TWI904774B - Form Generation System and Methods - Google Patents

Abstract

A form generation system includes a processing module, a storage module, and a communication module electrically connected to the processing module. The storage module stores a first form template and a second form template associated with the first form template. Each of the first and second form templates has a corresponding linkage field and first content entered in each linkage field. When the processing module determines that the first content in the linkage field of the first form template displayed on a form template interface has been modified to second content, the processing module correspondingly modifies the first content in the linkage field of the second form template to the second content, and stores the modified first and second form templates in the storage module.

Description

Form Generation System and Methods

This invention relates to a form generation system, and more particularly to a form generation system that can be flexibly adjusted according to demand.

Currently, regarding construction safety, contractors are required to fill out self-inspection forms and safety and health inspection forms for each sub-project, while supervisors are required to fill out spot check records and safety and health inspection records for each sub-project. If, during construction, text needs to be added or removed from the project name or description fields on the forms, the following issues may arise. First, if the form is a paper form, forms that have been signed before Buda Day can only be modified by adding comments. Forms that have been reviewed but not yet signed after Buda Day can be modified by adding comments, or the form can be discarded and a new form printed after adding or removing text from a Word file can be re-reviewed and signed. Forms that have not been reviewed after Buda Day should be printed as new forms printed after adding or removing text from a Word file.

Secondly, if the forms are electronic, the current system assigns one editing page module to each construction project. All forms, whether approved or not before the Notice date, must be invalidated. Then, each editing page module corresponding to a construction project must be modified one by one, typically taking 1-2 weeks. After completing the electronic form modifications, the process of checking and approving must begin again, which is extremely time-consuming and may cause project delays due to waiting for form modifications. Therefore, providing a form generation system that can flexibly adjust according to demand becomes a worthy research topic.

Therefore, the purpose of this invention is to provide a form generation system that can be flexibly adjusted according to demand.

Therefore, the present invention provides a form generation system for providing a form template interface to a terminal device. The form generation system includes a storage module, a communication module and a processing module.

The storage module stores a first form template and a second form template associated with the first form template. Each of the first and second form templates has a corresponding linked field and a first piece of content to be filled in each linked field. The communication module establishes a connection with the terminal device via a communication method. The processing module is electrically connected to the communication module and the storage module.

When the processing module receives a request from the terminal device to provide the first form template through the form template interface, the processing module reads the first form template from the storage module and displays it on the form template interface.

When the processing module determines that the first content in the linkage field of the first form template displayed on the form template interface has been modified to a second content, the processing module modifies the first content in the corresponding linkage field of the second form template to the second content, and saves the modified first form template and the second form template to the storage module.

In some embodiments, both the first form template and the second form template correspond to a master order number. When the processing module determines that the master order number of the second form template matches the master order number of the first form template, it establishes a link relationship between the linked field of the first form template and the corresponding linked field of the second form template.

In some embodiments, the first form template and the second form template each have a corresponding non-linked field. When the processing module determines that the content of the non-linked field of the first form template displayed on the form template interface has been modified, it saves the modified first form template to the storage module.

In some embodiments, when the processing module determines that a new non-linked field option in the first form template is selected, a new non-linked field is added to the first form template, and after determining that the newly added non-linked field has been filled with content, the first form template with the newly added non-linked field is stored in the storage module.

In some embodiments, when the processing module determines that a form generation option of the form template interface is selected, it generates a corresponding first form according to the first form template displayed on the form template interface and provides the first form to the terminal device.

Another objective of this invention is to provide a form generation method that overcomes at least one of the shortcomings of the prior art.

Therefore, the present invention provides a form generation method, comprising the following steps: (S1) A form generation system provides a form template interface to a terminal device; wherein, the form generation system stores a first form template and a second form template associated with the first form template, the first form template and the second form template each having a corresponding linked field and a first content filled in each linked field; (S2) The form generation system receives the form template from the terminal device through the terminal device. When the board interface requests the provision of the first form template, the form output system displays the first form template on the form template interface; and (S3) when the form output system determines that the first content in the linkage field of the first form template displayed on the form template interface has been modified to a second content, the form output system correspondingly modifies the first content in the linkage field of the second form template to the second content, and stores the modified first form template and the second form template.

In some embodiments, both the first form template and the second form template correspond to a master order number. When the form generation system determines that the master order number of the second form template matches the master order number of the first form template, it establishes a linkage relationship between the linkage field of the first form template and the corresponding linkage field of the second form template.

In some embodiments, the first form template and the second form template each have a corresponding non-linked field, wherein after step (S2), the following steps are also included: (S4) when the form generation system determines that the content of the non-linked field of the first form template displayed on the form template interface has been modified, the modified first form template is stored.

In some embodiments, the following steps are included after step (S2): (S5) When the form generation system determines that a new non-linked field option in the first form template is selected, a new non-linked field is added to the first form template, and after determining that the newly added non-linked field has been filled with content, the first form template with the newly added non-linked field is stored.

In some embodiments, the following steps are included after step (S2): (S6) When the form generation system determines that a form generation option of the form template interface is selected, it generates a corresponding first form according to the first form template displayed in the form template interface and provides the first form to the terminal device.

The advantage of this invention is that when the processing module determines that the first content in the linked field of the first form template displayed on the form template interface has been modified to the second content, the processing module modifies the first content in the corresponding linked field of the second form template to the second content accordingly, and stores the modified first form template and the second form template in the storage module. This allows users to modify only one of the first form template and the second form template when modifying the content in the linked field, and the other form template will be automatically modified accordingly, effectively saving manpower and time.

Before this invention is described in detail, it should be noted that similar components are represented by the same designation in the following description. Unless otherwise defined, "electrical connection" as used in this patent specification refers to "wired electrical connection" which connects multiple electronic devices/devices/components through conductive materials, and "radio connection" which transmits one-way/two-way wireless signals through wireless communication technology. On the other hand, "electrical connection" as used in this patent specification also refers to "direct electrical connection" which forms a direct connection between multiple electronic devices/devices/components, and "indirect electrical connection" which forms a connection between multiple electronic devices/devices/components through other electronic devices/devices/components.

Referring to Figure 1, an embodiment of the form generation system 100 of the present invention is shown, which provides a form template interface to a terminal device 1. The form generation system 100 includes a communication module 2, a storage module 3, and a processing module 4. In this embodiment, the terminal device 1 is, for example, but not limited to, a desktop computer, a laptop computer, a tablet computer, or a smartphone, and is operated by a user.

The communication module 2 establishes a connection with the terminal device 1 via a communication method (e.g., the Internet or a local area network). The storage module 3 stores a first form template and a second form template associated with the first form template. Further, both the first and second form templates correspond to a master order number; each of the first and second form templates has a corresponding linked field, a non-linked field, and a first content filled in each linked field; when the processing module 4 determines that the master order number of the second form template matches the master order number of the first form template, it establishes a link between the linked field of the first form template and the corresponding linked field of the second form template. The processing module 4 is electrically connected to the communication module 2 and the storage module 3. In this embodiment, the communication module 2 is, for example, but not limited to, a wired network module (such as an Ethernet chip) or a wireless network module (such as a Wi-Fi controller); the storage module 3 is, for example, but not limited to, a hard drive or other computer-readable recording media; and the processing module 4 is, for example, but not limited to, a central processing unit, a microprocessor, or a single-chip microcontroller.

The following, referring to Figures 1 to 6, details how the form generation system 100 executes a form generation method of this embodiment. The form generation method includes the following steps S1 to S6.

First, in step S1, the processing module 4 of the form generation system 100 provides the form template interface to the terminal device 1 through the communication module 2. Next, in step S2, when the processing module 4 of the form generation system 100 receives a request from the terminal device 1 to provide the first form template through the form template interface, the processing module 4 reads the first form template from the storage module 3 of the form generation system 100 and displays it on the form template interface. Then, in step S3, when the processing module 4 determines that the first content in the linked field of the first form template displayed on the form template interface has been modified to a second content, the processing module 4 modifies the first content in the corresponding linked field of the second form template to the second content, and saves the modified first form template and the second form template to the storage module 3. In this embodiment, the first form template and the second form template are used as examples; in other embodiments, for example, a single project and a single competent authority's safety and health form has 56 related form templates.

On the other hand, referring to Figures 1, 3 and 6, after step S2, step S4 can be continued. In step S4, when the processing module 4 determines that the content of the non-linked field of the first form template displayed on the form template interface has been modified, it saves the modified first form template to the storage module 3.

On the other hand, after step S2, referring to Figures 1, 4 and 6, step S5 can be continued. In step S5, when the processing module 4 determines that a new non-linked field option in the first form template is selected, a new non-linked field is added to the first form template. After determining that the newly added non-linked field has been filled with content, the first form template with the newly added non-linked field is stored in the storage module 3.

Furthermore, referring to Figures 1, 5, and 6, after step S2, step S6 can be continued. In step S6, when the processing module 4 determines that a form generation option (not shown) on the form template interface is selected, it generates a corresponding first form based on the first form template displayed on the form template interface and provides the first form to the terminal device 1. In this embodiment, the first form can be in PDF or WORD file format, but is not limited thereto.

Referring to Figure 6, the linked fields are, for example, the project name and table footer in the table header shown in Figure 6, and the non-linked fields are, for example, the inspection item name, inspection item, and form name in the table body shown in Figure 6, but are not limited thereto. In this embodiment, the table header, table body, and table footer can all be selected from preset templates to meet the standard requirements of various levels of units and supervisory authorities.

For example, if the project name is "New Construction Project from OO to XX Road Section", there are 56 form templates corresponding to this master unit number. During the form filling process, when the user receives a request from the supervisory authority to modify the project name, they operate the terminal device 1 and request the processing module 4 to provide the form template with the name "10-29 Fence Construction Level 1 Safety Inspection Form" through the form template interface, and modify the project name "New Construction Project from OO to XX Road Section" to... When the form template is changed to "New Construction Project from OOO to XXX", the processing module 4 determines that the content of the project name in the corresponding form template, "New Construction Project from OOO to XX", has been modified to "New Construction Project from OOO to XXX". The processing module 4 then modifies the content of the project name in the remaining form templates corresponding to "New Construction Project from OOO to XX" to "New Construction Project from OOO to XXX" and saves the modified form templates to the storage module 3.

Continuing the previous example, the form template, titled "10-29 Fence Construction Level 1 Safety Inspection Checklist," includes an inspection item that states, for example, "Whether the fence type, size, color, and layout conform to the design drawings or construction drawings, and whether there are any damages or dents." When the user receives a request from the supervisory authority to modify this inspection item, they operate the terminal device 1 and request the processing module 4 to provide the corresponding form template through the form template interface. The user then modifies the inspection item, specifying that "whether the fence type, size, color, and layout conform to the design drawings or construction drawings, and whether there are any damages or dents." The phrase "There must be no damage, dents, etc." is changed to "Whether the type, size, color, and layout of the fence conforms to the design drawings or construction drawings, and there must be no damage, dents, etc." When the processing module 4 determines that the content of the inspection item of the corresponding form template, "Whether the type, size, color, and layout of the fence conforms to the design drawings or construction drawings, and there must be no damage, dents, etc.", is changed to "Whether the type, size, color, and layout of the fence conforms to the design drawings or construction drawings, and there must be no damage, dents, etc.", the modified form template is saved to the storage module 3.

Continuing from the previous example, when the user receives a request from the supervisory authority to add an inspection item to the form template named "10-29 Fence Operation Level 1 Safety Inspection Checklist," the user operates the terminal device 1 and requests the corresponding form template from the processing module 4 through the form template interface. The user then operates the terminal device 1 to select the option to add a non-linked field. The processing module 4 then determines that the added non-linked field... When the option is selected, a new non-linked field is added to the form template. Then, the user operates the terminal device 1 to fill in the content "This operation has been photographed and recorded as evidence (including the date)" in the non-linked field. After the processing module 4 determines that the newly added non-linked field has been filled with the content "This operation has been photographed and recorded as evidence (including the date)", it saves the form template with the newly added non-linked field to the storage module 3.

Continuing from the previous example, the user operates the terminal device 1 and requests the processing module 4 to provide the form template named "10-29 Fence Operation Level 1 Safety Inspection Checklist" through the form template interface, and selects the "Generate Form" option in the form template interface. When the processing module 4 determines that the "Generate Form" option is selected, it generates a corresponding form (PDF file format or WORD file format) according to the form template and provides the form to the terminal device 1, so that the user can view the form through the terminal device 1.

In summary, when the processing module 4 determines that the first content in the linked field of the first form template displayed on the form template interface has been modified to the second content, the processing module 4 correspondingly modifies the first content in the linked field of the second form template to the second content, and saves the modified first and second form templates to the storage module 3. This allows the user to modify only one of the first and second form templates when modifying the content in the linked field, and the other form template will be automatically modified accordingly, effectively saving manpower and time. Therefore, the purpose and effect of this invention are indeed achieved.

However, the above description is merely an example of the present invention and should not be used to limit the scope of the present invention. Any simple equivalent changes and modifications made in accordance with the scope of the patent application and the contents of the patent specification shall still fall within the scope of the present invention.

1: Terminal Device 2: Communication Module 3: Storage Module 4: Processing Module 100: Form Generation System S1~S6: Steps

Other features and effects of the present invention will be clearly presented in the embodiments with reference to the accompanying drawings, wherein: Figure 1 is a block diagram illustrating an embodiment of the form generation system of the present invention; Figure 2 is a flowchart illustrating how the form generation system of Figure 1 performs a form generation method of the embodiment of the present invention; Figure 3 is a flowchart illustrating how the form generation system of Figure 1 performs a form generation method of the embodiment of the present invention; Figure 4 is a flowchart illustrating how the form generation system of Figure 1 performs a form generation method of the embodiment of the present invention; Figure 5 is a flowchart illustrating how the form generation system of Figure 1 performs a form generation method of the embodiment of the present invention; and Figure 6 is a schematic diagram exemplarily illustrating a first form template of the embodiment.

S1~S3: Steps

Claims (8)

A form generation system for providing a form template interface to a terminal device; the form generation system includes: a storage module storing a first form template and a second form template associated with the first form template, each of the first and second form templates having a corresponding linked field and first content filled in each linked field, both the first and second form templates corresponding to a master order number; a communication module establishing a connection with the terminal device via a communication method; and A processing module electrically connected to the communication module and the storage module, wherein when the processing module determines that the master order number of the second form template matches the master order number of the first form template, the processing module establishes a linkage relationship between the linkage field of the first form template and the corresponding linkage field of the second form template; wherein when the processing module receives a request from the terminal device to provide the first form template through the form template interface, the processing module reads the first form template from the storage module and displays it on the form template interface; When the processing module determines that the first content in the linkage field of the first form template displayed on the form template interface has been modified to a second content, the processing module modifies the first content in the corresponding linkage field of the second form template to the second content, and saves the modified first form template and the second form template to the storage module. The form generation system as described in claim 1, wherein the first form template and the second form template each have a corresponding non-linked field, and the processing module determines that the content of the non-linked field of the first form template displayed on the form template interface has been modified, and saves the modified first form template to the storage module. In the form generation system described in claim 2, when the processing module determines that a new non-linked field option in the first form template is selected, a new non-linked field is added to the first form template, and after determining that the newly added non-linked field has been filled with content, the first form template with the newly added non-linked field is stored in the storage module. The form generation system as described in any one of claims 2 to 3, wherein when the processing module determines that a form generation option of the form template interface is selected, it generates a corresponding first form according to the first form template displayed in the form template interface and provides the first form to the terminal device. A form generation method includes the following steps: (S1) A form generation system provides a form template interface to a terminal device; wherein, the form generation system stores a first form template and a second form template associated with the first form template, the first form template and the second form template each have a corresponding linked field and a first content filled in each linked field, the first form template and the second form template are both associated with a master order number, when the form generation system determines that the master order number of the second form template matches the master order number of the first form template, a linking relationship is established between the linked field of the first form template and the corresponding linked field of the second form template; (S2) When the form generation system receives a request from the terminal device to provide the first form template through the form template interface, the form generation system displays the first form template on the form template interface; and (S3) When the form generation system determines that the first content in the linked field of the first form template displayed on the form template interface has been modified to a second content, the form generation system modifies the first content in the corresponding linked field of the second form template to the second content, and stores the modified first form template and the second form template. As described in claim 5, the form generation method includes a first form template and a second form template, each having a corresponding non-linked field. The method further includes the following steps after step (S2): (S4) When the form generation system determines that the content of the non-linked field of the first form template displayed on the form template interface has been modified, it stores the modified first form template. The form generation method described in claim 5 further includes the following steps after step (S2): (S5) When the form generation system determines that a new non-linked field option in the first form template is selected, a new non-linked field is added to the first form template, and after determining that the newly added non-linked field has been filled with content, the first form template with the newly added non-linked field is stored. The form generation method as described in claim 5, wherein after step (S2), the following steps are further included: (S6) When the form generation system determines that a form generation option of the form template interface is selected, it generates a corresponding first form according to the first form template displayed in the form template interface, and provides the first form to the terminal device.