoenas to the subpoena management platform. The subpoena management platform creates a destruction summary table, a branch destruction application form, and a branch destruction list, and then notifies the corresponding branch computer terminal to process the branch destruction application form and branch destruction list. The branch destruction application and the branch destruction list are edited and then reviewed by the branch review computer terminal and recorded in the destruction summary form. The head office computer terminal reviews and approves the branch destruction application and the branch destruction list and records it in the destruction summary form. The branch destruction approval information can be displayed on the approved branch handling computer terminal and the branch review computer terminal.

Through the above-mentioned technical means, the present invention can achieve the technical effect of conveniently submitting, reviewing and approving the destruction application based on the completion of electronic bank summons.

The following will be used in conjunction with drawings and embodiments to explain in detail the implementation of the present invention, so that the implementation process of how the present invention applies technical means to solve technical problems and achieve technical effects can be fully understood and implemented accordingly.

The following first describes the subpoena application, review, and approval system disclosed in the present invention. Please refer to "Figure 1", which is a system block diagram of the subpoena application, review, and approval system of the present invention.

The subpoena destruction application, review, and approval system disclosed herein includes a subpoena management platform 10, a head office computer terminal 20, a branch handling computer terminal 30, and a branch review computer terminal 40. The subpoena management platform 10 further includes a subpoena database 11, a generation module 12, and a query module 13; the head office computer terminal 20 further includes a branch selection module 21, a review and approval module 22, and a destruction confirmation module 23; the branch handling computer terminal 30 further includes an editing module 31; and the branch review computer terminal 40 further includes a branch review module 41.

Each bank branch is equipped with its own branch handling computer terminal 30 and branch review computer terminal 40. The bank head office is equipped with a head office computer terminal 20. The subpoena management platform 10 is located at the bank head office. The subpoena management platform 10, the head office computer terminal 20, the branch handling computer terminal 30, and the branch review computer terminal 40 can transmit data to each other through the bank's internal network or external Internet. This is only an example to illustrate this and does not limit the scope of application of the present invention. The head office computer terminal 20, the branch handling computer terminal 30, and the branch review computer terminal 40 are respectively connected to and log in to the subpoena management platform 10.

The subpoena management platform 10 provides a subpoena management interface to the head office computer terminal 20, the branch handling computer terminal 30, and the branch review computer terminal 40. The subpoena management platform 10 also establishes a subpoena database 11, which stores information on multiple bank subpoenas. Each bank subpoena includes branch information, storage information, retention period information, and subpoena destruction year information. Subpoena database 11 stores bank subpoenas digitized by each branch and records the corresponding storage information.

Please refer to Figure 1 and Figure 2 at the same time. Figure 2 is a schematic diagram of the structure of the summons destruction application, review and approval system of the present invention.

When the head office computer terminal 20 initiates a bank voucher destruction operation for each branch, the head office computer terminal 20 selects multiple branch information 51 (such as branch code, branch name, etc., which are only used as examples and are not intended to limit the scope of application of the present invention) on the voucher management operation interface, and then triggers a destruction summary table creation request 52 to transmit the multiple branch information 51 and the destruction summary table creation request 52 to the voucher management platform 10.

The subpoena management platform 10 receives multiple branch information 51 and a destruction summary table creation request 52 from the head office computer terminal 20. The generation module 12 then creates a destruction summary table 61 for the current year based on the multiple branch information and the destruction summary table creation request. It then creates corresponding branch destruction applications 53, branch destruction lists 54, and branch subpoena destruction messages 55 based on the multiple branch information, warehouse information, retention period information, and subpoena destruction year information.

The subpoena management platform 10 then transmits the branch subpoena destruction message 55 to the corresponding branch handling computer terminal 30. When the branch handling computer terminal 30 is connected to and logs into the subpoena management platform 10, the branch subpoena destruction message 55 can be displayed on the subpoena management operation interface. In addition, the subpoena management platform 10 will use the query module 13 to query the corresponding bank subpoena information 56 based on the branch information, storage information, retention period information, and subpoena destruction year information corresponding to the branch handling computer terminal 30. The subpoena management platform 10 can then transmit the bank subpoena information 56, the branch destruction application 53, and the branch destruction list 54 to the branch handling computer terminal 30.

When the branch handling computer terminal 30 receives the bank subpoena information 56, the branch destruction application 53, and the branch destruction list 54 from the subpoena management platform 10 and the branch subpoena destruction message 55 is confirmed, the editing module 31 can edit the branch destruction application 53 and the branch destruction list 54 based on the bank subpoena information 56, and generate a review request 57 when the branch handling computer terminal 30 completes the branch destruction application 53 and the branch destruction list 54.

The branch handling computer terminal 30 then transmits the review request 57 to the subpoena management platform 10. When the subpoena management platform 10 receives the review request 57 from the branch handling computer terminal 30, the subpoena management platform 10 then transmits the review request 57 to the branch review computer terminal 40. When the branch review module 41 of the branch review computer terminal 40 displays and confirms the review request 57 in the subpoena management operation interface, the branch destruction application 53 and the branch destruction list 54 are displayed in the subpoena management operation interface for review. After passing the review, a branch delivery response 58 is generated.

The branch review computer terminal 40 then transmits the branch delivery response 58 to the subpoena management platform 10. When the subpoena management platform 10 receives the branch delivery response 58 from the branch review computer terminal 40, the generation module 12 of the subpoena management platform 10 generates a head office review and approval request 59 based on the branch delivery response 58. The subpoena management platform 10 then transmits the head office review and approval request 59 to the head office computer terminal 20. The head office computer When the review and approval module 22 of the terminal 20 receives the head office review and approval request 59 from the subpoena management platform 10, it displays the corresponding branch destruction application 53 and branch destruction list 54 on the subpoena management operation interface and records and reviews the destruction summary table 61 for the current year. After passing the review, the approval process is carried out, and the electronic document signing date and document number information is recorded or loaded to generate branch destruction approval information 62.

The head office computer terminal 20 then transmits the branch destruction approval information 62 to the subpoena management platform 10. The subpoena management platform 10 then transmits the branch destruction approval information 62 to the branch handling computer terminal 30 and the branch review computer terminal 40. The branch handling computer terminal 30 and the branch review computer terminal 40 can then display the information in the subpoena management operation interface to carry out subsequent bank subpoena destruction operations.

It is worth noting that when the head office computer terminal 20 finds the warehouse information of the bank's subpoena information 56 in the branch's destruction list 54, which includes the warehouse code and the warehouse location, the head office computer terminal 20 further generates transportation information 63 and transportation date 64 after review and transmits them to the warehouse management server 60 via the subpoena management platform 10. The warehouse management server 60 receives the transportation information 63 and transportation date 64 from the subpoena management platform 10 and displays and issues a warning.

It is worth noting that when the storage information of the bank subpoena information 56 in the branch destruction list 54 is the branch information and the branch placement location, the head office computer terminal 20 further generates transportation information 63 and transportation date 64 after review and approval and transmits them to the branch handling computer terminal 30 and the branch review computer terminal 40 through the subpoena management platform 10. The branch handling computer terminal 30 and the branch review computer terminal 40 receive the transportation information 63 and transportation date 64 from the subpoena management platform 10 and display and issue a warning.

The transport device 70 receives transport information 63 from the warehouse management server 60. When a transporter uses the transport device 70 to scan the storage box information 65 on the storage box, and the storage box information 65 does not match the transport information, a warning message is issued. It is worth noting that the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode. When a transporter uses the transport device 70 to scan the storage box information 65 on the storage box, and the total quantity of the storage box does not match the total quantity in the transport information, a warning message is issued, thereby preventing bank summonses from being mistakenly taken or missed.

It is worth noting that after the review and approval module 22 of the head office computer terminal 20 registers or loads the electronic document signing date and document number information, it further generates destruction instruction information through the corresponding destruction summary table 61 of the current year, branch destruction application form 53 and branch destruction list 54. The destruction instruction information is the destruction instruction for the storage box. The destruction instruction for the storage box can be sorted according to the storage location, storage year, storage box number, bank summons type and/or bank summons serial number. This is only for illustration and does not limit the scope of application of the present invention.

The destruction terminal device 80 is a device owned by the processing plant that destroys bank vouchers. The destruction terminal device 80 is used to scan the storage box information 65 on the storage box (the storage box information 65 at least includes the storage location, storage year, storage box number, bank voucher type and/or bank voucher serial number, and the storage box information 65 is presented in the form of a one-dimensional barcode or a two-dimensional barcode. The destruction terminal device 80 then transmits the storage box information 65 to the head office computer terminal 20 via the bank's external connection server 90. The head office computer terminal 20 further includes a destruction confirmation module 23. When it determines that the storage box information 65 is not destroyed according to the destruction instruction information, a standard operation procedure (Standard Operation Procedure) is generated. The head office computer terminal 20 then transmits the SOP warning message 66 to the destruction terminal device 80 via the bank's external connection server 90 and issues a warning. This prevents the processing plant from failing to destroy the approved storage boxes according to the designated destruction method within the predetermined time limit, thereby enabling the processing plant to strictly follow the SOP and promptly carry out the destruction of the storage boxes.

In addition, after the destruction terminal device 80 scans the storage box information 65 on the storage box, the destruction terminal device 80 transmits the storage box information 65 to the head office computer terminal 20 through the bank's external connection server 90. The destruction confirmation module 23 of the head office computer terminal 20 determines whether the received storage box information is consistent with the storage box information approved for destruction and the scheduled destruction. When the completion time or destruction method is inconsistent, SOP warning message 66 is generated. Specifically, assuming that the scheduled destruction completion time (approval date June 30, 2024 plus 2 months) is "August 31, 2024" and the destruction method is "incineration", the date when the head office computer terminal 20 receives the destruction warehouse storage box information is "2024 September 15th" and the destruction method is "shredding and destruction". Since the interval between the date of receiving the destruction storage box information and the scheduled destruction completion time limit exceeds 2 months and the destruction method of "incineration" is not adopted, the destruction confirmation module 23 will generate an SOP warning message 66; on the contrary, the date of receiving the destruction storage box information by the head office computer terminal 20 is "20 15 August 24" and the destruction method is "incineration." Since the interval between receiving the destruction storage box information and the scheduled destruction completion deadline is less than two months and "incineration" is used as the destruction method, the destruction confirmation module 23 will not generate the SOP warning message 66. This is merely an example and does not limit the scope of application of the present invention.

The head office computer terminal 20 then transmits the SOP warning message 66 to the destruction terminal device 80 via the bank's external connection server 90 and issues a warning. This prevents the processing plant from failing to promptly destroy the storage box in accordance with the SOP, and enables the processing plant to strictly destroy the storage box in accordance with the SOP.

Next, the operation method of the present invention will be described below, and please refer to "Figures 3A" to "Figures 3C" at the same time. "Figures 3A" to "Figures 3C" are flowcharts of the method for applying for, reviewing, and approving a summons cancellation of the present invention.

The present invention discloses a method for applying for, reviewing, and approving a subpoena, which includes the following steps:

First, the subpoena management platform establishes a subpoena database that stores multiple bank subpoena information. Each bank subpoena information includes branch information, warehouse information, retention period information, and subpoena destruction year information (step 901). Then, the head office computer terminal connects and logs in to the subpoena management platform to provide the subpoena management operation interface (step 902). Then, the head office computer terminal connects to the subpoena management platform to provide the subpoena management operation interface (step 902). The management operation interface selects multiple branch information and triggers a request to create a destruction summary table (step 903). Then, the subpoena management platform receives multiple branch information and the request to create a destruction summary table from the head office computer terminal (step 904). Then, the subpoena management platform creates a destruction summary table for this year based on the multiple branch information and the request to create a destruction summary table (step 905). Then, The subpoena management platform then creates corresponding branch destruction applications, branch destruction lists, and branch subpoena destruction messages based on multiple branch information, warehouse information, retention period information, and subpoena destruction year information (step 906). The subpoena management platform then sends the branch subpoena destruction message to the branch office computer terminal (step 907). The subpoena management platform then processes the branch office computer terminal based on the branch office computer terminal. The branch information, storage information, retention period information and subpoena destruction year information of the corresponding computer terminal are searched and transmitted to the branch handling computer terminal (step 908); then, when the branch handling computer terminal displays and confirms the branch subpoena destruction message in the subpoena management operation interface, the bank subpoena information, branch destruction application form and The branch bank liquidation list is compiled (step 909). Then, the branch bank computer terminal edits the branch liquidation application and the branch liquidation list based on the bank subpoena information. When the branch liquidation application and the branch liquidation list are completed, a review request is generated (step 910). Then, the subpoena management platform receives the review request from the branch bank computer terminal (step 911). Then, the branch reviews the request. The computer terminal connects to and logs into the subpoena management platform to receive the review request from the subpoena management platform (step 912). Then, when the branch review computer terminal displays and confirms the review request in the subpoena management operation interface, the branch destruction application form and branch destruction list are displayed in the subpoena management operation interface. After passing the review, a branch delivery response is generated (step 913). Then, the subpoena management The platform receives the branch's response from the branch's review computer terminal to generate a head office review and approval request (step 914). Then, when the head office computer terminal receives the head office review and approval request from the subpoena management platform, the corresponding branch destruction application and branch destruction list will be displayed on the subpoena management operation interface and recorded in the destruction summary table for the current year. After review, the approval process will be carried out, and the log-in or The electronic document's approval date and document number are loaded to generate branch destruction approval information (step 915). Next, the subpoena management platform receives the branch destruction approval information from the head office computer terminal (step 916). Finally, the subpoena management platform transmits the branch destruction approval information to the branch handling computer terminal and the branch review computer terminal for display on the subpoena management interface (step 917).

In summary, the head office computer terminal submits a request for destruction of bank subpoenas to the subpoena management platform. The subpoena management platform creates a destruction summary table, a branch destruction application form, and a branch destruction list, and then notifies the corresponding branch computer terminal to edit the branch destruction application form and branch destruction list. After review by the branch review computer terminal, a branch delivery response is generated. The head office computer terminal reviews and approves the branch destruction application and branch destruction list and records them on the destruction summary sheet. The branch destruction approval information can be displayed on the approved branch handling computer terminal and branch review computer terminal.

This technology can solve the problem of previous technologies that bank summons destruction requires a lot of time and operation costs to properly carry out bank summons destruction application, review and approval operations, thereby achieving the technical effect of conveniently submitting destruction applications, reviewing and approving bank summons based on the completion of electronic bank summons.

While the embodiments disclosed above are intended to limit the scope of patent protection for this invention, these are not intended to directly limit the scope of patent protection for this invention. Anyone skilled in the art may make minor changes in the form and details of the implementation without departing from the spirit and scope of this invention. The scope of patent protection for this invention shall remain subject to the scope of the attached patent application.

10: Subpoena Management Platform 11: Subpoena Database 12: Generation Module 13: Query Module 20: Head Office Computer Terminal 21: Branch Selection Module 22: Review and Approval Module 23: Destruction Confirmation Module 30: Branch Handling Computer Terminal 31: Edit Module 40: Branch Review Computer Terminal 41: Branch Review Module 51: Branch Information 52: Destruction Summary Table Creation Request 53: Branch Destruction Application 54: Branch Destruction List 55: Branch Subpoena Destruction Message 56: Bank Subpoena Information 57: Review Request 58: Branch Delivery Response 59: Head Office Review and Approval Request 61: Summary of Destruction for the Current Year 62: Branch Destruction Approval Information 63: Transportation Information 64: Transportation Date 65: Storage Box Information 66: SOP Warning Message 70: Transportation Device 80: Destruction Terminal Device 90: Bank External Connection Server Step 901: The Subpoena Management Platform establishes a subpoena database that stores multiple bank subpoena information. Each bank subpoena information includes branch information, storage information, retention period information, and subpoena destruction year information. Step 902: The head office computer terminal connects and logs in to the subpoena management platform to provide the subpoena management operation interface. Step Step 903: The head office computer terminal selects multiple branch information on the invoice management interface and triggers a request to create a destruction summary table. Step 904: The invoice management platform receives multiple branch information and a request to create a destruction summary table from the head office computer terminal. Step 905: The invoice management platform creates a destruction summary table for the current year based on the multiple branch information and the destruction summary table creation request. Step 906: The invoice management platform then creates corresponding branch destruction applications, branch destruction lists, and branch invoice destruction messages based on the multiple branch information, warehouse information, retention period information, and invoice destruction year information. Step Step 907: The Subpoena Management Platform sends the branch subpoena destruction message to the branch handling computer terminal. Step 908: The Subpoena Management Platform searches for the corresponding bank subpoena information based on the branch information, storage information, retention period information, and subpoena destruction year information corresponding to the branch handling computer terminal and sends it to the branch handling computer terminal. Step 909: When the branch handling computer terminal displays and confirms the branch subpoena destruction message in the Subpoena Management Operation Interface, the bank subpoena information, branch destruction application form, and branch destruction list are displayed in the Subpoena Management Operation Interface. Step 910: The branch office computer terminal edits the branch liquidation application and branch liquidation list based on the bank's subpoena information. When the branch liquidation application and branch liquidation list are completed, a review request is generated. Step 911: The subpoena management platform receives the review request from the branch office computer terminal. Step 912: The branch review computer terminal connects and logs in to the subpoena management platform to receive the review request from the subpoena management platform. Step 913: When the branch review computer terminal displays and confirms the review request in the subpoena management operation interface, the branch destruction application form and branch destruction list will be displayed in the subpoena management operation interface. After passing the review, a branch delivery response will be generated. Step 914: The subpoena management platform receives the branch delivery response from the branch review computer terminal to generate a head office review and approval request. Step 915: When the head office computer terminal receives the head office review and approval request from the subpoena management platform, the corresponding branch destruction application and branch destruction list will be displayed on the subpoena management operation interface and recorded in the destruction summary table for the current year. After review, the approval process will be carried out, and the electronic document signing date and document number information will be logged or loaded to generate the branch destruction approval information. Step 916: The subpoena management platform receives the branch destruction approval information from the head office computer terminal. Step 917: The subpoena management platform transmits the branch destruction approval information to the branch handling computer terminal and the branch review computer terminal for display in the subpoena management operation interface.

Figure 1 is a system block diagram of the system for filing, reviewing, and approving a subpoena for destruction of a subpoena according to the present invention. Figure 2 is a schematic diagram of the system architecture for filing, reviewing, and approving a subpoena for destruction of a subpoena according to the present invention. Figures 3A through 3C are flow charts of the method for filing, reviewing, and approving a subpoena for destruction of a subpoena according to the present invention.

10: Subpoena Management Platform

11: Subpoena Database

12: Generate module

13: Query Module

20: Head Office Computer Terminal

21: Branch Selection Module

22: Review and Approval Module

23: Destroy confirmation module

30: Branch Office Computer Terminal

31: Edit Module

40: Branch Review Computer Terminal

41: Branch Review Module

Claims (10)

A system for applying for, reviewing, and approving subpoenas, comprising: a subpoena management platform providing a subpoena management operating interface to a head office computer terminal, a branch handling computer terminal, and a branch review computer terminal; receiving multiple branch information and a request to create a destruction summary table from the head office computer terminal; sending a branch subpoena destruction message to each branch handling computer terminal; and transmitting the retrieved bank subpoena information, the branch destruction application, and the branch destruction list to the branch handling computer terminal. A review request is received from the branch handling computer terminal, the review request is transmitted to the branch review computer terminal, a branch delivery response is received from the branch review computer terminal, a head office review and approval request is transmitted to the head office computer terminal, a branch destruction approval message is received from the head office computer terminal, and the branch destruction approval message is transmitted to the branch handling computer terminal and the branch review computer terminal. The subpoena management platform further includes: a subpoena database storing a plurality of bank subpoena information, each bank subpoena information including branch information, storage information, retention period information, and subpoena destruction year information; a generation module creating an annual destruction summary table based on the plurality of branch information and the destruction summary table creation request, then creating a corresponding branch destruction application form, a branch destruction list, and the branch subpoena destruction message for the plurality of branch information, the storage information, the retention period information, and the subpoena destruction year information, and generating the head office review and approval request based on the branch delivery response; and a query module, which searches for the corresponding bank subpoena information based on the branch information, the storage information, the retention period information, and the subpoena destruction year information corresponding to the branch computer terminal when the branch computer terminal logs into the subpoena management platform; the head office computer terminal is connected to and logs into the subpoena management platform, and the head office computer terminal transmits multiple branch information and the request to create a destruction summary table to the subpoena management platform, and transmits the branch destruction approval information to the subpoena management platform. The head office computer terminal further includes: a branch selection module, which selects multiple branch information in the subpoena management operation interface and triggers the request to create the destruction summary table; and a review and approval module, which, upon receiving the head office review and approval request from the invoice management platform, displays the corresponding branch destruction application and branch destruction list on the invoice management interface and records and reviews them in the current year destruction summary table. Upon review, the module performs an approval process and registers or loads the electronic document's signature date and document number information to generate the branch destruction approval information; The branch handling computer terminal is connected to and logged into the subpoena management platform, receives the branch subpoena destruction message from the subpoena management platform, receives the bank subpoena information, the branch destruction application, and the branch destruction list from the subpoena management platform, updates the corresponding branch destruction application and branch destruction list on the subpoena management platform based on the edited branch destruction application and branch destruction list, transmits the review request to the subpoena management platform, receives the branch destruction approval information from the subpoena management platform for display in the subpoena management operation interface, and the branch handling computer terminal further includes: an editing module that, when the branch invoice destruction message is displayed and confirmed in the invoice management operation interface, displays the bank invoice information, the branch destruction application, and the branch destruction list in the invoice management operation interface, allows the branch destruction application and the branch destruction list to be edited based on the bank invoice information, and generates the review request when the branch destruction application and the branch destruction list are completed; and The branch review computer terminal is connected to and logged into the subpoena management platform, receives the review request from the subpoena management platform, transmits the branch delivery response to the subpoena management platform, receives the branch destruction approval information from the subpoena management platform for display in the subpoena management operation interface, and the branch review computer terminal further includes: a branch review module, when displaying and confirming the review request in the subpoena management operation interface, displays the branch destruction application and the branch destruction list in the subpoena management operation interface for review, and generates the branch delivery response after review. The subpoena destruction application, review, and approval system as described in claim 1, wherein when the storage information of the bank subpoena information in the branch destruction list is a warehouse code and a warehouse location or branch information and a branch location, the head office computer terminal, after review and approval, further generates transportation information and a transportation date and transmits them to a warehouse management server, and transmits them to the branch handling computer terminal and the branch review computer terminal through the subpoena management platform. After receiving the transportation information and the transportation date, the warehouse management server or the branch handling computer terminal and the branch review computer terminal display and issue a warning. In the subpoena destruction application, review, and approval system described in claim 2, a transport device receives the transport information from the warehouse management server. When a transporter uses the transport device to scan the storage box information on the storage box, and the storage box information does not match the transport information, an alert message is issued, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode. A system for subpoena destruction application, review, and approval as described in claim 1, wherein the review and approval module further includes generating destruction instruction information after review and approval, a destruction terminal device scanning the storage box information on the storage box and transmitting it to the head office computer terminal via a bank external connection server, and a destruction confirmation module generating a Standard Operating Procedures (SOP) warning message when it determines based on the destruction instruction information that the storage box information has not been destroyed in accordance with the destruction instruction information, and then transmitting it to the destruction terminal device via the bank external connection server and issuing a warning, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode. In the subpoena destruction application, review, and approval system described in claim 1, a destruction terminal device scans the storage box information on the storage box and transmits it to the head office computer terminal via a bank external connection server. When a destruction confirmation module determines that the received storage box information for each storage box is inconsistent with the storage box information approved for destruction and the predetermined destruction completion time limit or destruction method, a SOP warning message is generated and transmitted to the destruction terminal device via the bank external connection server to issue a warning, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode. A method for applying for, reviewing, and approving subpoena destruction comprises the following steps: a subpoena management platform establishes a subpoena database storing multiple bank subpoena information, each bank subpoena information including branch information, warehouse information, retention period information, and subpoena destruction year information; a head office computer terminal connects to and logs into the subpoena management platform to provide a subpoena management operation interface; the head office computer terminal selects multiple branch information on the subpoena management operation interface and triggers a request to create a destruction summary table; the subpoena management platform receives the multiple branch information and the request to create a destruction summary table from the head office computer terminal; The subpoena management platform creates an annual destruction summary table based on the plurality of branch information and the destruction summary table creation request; the subpoena management platform then creates a corresponding branch destruction application form, a branch destruction list, and a branch subpoena destruction message based on the plurality of branch information, the storage information, the retention period information, and the subpoena destruction year information; the subpoena management platform sends the branch subpoena destruction message to a branch processing computer terminal; the subpoena management platform retrieves the corresponding bank subpoena information based on the corresponding branch information, the storage information, the retention period information, and the subpoena destruction year information on the branch processing computer terminal, and transmits the information to the branch processing computer terminal; When the branch handling computer terminal displays and confirms the branch subpoena destruction message in the subpoena management operation interface, the bank subpoena information, the branch destruction application, and the branch destruction list are displayed in the subpoena management operation interface; the branch handling computer terminal edits the branch destruction application and the branch destruction list based on the bank subpoena information, and generates a review request when the branch destruction application and the branch destruction list are completed; the subpoena management platform receives the review request from the branch handling computer terminal; a branch review computer terminal connects to and logs into the subpoena management platform to receive the review request from the subpoena management platform; When the branch review computer terminal displays and confirms the review request on the subpoena management operation interface, the branch destruction application and the branch destruction list are displayed on the subpoena management operation interface. After passing the review, the branch delivery response is generated; the subpoena management platform receives the branch delivery response from the branch review computer terminal to generate a head office review and approval request; When the head office computer terminal receives the head office review and approval request from the subpoena management platform, it displays the corresponding branch destruction application and the branch destruction list on the subpoena management operation interface and records them in the current year destruction summary table. After review, it performs approval and logs in or loads the electronic document approval date and document number information to generate branch destruction approval information; the subpoena management platform receives the branch destruction approval information from the head office computer terminal; and the subpoena management platform transmits the branch destruction approval information to the branch handling computer terminal and the branch review computer terminal for display in the subpoena management operation interface. The subpoena destruction application, review and approval method as described in claim 6, wherein the subpoena destruction application, review and approval method further includes when the storage information of the bank subpoena information in the branch destruction list is the warehouse code and warehouse location or the branch information and branch location, the head office computer terminal further includes generating a transportation information after review and approval. The warehouse management server transmits the transportation information and a transportation date to a warehouse management server, and transmits the information to the branch handling computer terminal and the branch review computer terminal through the subpoena management platform. After receiving the transportation information and the transportation date, the warehouse management server or the branch handling computer terminal and the branch review computer terminal display and issue an alert. A method for requesting, reviewing, and approving a subpoena for destruction as described in claim 7, wherein the method further includes a transport device receiving the transport information from the warehouse management server, and when a transporter uses a transport device to scan the storage box information on the storage box, and the storage box information does not match the transport information, a warning message is issued, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode. The subpoena destruction application, review, and approval method as described in claim 6, wherein the subpoena destruction application, review, and approval method further comprises the following steps: the head office computer terminal further comprises generating a destruction instruction message after review and approval; a destruction terminal device scans the storage box information on the storage box and transmits it to the head office computer terminal via a bank external connection server, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode; when the head office computer terminal determines, based on the destruction instruction information, that the storage box information is not destroyed in accordance with the destruction instruction information, it generates a SOP warning message; and The head office computer terminal transmits the information to the destruction terminal device through the bank's external connection server and issues a warning. A method for applying for, reviewing, and approving destruction of a subpoena as described in claim 6, wherein the method for applying for, reviewing, and approving destruction of a subpoena further comprises the following steps: a destruction terminal device scans the storage box information on the storage box and transmits it to the head office computer terminal via a bank external connection server, wherein the storage box information is presented in the form of a one-dimensional barcode or a two-dimensional barcode; when the head office computer terminal determines that the received storage box information of each storage box is inconsistent with the storage box information approved for destruction and the predetermined destruction completion time limit or destruction method, an SOP warning message is generated; and the head office computer terminal transmits the information to the destruction terminal device via the bank external connection server and issues a warning.