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WO2008034688A1 - Method for editing e-mails - Google Patents

Method for editing e-mails Download PDF

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Publication number
WO2008034688A1
WO2008034688A1 PCT/EP2007/058929 EP2007058929W WO2008034688A1 WO 2008034688 A1 WO2008034688 A1 WO 2008034688A1 EP 2007058929 W EP2007058929 W EP 2007058929W WO 2008034688 A1 WO2008034688 A1 WO 2008034688A1
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WO
WIPO (PCT)
Prior art keywords
mail
recipient
sender
recipients
list
Prior art date
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Ceased
Application number
PCT/EP2007/058929
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German (de)
French (fr)
Inventor
Michael Roux
Current Assignee (The listed assignees may be inaccurate. Google has not performed a legal analysis and makes no representation or warranty as to the accuracy of the list.)
PRAGMA INFORMATIONSTECHNOLOGIE GmbH
Original Assignee
PRAGMA INFORMATIONSTECHNOLOGIE GmbH
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by PRAGMA INFORMATIONSTECHNOLOGIE GmbH filed Critical PRAGMA INFORMATIONSTECHNOLOGIE GmbH
Publication of WO2008034688A1 publication Critical patent/WO2008034688A1/en
Anticipated expiration legal-status Critical
Ceased legal-status Critical Current

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Classifications

    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/107—Computer-aided management of electronic mailing [e-mailing]
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04L—TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION
    • H04L51/00—User-to-user messaging in packet-switching networks, transmitted according to store-and-forward or real-time protocols, e.g. e-mail
    • H04L51/21—Monitoring or handling of messages
    • H04L51/214—Monitoring or handling of messages using selective forwarding

Definitions

  • the invention relates to a method for facilitating the processing of e-mails to multiple recipients with automatic dispatch by a sender.
  • Emails contain headers with the following information: From :, Sent :, To :, Cc :, Subject:.
  • the specification after “From:” contains the sender's e-mail address or name, the message “Sent:” contains the date and time of despatch.
  • the specification "To:” contains the e-mail address of one or more addressees, the specification “Cc:” contains the e-mail address of addressees who receive a copy of the e-mail (copy recipient) and the indication "Subject:” contains the subject of the e-mail.
  • both the addressees (behind the indication "To:”) and the copy recipients (behind the indication "Cc:”) are referred to as recipients.
  • the software for the transmission of e-mails is implemented in the PCs of the participants.
  • the sender PC first addresses an e-mail to the addressee (s) and then to the specified copy recipients.
  • the communication of the dispatcher PC initially takes place with a server that establishes the connection to the Internet and forwards the e-mail to the recipients.
  • Conventional e-mailing is thus carried out in such a way that all recipients (addressee and copy recipient) receive the same e-mail in succession.
  • the e-mail is sent to the receiver in a star shape, but with a time delay.
  • any recipient can revise the draft and send it back to the sender as part of a reply e-mail.
  • a design is submitted to a number of recipients, the design is processed by each recipient and returned to the sender, with the result that the revisions of the recipients are not reconciled. It is then a difficult task for the consignor to coordinate all the revised designs in order to produce the final version.
  • the invention has for its object to provide a method for enabling the processing of e-mails or their attachments, which facilitates the coordination of different design revisions.
  • the inventive method is designated by the patent claim 1. It provides the following steps: a) at the sender: creating an e-mail and a list of recipients,
  • a draft can be sent consecutively to all recipients, each recipient containing the draft revised from its predecessors. As the transfer from recipient to recipient increases, the draft "matures", eventually returning to the sender in a version revised by all recipients. This saves a lot of adaptation work for the consignor and the unnecessary duplication of work for the consignee, so that errors corrected by one of the recipients no longer have to be corrected by the next recipient.
  • the term "sender” and “recipient” does not mean the respective person but, as a rule, the PC in question. Participation in the inventive method requires that each of the participating PCs has appropriate software that differs from the usual e-mail software with central or star-shaped dispatch by the sender and a chain-like dispatch of one receiver only to each next recipient. In the following an embodiment of the invention will be explained in more detail with reference to the single FIGURE of the drawing.
  • the drawing shows a schematic diagram of the transmission of an e-mail over the Internet from the sender to several recipients.
  • the drawing shows the internet. Access to the Internet is made possible by servers.
  • the servers 1 and the servers 2 are shown as an example.
  • V is the sender or sender PC that communicates with the server 1.
  • the receiver El is connected.
  • the receivers E2... En are connected to the Internet via the server 2.
  • An e-mail attached to a draft will be sent by shipper V.
  • the recipients El ... En are specified on a recipient list.
  • the sender V sends the e-mail exclusively to the first recipient El of the recipient list.
  • the e-mail can be processed and then forwarded.
  • the reshuffling takes place to the recipient E2 next to the recipient list.
  • the last receiver En is reached in this way, it returns the multi-revised draft to the sender V.
  • the order is shown in the following table:

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  • Engineering & Computer Science (AREA)
  • Business, Economics & Management (AREA)
  • Human Resources & Organizations (AREA)
  • Entrepreneurship & Innovation (AREA)
  • Strategic Management (AREA)
  • Marketing (AREA)
  • Physics & Mathematics (AREA)
  • Economics (AREA)
  • Computer Hardware Design (AREA)
  • Operations Research (AREA)
  • Quality & Reliability (AREA)
  • Tourism & Hospitality (AREA)
  • Data Mining & Analysis (AREA)
  • General Business, Economics & Management (AREA)
  • General Physics & Mathematics (AREA)
  • Theoretical Computer Science (AREA)
  • Computer Networks & Wireless Communication (AREA)
  • Signal Processing (AREA)
  • Information Transfer Between Computers (AREA)

Abstract

The method provides for an e-mail not to be sent in star form from a sender to each of a plurality of recipients but rather to be routed consecutively through the recipients on a list of recipients. Any recipient can revise the e-mail or an attachment to it and forward the revised version to the next recipient. Finally, the e-mail with multiple revisions is returned to the sender.

Description

Verfahren zur Bearbeitung von E-Mails Procedure for processing emails

Die Erfindung betrifft ein Verfahren zur Ermöglichung von Bearbeitungen von E- Mails an mehreren Empfängern unter automatischer Versendung durch einen Versender.The invention relates to a method for facilitating the processing of e-mails to multiple recipients with automatic dispatch by a sender.

E-Mails enthalten im Kopfbereich Felder mit den folgenden Angaben: Von:, Gesendet:, An:, Cc:, Betreff: . Die Angabe hinter "Von: " enthält die E-Mail- Adresse des Versenders bzw. dessen Namen, die Angabe "Gesendet:" enthält Datum und Uhrzeit der Absendung. Die Angabe "An :" enthält die E-Mail-Adresse eines oder mehrerer Adressaten, die Angabe "Cc:" enthält die E-Mail-Adresse von Adressaten, die eine Kopie der E-Mail empfangen (Kopieempfänger) und die Angabe "Betreff:" enthält das Thema der E-Mail. Im Rahmen der vorliegenden Beschreibung werden sowohl die Adressaten (hinter der Angabe "An :") als auch die Kopieempfänger (hinter der Angabe "Cc:") als Empfänger bezeichnet.Emails contain headers with the following information: From :, Sent :, To :, Cc :, Subject:. The specification after "From:" contains the sender's e-mail address or name, the message "Sent:" contains the date and time of despatch. The specification "To:" contains the e-mail address of one or more addressees, the specification "Cc:" contains the e-mail address of addressees who receive a copy of the e-mail (copy recipient) and the indication "Subject:" contains the subject of the e-mail. In the context of the present description, both the addressees (behind the indication "To:") and the copy recipients (behind the indication "Cc:") are referred to as recipients.

Die Software für die Übertragung von E-Mails ist in den PCs der Teilnehmer implementiert. Der Versender-PC adressiert eine E-Mail zunächst an den bzw. die Adressaten und anschließend an die angegebenen Kopieempfänger. Hierbei erfolgt die Kommunikation des Versender-PCs zunächst mit einem Server, der die Verbindung zum Internet herstellt und die E-Mail an die Empfänger leitet. Der konventionelle E-Mail-Versand erfolgt also in der Weise, dass sämtliche Empfänger (Adressat und Kopieempfänger) dieselbe E-Mail nacheinander erhalten. Die E-Mail wird gewissermaßen vom Sender sternförmig, jedoch zeitversetzt, an jeden Empfänger geleitet.The software for the transmission of e-mails is implemented in the PCs of the participants. The sender PC first addresses an e-mail to the addressee (s) and then to the specified copy recipients. In this case, the communication of the dispatcher PC initially takes place with a server that establishes the connection to the Internet and forwards the e-mail to the recipients. Conventional e-mailing is thus carried out in such a way that all recipients (addressee and copy recipient) receive the same e-mail in succession. The e-mail is sent to the receiver in a star shape, but with a time delay.

Wenn mit der E-Mail ein Entwurf eines Dokumentes versandt wird, z. B. als Anlage zur E-Mail, kann jeder Empfänger den Entwurf überarbeiten und ihn an den Versender im Rahmen einer Antwort-E-Mail zurückschicken. Wenn ein Entwurf einer Anzahl von Empfängern zugeleitet wird, wird der Entwurf von jedem Empfänger bearbeitet und zum Versender zurückgeschickt, mit der Folge, dass die Überarbeitungen der Empfänger nicht untereinander abgestimmt sind. Es ist dann eine schwierige Aufgabe des Versenders, sämtliche überarbeiteten Entwürfe zu koordinieren, um die endgültige Fassung zu erstellen.When a draft of a document is sent with the e-mail, e.g. For example, as an attachment to the e-mail, any recipient can revise the draft and send it back to the sender as part of a reply e-mail. When a design is submitted to a number of recipients, the design is processed by each recipient and returned to the sender, with the result that the revisions of the recipients are not reconciled. It is then a difficult task for the consignor to coordinate all the revised designs in order to produce the final version.

Der Erfindung liegt die Aufgabe zugrunde, ein Verfahren zur Ermöglichung der Bearbeitung von E-Mails bzw. deren Anlagen anzugeben, das eine Koordinierung unterschiedlicher Entwurfsüberarbeitungen erleichtert.The invention has for its object to provide a method for enabling the processing of e-mails or their attachments, which facilitates the coordination of different design revisions.

Das erfindungsgemäße Verfahren ist durch den Patentanspruch 1 bezeichnet. Es sieht die folgenden Schritte vor: a) am Versender: Erstellen einer E-Mail und einer Empfängerliste,The inventive method is designated by the patent claim 1. It provides the following steps: a) at the sender: creating an e-mail and a list of recipients,

b) am Versender: Automatisches Adressieren der E-Mail an nur einen ersten Empfänger der Empfängerliste,b) at the sender: automatic addressing of the e-mail to only a first recipient of the recipient list,

c) an jedem Empfänger: Ermittlung des auf der Empfängerliste nächstfolgenden Empfängers und Adressierung an diesen,(c) at each consignee: identification of the addressee next to the consignee list and addressing to it,

d) an mindestens einem Empfänger, der die an ihn adressierte E-Mail empfangen hat: Manuelles Modifizieren der E-Mail,d) at least one recipient who has received the e-mail addressed to him / her: manually modifying the e-mail,

e) automatisches Adressieren der ein- oder mehrfachmodifizierten E- Mail an den Versender durch den letzten Empfänger der Empfängerliste.e) automatic addressing of the single or multiple modified e-mail to the sender by the last recipient of the recipient list.

Hierbei kann ein Entwurf in konsekutiver Reihenfolge sämtlichen Empfängern nacheinander zugeleitet werden, wobei jeder Empfänger den von seinen Vorgängern überarbeiteten Entwurf enthält. Mit zunehmender Weiterleitung von Empfänger zu Empfänger "reift" der Entwurf, so dass er schließlich in einer von sämtlichen Empfängern überarbeiteten Fassung an den Versender zurückgelangt. Dies erspart für den Versender eine Menge Anpassungsarbeit und für die Empfänger die unnötige Doppelarbeit, dass Fehler, die einer der Empfänger korrigiert hat, vom nächsten Empfänger nicht mehr korrigiert werden müssen.In this case, a draft can be sent consecutively to all recipients, each recipient containing the draft revised from its predecessors. As the transfer from recipient to recipient increases, the draft "matures", eventually returning to the sender in a version revised by all recipients. This saves a lot of adaptation work for the consignor and the unnecessary duplication of work for the consignee, so that errors corrected by one of the recipients no longer have to be corrected by the next recipient.

Im Rahmen der Erfindung ist unter "Versender" und "Empfänger" nicht die jeweilige Person zu verstehen sondern in der Regel der betreffende PC. Die Teilnahme an dem erfindungsgemäßen Verfahren erfordert es, dass jeder der beteiligten PCs über eine entsprechende Software verfügt, die von der üblichen E-Mail-Software mit zentraler bzw. sternförmiger Versendung durch den Versender abweicht und eine kettenförmige Versendung von jeweils einem Empfänger nur zum jeweils nächstfolgenden Empfänger vorsieht. Im Folgenden wird unter Bezugnahme auf die einzige Figur der Zeichnung ein Ausführungsbeispiel der Erfindung näher erläutert.In the context of the invention, the term "sender" and "recipient" does not mean the respective person but, as a rule, the PC in question. Participation in the inventive method requires that each of the participating PCs has appropriate software that differs from the usual e-mail software with central or star-shaped dispatch by the sender and a chain-like dispatch of one receiver only to each next recipient. In the following an embodiment of the invention will be explained in more detail with reference to the single FIGURE of the drawing.

Die Zeichnung zeigt ein schematisches Schaubild der Übertragung einer E-Mail über das Internet vom Versender zu mehreren Empfängern.The drawing shows a schematic diagram of the transmission of an e-mail over the Internet from the sender to several recipients.

In der Zeichnung ist das Internet dargestellt. Der Zugang zum Internet wird durch Server ermöglicht. Im vorliegenden Fall sind die Server 1 und die Server 2 als Beispiel dargestellt. Mit V ist der Versender bzw. Versender-PC bezeichnet, der mit dem Server 1 kommuniziert. Ebenfalls an den Server 1 ist der Empfänger El angeschlossen. Die Empfänger E2 ... En sind mit dem Internet über den Server 2 verbunden.The drawing shows the internet. Access to the Internet is made possible by servers. In the present case, the servers 1 and the servers 2 are shown as an example. V is the sender or sender PC that communicates with the server 1. Also to the server 1, the receiver El is connected. The receivers E2... En are connected to the Internet via the server 2.

Eine E-Mail, der ein Entwurf als Anhang beigefügt ist, wird vom Versender V versandt. Dabei werden auf einer Empfängerliste die Empfänger El ... En angegeben.An e-mail attached to a draft will be sent by shipper V. The recipients El ... En are specified on a recipient list.

Der Versender V sendet die E-Mail ausschließlich an den ersten Empfänger El der Empfängerliste. An dem Empfänger El kann die E-Mail bearbeitet und anschließend weiterverschickt werden. Die Weiterverschickung erfolgt an den auf der Empfängerliste nächstfolgenden Empfänger E2. Wenn auf diese Weise schließlich der letzte Empfänger En erreicht ist, sendet dieser den mehrfach überarbeiteten Entwurf an den Versender V zurück. Die Reihenfolge ist in der nachfolgenden Tabelle dargestellt:The sender V sends the e-mail exclusively to the first recipient El of the recipient list. At the recipient El, the e-mail can be processed and then forwarded. The reshuffling takes place to the recipient E2 next to the recipient list. When finally the last receiver En is reached in this way, it returns the multi-revised draft to the sender V. The order is shown in the following table:

V: Sende an ElV: Send to El

El : Sende an E2El: Send to E2

En : Sende an V zurück Von jedem Teilnehmer (Versender oder Empfänger) wird die E-Mail nur an einen einzigen Adressaten verschickt, wobei die Reihenfolge der Adressaten durch die Empfängerliste, die mit übertragen wird, vorgegeben ist. En: Send back to V. From each participant (sender or recipient), the e-mail is sent to a single addressee, with the order of the addressee by the recipient list that is transmitted with, is given.

Claims

Patentansprüche claims 1. Verfahren zur Ermöglichung von Bearbeitungen von E-Mails an mehreren Empfängern unter automatischer Versendung durch einen Versender mit den Schritten:1. A method for facilitating processing of e-mails to multiple recipients under automatic dispatch by a sender with the steps: a) am Versender (V) : Erstellen einer E-Mail und einer Empfängerliste,a) at the consignor (V): creating an e-mail and a list of recipients, b) am Versender: Automatisches Adressieren der E-Mail nur an einen ersten Empfänger (El) der Empfängerliste,b) at the sender: automatic addressing of the e-mail only to a first recipient (El) of the recipient list, c) an jedem Empfänger: Ermittlung des auf der Empfängerliste nächstfolgenden Empfängers und Adressierung an diesen,(c) at each consignee: identification of the addressee next to the consignee list and addressing to it, d) an mindestens einem Empfänger, der die an ihn adressierte E-Mail empfangen hat: Manuelles Modifizieren der E-Mail,d) at least one recipient who has received the e-mail addressed to him / her: manually modifying the e-mail, e) automatisches Adressieren der ein- oder mehrfachmodifizierten E-Mail an den Versender durch den letzten Empfänger (En) der Empfängerliste.e) automatically addressing the singly or multiply modified e-mail to the sender by the last recipient (s) of the recipient list. 2. Verfahren nach Anspruch 1, wobei eine Software zur Durchführung der einzelnen Schritten in dem Versender sowie in jedem der Empfänger implementiert ist. 2. The method of claim 1, wherein software is implemented to perform the individual steps in the sender as well as in each of the receivers.
PCT/EP2007/058929 2006-09-19 2007-08-28 Method for editing e-mails Ceased WO2008034688A1 (en)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
DE102006043834.5 2006-09-19
DE102006043834A DE102006043834A1 (en) 2006-09-19 2006-09-19 Procedure for processing emails

Publications (1)

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WO2008034688A1 true WO2008034688A1 (en) 2008-03-27

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DE (1) DE102006043834A1 (en)
WO (1) WO2008034688A1 (en)

Citations (1)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US6327611B1 (en) * 1997-11-12 2001-12-04 Netscape Communications Corporation Electronic document routing system

Patent Citations (1)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US6327611B1 (en) * 1997-11-12 2001-12-04 Netscape Communications Corporation Electronic document routing system

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