Best Space Management Software - Page 2
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Compare the Top Space Management Software as of October 2025 - Page 2
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1
Meetio
Meetio
Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio offers industry-leading software solutions for hot desking, mobile scheduling, wayfinding and room management – always with a focus on simplicity, ease-of-use and efficiency. With three offices spanning two continents, Meetio has just begun its journey to make workplaces around the world as smart as the people in them. Reopen your workplace safely and with confidence. In our guide, you can read about everything from workplace safety, to how to adapt your work and how helpful and smart technology can benefit both your and your employees' experience. Let us lead you through a smart, simple, and reliable return to the office! We always prioritize the end user first. User-friendliness and simplicity are not just the core of our products, it's the foundation for everything we do.Starting Price: $189/license/year -
2
OfficeRnD Flex
OfficeRnD
OfficeRnD Flex is software that empowers the growth of your flex space. The platform removes operational obstacles and allows you to focus on your customers, your team, and your business. It automates and streamlines administrative processes, enables data-driven decision-making, and helps you provide a modern and tech-enabled experience in your buildings.Starting Price: $124.00/month -
3
Amspaces
Modulus Technologies
Manage your entire coworking inventory from a single platform. Create multiple coworking spaces in your portfolio. Configure dedicated desks, flexible desks, private cabins and meeting rooms. Manage your coworking rent roll by configuring membership plans, lease details, deposits, car parking company details, billing details, lease escalations and lockins. Members of your coworking space have a separate portal for booking meeting rooms, helpdesk, tracking their visitors, self check-ins, downloading invoices and payment summary, access available inventory and plans. Empower your coworking community members with real-time bookings of shared resources from anywhere. Automate the entire process & avoid duplicate bookings.Starting Price: $0.91 per user per month -
4
Smartway2
Smartway2
Smartway2 is an intelligent workplace scheduling tool that rebuilds face-to-face connection by helping employees book everything they need for a great day in the office. From booking desks and meeting rooms to parking and amenities, Smartway2 is the virtual assistant in everyone’s pockets. Thousands of teams across 60 countries are making their offices the place to be with Smartway2. For mid to large organizations who want to revamp workplace experience, improve collaboration and optimize real estate costs. Smartway2 is at the heart of adaptive, on-demand, hybrid workplaces.Starting Price: $25 per/month -
5
pCon.planner
EasternGraphics
Discover the best free interior design tool: pCon.planner. pCon.planner is a CAD application, tailored to the needs of interior designers. Design rooms, process pCon data, create animated presentations and photorealistic renders, and create article lists with our interior design tool. It promotes creative work and integrates seamlessly into business processes of interior designers, dealers and manufacturers. The integrated pCon.catalog and the link to Trimble’s 3D Warehouse provide an almost infinite number of 3D models. Main features: - Creation of 3D interior designs - Access to millions of 3D models using pCon.catalog and the 3D gallery - Compatible with different CAD data formats (dwg, dwt, dxf, sat, sab, 3ds, skp) - Creation of photorealistic renderings likeStarting Price: 0 -
6
Beamo
3i Inc.
Beamo is an enterprise-grade digital twin solution for your mission-critical facilities and remote sites. It costs a lot to move experts around today. But, when it comes to visiting physical spaces, there is no effective alternative - you either go there or not. We make it natural for you to capture your most critical assets, augment them with tribal knowledge and collaborate from anywhere. Beamo’s state-of-the-art hardware and software platform simplifies and accelerates this for facility management and construction projects. Beamo App lets you capture any space in 360° and create digital twins in a few minutes, no expertise required. Beamo automates most of the capturing process so that you can focus on the things that matter. Beamo Portal lets you visit the places you cannot go to and collaborate with others, remotely. Beamo provides an immersive, collaborative experience for all your teams, clients, and contractors.Starting Price: $890 per month -
7
Worksphere
Worksphere
Easily book desks, know who's in office, welcome visitors and improve team collaboration from one intuitive platform. Use your office data to realize the full potential of flexible work. Your team can see who's in office and choose where they sit to improve productivity and collaboration. They can book the right space in seconds from their mobile device or laptop. Welcome visitors to your offices, keep track of safety and security needs, and save your team time - all while creating a great first impression. Empower your team to work safely together. Employees can provide proof of vaccination or do a daily symptom screening. Responses are private, secure and HIPAA compliant. We know how hard it can be to implement new technologies. You can set up Worksphere in under an hour. Employees love our intuitive interface and mobile app.Starting Price: $149 per month -
8
Flexopus
Flexopus
Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % DS-GVO conform and is exclusively hosted in Germany. The all-in-one solution!Starting Price: Upon request -
9
MRI ProLease
MRI Software
MRI ProLease is a complete end-to-end solution for lease administration and lease accounting. A true SaaS offering to help organizations manage and track real estate and equipment leases, comply with ASC 842 lease accounting requirements and implement effective space management. Trusted by over 800 clients across 40 industries, MRI ProLease offers cloud-based software solutions to manage every aspect of lease management, lease accounting, space management and CAFM requirements. It is the go to solution for compliance with the upcoming ASC 842/IFRS 16 lease accounting standards and offers dual reporting on the same leases. Whether you have real estate or equipment leases, MRI ProLease meets all requirements and is both intuitive and robust. Designed by industry experts, it gives users constant visibility of critical data points and allows them to easily generate the schedules and reports required.Starting Price: $4500 per year -
10
OfficeSpace Software
OfficeSpace Software
Other solutions limit what you can do with your workplace when it comes to testing seating arrangements and managing things like moves, desks, requests, and rooms. OfficeSpace is the only workplace management software that gives you everything you need, an innovative platform, an intuitive experience, and an invested team. Because if your workplace software can't handle all the current disruption, neither will your workplace. Because booking the right room shouldn't take longer than the actual meeting itself. Because it’s going to take more than just a user forum and a support ticket to optimize your workplace strategy. With tools like Scenario Planning and Portfolio Reports, it’s easy to create distanced floor plans, re-organize entire teams, and make the best use of your space. Keep the workplace working, organized, and accessible. Easily manage desks, rooms, resources, and requests. And make data-driven improvements as needs change over time.Starting Price: $500.00/month -
11
MIDAS
Blue Box Technical Services
MIDAS is an easy to use yet powerful room booking system giving you complete control over your room bookings and resource scheduling, and trusted by organizations and businesses of all shapes and sizes around the world. Simply accessed through your favorite web browser, on your desktop, laptop, tablet or mobile device, the software lets you see at a glance when your room bookings are scheduled in the calendar. The system also allows you to schedule staffing and equipment, send booking confirmations, reminders and invoices to clients, take bookings or booking requests through your public website, and put an end to double bookings and confusion once and for all! As all you need is a modern web browser, your MIDAS booking system is readily available wherever you are! - Whether at the office, at home, or on the move - the information in your room booking system is right there at your fingertips!Starting Price: $30/month -
12
AgilQuest
AgilQuest
AgilQuest Forum support employee productivity and flexibility by helping them find and reserve the best places to work and collaborate - wherever, whenever. Make collaboration easier and avoid double bookings with meeting room scheduler. No IT support and training are needed to get set up. Receive free, automatic upgrades. Reduce real estate and energy costs by measuring and optimizing the use of space. Forecast growth better by linking actual utilization to both maintained seat assignments, shared desks and meeting room reservations. Seamless two-way integration for booking rooms in all Outlook clients, Teams, OWA, and iOS and Android Native Calendar Apps. Touchscreen and digital displays make it easy to find and book conference rooms and workspaces without logging into a web or mobile app. Interactive floorplans and integrated Google map views get users where they need to be, whether in the office, or out.Starting Price: $5000 per month -
13
Spacebring
Spacebring
Spacebring is the coworking space management software designed to streamline operations, save time, and increase customer loyalty. • Save 15–20 hours per week by automating bookings, invoicing and other administrative tasks. • Deliver an exceptional customer experience through a branded web portal and mobile app that ensures consistent engagement. • Get started within hours and focus on growing your coworking or shared space business — onboarding with Spacebring has never been easier.Starting Price: $87.00/month -
14
Deski
Deski
Desk booking software for your office. Colleagues book desks with a simple app. The office management splits the office space, so teams can sit together. Powerful reservation rules ensure efficient and fair usage. Get started quickly with our support. Schedule an onboarding call, and tell us how you work. Which teams collaborate? Is there someone that requires priority access? Do you have several different workplace configurations? Together, in a 45 minute session we will craft a decent setup, and launch a 30-day trial for your company. Some of our features. Check out what you can expect: featured Simple interface. It doesn't matter if you use the mobile or desktop app, Booking a desk is often a single click. Floor layouts. Upload floor layouts to help your colleagues find their desk right away. Reservation rules. Teams should sit together? Some of your colleagues should have priority? The administrator can define automated reservation rules.Starting Price: $49 per month -
15
Sharvy
Sharvy
Sharvy is a digital solution (web and mobile app) that facilitates and optimizes the management of shared spaces in a company, all in a single application: parking spaces, workstations (flex office and desk sharing) and cafeteria. The objective: to share spaces between employees and facilitate their reservation to avoid unoccupied spaces, and to support new forms of work organisation (hybrid work, flex office). An easy to use solution to manage your spaces: 1. You create and set up your spaces, and integrate the employees 2. Holders can release their space the days they are out of the office or in remote. Other users make their reservation regarding to their needs. 3. Our algorithm runs and allocates them a space regarding to some priority rules. 4. The admin can follow and analyse the use of the app and the occupancy of the different spaces through statistics.Starting Price: €3 per space per month -
16
Maptician
Maptician
A cloud-based office space management solution for visualizing, analyzing, and interacting with your workplace using our proprietary interactive map engine. Custom maps, seat scheduling, room reservations, and hoteling are only a few of the long-list of features offered on the platform. Monthly subscriptions are available at various price points. Features are not restricted based on client size. An interactive smart-map solution to visually manage your workplace and its occupants. Plan for a Safe Return to Office using our interactive distancing tools, system-wide contact tracing, and pre-screen health surveys. Gain In-Depth Insights on how your space is being used, costs, and potential areas for improvement. Engage Your Employees with mobile and web-based access, allowing them to find one another and reserve office facilities. Getting up and running on Maptician can take less than a week and take little or no IT involvement.Starting Price: $120 per month -
17
Flowscape
Flowscape
Flowscape is a market-leading SaaS company offering smart office solutions for the hybrid workplace, aimed at streamlining office processes and fostering thriving company cultures. Our comprehensive suite includes customizable booking capabilities for all desired office resources, such as desk booking, room booking, parking space reservation, and even seats for your furry friends. Accessible through our user-friendly mobile or web application, you can enjoy a 3D office overview that enhances your office experience. With advanced sensor technology at its core, Flowscape empowers businesses to make data-driven space management decisions, thereby increasing workplace ROI. Our easy-to-use analytics portal enables management teams to craft effective strategies for optimizing space and resources. Flowscape has offices located in Stockholm (headquarters), Sofia, San Francisco, and London, serving clients worldwide with innovative solutions for the future of work.Starting Price: $3000 per year -
18
SharingCloud
SharingCloud
SharingCloud provides Smart Office solutions that help organizations adapt to hybrid working and improve employee experience. Its Instant Suite® platform brings together tools for flex office, room and desk booking, visitor management, workplace signage, and data-driven building analytics. With products like Instant Booking, Instant Flex, RoomPad®, GuestPad, and Instant Metrics, companies can optimize workspace usage while supporting collaboration across remote and in-person teams. The platform also enables dynamic digital communication and streamlined visitor reception to enhance both employee and customer interactions. SharingCloud operates in 48 countries, serving over 1 million users and managing more than 16 million m² of workspace. By integrating easily with existing business applications via open APIs, it offers organizations a secure, scalable, and future-ready workplace management solution. -
19
Haltian Empathic Building
Haltian
Haltian Empathic Building is a solution for digital workplaces. Saves you time, provides more choice, is super easy to use, and helps you to be healthier. The Empathic Building digital twin guarantees a superb end-user experience and delivers the key data for operational excellence. The solution combines features such as find and book desks and meeting rooms, find people to co-create and collaborate, navigate to rooms with wayfinding, share your voice and raise important issues. Haltian Empathic Building for return to office after COVID-19 pandemic is the optimal solution that is easy to use, includes a safe environment for collaboration, optimization of space, removal of frictions, and employee empowerment.Starting Price: €4.99/month/desk -
20
Deskworks
Deskworks
Deskworks is a comprehensive workspace management platform that removes the operational barriers in managing a coworking or flex office space. Deskworks’ flexible, cloud-based workspace management software helps build a more profitable and sustainable coworking space, shared workspace, or business center. With automatic check-in, unlimited inventory options, one-click reporting, a clutter-free dashboard that empowers members to manage their account, and a full-featured mobile app, Deskworks’ space management software is the choice of top coworking spaces around the world.Starting Price: $95/month/center -
21
QRsrv
QRsrv
Turnkey solution reservation platform that will streamline a variety of reservations and rentals. By using the convenience of the QR code, discover how simple and effective QR Code Reservations can be. Sign up & add your items/equipment to be reserved/rented and place QR Codes on/near your equipment. Users can self-scan QR Codes or go online to view availability and book times.Starting Price: $19 per month -
22
Coworks
Coworks
Looking for space management software with a difference? Coworks is the only mobile-first, member-driven coworking platform with a mission to create a delightful experience for your members and managers alike. With automated booking and billing, a searchable member directory, embedded web forms, robust reporting, and helpful resource management, Coworks puts optimization, and engagement at the forefront — freeing your community managers and operators to focus on cultivating your community. The platform is designed for traditional coworking, enterprise flex space, incubator and entrepreneurship centers, social clubs, makerspaces, and other niche community operations. With personalized onboarding and free training of your staff and community managers, Coworks is the operation system for your flexible workspace, but people will always be the heart of it.Starting Price: $149 per month -
23
Hybrid OS
Autonomous
Manage your resources efficiently. Just drag and drop to optimize your office layout. Keep track of resources, and forecast what you’ll need in the future. Assign fixed desks for office workers, and hot desks for those who split their time. Keep track, give your employees autonomy. Let them book the spaces they need from a real-time map. Allow them to define the tools they need to succeed. Help your team find each other, wherever they’re working that day. Set up movable modular rooms for in-person collaboration. Program spaces to lock once booked, avoiding clashes and saving time. Automatically personalize environments for every occupant. Connect by Autonomous lets you easily connect and control multiple Autonomous devices, with settings and management tools that let you customize your experience and set schedules for each one. Plus, use this app to lift and lower your compatible SmartDesk with app controls and schedule sit-stand sessions with reminders throughout the day.Starting Price: Free -
24
Kadence
Kadence
The platform that coordinates your people, projects, and spaces. Create meaningful connections by enabling in-person collaboration and community building. Designed to improve the coordination of people, space, and time to help your teams work smarter. Easy desk booking. Find and reserve the perfect desk in seconds. See all your meetings in one place, with calendar tools your teams already use. Know the best time and place to meet with clear visibility. Know who’s visiting, when they arrived, and that everyone is safe to be there. An effortless user experience that your team will love to use. Get a clear view of who is booked to come into the office or work remotely. Find spaces quickly based on availability or who is in the office. Find time together easily by getting visibility of teammates’ schedules. Make the best decisions and manage your hybrid workplace more efficiently. Flexible admin control on office capacity and access.Starting Price: $4 per user per month -
25
VenuePro
Approved Technology Solutions
VenuePro is an innovative and highly customizable global venue management software and event management software platform that simplifies the management and operation of venues of all sizes to deliver world class experiences for users, customers and guests. With 24 stand alone modules our all in one cloud based venue and event management platform automates and simplifies the event planning process, saves time and money and ensures better experiences for visitors. VenuePro delivers smarter and efficient event day (and day-to-day) management and processes, whilst increasing crowd safety, ensuring full compliance and at the same time presenting great cost savings to owners and organizations. Register staff via facial recognition, recording body temperature in parallel, matching to database. Be immediately advised as to when soap or sanitizer levels drop, using IoT sensors. Track body population density in real-time via IoT sensors.Starting Price: $15,000 per annum -
26
MyDesk
MyDesk
An office workplace is used on average up to 40 percent of the time. Or rather, that was the way it was before the lockdown and the new way of doing things. MyDesk is a Danish platform developed for the efficient management of modern, flexible workplaces. MyDesk is the preferred and most user-friendly application for the management of desks, meeting rooms, and parking. Employees can book desks, meeting rooms, parking, and lunch at the canteen before arriving at the office. Plan your days at the office around who is in. Easy reservation of a desk close to your preferred colleagues. Change the number of desks or meeting rooms to match the usage. Our analytics give you the data needed. The simple and user-friendly desk booking process is built to support the modern office. Visual meeting room booking that integrates with Outlook and most displays on the market. If your employees have access to parking lots, EV charger and canteen.Starting Price: Free -
27
Friday PM
Friday PM
Eliminates guesswork, providing data on how your workplace is actually being used. Helps to define your workplace evolution journey, converting numerous charts and metrics into easy to follow actionable insights. Saves your organization time and money by streamlining logistics and communication. Smart usage of office space and appliances reduces wastes and preserves resources. Improve space usage efficiency to reduce cost of underutilized square footage. Our office design mirrors your personality, reflects your needs and follows your style. Allow more people to use the work space, while also improving their overall experience. Smart office space is a powerful tool for creative thinkers and passionate workers.Starting Price: $2 per user per month -
28
Mapiq
Mapiq
Mapiq is the #1 workplace experience platform that empowers people to streamline their workdays, while enabling organizations to adapt their offices and anticipate the future of work. Easy to use, easier to deploy, learn why employees love Mapiq. Turn your office from a mandate into a magnet. We offer a single platform to manage, experience and optimize the workplace, seamless integrations with your corporate IT systems, custom developments where needed and a world-class team and partner network to guide you to success. Hybrid working has brought new solutions—and new problems: a lack of connection, a weakened sense of community, and a hesitancy to make changes without the information to support them. Mapiq combines data-driven expertise and administration features to accommodate any variety of initiatives.Starting Price: €1,450 per month -
29
Mooble
Mooble
Design your dream space with our free space planning app. If you need expert help, you can connect with our community of professional designers in your area.Starting Price: Free -
30
Optix
Optix
Optix is on a mission to empower the people behind coworking and flex spaces to thrive. We provide workspace operators with a beautifully designed platform that streamlines day-to-day operations and automates time-intensive workflows—freeing teams to focus on what matters most: community, hospitality, and growth. With end-to-end automation and best-in-class user experience, Optix enables teams to do more with less—saving up to 80% of their time, while enhancing the experience for every member who walks through their doors. From single-location operators to multi-city brands, our partners are scaling faster and smarter: - KoWorks runs 3 locations with a single employee while building a vibrant, connected community. - Groundswell grew their community 10x by automating over 4,000 bookings. - KWENCH Coworking sped up onboarding by 75%, scaling with ease while delivering personalized experiences.Starting Price: $159