RU57486U1 - TERRITORIAL DISTRIBUTED SYSTEM OF ELECTRONIC DOCUMENT CIRCULATION - Google Patents

Abstract

The invention relates to computer technology, in particular, to a geographically distributed electronic document management system "EFRAT-DOCUMENT WORK".

The technical result is to increase the system performance by localizing the range of data search addresses in the server database using electronic document identifiers.

The technical result is achieved by the fact that the system comprises a first block for receiving electronic documents, a block for receiving identification codes of electronic documents, a second block for receiving electronic documents, a block for addressing electronic documents, a block for receiving codograms of electronic documents, a block 6 for storing an initial base address, a first block for identifying electronic documents , the second block of identification of electronic documents, a block for integrating control signals, a block for generating addresses for writing and reading data, a counter, b approx modification of addresses of electronic documents, the block base address selection final documents, the switch data channels.

6 ill.

Description

The invention relates to computer technology, in particular, to a geographically distributed electronic document management system "EFRAT-DOCUMENT WORK"

The rapid growth of the amount of information necessary for work and making managerial decisions in all areas of activity and at all levels of management, which has been observed in recent decades, has led to a significant increase in the number of documents received, processed and stored. At the same time, traditional methods of working with documents to a large extent lose their effectiveness and, in turn, cause a decrease in the efficiency of enterprises and institutions in which they are used.

Studies show that when using traditional document management methods, up to 15% of documents are lost, including those containing important, and often critical information, up to 90% of the employees' working time can go in search of necessary documents, as a result, up to 20- 30% of the tasks are not solved at all.

In addition, when working with paper documents, a significant number of labor and material resources are spent on their multiple copying (up to 20 times on average) and moving both inside the office and between different structural and territorial divisions.

Thus, the introduction of electronic document management systems (EDMS) in state organizations and institutions of Russia is an important and urgent task.

Modern office work and electronic tools for its organization are usually divided into two categories. This is the actual paperwork, which implies the registration and storage of documents in the system in electronic form, as well as document management, which involves the organization of the movement of documents between employees in accordance with a certain logic (business process).

The movement of documents in such systems may be due to the procedure for approval or endorsement of a document, the need to send it for familiarization to a number of employees, as well as the execution of management instructions related to this document.

In the latter case, an integral part of the electronic document management system is a more or less complex execution control mechanism that provides notification to performers about

instructions given to them, notification of the employees controlling the execution of their appointment as controller, as well as a reminder to both of these categories of the approaching deadline for completion of work on this order.

In this regard, of particular importance is the solution to the problem of managing workflows or WorkFlow in a geographically distributed electronic document management system that is able to implement all the functionalities related to the execution control: creating orders for executors, setting deadlines for orders and the entire document, creating suborders, appointing controllers assignments and documents, tracking deadlines for assignments and documents, sending out notifications of appointment as supervisors and performers As well as of the approach and the expiration of the terms of work.

Known systems that could be used to solve the problem (1, 2).

The first of the known systems contains data reception and storage units connected to control and data processing units, search and selection units connected to data storage and display units, the synchronizing inputs of which are connected to the outputs of the control unit (1).

As a client application, this system uses an Internet browser, which provides for all the informative work of the system on a server computer. The advantage of such a solution is the almost complete absence of the procedure for installing mathematical software on client places of users.

The disadvantage of the system is the unreasonably high load on the server, which involves the use of server computers of high power, as well as restrictions on the functionality of the client.

Another system is known, comprising data receiving units whose outputs are connected to a memory unit and to a data processing server, a time interval selection unit whose outputs are connected to a data receiving unit, to a user request receiving unit and to a memory unit and to a data processing unit, the outputs of which are connected to one of the inputs of the switching unit of the data output channels, the other inputs of which are connected to the selection of time intervals, and the outputs are the outputs of the system (2).

The last of the above technical solutions is closest to the described.

Its disadvantage is the low speed of the system, due to the fact that the search for documents requested by users is carried out throughout the database system, which leads to unreasonable loss of time to search for the required information and its subsequent processing.

The purpose of the invention is to increase the speed of the system by eliminating the search for documents throughout the system database and fetching the requested data only by the identifiers of electronic documents.

This goal is achieved by the fact that in the known system containing the first unit for receiving electronic documents, the information and synchronizing inputs of which are the first information and synchronizing inputs of the system, respectively, while the first information input of the system

is intended for receiving electronic documents, and the first synchronizing input is for receiving synchronizing signals for entering electronic documents into the first block for receiving electronic documents, the block for receiving identification codes of electronic documents, the information input of which is the second information input of the system for receiving identification codes of electronic documents, the second electronic documents receiving unit, the information input of which is the third information input of systems intended for receiving ready-made electronic documents, and the synchronizing input is the second synchronizing input of the system, designed for receiving synchronizing signals for entering finished electronic documents into the second unit for receiving electronic documents, the unit for addressing electronic documents, the information input of which is the fourth information input of the system, intended for receiving addresses of performers, and the synchronizing input is the third synchronizing input of the system, to receive synchronization signals of entering the addresses of performers in the addressing unit of electronic documents, the reception unit of codograms of electronic documents, the information input of which is the fifth information input of the system, intended to receive codograms of electronic documents, and the synchronization input is the fourth synchronization input of the system, designed to receive synchronization signals entering codograms of electronic documents in the block of receiving codograms of electronic documents, integration unit control signals, the information inputs of which are connected to one output of the first electronic receiving unit

documents and the output of the second unit for receiving electronic documents, the unit for generating write and read addresses, the information input of which is connected to the first information output of the control signal integration unit, the synchronizing input is connected to the first synchronizing output of the control signal integration unit, and the output is an address output of the system for issuing the write address and reading data to the address input of the database server, while the second information output of the signal integration unit in the control is the information output of the system, intended for outputting data to the information input of the database server, and the second synchronizing output of the control signal integration unit is the first synchronizing output of the system, intended for issuing control signals to the input of the first channel of the database server interrupt, data channel switch , the information inputs of which are connected to the outputs of the address block of electronic documents and the block of reception of codograms of electronic documents Actually, the outputs of the data channel switch are the information outputs of the system group, intended for the issuance of electronic documents to the relevant executors, and the storage unit for the starting base address, the first electronic documents identification block is introduced, the information input of which is connected to the other output of the first electronic documents receiving unit, and the synchronization input is connected to the first synchronizing input of the system, while the information output of the first text identification block Document connected to the first address input of the integrating block control signals, the first

the synchronizing output of the first text document identification unit is connected to the first synchronizing input of the control signal integration unit, the second synchronizing output of the first text document identification unit is connected to the second synchronizing input of the control signal integration unit, and the third synchronizing output of the first text document identification unit is connected to the installation input of the first block reception of electronic documents, the second block of identification of electronic documents, information the input of which is connected to the output of the electronic document identification code receiving unit, the first synchronizing input of the electronic document identification code receiving unit is the fifth synchronizing input of the system, and the second synchronizing input is connected to the fourth synchronizing output of the first text document identification unit, electronic document codes connected to the second address input of the control signal integration unit the second synchronizing output of the electronic document identification code receiving unit is connected to the third synchronizing input of the control signal integration unit, the second synchronizing output of the electronic document identification code receiving unit is the second synchronizing output of the system, and the third synchronizing output of the electronic document identification code receiving unit is connected to the synchronizing input of the receiving unit identification codes of electronic documents, electronic address modification block ronnyh documents, one data input of which is connected to the output

the storage unit of the starting base address, and the output is connected to the third address input of the control signal integration unit, a counter whose output is connected to another input of the electronic document address modification block, a selection unit for the base address of the record of final documents, one input of which is connected to the second synchronizing input of the system, and the other is the installation input of the system, while the information output of the selection block of the base address of the record of the resulting documents is connected to the information input of the storage unit the starting base address, the first synchronizing output of the selection block of the base address of recording the final documents is connected to the synchronizing input of the storage unit of the starting base address, the second synchronizing output of the selection block of the base address of recording of final documents is connected to the synchronizing input of the block for modifying the addresses of electronic documents, the third synchronizing output of the selection block of the base documents the record address of the resulting documents is connected to the fourth clock input of the signal integration unit control, and the fourth synchronizing output of the selection unit of the base address for recording the final documents is connected to the counter input of the counter and to the fifth synchronizing input of the control signal integration unit.

The invention is illustrated by drawings, where Fig. 1 is a structural diagram of a system, Fig. 2 shows an example of a specific structural embodiment of a first electronic document identification unit, Fig. 3 is an example of a specific structural embodiment of a second electronic document identification unit, in Fig. 4 - example

Fig. 5 is an example of a specific structural embodiment of a unit for generating a base address for recording finished documents; Fig. 6 is an example of a specific structural embodiment of a data channel switch.

The system (Fig. 1) comprises a first block 1 for receiving electronic documents, a block 2 for receiving identification codes of electronic documents, a second block 3 for receiving electronic documents, a block 4 for addressing electronic documents, a block 5 for receiving codograms of electronic documents, a block 6 for storing an initial base address, the first electronic document identification unit 7, second electronic document identification unit 8, control signal integration unit 9, data recording and reading address generation unit 10, counter 11, address modification unit 12 electronic documents, block 13 selection of the base address of the final documents, the switch 14 data channels.

Figure 1 shows the first 21, second 22, third 23, fourth 24 and fifth 25 information inputs of the system, the first 26, second 28, third 29, fourth 30 and fifth 31 synchronizing inputs of the system, installation input 32, as well as address 35 and informational 36 system outputs, the first 37 and second 38 synchronizing system outputs, and a group of 39-41 information system outputs.

Block 1 (figure 1) is made in the form of a register having information 21 and synchronizing 26 inputs, as well as outputs 42, 43.

Block 2 (figure 1) is made in the form of a register having an information 22 and a synchronizing input connected to the output 46 of block 8, as well as the outputs connected to the input 80 of block 8.

Block 3 (figure 1) is made in the form of a register having information 23 and synchronizing 28 inputs, as well as an output connected to the input 98 of block 9.

Block 4 (figure 1) is made in the form of a register having information 24 and synchronizing 29 inputs, as well as an output connected to the input 134 of block 14.

Block 5 (figure 1) is made in the form of a register having information 25 and synchronizing 30 inputs, as well as an output connected to the input 135 of block 14.

Block 6 (figure 1) is made in the form of a register having an information input connected to the output 122 of block 13, a synchronizing input connected to the output 123 of block 13, as well as an output connected to the input 45 of block 12.

Block 7 (figure 2) contains a memory block 50, made in the form of read-only memory, a decoder 51, a trigger 52, elements 53-55 And, elements 56-59 delay. The drawing also shows the inputs 60, 61 and outputs 62-66 of the block.

Block 8 (figure 3) contains a memory block 70 made in the form of read-only memory, a decoder 71, elements 72-75 AND, elements 76-78 delay. The drawing also shows the inputs 80-82 and the outputs 83-86 of the block.

Block 9 (figure 4) contains the first 90 and second 91 groups of OR elements, the first 92 and second 93 OR elements. The drawing also shows the inputs 94-103 and outputs 104-107.

Block 10 (figure 1) is made in the form of a counter having an information input connected to the output 104 of block 9, a synchronizing input connected to the output 106 of block 9, and the output 35.

Block 12 (figure 1) is made in the form of an adder having information 44, 45 and synchronizing inputs, as well as output 47.

Block 13 (Fig. 5) contains a memory block 110 made in the form of read-only memory, trigger 111, AND elements 112-113, OR element 114, delay elements 115-118. The drawing also shows inputs 120-121 and outputs 122-126.

The switch 14 (Fig.6) contains a decoder 130 and a group of 131-133 elements And. The drawing also shows the inputs 134, 135 and outputs 39-41.

Among the mandatory tasks, the solution of which is provided in the geographically distributed electronic document management system under consideration, includes direct work with a registration card, execution control, input and output of documents, their search and organization of secure work in a network mode.

At the same time, in the operating mode with the registration card, the system ensures the following procedures:

- registration of documents in a system in which the ability to initially fill out the details of a document, attach files of various types and the possibility of their subsequent (partial) modification is realized;

- support for several selected parts (files) in one document and the establishment of logical links with other documents;

- support for standard (incoming, outgoing, internal) nomenclature, as well as other document flows defined by the user;

- using the designer of card forms to configure the set of details as well as to place them in the necessary order in the electronic form of the registration card;

- the use of dictionaries and cards to add and edit user data for faster entry into the fields of the registration card.

During the movement of electronic document management, the system provides control of executive discipline by setting a temporary (within a certain time), exact (required date) or unlimited schedule for the execution of control orders for the document, the formation of automatic notifications for periodic or one-time reminders to executors and supervisors of current or past assignments , setting the route of the document passing through the authorities and maintaining a protocol for processing an electronic document, allowing thread, where and on what part is (was) the document and what changes it has been subjected.

The system operates as follows.

In the process of the system, electronic documents are sequentially fed to the information input 21 of the system, from where they are fed to the information input of block 1 and are recorded in register 1 by the synchronizing signal from input 26.

The structure of the codogram of the presentation of documents at the input of the system can have a different look. As an example illustrating the operation of the system, consider the structure of the codogram of an electronic document having the following form:

THE CODE THE CODE THE CODE THE CODE THE CODE IDENTIFICATION NUMBER OF ELECTRONIC DOCUMENT (material) 1st field of document attribute 2nd document attribute field Document attribute field No. CONTENT OF ELECTRONIC DOCUMENT

The number of fields reserved for indicating signs of electronic documents is determined when setting up the system taking into account the subject area to which the processed materials belong.

The content part of the received codogram, along with the fields of signs of electronic documents and the identification number from the output 42 of register 1, is input to the input 97 of block 9, where it passes through the elements of the OR group 91 and from the output 105 of the block 9 is issued to the information output 36 of the system.

The identification number code of the electronic document from the output 43 of the register 1 is fed to the information input 60 of the document number identification unit 7, from where the specified code is input to the decoder 51.

The decoder 51 decrypts the identification number code, giving out one of its outputs high potential.

In parallel, the synchronizing pulse from the input 26 of block 1 through the input 61 of block 7 is supplied both to the input of element 56, where it is delayed by the time the code is entered in register 1 and the decoder 51 is activated, and to the direct input of trigger 52, setting the latter to a single state , in which the trigger 52 outputs to the output 66 of block 7 a low potential from its inverse output.

From the output of the delay element 56, the synchronizing pulse is supplied to the inputs of the elements 53-55 AND, interrogating their state.

Given the fact that only one of the elements 53-55 I will be open decoder 51 at one input, then after passing the corresponding element I, the clock pulse is fed to the read input of the corresponding fixed memory cell of read-only memory 50.

In this cell, the ROM 50 stores the address of the memory cell of the server database allocated for storing the document with this identification number, and reads the address code to the output 62 of block 7.

The address code from the output 62 of block 7 goes to the information input 94 of block 9, where it passes through the OR elements of group 91, and from the output 104 of block 9 goes to the information input of the counter 10.

At the same time, the synchronizing pulse from the output of element 56 of block 7 is delayed by element 57 for the duration of reading the address code from ROM 50, and from output 63 of block 7 goes to input 99 of block 9, where it passes through OR element 92, and from block output 106 9 enters the synchronizing input of the counter 10, ensuring the entry of the address code in the counter 10.

The address code from the output of the counter 10 is issued to the address output 35 of the system.

The synchronizing pulse from the output of element 57 of block 7 is again delayed by element 58 for the time the address code is entered in the counter 10 and from output 64 it enters the input 102 of block 9, where the OR element 93 passes, and from the output 107 of block 9 is output to output 37 as a synchronizing write pulse received at the input of the first server interrupt channel.

By this signal, the server goes to the codogram of the electronic document from the output 36 of the system at the address generated at the output 35.

The signal that this electronic document is entered into the server database is the appearance of a synchronizing pulse at the output of element 59, which delays the synchronizing write pulse from the output of delay element 58 by the time the document codegram is entered into the server database.

This clock pulse, firstly, arriving at the installation input of trigger 52 of block 7, returns it to its original state, and, secondly, it goes from the output 65 of block 7 to the installation input of register 1, resetting it to its original state and preparing by this, to receive and enter the following document into the server database.

Thus, the database is loaded with all electronic documents subject to appropriate processing, which must be submitted for analysis to the appropriate manager.

System managers have the opportunity to view the submitted materials with visualization of the signs of the primary processing. For each material, he makes one of the following decisions:

- to be transferred to the next stage of decision-making on the use of an electronic document;

- not subject to further processing.

The following iterations of the decision-making cycle usually correspond to the scheme: from manager to senior manager and from senior managers to heads of relevant organizations.

For each subsequent flow routing step, only electronic documents are transmitted that have received the “Go to work” feature in the previous step.

For electronic documents that have received the sign of passing to the next stage, the function of setting weight coefficients (three possible values) that determine the priority of their execution (urgency of processing) is additionally implemented. By default, the text document is set to the lowest weight.

The system provides the possibility of using the flexible routing mode, which allows you to send specific material that has received a certain attribute directly to a specific person or group of users.

To this end, the appropriate system manager at his workstation (AWP) indicates the identification code of his workstation, selects the identification code of the document that must be distributed among the executors for processing, and presses the "Issue" button.

The structure of the codogram issued from the manager’s workstation has the following form:

THE CODE THE CODE Manager workstation address Electronic Document Identification Code

By the “Issue” signal, the manager's workstation identification code is input to system 24, and the text document identification code to system input 22. Using the synchronizing signals supplied to the synchronizing inputs 29 and 31 of registers 4 and 2, these codes are entered in the corresponding registers.

To do this, the synchronization signal from the manager’s workstation from the input 31 of the system is fed to the input 81 of block 8. From the input 81, the synchronizing signal is fed to one input of the element 75 AND, to the other input of which from the input 82 a high potential is supplied from the inverse output of the trigger 52 of the block 7 trigger 52 is in the initial state. If trigger 52 is in a single state, which indicates that the database is currently being loaded with newly incoming materials, then element 75 And will be closed at the second input.

This technical solution allows you to block the manager’s appeal to the system database at those times when it is loaded with input materials.

With a resolving potential at input 82, a synchronizing pulse from input 81 passes through element 75 And, firstly, it is immediately output to output 86 of block 8, from where it arrives at the synchronizing input of register 2, ensuring that the identification code of a text document is entered into register 2.

From the output of register 2, the identification code of the text document is issued to the input 80 of block 8 and then goes to the input of the decoder 71.

The decoder 71 decodes the identification number code, giving out one of its outputs high potential.

In parallel, the clock pulse from the output of element 75 AND block 8 receives the input of element 76, where it is delayed by the time the code is entered in register 2 and the decoder 71 is activated, and from the output of the delay element 76, the clock pulse arrives at the inputs of elements 72-74 AND, by interrogating their state and the input of the delay element 77.

Considering the fact that only one of the elements 72-74 I will be open at one input, then passing through the corresponding element I, the clock pulse is fed to the read input of the corresponding fixed memory cell of a read-only memory device (ROM) 70.

In this cell, the ROM 70 stores the address of the memory cell of the server database allocated for storing the document with this identification number, and reads the address code to the output 83 of block 8.

The address code from the output 83 of block 8 goes to the information input 95 of block 9, where it passes through the OR elements of group 90, and from the output 104 of block 9 goes to the information input of the counter 10.

At the same time, the synchronizing pulse from the output of element 76 of block 8 is delayed by element 77 for the duration of reading the address code from ROM 50, and from the output 84 of block 8 it enters the input 100 of block 9, where it passes through the OR element 92, and from the output 106 of the block 9 enters the synchronizing input of the counter 10, providing the entry of the address code in the counter 10. The address code from the output of the counter 10 is issued to the address output 35 of the system.

The clock pulse from the output of element 77 of block 7 is again delayed by element 78 while the address code is being entered into the counter 10 and from output 85 it is sent to output 38 as a clock pulse read to the input of the second server interrupt channel.

By this signal, the server goes to the subroutine for reading an electronic document at the address generated at output 35 and issuing a codogram of the requested material to input 25 of the system. This codogram from input 25 is entered into register 5 using the synchronizing signal of the server, which is input 30.

The address code of the manager workstation from the output of register 4 goes to input 134 of block 14, and the code code of the text document to input 135 of the specified block. From input 134, the address code of the automated workplace arrives at the input of the decoder 130, which produces a high potential at one of its outputs, revealing the corresponding group of 131-133 I elements, the encoding of the electronic document comes to the other inputs of which 135.

The codogram of an electronic document from the output of the corresponding group of AND elements is switched through the corresponding output 39-40 to the information input of the manager workstation, where it is displayed on the monitor screen.

The manager views the presented material with visualization of the signs of the primary processing. For each material, he makes one of the following decisions:

- to be transferred to the next step in the decision to use the material;

- not subject to further processing.

If the manager decides to transfer the material to the next stage - the decision-making stage by the Head, then on his workstation he sets the address code of the workstation of the head and presses the "Transfer to the head" button.

When you press the specified key, the address code of the manager’s workstation is input to system 24 and, using a synchronizing pulse, input to system 29, it is entered into register 4. From register 4, the address code goes to input 134 of block 14, which commutes the coding chain of the electronic document from the output of register 5 through the corresponding output 39-41 of the system to the workstation of the manager in the manner described above.

The workstation of the manager makes it possible to view the received material indicating the processing priority. Regarding each material, the manager can perform one of the following actions:

- Forwarding the message to the subordinate, so that he, in turn, appoints the executor;

- The direct appointment of the artist, by selecting him from the list.

Consider the operation of the system as an example of the direct appointment of an executor.

To this end, on his workstation, the head sets the address code for the workstation of the executor by selecting the executor of their list of the total number of executors and presses the button “Executor”. In this case, the address code of the AWP of the executor is received at the input 24 of the system and entered into register 4 with the help of a synchronizing pulse supplied to the input 29 of the system.

The code of the address of the workstation of the executor from the output of the register 4 goes to the input 134 of the block 14, the input 135 of which is the codogram of the electronic document. From input 134, the address code of the automated workplace arrives at the input of the decoder 130, which produces a high potential at one of its outputs, revealing the corresponding group of 131-133 AND elements, to the other inputs of which the codeogram of the text document is received from the input 135.

The codogram of an electronic document from the output of the corresponding group of elements And is switched through the corresponding output 39-40 to the information input of the workstation of the executor, where it is displayed on the monitor screen.

Working on the preparation of the worked out option, the contractor has the opportunity to perform the following functions:

- view the credentials of the passport of the material and fill out some of them. In some cases, the values to be put down should be selected from the list of acceptable values provided by the relevant lists;

- perform linking of composite materials using the “virtual document” formation mechanism, within which grouping of a subset of related materials is performed, indicating the sequence of occurrence of each element;

- establish a sign that this material is to be sent to interested parties and user groups;

- establish a sign of the advisability of obtaining a repeat of the material.

Upon completion of work on a working version of an electronic document, the translator assigns him the sign “For control”, which initiates the process of its transfer to the approval stage. Performing this operation puts the material in a mode that prohibits the performer from editing the prepared text.

For this purpose, on his workstation, the translator sets the address code of the workstation of the manager and presses the "Control" key. At the same time, the address code of the manager’s workstation is input to system 24 and entered into register 4 using a synchronizing pulse fed to system input 29, and the codogram of a working version of a text document is fed to system input 25 and entered into register 5 using a synchronizing pulse sent to input 30 of the system.

The address code of the manager’s workstation from the output of register 4 is input to block 134, input 135 of which contains the codogram of a working version of a text document. From input 134, the address code of the manager’s workstation is sent to the input of the decoder 130, which produces a high potential at one of its outputs, which opens up the corresponding group of 131-133 I elements, and to the other inputs of which the codogram of the working version of the electronic document comes from 135.

The codogram of the working version of the electronic document from the output of the corresponding group of AND elements is switched through the corresponding output 39-40 to the information input of the manager’s workstation, where it is displayed on the monitor screen.

After viewing and approving by the head of the working version of the electronic document as a final one, he presses the button “Document is ready” on his workstation and the codogram of the final electronic document from the head’s workstation is issued to the system input 23. From input 23, the codogram is fed to the information input of register 3, into which it is entered with the help of a synchronizing pulse supplied to input 28 of the system.

From the output of register 3, the codogram of the final document is received at input 98 of block 9, passes through elements 91 of the OR group to output 105 of block 9, and then it is output to the information output of system 36 for subsequent recording in the server database.

In parallel, the synchronizing pulse from the input 28 of the system is fed to the input 120 of block 13 and then to one of the inputs of the elements 112, 113 And, the state of which is determined by trigger 111. Given that trigger 111 is in its original state, then the element has a high potential from the inverse output 113 And it will be opened, and element 112 is closed by low potential from a direct exit.

As a result of this, the input pulse passes through the element 113 AND to the read input of the memory block 110, made in the form of a permanent storage device, in a fixed memory cell of which the starting base address is stored, starting from which approved final electronic documents will be written to the server database.

As a result of reading, the base address from the output 122 of block 13 goes to the information input of the register 6, where it is entered by the synchronizing pulse from the output of the 113 element, delayed by the 115 element during the reading of the code from the ROM 110.

From the output of the register 6, the base address of the record of the final document goes to input 45 of the adder 12, to the other input 44 of which the readings of the counter 11, which is in the initial state, are received.

In addition, the synchronizing pulse from the output of the delay element 115 is supplied both to the direct input of the trigger 111, setting it to a single state, in which the And element 113 for the next input pulse from the input 135 will be closed, and the And element 112 will be open, and the input delay element 116, delaying the synchronizing pulse for the time the base address code is entered in register 6.

From the output of the delay element 116, the synchronizing pulse through the element 114 OR from the output 124 of the block 13 is fed to the synchronizing input 46 of the adder 12, by which the adder 12 summarizes the readings of the register 6 with the zero readings of the counter 11.

In addition, this pulse is delayed by element 117 during the operation of the adder 12 and is output to the output 125 of block 13 as a synchronizing pulse of entering the address code into the counter 10. The specified pulse is transmitted to the input 101 of block 9, the OR element 92 passes, and the output 106 goes to the synchronizing input of the counter 10, entering in it the base address of the record of the final documents.

After that, the synchronizing pulse from the output of the delay element 117 is again delayed by the element 118 for the response time of the counter 10 and is output to the output 126 of the block 13 as a synchronizing pulse of writing data to the server database.

This pulse from the output 126 of the block 13 is fed to the input 103 of the block 9, where the element 93 OR passes and from the output 107 of the block 9 is issued to the output 37 of the system as a synchronizing pulse of writing the final document from the output of the 36 system to the database at the address generated at the output 35 systems.

The synchronizing write pulse from output 37 goes to the input of the first interrupt channel, through which the server goes to the subroutine for writing the final text document from output 36 to the database at the address set at output 35.

In addition, the synchronizing pulse from the output 126 of block 13 is supplied to the counting input of the counter 11, increasing its readings by one, and fixing, thereby recording the fact of writing the final text document to the database.

The recording address of the next final document, which will be worked out in the system, will be generated at the output of adder 12 by summing the base address of the record located in register 6 and the readings of counter 11. At the same time, the next synchronizing pulse arriving at input 120 of block 13 now passes through element 112 AND, then element 114 OR and immediately to the output 124 of block 13. According to this synchronizing pulse, the adder sums the readings of counter 11 and register 6, thereby forming the next address for recording the next final document ta.

An array of final documents will be accumulated in the database until the system is initialized by applying a signal to the input 32 of the system.

The signal from the input 32 of the system is fed to the input 121 of the block 13, from where it enters the installation input of the trigger 11, which returns to its original state, opens the 113 I element with a high potential from the inverse output, and closes the signal passage through the 112 I element with a low potential from the direct output .

Thus, the introduction of new nodes and blocks and new constructive connections made it possible to significantly increase the system performance by excluding the search for requested data throughout the server database and selecting data only by identifiers of processed electronic documents.

Among the main features of the considered system should also include the lack of the need to use a central server for the entire group of system servers, ensuring their interaction.

In addition, the interaction of the servers of a geographically distributed system is organized in pairs by exchanging contact information consisting of the IP address of the server, its unique identifier, name and group of contact persons who can receive letters and instructions from other servers.

The list of contact persons can include both specific users and roles and user groups (for example, business units, distribution groups, access groups).

Data exchange between system servers is carried out through a workflow management system, which minimizes differences in the logic of work between single and multi-server modes.

When sending a document with an order to another department (to another server), a connection is established between the processes and orders on both servers. This is done by recording process reflections on both servers (each reflection includes a unique server identifier and process identifier), recording the reflections on the first server (sending server) after receiving a response from the second server about the successful operation. On the second server, the identifier of the corresponding order from the first server is entered in the description of the created order - reflection of the order.

Sources of information taken into account when drawing up the description of the application:

1. US Patent No. 5455947A, 03.10. 95.

2. US patent No. 5713014A, 01/27/98 (prototype).

Claims (1)

A geographically distributed electronic document management system containing a first electronic document receiving unit, the information and synchronizing inputs of which are the first information and synchronizing inputs of the system, respectively, while the first information input of the system is designed to receive electronic documents, and the first synchronizing input is designed to receive synchronization recording signals electronic documents to the first electronic document receiving unit, the identification receiving unit code of electronic documents, the information input of which is the second information input of the system, intended for receiving identification codes of electronic documents, the second unit for receiving electronic documents, the information input of which is the third information input of the system, designed to receive ready-made electronic documents, and the synchronizing input is the second synchronizing system input intended for receiving synchronizing signals of entering finished electronic documents in the second block for receiving electronic documents, the block for addressing electronic documents, the information input of which is the fourth information input of the system, intended for receiving addresses of performers, and the synchronizing input is the third synchronizing input of the system, for receiving synchronizing signals for entering addresses of performers in the block of addressing of electronic documents , a unit for receiving codograms of electronic documents, the information input of which is the fifth information input of the system s, intended for receiving codograms of electronic documents, and the synchronizing input is the fourth synchronizing input of the system, intended for receiving synchronizing signals for entering codograms of electronic documents into a block for receiving codograms of electronic documents, a control signal integration block, the information inputs of which are connected to one output of the first block for receiving electronic documents documents and the output of the second unit for receiving electronic documents, the unit for generating addresses for writing and reading data, inf the irrational input of which is connected to the first information output of the control signal integration unit, the synchronization input is connected to the first synchronization output of the control signal integration unit, and the output is an address output of the system designed to provide the write address and read data to the address input of the database server, while the second the information output of the control signal integration unit is the information output of the system, intended for outputting data to the information input of the server ba data, and the second synchronizing output of the control signal integration block is the first synchronizing output of the system, intended for issuing control signals to the input of the first interrupt channel of the database server, a data channel switch, the information inputs of which are connected to the outputs of the address block of electronic documents and the coding block electronic documents, respectively, and the outputs of the data channel switch are the information outputs of the system group, intended for issuing electronic documents to the relevant executors, and a storage unit for the starting base address, a first electronic document identification unit has been introduced, the information input of which is connected to the other output of the first electronic documents receiving unit, and the synchronization input is connected to the first synchronizing input of the system, while the information output of the first block identification of text documents is connected to the first address input of the control signal integration unit, the first synchronizing output of the first The text document identification window is connected to the first clock input of the control signal integration unit, the second clock output of the first text document identification block is connected to the second clock input of the control signal integration block, and the third clock output of the first text document identification block is connected to the installation input of the first electronic document receiving unit , the second block of identification of electronic documents, the information input of which is connected to the output the house of the unit for receiving identification codes of electronic documents, the first synchronizing input of the unit for receiving codes of electronic documents is the fifth synchronizing input of the system, and the second synchronizing input is connected to the fourth synchronizing output of the first unit for identifying text documents, while the information output of the unit for receiving identification codes of electronic documents is connected to the second address input of the control signal integration unit, the first synchronizing output of the block The reception of electronic document identification codes is connected to the third synchronizing input of the control signal integration unit, the second synchronizing output of the electronic document identification code receiving unit is the second synchronizing output of the system, and the third synchronizing output of the electronic document identification code receiving unit is connected to the synchronizing input of the electronic document identification code receiving unit , block for modifying addresses of electronic documents, one information whose input is connected to the output of the storage unit of the initial base address, and the output is connected to the third address input of the control signal integration unit, a counter whose output is connected to the other input of the electronic document address modification block, the selection block of the base address of the record of final documents, one input of which is connected with the second synchronizing input of the system, and the other is the installation input of the system, while the information output of the selection block of the base address of the record of the resulting documents is connected to information input of the storage unit of the starting base address, the first synchronizing output of the selection unit of the base address of recording the final documents is connected to the synchronizing input of the storage unit of the starting base address, the second synchronizing output of the selection unit of the base address of writing the final documents is connected to the synchronizing input of the electronic document address modification block, the third synchronizing the output of the selection block of the base address of the record of the resulting documents is connected to the fourth synchronizing the input of the control signal integration unit, and the fourth synchronizing output of the selection unit of the base address of the record of the resulting documents is connected to the counting input of the counter and to the fifth synchronizing input of the control signal integration unit.