JP2008173865A - Document rewriting device - Google Patents

Abstract

Provided is a document rewriting device capable of rewriting display contents to the latest version when a sheet-like display medium displaying a document that is not the latest version is inserted.
A document is taken in and an ID is read from an RFID chip (S1). Next, the document is determined from the read individual identification code (S2). If it is determined that rewriting is necessary, the document is erased by the erasing unit 4 (S3), and new data is printed (printed) by the printing unit 5. (S4) and discharged. On the other hand, if it is determined in step S2 that rewriting is unnecessary, the sheet-like display medium 2 is sent as it is without rewriting (S5). Thereby, the display part of the sheet-like display medium 2 can be rewritten as needed.
[Selection] Figure 5

Description

  The present invention relates to a document rewriting apparatus for rewriting a sheet-like display medium.

  In Japanese Patent Laid-Open No. 2004-260260, if document data taken in by input means is to be registered / managed by an approval means, the approved document is registered by the registration means and stored in the storage means. The registered document is distributed to the designated department by the distribution means. If a document to be revised or discarded by the revision means is generated at this time, the collection means collects the already distributed document, and the disposal means collects the document. Dispose of. An object of the present invention is to provide a document management system capable of total document management from document registration to disposal and reliably delivering, collecting, and discarding documents. However, the specific means for collecting the documents is not specifically shown, and the distributed documents are not managed.

  In Patent Document 2, in a document management system in which a server and a digital copying machine are connected so as to be able to communicate with each other, the server assigns document data and a document ID that is associated with each document and that can identify the version of the same document. Remember as. The copying machine includes an image reading unit that reads a document in which a document ID (specific pattern) is embedded, and a detection unit that detects the document ID from the read image, and transmits the detected document ID to the server. The server searches the document ID table based on the received document ID, and if there is a newer version than the read original, the server sends new document data to the copying machine for printing. However, when attempting to copy, it is checked whether there is a new version of the document, and if there is a new version, it is printed. When printing, the difference between the old version and the old version can be understood to prevent the old version of the document from circulating. In the last item 7, an old version of the original is collected and discarded, but the copying machine becomes larger.

In Patent Document 3, the latest version document that is newly created or revised as necessary is registered in the document registration unit, and information indicating the print output time of the latest version document and the document printed on the printed matter are the latest version document. The latest document registered in the document registration unit is printed out together with predetermined information indicating that it is not guaranteed. However, even if the version of a document is managed as electronic data, the management of revision and collection of the document after it is printed is not described.
Japanese Patent Laid-Open No. 8-035654 JP 2002-197101 A JP 2004-220425 A

By the way, documents that may be revised, such as price lists and internal standards, should not be confused with revised documents after revision. For this reason, it is often performed that these documents are prohibited from being copied and managed centrally, or only the latest version of the document is accessed by groupware or the like as necessary. However, when documents are centrally managed, there is a drawback in that it is necessary to go to a management place every time the document is referred to, or a plurality of people cannot use the same document at the same time. In addition, when managed by groupware, unlike those printed on paper, it is difficult to compare them side by side, and there is a limitation in carrying documents. Therefore, each person prints out the electronic document without permission, and the document may be mixed with the old version and the new version.
Further, depending on the rules for rewriting and reviewing, it may be possible to determine whether or not rewriting of the sheet-like display medium to be set is necessary without checking the version information. In this case, there is a drawback that it takes time to confirm if the server data and the individual identification code are collated.

In addition, when rewriting while checking the individual identification code of each sheet, there was a drawback that the rewriting was performed in a different order even if the page order was set differently. .
Further, if the document is not associated with the storage / manager of each document, it may be impossible to know who was rewritten. It is possible that the storage / manager and the sheet-like display medium are misplaced in the same document. In such a state, when a document is leaked, there is a drawback that it becomes difficult to verify who has leaked from the stored document.
If the individual identification code attached to the sheet storage medium / manager and the sheet-like display medium is not associated with each other, it may be difficult to know who has performed the rewriting. Even those who do not have access authority can access the latest information by maliciously taking out a document and setting it in the document rewriting device.
Also, even if a rule is created so that it is periodically set in a rewriting device and whether or not a document needs to be rewritten, it is not always executed.

In addition, it is desirable to be able to check whether or not rewriting is necessary and perform rewriting without troublesome operations with an external device even when the sheet-like display medium is taken outside (in the case of a long-term business trip or the like). Further, since the risk of losing outside increases, more strict management is required and countermeasures are required when the sheet-like display medium is taken outside.
Further, if the number of pages increases due to a slight increase in the amount of information due to the revision, the consumption of the sheet-like display medium increases. In addition, the sheet-like display medium is stored in the rewriting device so that it can cope with an increase in the number of pages, the sheet-like display medium stored inside can be printed, and set from the outside. If the sheet-like display medium is also conveyed to the writing unit in the same manner, the mechanism of the apparatus becomes complicated and large.
In addition, when using the system as described above, it is desired that the rewritable sheet-like display medium is delivered without any extra operation and delivered reliably.
In addition, when browsing in a limited browsing location, if multiple people want to view the same material at the same time, only a limited number of people can view it, or it may be difficult to reliably limit take-out ( Basic resident register and registry).
In addition, it is troublesome to perform the application process from the beginning when trying to view the returned material once again in order to leave the viewing place.

  In order to achieve the above object, the present invention of claim 1 is directed to individual identification code reading means for reading an individual identification code of a rewritable sheet-like display medium to which an individual identification code is attached, and display of the sheet-like display medium. In a document rewriting apparatus comprising a rewriting means for rewriting contents, a document registration means for registering a document, a version information management means for managing version information of a document, a version of a document, and an individual of the sheet-like display medium Association management means for managing the association of identification codes; rewriting necessity judging means for judging whether or not rewriting is necessary from the individual identification code and version information of the sheet-like display medium inserted into the document rewriting apparatus; And the rewriting means determines that the sheet-like display medium on which the document that is not the latest version is inserted is inserted by the rewriting means. The display contents of the over door-like display medium, characterized in that it rewritten to the latest version.

According to a second aspect of the present invention, there is provided a rewritable date / time information recording means for recording rewritable date / time information relating to a rewritable date / time on a part of a rewritable sheet-like display medium, and a rewritable date / time attached to the sheet-like display medium. 2. The document writing according to claim 1, further comprising: a rewriting date / time information reading unit that reads information, wherein the rewriting necessity determination unit determines whether the sheet-like display medium needs to be rewritten based on the rewriting date / time information. Features a replacement device.
According to a third aspect of the present invention, the individual identification code reading means is configured to be able to read individual identification codes from a plurality of sheet-like display media substantially simultaneously when the sheet-like display medium is inserted into a plurality of sheets. And a display medium relation confirmation unit for confirming a relation between the plurality of sheet-like display media, a print order determining unit for determining a print order of the plurality of sheet-like display media, and correspondence between the individual discrimination code and the document An individual discrimination registration changing means for changing the display medium, and the rewriting means discharges the display medium in the original page order even when the stacked sheet-like medium is inserted in a different order. The document rewriting apparatus according to claim 1, wherein the display content of the sheet-like display medium is rewritten, and the correspondence between the individual identification code and the document is changed. .

According to a fourth aspect of the present invention, there is provided an individual identification code information registration means for registering the individual identification code of the sheet-like display medium in association with a storage / manager of the sheet-like display medium, and the sheet-like display medium. The document rewriting apparatus according to claim 1, further comprising revision progress confirmation means for confirming a progress of document revision work held by the storage / manager.
According to the present invention of claim 5, personal identification means for personally identifying a worker who performs rewriting work, a storage / manager of the sheet-like display medium, and a worker identified by the personal identification means are different. 5. A document rewriting apparatus according to claim 4, further comprising a rewriting operation stopping means for erasing the contents written on the sheet-like display medium or not rewriting work.
According to the present invention of claim 6, the information of the individual identification code registration means registered in association with the version management means and the storage / manager is collated, and an old version document that needs to be rewritten is stored / managed. Claims comprising: storage / administrator information extraction means for extracting a person; and document rewriting prompting means for prompting the storage / manager extracted by the storage / administrator information extraction means to rewrite the document. 4 is a document rewriting apparatus.

The present invention according to claim 7 is a take-out registration means for registering take-out of an external picture on the sheet-like display medium, a transmission / reception means for transmitting / receiving individual identification code information and document data via an external line, and the document management means from outside. Alternatively, the individual identification code attached to the sheet-like display medium is confirmed when access is requested to the version management means, and the necessity of rewriting is confirmed only when the individual identification code is registered by the takeout registration means. The document rewriting apparatus according to claim 1, further comprising: a communication management unit that permits transmission of electronic data.
The present invention according to claim 8 is characterized in that the document rewriting apparatus according to claim 1 further comprises layout adjusting means for adjusting the layout so that the number of pages does not increase when the amount of information on the display surface increases due to rewriting. To do.
The present invention according to claim 9 provides worker identification means, document registration means in which the association between the worker and the distribution material is recorded, and printing means for rewritably printing on a rewritable sheet-like display medium stocked. And a distribution document determination means for determining a document to be distributed to the worker confirmed based on the information of the document registration means, and the worker confirms by the worker identification means before the printing means The document rewriting apparatus according to claim 1, wherein a document to be distributed is printed.

The present invention of claim 10 is a viewer registration means for registering a viewer, a viewer, an individual identification code of a rewritable sheet-like display medium, and a document registration means for registering a printed document in association with each other. , Printing means for printing necessary data on a rewritable sheet-like display medium with an individual identification code in response to a request of a registered viewer, and returning a sheet-like display medium that has already been browsed by the viewer Display medium return receiving means for receiving, return information transmitting means for transmitting return information to the display medium returning means to the document registration means, and gate means for permitting the viewer to leave the room by confirming that the printed document has been returned. And a document rewriting apparatus according to claim 1.
The present invention of claim 11 comprises re-browsing request registration means for registering a re-browsing request for next browsing when the sheet-like display medium is returned, and re-browsing request information recording means for recording the registration information. The document rewriting apparatus described in 1. is characterized.

According to the first aspect of the present invention, the machine determines whether or not the document needs to be rewritten, and if necessary, the document is rewritten.
According to the second aspect of the present invention, it is possible to easily determine whether or not rewriting is necessary according to operational rules. When there is no need for rewriting, the set sheet-like display medium can be discharged immediately. .
According to the third aspect of the present invention, even if documents having a plurality of pages are set in a different order, they are output in the order, so there is no need to rearrange them later.
According to the fourth aspect of the present invention, since the document is recorded in association with the administrator, it is possible to grasp whether or not it is necessary to rewrite the document held for each administrator. When a document is lost, it is easy to identify the leakage route when the secret is leaked because it is possible to know until what time the document was held.

According to the present invention described in claim 5, the document storage / administrator must perform the work, so that the owner of the management document is changed, or the information rewritten by impersonation is taken out. Can be prevented.
According to the present invention as set forth in claim 6, in order to notify that the user has a document that needs to be rewritten, and to prevent the user from using the old information without knowing it, the user who does not perform the necessary rewriting is rewritten. Prompts the retrieval of old documents that are no longer valid.
According to the present invention described in claim 7, even when the sheet-like display medium is taken outside, the sheet-like display medium is confirmed by using the external device and confirming the individual identification code and transmitting / receiving data via the line. When the display medium can be rewritten, the risk of loss can be dealt with by performing registration when taking out the display medium. For example, it is possible to take measures such as temporarily erasing the display.

According to the present invention described in claim 8, when data to be printed increases, if the number of sheets is simply increased, a sheet-like display medium stored in advance and a sheet-like display inserted from the outside The rewriting device must be compatible so that each medium can be erased and printed, but the number of documents does not increase during rewriting by adjusting the layout, so the structure of the rewriting device is simple. It can be.
According to the present invention as set forth in claim 9, since the materials to be distributed for each user are registered, the user can obtain the necessary materials for each user without performing any special operation as long as the user confirms the identity. Can be printed and provided.
According to the tenth aspect of the present invention, when a document is temporarily referred to at a predetermined place, many people can view the same document at the same time. Moreover, the browsed material can be returned.
According to the present invention as set forth in claim 11, by enabling the registration of the material to be browsed next time when leaving, it is possible to immediately retrieve the material necessary for the user who uses it for the second time or later. Can do.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram showing a schematic configuration of a document rewriting apparatus according to the present embodiment.
The document rewriting apparatus 1 shown in FIG. 1 includes a solid identification code reading unit 3 that reads an individual identification code attached to a sheet-like display medium 2.
The document rewriting device 1 also includes an erasing unit (erasing unit) 4 for erasing the display on the display unit of the sheet-like display medium 2 and a printing unit (printing unit) 5 for printing on the display unit of the sheet-like display medium 2. The display part of the sheet-like display medium 2 set in is rewritten.
The erasure and recording of the display part of the sheet-like display medium 2 are performed using a reversible thermosensitive recording method, a method using photochromism, a microcapsule type electrophoresis method (charged in a transparent microcapsule coated on the substrate surface). There are white and black particles, and it is known to switch between display and non-display by applying pigment to move the pigment particles, but other types may be used.

Individual identification code recording means for recording an individual identification code on the sheet-like display medium 2 includes a method of reading a barcode or a two-dimensional code with a scanner, or an individual identification code recorded on an RFID chip, A method of reading the identification code can be considered.
When an RFID chip is used as an individual identification code recording unit for a document, an antenna for transmitting and receiving radio waves to and from the RFID chip is required as the individual identification code reading unit 3 serving as an individual identification code reading unit. In order to read out the coded code pattern, an imaging means is required.
In addition, the document rewriting apparatus 1 includes a data transmission / reception unit 6 that transmits and receives data, an image forming unit 8, a conveyance unit 8 that conveys the sheet-like display medium 2, and a control unit 9 that performs overall control. .

FIG. 2 is a diagram showing a configuration of a document management system using the document rewriting apparatus 1 of the present embodiment. As shown in FIG. 2, the document rewriting apparatus 1 stores documents and version management information. The document server 10 is connected to determine whether rewriting is necessary based on the version information.
The document server 10 revises the relationship between the individual identification code of the printed sheet-like display medium as shown in FIG. 3 and the printed document (data), and the printed data as shown in FIG. The relationship with the document data to be recorded is recorded.

FIG. 5 is a flowchart showing the rewriting process in the document rewriting apparatus 1 of the present embodiment. As shown in FIG. 5, in the document rewriting apparatus 1 of this embodiment, a document is taken in and ID is read from the RFID chip (S1). Next, the document is determined from the read individual identification code (S2). If it is determined that rewriting is necessary, the document is erased by the erasing unit 4 (S3), and new data is printed (printed) by the printing unit 5. After (S4), it is discharged. On the other hand, if it is determined in step S2 that rewriting is not necessary, the sheet-like display medium 2 is sent and discharged as it is without rewriting (S5). Thereby, as shown in FIG. 6, the display part of the sheet-like display medium 2 is rewritten as needed.
Therefore, according to the document rewriting device 1 of the present embodiment, if a user's document is set in the rewriting device, the user can confirm whether rewriting is necessary or perform a special operation. The machine can judge it and rewrite all necessary documents to the latest version.
Further, if the display part of the sheet-like display medium 2 is erased by the erasing part 4 and is not printed by the printing part 5, the material to be abolished can obtain the same effect as the collection.
In this embodiment, the printer is described as an example of the rewriting device. However, the rewriting device may be rewritten by radio waves as well as for the printer.

Next, a second embodiment of the document rewriting apparatus according to the present invention will be described.
If the rule is to review the document regularly, it will not be necessary to rewrite the document for a certain period of time, and it will be determined whether rewriting is necessary by simply checking the last rewriting date and the current date and time. it can. If the expiration date of the document is determined, the necessity of rewriting can be determined by comparing the expiration date of the document with the current date and time, so there is no need to check the version information of the document.
Therefore, in addition to recording the individual identification code unique to the sheet-like display medium in the individual identification code recording means, in parallel with the erasing and rewriting process, the document version (version) and the date of the last rewriting Etc. so that it can be recorded in a rewritable manner.
The document rewriting apparatus 1 can determine whether or not rewriting is necessary without reading the last update date and time and the expiration date of the document recorded on the set sheet-like display medium and inquiring the version information management means (server). If the time above the specified value has passed or the expiration date has passed, check the necessity of rewriting by checking the individual identification code, and if necessary, rewrite it. For example, the sheet-like display medium 2 is discharged without rewriting as it is.
When rewriting is not required, it is not necessary to check the necessity of rewriting by checking the file name or the like from the individual identification code attached to the sheet-like display medium 2, and it is possible to prevent waste of time. However, if it is determined that no revision of the document is necessary at the time of document review and the revision is not made, or if the expiration date has been extended and the expiration date has been extended, Although it is not done, it will ask the version information management means.
Even when rewriting is not performed, it may be recorded that it has been inserted into the apparatus in order to confirm and record that it has not been lost.

Next, a third embodiment of the document rewriting apparatus according to the present invention will be described.
When the document rewriting apparatus 1 is provided with an RFID antenna or the like, the individual identification codes of the RFID chips attached to the paper are read, and when a plurality of sheet-like display media 2 are set, the contents printed on the respective display media are displayed. It is possible to check whether the document is a set of multiple documents before rewriting. Since the individual identification code of each sheet-like display medium can be confirmed at the time of rewriting, the order in which the sheet-like display media are stacked may not be accurately known at the stage before rewriting.
If you want to rewrite multiple pages at the same time, check if you have a set of documents. If there are missing pages, notify them and urge them to align all necessary pages. If it is confirmed that there is no missing page, the sheet-like display medium is rewritten in the order that the pages are in order after the rewriting.

For example, as shown in FIG. 7, from page 1 to page 3 of document A, document A after rewriting of A-1, A-2, and A-3 is changed to A'-1, A'-2, A'-. 3 and another complete document that does not require rewriting is C, even if it is aligned with A-1, A-3, C, A-2, A'-1, A'-2, Rewriting is performed by changing the order so that the sheets are discharged along with A′-3 and C. Originally, when only C is set, C is not rewritten, but in this case, C is also rewritten to change the overlapping order.
At this time, since the correspondence between the individual identification code of the sheet-like display medium and the document page is changed, the correspondence data between the individual identification code and the document page stored in the document server 10 shown in FIG. Change so that the individual identification code is associated with the document page. In this case, except for A′-1, the association between the individual identification codes attached to the other three display media and the document (page thereof) is changed.

Next, a fourth embodiment of the document rewriting apparatus according to the present invention will be described.
As shown in FIG. 8, the individual identification code of the sheet-like display medium 2 and the user who owns and manages the sheet-like display medium 2 are recorded in association with each other. Since it is known who has the sheet-like display medium 2 with which individual identification code, it is unlikely that a person with authority or duty of storage does not have it or a person without storage authority has it. Can manage. In this way, the responsibility for management becomes clear, so you will be aware of loss and leakage, and in case of leakage, even if multiple people have the same document, it will be leaked from anyone's document There is a possibility that the leakage path can also be traced.

In addition, if the rewriting history is recorded as shown in FIG. 9, when a document is lost, it is possible to know when it was last rewritten each display medium. It is easy to specify the time spent.
For example, if it is known that the third version of a document in the middle of March has been leaked, it is suspected that the document was released from a person who had the third version of the document at that time. (There is a low possibility of outflow from those who still had the second edition or those who had already rewritten the fourth edition).
Even if a stored document is lost, it is possible to know in detail which document on which version of the document is printed, so that necessary measures can be taken quickly.

Next, a fifth embodiment of the document rewriting apparatus according to the present invention will be described.
Since the same document of the same version printed is distributed to a plurality of people, there is a possibility that the documents of the managers may be interchanged unless the individual identification code of the sheet-like display medium 2 is confirmed. Therefore, when the display medium and its manager are switched, a problem occurs in the trace when it is leaked.
A process for confirming the operator before rewriting is provided, and the rewriting work is not performed if the original administrator and the person performing the rewriting work are different. Alternatively, it may be possible to make it unusable by deleting the contents displayed on the display surface.
Also, there is an effect that a person without viewing authority takes out the sheet-like display medium 2 managed by another person and does not rewrite or print without permission.
Only registered custodians / administrators can confirm that documents are managed without loss by rewriting work (set of documents).

FIG. 10 is a flowchart showing the rewriting process in the document rewriting apparatus 1 according to the fifth embodiment. In this case, the document rewriting apparatus 1 first determines the worker (S11), takes in the document, and reads the ID from the RFID chip (S12). Next, the worker and the document ID are collated (S13). If the document manager and the worker match in step S14, it is determined whether rewriting is necessary (S15), and it is determined that rewriting is necessary. In this case, the data is erased by the erasing unit 4 (S16), and new data is printed (printed) by the printing unit 5 (S17), and then discharged (S18). On the other hand, if the document manager and the worker do not match in step S14, or if it is determined in step S15 that rewriting is unnecessary, the sheet-like display medium 2 is sent and discharged as it is without rewriting.
Alternatively, as shown in FIG. 11, if the document manager and the worker do not match in step S14, the contents displayed on the display surface of the sheet-like display medium 2 are erased (S19).

Next, a sixth embodiment of the document rewriting apparatus according to the present invention will be described.
Even if a rule is created so as to check the necessity of rewriting by periodically inserting it into a rewriting device, it is not always executed. If a problem occurs when working with old materials, it is necessary to reliably collect old documents.
Therefore, since the relationship between the document, the display medium, and the management / owner of the display medium is recorded, the manager of the medium who does not perform the necessary rewriting can be known. The administrator who has the display medium displaying the document that needs to be rewritten is urged by e-mail or the like to reprint the new document.
Administrators who have personal authentication means in their departments such as copiers and fax machines, and who have display media that need to be rewritten, may be unable to use copiers or fax machines (old documents, To prevent copying or sending). Therefore, information for that purpose can be transmitted to a copier or a fax machine.

Next, a seventh embodiment of the document rewriting apparatus according to the present invention will be described.
As shown in FIG. 12, the individual identification code read through the line 21 is transmitted, the individual identification code is confirmed, and if the content displayed on the sheet-like display medium is not the latest, the line 21 is used. The latest information data is sent and rewritten and printed. In order to omit the operation for connecting to the document server via the line 21, not only the individual identification code but also information for accessing the original electronic document such as URL is recorded in the print code pattern and RFID chip. You may keep it. When a sheet-like display medium is set in the external document rewriting device 22 connected to the line 21, the rewriting device 22 reads information such as a URL together with the individual identification code, accesses the document server 23, and A determination is made as to whether or not rewriting is necessary, and further data transfer is requested when rewriting is necessary. The sheet-like display medium is rewritten so that the received data is displayed.

Not only the communication means as described above is prepared, but the takeout can be registered when the sheet-like display medium with the individual identification code is taken out of a predetermined range (for example, outside the building). When access to the document server 23 from the external line 21 is attempted, access is not permitted unless take-out is registered.
When taking out, the document rewriting device may be used as a registration means to read out and register the individual identification code. At this time, it is also conceivable to remove the necessary surface printing except for the individual identification code. Alternatively, the original content may be erased and characters such as “If you picked up this sheet-like display medium, please let me know XX, I ’m sorry” are displayed. When the individual identification code is read by the external document rewriting device 22, the original data is transferred by accessing the server, and the original document is displayed. Then, it is registered in the registration means (for example, a server) that it has been printed by an external device. The original document is not displayed until rewriting printing is performed, so that the risk of loss during the process can be reduced. A URL or the like may be recorded on the print code pattern or RFID chip so that it can be automatically accessed. In such a case, it is necessary to take measures such as setting a password so that an unspecified person cannot be accessed without permission.
When rewriting is performed by the internal document rewriting device 24, it may be recorded that the sheet-like display medium has returned to a predetermined range from the state where it is taken out.

Next, an eighth embodiment of the document rewriting apparatus according to the present invention will be described.
As shown in FIG. 13, when the number of written characters and figures increases by rewriting the document, the number of pages is prevented from increasing by adjusting the size and spacing of the characters.
In order to be able to cope with an increase in the number of pages when rewriting is performed, it is necessary to store sheet-like display media on the rewriting device side and switch the paper feed path so that it can be conveyed to the printing unit. Therefore, the mechanism of the rewriting device becomes complicated. If the amount to be printed is only slightly increased, the layout may be adjusted so that the number of pages does not increase at the stage of rewriting. As layout adjustment methods, it is conceivable to reduce the line spacing or reduce the number of character points.
If there is a significant increase in data, there is a limit to layout adjustment alone, so the necessary display media (the number of pages to be increased) can be printed with the printer that stores the display media in the manner described in Example 9. You may make it make it.

Next, a ninth embodiment of the document rewriting apparatus according to the present invention will be described.
If the authority to print and print a specific document is given within the department, the necessary documents are automatically printed when personal authentication is performed near the printing apparatus.
For example, it is assumed that it is newly permitted to display a document A on a rewritable sheet-like display medium by a member B of a certain department and to have the sheet-like display medium. If member B is recognized as B by personal authentication means (such as reading a fingerprint or ID card) of a device that prints a rewritable sheet-like display medium, B does not have so far, A new document that is stored and managed by B is printed without any special operation.
In this case, unlike the above case, the sheet-like display medium printing means prints the sheet-like display medium stocked in the apparatus in advance, instead of setting and rewriting the hand-held sheet-like display medium. It may be a thing. If the distance between the printer shared by your seat and the members in the department is too far away, you may be mistaken before you get a print from your personal computer, but you can print directly. Such a problem does not occur in this system in which a document is printed, which is necessary only by authentication by means of personal authentication means.

Next, a tenth embodiment of the document rewriting apparatus according to the present invention will be described.
As shown in FIG. 14, identity verification means 32 is provided at the entrance (gate) 31 of the browsing place. Something like an employee ID card or fingerprint registration can be considered. In the case of browsing the registry book or the Basic Resident Register, the admission ticket may be handed over when the material that the user wishes to browse is designated, indicating the identity of the person wishing to browse.
Print and view the document. When printing on the sheet-like display medium, information on the individual identification code of the viewer and the sheet-like display medium is associated and sent to the individual identification code management unit. After browsing, return the printed sheet-like display medium. When the sheet-like display medium is returned, the individual identification code of the returned sheet-like display medium is read and sent to the individual identification code management unit. When the person who has finished browsing tries to leave the reading place, the viewer is confirmed. If the viewer has returned all the printed documents, the gate 31 is opened and the reader can go out. However, when all the printed sheet-like display media are not converted, the gate is not opened and cannot be moved outside. The returned sheet-like display medium is transferred to the medium stock section of the printer and reused.
If someone is looking at one document at a public institution, for example, other applicants will not be able to view it at that time, but the same information can be obtained by printing electronic information as necessary. Multiple people can view the material at the same time.

Next, an eleventh embodiment of the document rewriting apparatus according to the present invention will be described.
When a person who wishes to browse prints the desired information on a sheet-like display medium having a rewritable display at a predetermined viewing place, the sheet-like display medium is returned once to leave the place. To do. Even if you come to the reading place at the next opportunity and want to see the material you were looking at the last time, it is troublesome if you have to enter the name and number of the material again from the beginning.
Therefore, it is possible to record the association between the personal authentication means and the document type at the time of return, and at the next use, the necessary material is printed only by the personal authentication using the record. As the registration means for the next browsing schedule, for example, as shown in FIG. 15, two return openings after browsing are prepared in the display medium collection box 41, and one is used to return the material desired to be browsed next time, It will be the return port for materials that you do not wish to view next time. The material returned to the return opening desired to be viewed next time is recorded in association with the viewer before and after the return confirmation process. The sheet-like display medium returned to the return port that is not scheduled to be viewed next time is only checked for return. The returned sheet-like display medium is transferred to the medium stock section of the printer and reused.

It is the figure which showed schematic structure of the document rewriting apparatus which concerns on embodiment of this invention. It is the figure which showed the structure of the document management system using the document rewriting apparatus of this embodiment. It is the figure which showed the relationship between the individual identification code of the printed sheet-like display medium, and the printed document (data). It is the figure which showed the relationship between the data currently printed and the data of the document which should be revised. It is the flowchart which showed the rewriting process in the document rewriting apparatus 1 which concerns on the 1st Embodiment of this invention. It is the figure which showed the mode of the rewriting by the document rewriting apparatus 1 which concerns on the 1st Embodiment of this invention. It is a figure explaining 3rd Embodiment of the document rewriting apparatus which concerns on this invention. It is a figure explaining 4th Embodiment of the document rewriting apparatus which concerns on this invention. It is a figure explaining 7th Embodiment of the document rewriting apparatus which concerns on this invention. It is the flowchart which showed the rewriting process in the document rewriting apparatus 1 which concerns on the 5th Embodiment of this invention. It is the flowchart which showed the rewriting process in the document rewriting apparatus 1 which concerns on the 5th Embodiment of this invention. It is a figure explaining 7th Embodiment of the document rewriting apparatus which concerns on this invention. It is a figure explaining 8th Embodiment of the document rewriting apparatus which concerns on this invention. It is a figure explaining 10th Embodiment of the document rewriting apparatus which concerns on this invention. It is a figure explaining 11th Embodiment of the document rewriting apparatus which concerns on this invention.

Explanation of symbols

  1, 22, 24, document rewriting device, 2, sheet-like display medium, 3, solid identification code reading unit, 4, erasing unit, 5, printing unit, 6, data transmitting / receiving unit, 7, image forming unit, 10, 23 ... Document server, 21 ... Line, 31 ... Gate, 32 ... Identification means, 41 ... Display medium collection box

Claims (11)

A document rewriting apparatus comprising: an individual identification code reading unit that reads an individual identification code of a rewritable sheet-shaped display medium with an individual identification code; and a rewriting unit that rewrites display contents of the sheet-shaped display medium In
A document registration means for registering a document;
Version information management means for managing document version information;
Association management means for managing the association between the document version and the individual identification code of the sheet-like display medium;
Rewriting necessity determining means for determining whether rewriting is necessary or not from the individual identification code and the version information of the sheet-like display medium inserted into the document rewriting device,
When it is determined by the rewriting necessity determination means that a sheet-like display medium displaying a document that is not the latest version is inserted, the display contents of the sheet-like display medium are updated to the latest version by the rewriting means. A document rewriting device characterized by rewriting. Rewriting date and time information recording means for recording the rewriting date and time information on the rewriting date and time on a part of a rewritable sheet-like display medium;
Rewriting date and time information reading means for reading out the rewriting date and time information attached to the sheet-like display medium, and the rewriting necessity determination means determines whether the sheet-like display medium is to be rewritten based on the rewriting date and time information. The document rewriting apparatus according to claim 1, wherein a determination is made as to whether or not. The individual identification code reading means is configured to be able to read individual identification codes from a plurality of sheet-like display media substantially simultaneously when the sheet-like display medium is inserted into a plurality of sheets,
Display medium related confirmation means for confirming the relation between the plurality of sheet-like display media;
A printing order determining means for determining a printing order of the plurality of sheet-like display media;
An individual discrimination registration changing means for changing the correspondence between the individual discrimination code and the document,
The rewriting means rewrites the display content of the sheet-like display medium so that the display medium is ejected in the original page order even when the sheet-like medium stacked in a different order is inserted. The document rewriting apparatus according to claim 1, wherein the association between the individual identification code and the document is changed. Individual identification code information registration means for registering the individual identification code of the sheet-shaped display medium in association with the storage / manager of the sheet-shaped display medium;
2. The document rewriting apparatus according to claim 1, further comprising revision progress confirmation means for confirming a progress of document revision work held by the storage / manager of the sheet-like display medium. Personal identification means for personal identification of the worker performing the rewriting work,
A rewriting operation in which the rewriting operation is not performed when the storage / manager of the sheet-shaped display medium is different from the worker identified by the personal identification means, or the contents written on the sheet-shaped display medium are erased The document rewriting apparatus according to claim 4, further comprising stop means. A storage / administrator that collates the information of the individual identification code registration means registered in association with the version management means and the storage / administrator, and extracts a person who stores and manages an old version document that needs to be rewritten. Information extraction means;
5. The document rewriting apparatus according to claim 4, further comprising a document rewriting prompting means for prompting the storage / manager extracted by the storage / manager information extracting means to rewrite the document. . Carry-out registration means for registering take-out of external pictures on the sheet-like display medium;
Transmitting / receiving means for transmitting / receiving individual identification code information and document data via an external line;
Confirms the individual identification code attached to the sheet-like display medium when access to the document management means or version management means is requested from the outside, and only when the individual identification code is registered by the takeout registration means The document rewriting apparatus according to claim 1, further comprising: a communication management unit that permits rewriting confirmation and electronic data transmission.   2. The document rewriting apparatus according to claim 1, further comprising layout adjusting means for adjusting a layout so that the number of pages does not increase when the amount of information on the display surface increases due to rewriting. Worker identification means;
A document registration means in which the association between the worker and the distribution material is recorded;
Printing means for rewritable printing on a stock rewritable sheet-like display medium;
Distribution document determination means for determining a document to be distributed to the worker confirmed based on the information of the document registration means,
2. The document rewriting apparatus according to claim 1, wherein when an operator is confirmed by the operator identification unit before the printing unit, a document to be distributed is printed. A viewer registration means for registering viewers;
A document registration means for registering a viewer, an individual identification code of a rewritable sheet-like display medium, and a document to be printed;
Printing means for printing necessary data on a rewritable sheet-like display medium with an individual identification code according to a request of a registered viewer;
A display medium return accepting means for accepting a return of a sheet-like display medium that has been viewed from a viewer;
Return information transmission means for transmitting return information to the display medium return means to the document registration means;
2. The document rewriting apparatus according to claim 1, further comprising gate means for permitting a viewer to leave the room by confirming that the printed document has been returned.   The re-browsing request registration unit for registering a re-browsing request for the next browsing when the sheet-like display medium is returned, and a re-browsing request information recording unit for recording the registration information. Document rewriting device.

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