Best Space Management Software for Freelancers
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Compare the Top Space Management Software for Freelancers as of October 2025
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What is Space Management Software for Freelancers?
Space management software helps businesses and organizations optimize the use of physical spaces, such as offices, retail environments, or industrial facilities. These platforms typically provide tools for planning, organizing, and tracking space utilization, allowing companies to allocate space effectively, minimize waste, and improve workflow efficiency. Space management software often includes features like floor planning, real-time tracking of occupancy, resource scheduling, and reporting tools to analyze space usage. By using this software, organizations can maximize the efficiency of their spaces, reduce costs, and ensure better management of real estate assets. Compare and read user reviews of the best Space Management software for Freelancers currently available using the table below. This list is updated regularly.
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1
Clearooms
Clearooms
The way we work has changed and Clearooms puts you in complete control of your hybrid workspace. Both meeting rooms and hot desk booking can be easily managed to ensure flexible and safe working, however big or small your organization. Our pricing model is based on the number of desks and rooms you wish to control, not the number of employees. This simple point of difference means that Clearooms is always great value, and can be scaled up and down as you need. If you need it for one bank of desks or just two meeting rooms - that’s fine. Our price banding gives you lots of options to save. Our simple traffic light system gives you instant information on the state of rooms and desks, and our reports help you gain greater insight into who and how it’s all working. We will help as much as you need to get you going as quickly as possible.">
Starting Price: $13.50 per month -
2
Flexwhere
Dutchview
Looking for workplace or desk booking software? Flexwhere is a convenient desk and meeting room booking system built for organisations that work hybrid. In companies where employees don’t have fixed workspaces, Flexwhere makes it quick and easy to see which desks and meeting rooms are free and where colleagues are located. Employees can access this information on a display, desktop or laptop, or use the mobile app to book a space on the go. As more organisations adopt flexible workplaces, common questions arise: “Where can I find a free desk?”, “Which meeting rooms are available?”, “Where is the colleague I need?”. Flexwhere provides clear answers to these questions, making it an ideal tool to support the transition to hybrid working. Easy to use and quick to roll out, Flexwhere saves time, improves collaboration and helps organisations get the most out of their office space.Starting Price: €1.99 per user per month -
3
Quant
Quant Retail s.r.o.
Cloud solution for managing retail spaces, product categories, planograms and shelf labels. Thanks to the smart automatic generating of planograms optimized according to sales based on user-defined templates it is possible to maintain the planograms in up-to-date state also in large sales networks with diverse stores without increasing demands on human resources. Quant is a integrated solution for Space Planning, Category Management, planograms, ranging, Shelf Labels and POS printing, communication with stores and In-store Marketing. Quant Cloud has all the advantages of cloud computing. Work from all over the world on the same projects as your colleagues and use the same database on different computers. No need to build complex infrastructures and overload your IT department. Our consultants are available to help you when you need it. We train your users and help with data integration so Quant can be live in less than 12 weeks.">
Starting Price: €1200 / User / Year -
4
Skedda
Skedda
Skedda is the world's leading workplace space-scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks, to better manage their spaces. Skedda removes the hassle of manually managing all things 'space-scheduling', so that your teams can focus on work that matters. Organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that. Regardless of the size of your organization, Skedda removes the logistical headache. Experience the award-winning Skedda difference today. Skedda's platform features include complex scheduling automation, interactive maps and floorplans, mobile capabilities, user management, online payments, calendar sync, a tablet view, SSO support and 24/7 support.Starting Price: $7 per month -
5
Whatspot
Ergotep
A simple online booking tool for businesses. Book a meeting room, company car or parking space. Reservations using QR codes, nine language versions, public reservations and all in one place. Try the FREE DEMO with the product manager and find out how Whatspot can help you. Have a perfect overview of all your own and your company's bookings in the form of a calendar or daily agenda. It is always at hand on your mobile phone, tablet or computer. Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.Starting Price: $15 per month -
6
Dibsido
Dibsido
Dibsido takes the chaos out of workplace bookings. With just one click in the app, your hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms. No more dealing with messy Excel sheets—Dibsido gives you the smoothest office management experience, from onboarding to daily use. In addition to its intuitive booking system, Dibsido offers companies valuable insights into office space utilization. The built-in analytics mode tracks how many desks and parking spots are in use, helping you spot opportunities to reduce fixed costs and optimize the workspace. The app easily integrates with commonly used corporate tools. Users can log in with their Google or Microsoft accounts and quickly set up notifications to be sent to platforms like Slack. Available as both a web solution and an app for iOS and Android, Dibsido gives hybrid teams the flexibility to book their spaces from anywhere.Starting Price: $0 per user/month -
7
UnSpot
UnSpot
UnSpot is a hybrid office platform that offers everything you need. Our software is powerful. UnSpot offers a desk reservation system, scheduling software and navigation system. Simplify workspace, schedule meetings and gain insight into office data with a single smart solution. UnSpot allows you to book desks easily, create schedules and optimize your workspace.Starting Price: $2.50 -
8
Wayleadr
Wayleadr
At Wayleadr we believe the way your employees arrive at work can change the mood and the value of your business. As the world’s #1 Arrival Platform, Wayleadr is helping more people arrive easier, faster and with less stress. Turning your physical spaces, like parking, desks and meeting rooms, into smart, mapped and instantly accessible spaces, Wayleadr creates a frictionless arrival experience enabling all types of businesses to drive efficiencies that create harmony and increase productivity. Visit wayleadr.com today to see why today’s 21st-century companies like OpenAI, Uber and Sanofi are choosing Wayleadr to help their employees arrive easier.Starting Price: $999/month -
9
WorkInSync
WorkInSync
WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hoteling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync is used by 350,000 employees at over 180 companies globally.Starting Price: $2.50 per user per month -
10
Archie
Archie
Thousands of hybrid offices and shared workspaces rely on Archie to better manage their operations, from meeting room and desk booking to visitor management, workspace analytics, and a dedicated coworking software solution. Archie stands out thanks to a modern UI, powerful admin features, and most of all an unparalleled user experience, you really need to try it to understand. The extensive feature set spans from visual floor plans, visitor logs, check-in and check-out tracking, meeting room scheduling, seat and desk assignment, multi-location management, smart automations, real-time notifications, a white label mobile app, SSO and SCIM, an open API, and much, much more. Archie also natively integrates with 40+ software solutions, including Microsoft Teams, Slack, Zoom, Outlook, Google Calendar, Stripe, Xero, Quickbooks, Cisco, Kisi and many other.Starting Price: $159/month -
11
SV3
Building Intelligence
SV3 is a cloud-based, SAFETY-Act-certified software solution that enables secure access for visitors, vehicles and vendors. Whether it be at the lobby or loading dock of a building, warehouse or multi-tenanted environment, SV3's trusted access program ensures safe operations without gaps in your security system. -
12
Eptura
Eptura
The ability to seamlessly manage your workplace and assets is now at your fingertips. With Eptura’s all-in-one platform, you can bring together your entire world of work, so your people — and your business — can reach their full potential. Bring together your entire world of work in one, easy-to-use place. Our tools give you unparalleled visibility over your work environment, so you can better understand how people are using your space while overseeing the management of your facilities and assets. Through powerful insights, Eptura equips you with the information you need to ensure your space supports every aspect of your business. Maximize efficient use of your space, enable your people to get the most from their time, and keep your assets always up and running. Make your workplace work better for you, encourage collaboration across teams, and forecast all your future maintenance needs. -
13
Appspace
Appspace
People and places are the foundation of your culture. Build an exceptional workplace experience for your teams with a simple communication and space management platform. Appspace is the only platform that deeply integrates digital signage, collaboration tools, room scheduling, and many other tools your team needs to stay connected, whether they’re at work, at home, or on the go. Share the latest reports and announcements using pre-designed templates with your colors and fonts. Publish content to right places and the right time - wherever your team works. View content in the office, at home, or on the go – with simple apps that leverage your existing tools. Keep track of communications performance and use insights to adapt your communications strategy. Manage office traffic in and out of workplace locations for peace of mind that won’t complicate processes. Get meetings started faster by being able to see available meeting spaces and instantly book it.Starting Price: $600 per month -
14
Digicuro
Climbax Entertainment
Digicuro has coworking at its heart. Designed keeping every litte thing that matters to a coworking space in mind, it helps leapfrog your coworking business to new heights by leveraging the power of technology and automation. Digicuro is empowering more and more businesses each day as they now prepare to return to the offices. From easy bookings and occupancy tracking to attendance and temperature monitoring, Digicuro helps you get back to the office without hassle. Digicuro is a plug and play platform. We've already started powering aggregators and theme parks in a few parts of the world. Be it any commercial setup, Digicuro enables automation of the entire process, and helps you optimize and efficiently manage people movement. The best coworking tools have been developed by our team in India to help you focus on growth and expansion and make day to day coworking management tasks a breeze to manage. Sign up and start it's that simple! -
15
UMA Vision
UMA
UMA provides a single pane-of-glass dashboard that allows you to monitor and manage all the technology in your workplace. Connect and manage your workplace technology in a centralised hub to drive data insight. Creating a digital map user interface of your office floorplan allows you to assign resources such as desks, meeting rooms and lockers. Employees can book and manage these using UMA web, mobile and chatbot applications. Space can be reconfigured easily and tested in your virtual office, driven by utilisation data. Monitor and manage your audio-visual equipment and meeting room technology. Connect internet-of-things sensors via your corporate network, cellular or sonic frequency. See valuable real-time and historical data analytics including occupancy and air quality metrics. Data can be displayed in list view, graph, directly on the digital floormap or exported for reporting. -
16
Amspaces
Modulus Technologies
Manage your entire coworking inventory from a single platform. Create multiple coworking spaces in your portfolio. Configure dedicated desks, flexible desks, private cabins and meeting rooms. Manage your coworking rent roll by configuring membership plans, lease details, deposits, car parking company details, billing details, lease escalations and lockins. Members of your coworking space have a separate portal for booking meeting rooms, helpdesk, tracking their visitors, self check-ins, downloading invoices and payment summary, access available inventory and plans. Empower your coworking community members with real-time bookings of shared resources from anywhere. Automate the entire process & avoid duplicate bookings.Starting Price: $0.91 per user per month -
17
pCon.planner
EasternGraphics
Discover the best free interior design tool: pCon.planner. pCon.planner is a CAD application, tailored to the needs of interior designers. Design rooms, process pCon data, create animated presentations and photorealistic renders, and create article lists with our interior design tool. It promotes creative work and integrates seamlessly into business processes of interior designers, dealers and manufacturers. The integrated pCon.catalog and the link to Trimble’s 3D Warehouse provide an almost infinite number of 3D models. Main features: - Creation of 3D interior designs - Access to millions of 3D models using pCon.catalog and the 3D gallery - Compatible with different CAD data formats (dwg, dwt, dxf, sat, sab, 3ds, skp) - Creation of photorealistic renderings likeStarting Price: 0 -
18
Worksphere
Worksphere
Easily book desks, know who's in office, welcome visitors and improve team collaboration from one intuitive platform. Use your office data to realize the full potential of flexible work. Your team can see who's in office and choose where they sit to improve productivity and collaboration. They can book the right space in seconds from their mobile device or laptop. Welcome visitors to your offices, keep track of safety and security needs, and save your team time - all while creating a great first impression. Empower your team to work safely together. Employees can provide proof of vaccination or do a daily symptom screening. Responses are private, secure and HIPAA compliant. We know how hard it can be to implement new technologies. You can set up Worksphere in under an hour. Employees love our intuitive interface and mobile app.Starting Price: $149 per month -
19
Flexopus
Flexopus
Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % DS-GVO conform and is exclusively hosted in Germany. The all-in-one solution!Starting Price: Upon request -
20
MRI ProLease
MRI Software
MRI ProLease is a complete end-to-end solution for lease administration and lease accounting. A true SaaS offering to help organizations manage and track real estate and equipment leases, comply with ASC 842 lease accounting requirements and implement effective space management. Trusted by over 800 clients across 40 industries, MRI ProLease offers cloud-based software solutions to manage every aspect of lease management, lease accounting, space management and CAFM requirements. It is the go to solution for compliance with the upcoming ASC 842/IFRS 16 lease accounting standards and offers dual reporting on the same leases. Whether you have real estate or equipment leases, MRI ProLease meets all requirements and is both intuitive and robust. Designed by industry experts, it gives users constant visibility of critical data points and allows them to easily generate the schedules and reports required.Starting Price: $4500 per year -
21
OfficeSpace Software
OfficeSpace Software
Other solutions limit what you can do with your workplace when it comes to testing seating arrangements and managing things like moves, desks, requests, and rooms. OfficeSpace is the only workplace management software that gives you everything you need, an innovative platform, an intuitive experience, and an invested team. Because if your workplace software can't handle all the current disruption, neither will your workplace. Because booking the right room shouldn't take longer than the actual meeting itself. Because it’s going to take more than just a user forum and a support ticket to optimize your workplace strategy. With tools like Scenario Planning and Portfolio Reports, it’s easy to create distanced floor plans, re-organize entire teams, and make the best use of your space. Keep the workplace working, organized, and accessible. Easily manage desks, rooms, resources, and requests. And make data-driven improvements as needs change over time.Starting Price: $500.00/month -
22
MIDAS
Blue Box Technical Services
MIDAS is an easy to use yet powerful room booking system giving you complete control over your room bookings and resource scheduling, and trusted by organizations and businesses of all shapes and sizes around the world. Simply accessed through your favorite web browser, on your desktop, laptop, tablet or mobile device, the software lets you see at a glance when your room bookings are scheduled in the calendar. The system also allows you to schedule staffing and equipment, send booking confirmations, reminders and invoices to clients, take bookings or booking requests through your public website, and put an end to double bookings and confusion once and for all! As all you need is a modern web browser, your MIDAS booking system is readily available wherever you are! - Whether at the office, at home, or on the move - the information in your room booking system is right there at your fingertips!Starting Price: $30/month -
23
AgilQuest
AgilQuest
AgilQuest Forum support employee productivity and flexibility by helping them find and reserve the best places to work and collaborate - wherever, whenever. Make collaboration easier and avoid double bookings with meeting room scheduler. No IT support and training are needed to get set up. Receive free, automatic upgrades. Reduce real estate and energy costs by measuring and optimizing the use of space. Forecast growth better by linking actual utilization to both maintained seat assignments, shared desks and meeting room reservations. Seamless two-way integration for booking rooms in all Outlook clients, Teams, OWA, and iOS and Android Native Calendar Apps. Touchscreen and digital displays make it easy to find and book conference rooms and workspaces without logging into a web or mobile app. Interactive floorplans and integrated Google map views get users where they need to be, whether in the office, or out.Starting Price: $5000 per month -
24
Deski
Deski
Desk booking software for your office. Colleagues book desks with a simple app. The office management splits the office space, so teams can sit together. Powerful reservation rules ensure efficient and fair usage. Get started quickly with our support. Schedule an onboarding call, and tell us how you work. Which teams collaborate? Is there someone that requires priority access? Do you have several different workplace configurations? Together, in a 45 minute session we will craft a decent setup, and launch a 30-day trial for your company. Some of our features. Check out what you can expect: featured Simple interface. It doesn't matter if you use the mobile or desktop app, Booking a desk is often a single click. Floor layouts. Upload floor layouts to help your colleagues find their desk right away. Reservation rules. Teams should sit together? Some of your colleagues should have priority? The administrator can define automated reservation rules.Starting Price: $49 per month -
25
Sharvy
Sharvy
Sharvy is a digital solution (web and mobile app) that facilitates and optimizes the management of shared spaces in a company, all in a single application: parking spaces, workstations (flex office and desk sharing) and cafeteria. The objective: to share spaces between employees and facilitate their reservation to avoid unoccupied spaces, and to support new forms of work organisation (hybrid work, flex office). An easy to use solution to manage your spaces: 1. You create and set up your spaces, and integrate the employees 2. Holders can release their space the days they are out of the office or in remote. Other users make their reservation regarding to their needs. 3. Our algorithm runs and allocates them a space regarding to some priority rules. 4. The admin can follow and analyse the use of the app and the occupancy of the different spaces through statistics.Starting Price: €3 per space per month -
26
Maptician
Maptician
A cloud-based office space management solution for visualizing, analyzing, and interacting with your workplace using our proprietary interactive map engine. Custom maps, seat scheduling, room reservations, and hoteling are only a few of the long-list of features offered on the platform. Monthly subscriptions are available at various price points. Features are not restricted based on client size. An interactive smart-map solution to visually manage your workplace and its occupants. Plan for a Safe Return to Office using our interactive distancing tools, system-wide contact tracing, and pre-screen health surveys. Gain In-Depth Insights on how your space is being used, costs, and potential areas for improvement. Engage Your Employees with mobile and web-based access, allowing them to find one another and reserve office facilities. Getting up and running on Maptician can take less than a week and take little or no IT involvement.Starting Price: $120 per month -
27
Deskworks
Deskworks
Deskworks is a comprehensive workspace management platform that removes the operational barriers in managing a coworking or flex office space. Deskworks’ flexible, cloud-based workspace management software helps build a more profitable and sustainable coworking space, shared workspace, or business center. With automatic check-in, unlimited inventory options, one-click reporting, a clutter-free dashboard that empowers members to manage their account, and a full-featured mobile app, Deskworks’ space management software is the choice of top coworking spaces around the world.Starting Price: $95/month/center -
28
QRsrv
QRsrv
Turnkey solution reservation platform that will streamline a variety of reservations and rentals. By using the convenience of the QR code, discover how simple and effective QR Code Reservations can be. Sign up & add your items/equipment to be reserved/rented and place QR Codes on/near your equipment. Users can self-scan QR Codes or go online to view availability and book times.Starting Price: $19 per month -
29
Coworks
Coworks
Looking for space management software with a difference? Coworks is the only mobile-first, member-driven coworking platform with a mission to create a delightful experience for your members and managers alike. With automated booking and billing, a searchable member directory, embedded web forms, robust reporting, and helpful resource management, Coworks puts optimization, and engagement at the forefront — freeing your community managers and operators to focus on cultivating your community. The platform is designed for traditional coworking, enterprise flex space, incubator and entrepreneurship centers, social clubs, makerspaces, and other niche community operations. With personalized onboarding and free training of your staff and community managers, Coworks is the operation system for your flexible workspace, but people will always be the heart of it.Starting Price: $149 per month -
30
Hybrid OS
Autonomous
Manage your resources efficiently. Just drag and drop to optimize your office layout. Keep track of resources, and forecast what you’ll need in the future. Assign fixed desks for office workers, and hot desks for those who split their time. Keep track, give your employees autonomy. Let them book the spaces they need from a real-time map. Allow them to define the tools they need to succeed. Help your team find each other, wherever they’re working that day. Set up movable modular rooms for in-person collaboration. Program spaces to lock once booked, avoiding clashes and saving time. Automatically personalize environments for every occupant. Connect by Autonomous lets you easily connect and control multiple Autonomous devices, with settings and management tools that let you customize your experience and set schedules for each one. Plus, use this app to lift and lower your compatible SmartDesk with app controls and schedule sit-stand sessions with reminders throughout the day.Starting Price: Free