KR20170050224A - System for managing document - Google Patents

Abstract

The present invention is an extension of Patent Application No. 10-1427602 filed on the same date as the present invention. In addition to achieving the purpose according to the previously-proposed technology, the present invention is also applicable to a document management system capable of registering and managing electronic documents such as moving images and image files ≪ / RTI >
The present invention provides a document management system capable of attaching an electronic document such as an audiovisual document to a pre-registered document.
The present invention provides a document management system that can simplify the process of registering an offline document by applying an offline document not stored in a computer to a document management agent simultaneously with a scan through a scanner.
An object of the present invention is to provide a document management system capable of converting and storing an image file into a PDF file, thereby reducing the capacity of the image file, thereby compressing the capacity of the image file and efficiently using the storage space in the server .
The present invention provides a document management system capable of managing grouped files and document information by grouping and managing stored files and documents.
An object of the present invention is to provide a document management system that allows a user to easily grasp the status and contents of an archived electronic document by checking the archived electronic document through a preview and a search interface.

Description

Document management system {SYSTEM FOR MANAGING DOCUMENT}

The present invention is an extension of Patent Application No. 10-1427602 filed on the same date as the present invention. In addition to accomplishing the purpose according to the original technology, a document management system capable of registering and managing an electronic document such as moving images and image files ≪ / RTI >

The present invention provides a document management system capable of attaching an electronic document such as an audiovisual document to a pre-registered document.

The present invention provides a document management system that can simplify the process of registering an offline document by applying an offline document not stored in a computer to a document management agent simultaneously with a scan through a scanner.

The present invention provides a document management system capable of converting and storing an electronic document into a PDF file, thereby reducing the capacity of an electronic document, thereby efficiently compressing the capacity of an image file and the like, have.

The present invention provides a document management system capable of managing grouped files and document information by grouping and managing stored files and documents.

An object of the present invention is to provide a document management system that allows a user to easily grasp the status and contents of an archived electronic document by checking the archived electronic document through a preview and a search interface.

Generally, a document is all documents and records used in business in all organizations, such as a company or a government office. These documents are electronic documents (hereinafter referred to as electronic documents) and non-electronic documents (hereinafter referred to as non-electronic documents), which refer to electronic files for audiovisual recordings such as images and moving pictures, And documents in an offline format such as the originals of the records (eg, paper).

Most of the above documents are produced and stored in two forms, electronic and non-electronic, for the purpose of dual archiving.

Since non-electronic documents are frequently moved and moved during storage, it is difficult to determine the location of documents. Therefore, important documents that should not be discarded at the time of disassembly There is a problem that the non-electronic document such as being lost is not easily managed.

In addition, the non-electronic document has many problems such as difficulty in locating the document or difficulty in keeping the document due to loss or destruction of the document, There is a problem in that it is not easy to identify the non-electronic document.

In order to solve such a problem, the present applicant has filed a patent application for registration management system of Registration No. 10-1427602.

The above-described technology relates to a library management system for managing documents stored in a library, including a library management agent and a recognition code reader. More specifically, the library can produce a recognition code to be attached to a document through a library management agent , The recognition code attached to the document is scanned through the recognition code reader to perform document management such as export / import management, disposal management, and transfer management of the document, and management of the document and maintenance of the document are performed A management system, and a recognition code reader; Wherein the recognition code reader scans the recognition code attached to the document, and the library management agent reads the document according to the scan value of the recognition code reader, Disposal management, document management, box management, and water purification.

However, the above-described technique describes that only a non-electronic document can be registered and managed, and an electronic document such as an audiovisual document (moving image, image, etc.) can not be registered and managed. Further, there is not provided a configuration and a method for attaching an electronic document associated with a non-electronic document to a previously registered non-electronic document. Accordingly, there is an inconvenience that the user must manually find an electronic document associated with the non-electronic document.

Therefore, there is a need to develop a technique that solves the above problems, and allows the user to easily grasp the status and contents of the stored electronic document.

Registered Patent Publication No. 10-1427602 (Announced 2014.08.07)

The problem to be solved by the present invention is to provide a technology that is an extension of Patent Registration No. 10-1427602 filed by the present applicant, In addition, the present invention provides a document management system capable of registering and managing electronic documents such as moving images and image files.

It is another object of the present invention to provide a document management system capable of attaching an electronic document such as an audiovisual document to a pre-registered document.

It is still another object of the present invention to provide a document management system in which a user can apply an offline document not stored in a computer to a document management agent at the same time as scanning through a scanner.

It is still another object of the present invention to provide a document management system capable of converting and storing an electronic document into a PDF file and thereby reducing the capacity of an electronic document such as an image file.

It is another object of the present invention to provide a document management system that allows a user to easily grasp the status and contents of a stored electronic document.

According to an aspect of the present invention, there is provided a document management system including a document management agent in which a non-electronic document is registered; terminal; And a scanner, wherein the document management agent is installed in the terminal and registers and manages an electronic document by attaching an electronic document stored in the terminal to the document management agent. .

The document management system according to the present invention can register and manage an electronic document such as a moving image and an image file, and has an effect of being able to be linked by attaching an electronic document such as an audiovisual document to a previously registered document.

Further, the document management system according to the present invention has the effect of simplifying the process of registering an offline document by applying an offline document not stored in a computer to a document management agent at the same time as scanning through a scanner.

Also, the document management system according to the present invention can convert and store an electronic document into a PDF file, thereby reducing the capacity of an electronic document such as an image file, thereby compressing the capacity of the electronic document, Has an effect that can be used.

Also, the document management system according to the present invention has the effect of simplifying the procedure of managing information of grouped files and documents by grouping and managing stored files and documents.

Further, the document management system according to the present invention has the effect that the user can easily grasp the status and contents of the stored electronic document by checking the stored electronic document through preview and search interface.

1 and 1A show an example in which a document management system according to the present invention is configured.
2 is a block diagram showing a schematic configuration of a document management system according to the present invention.
3 is a block diagram showing a specific configuration of a document management system according to the present invention.
4 to 12 illustrate an example of an interface provided to a user due to an agent in the document management system according to the present invention.

The terms and words used in the present specification and claims should not be construed as limited to ordinary or dictionary meanings and the inventor can properly define the concept of the term to describe its invention in the best possible way And should be construed in accordance with the principles and meanings and concepts consistent with the technical idea of the present invention.

Therefore, the embodiments described in the present specification and the configurations shown in the drawings are merely the most preferred embodiments of the present invention and are not intended to represent all of the technical ideas of the present invention. Therefore, various equivalents And variations are possible.

Before describing the present invention with reference to the accompanying drawings, it should be noted that the present invention is not described or specifically described with respect to a known configuration that can be easily added by a person skilled in the art, Let the sound be revealed.

The present invention includes a document management agent and a scanner, and is capable of registering and managing an electronic document such as a moving image and an image file through a document management agent, attaching an electronic document such as an audiovisual document to a pre-registered document, A document management system capable of applying an offline document not stored in a computer to a document management agent at the same time as scanning through a scanner, converting and storing an electronic document into a PDF file, .

1 and 1a show an example in which a document management system according to the present invention is constructed.

The document management agent 100 according to the present invention is preferably installed in a terminal (desktop, notebook, tablet PC, portable terminal, etc.) installed in a library. Depending on design conditions, Can be installed.

At this time, the place other than the bookstore means a place where management and grasp of the document are required through the document management agent 100 of the present invention.

The terminal equipped with the document management agent 100 can be stored in the document management agent by interfacing with the scanner and electronically documenting the non-electronic (offline) document scanned through the scanner.

In addition, the present invention can further include a server according to a design condition. The server stores information of a document managed by the document management system, and allows information of the document to be shared among the document management agents 100 installed in the terminal. have.

At this time, the server can automatically update the information of the document managed by the document management agent 100 when the change occurs.

Therefore, information can be shared among users who use the document management agent 100. For example, when a document management agent 100 installed in a library or managed by a person in charge changes the information of the document, So that a large number of users can check the change.

According to another design condition, a web server may be further configured so that the user can inquire information of the document managed in the bookstore through the web. Accordingly, in an environment where the web can be used, the information of a document managed in a library can be retrieved through a terminal capable of web support without installing a separate document management agent 100 (refer to FIG. 1A).

Before describing such a document management system in detail, the terms " document "and" pre-registered document " Quot; non-electronic document ", it is emphasized in advance that there is no difficulty in understanding the present invention.

At this time, "non-electronic document" refers to an offline document managed as a non-electronic document.

Hereinafter, a schematic configuration of a document management system according to the present invention will be described with reference to the accompanying drawings.

FIG. 2 is a block diagram showing a schematic configuration of a document management system according to the present invention, and FIG. 3 is a block diagram showing a specific configuration of a document management system according to the present invention.

The document management agent 100 is installed in a work terminal (for example, a user PC, a tablet PC, a portable terminal, etc.) and can register and manage electronic documents such as moving images and image files, To be linked with an electronic document such as a record.

2 of the accompanying drawings includes a file uploading unit 110, a preview providing unit 120, a file storing unit 130, a PDF converting unit 140, a file managing unit 150, An interface unit 160, a database 170, and a member management unit 180.

The file upload unit 110 performs a function of uploading an electronic document to be stored in the document management agent 100, and includes a document linkage upload module and a scan upload module.

At this time, the file upload unit 110 can upload electronic documents such as images, moving images, and music stored in the terminal, and the electronic document stored in the terminal is encrypted using the SFTP. This is to increase the security of the electronic document so that the electronic document can not be easily exposed to the outside.

The document linkage upload module uploads the previously registered non-electronic document to attach the electronic document uploaded by the file upload unit 110 to the previously registered non-electronic document.

At this time, the document linking module can be linked with Excel, and can store management information about an electronic document attached to a previously registered non-electronic document and a previously registered non-electronic document as an Excel, So that the correction operation can be easily performed.

The scan upload module performs a function of scanning an offline document through an interlocked scanner and uploading it as an electronic document when it is necessary to scan an offline document that is not stored on the terminal.

Since the offline document can be applied to the document management agent 100 simultaneously with the scan through the scanner through the scan upload module, it is possible to simplify the process of registering the offline document.

The preview providing unit 120 functions to confirm an uploaded electronic document through the file upload unit 110. The preview providing unit 120 includes an image module and a streaming module.

The image module performs the function of displaying an electronic document having an image file name such as jpg, gif, png, or the like through an interface section to be described later.

The streaming module performs a function of displaying a video file such as an avi, mp4, wmv, and the like with a file name extension and a music (sound) file having a file extension name such as mp3, wma, wav, etc. through streaming technology.

Through the preview providing unit 120, it is possible to preview the uploaded and stored electronic document without directly confirming the electronic document to be uploaded, so that the contents of the electronic document stored in the document management agent 100 can be viewed by the user There is an advantage that it can be easily grasped.

The file storage unit 130 functions to register and store a desired electronic document. The electronic document stored in the file storage unit 130 is stored in the database 170 formed in the document management agent 100 and may be stored in the server linked with the document management agent 100 according to design conditions.

In addition, the file storage unit 130 further includes a function for storing information after inputting the information of the electronic document when the electronic document is stored, thereby allowing the administrator to input and save information to be added to the electronic document.

The PDF converter 140 converts the stored electronic document into a PDF file.

Since the electronic document such as an image is compressed in size by converting the electronic document into the PDF file through the PDF converter 140, there is an advantage that the storage space in the database 170 or the server can be efficiently used.

Also, by converting the electronic document into a PDF file, the character contained in the electronic document is converted into data through the optical character reading unit (not shown) included in the document management agent 100, 170).

Through the search interface, which will be described later, it is possible to search not only based on the file name of the electronic document or the information of the electronic document inputted by the user, but also based on the contents (character, phrase, etc.) of the PDF file, And has an effect of being able to grasp and search.

The file management unit 150 manages an electronic document stored in the file storage unit 130. The file management unit 150 includes a file information management module and a grouping module.

The file information management module can check the information input to the electronic document in the file storage unit 130, and can modify or delete the information.

The grouping module groups the stored electronic documents so that they can be managed as a group. For example, even if a plurality of electronic documents attached to one non-electronic document are grouped together, electronic documents having a common point in the format or content of the electronic document are easily managed by the user.

The grouping module includes a group management unit and a group information setting unit.

The group management unit performs a function of creating a group or releasing a created group, and the group information setting unit performs a function of setting information about the group. The group information set by the group information setting unit can set information on disclosure, access rights, and downloading, and allows the user to input contents such as a reception date and a contact person, which the user desires to input.

The interface unit 160 provides an interface through which a user can use and control the document management agent 100 through a terminal or a server (or a web server) installed with the document management agent 100, Thereby enabling the agent 100 to perform the functions.

The interface unit 160 includes a window adjustment module. When a plurality of information windows exist in one interface, the window adjustment module adjusts the position of the information window and performs a function of positioning the information window at a desired position . The functions performed by the window adjustment module will be described in detail with reference to FIGS. 11 to 14 of the accompanying drawings.

The database 170 functions as a storage space in which the electronic document stored in the file storage unit 130 is stored. Such a database 170 may be included in the document management agent 100 as shown in FIGS. 2 and 3, or may be located in a server (or a web server) according to design conditions to store electronic documents.

When the user logs in through the ID and password, the member management unit 180 identifies the user based on the member management unit and identifies the usage right of the user Function.

In addition, the member management unit 180 groups the users by the administrator and performs the function of granting the usage rights according to the groups, so that the file storage unit 130 and the file management unit The usage rights for viewing or downloading the electronic document may be different for each group according to the information of the electronic document set by the user.

An interface through which the functions of the document management agent 100 can be performed is provided through the interface unit 160, which will be described with reference to FIGS. 4 to 12 of the accompanying drawings.

Prior to the description, "document registration, box management, integer investigation, loan management, document management, statistical data, member management and environment setting" among the drawings attached heretofore are disclosed in the above- 10-1427602, the 'document management system' of the present invention and the 'book management system' applied thereto perform functions. In this specification, the main features of the present invention will be mainly described.

4 to 12 illustrate an example of an interface provided to a user due to an agent in the document management system according to the present invention.

Referring to FIG. 4A of the accompanying drawings, a document registration, a file registration, a box management, an integer survey, a loan management, a document management, a file management, a statistical data, a membership management, An operationable content interface (CI) is displayed (see Fig. 4 (b)).

If the user clicks "File Registration" in the content interface C-I, the file registration interface U-I is provided (see FIG. 4A).

Electronic documents can be loaded through the file registration interface (UI). In the upper right corner based on the content interface (CI), an electronic file can be called up through an "import" Non-electronic documents are retrieved, and non-electronic documents retrieved through "retrieval" are displayed in a document list (DL) (see FIG. 5A).

Among the previously registered non-electronic documents, a non-electronic document to be associated with the electronic document is selected from the document list (DL), and the electronic document is attached by clicking "Add File" located at the center of the file registration interface .

At this time, if the electronic document to be attached is an offline document (for example, an image file such as a photograph), the user can scan the offline document through the connected scanner by clicking "scan". Electronic documents imported through these methods can be checked through the upload list (U-L, Upload List).

The user can select a desired file from the upload list, and the file information for the selected file can be set in the file information input created by clicking "input file information" (see FIG. 5B).

At this time, by setting the file information, it is possible to set an access right for reading an electronic document and a download right, and information about the electronic document and a memo can be input together.

In the center right of the file registration interface U-I, a preview interface (P-I) for previewing the uploaded electronic document is provided, so that the user can easily recognize the uploaded electronic document.

Referring to FIG. 6A of the accompanying drawings, when preview electronic documents are not uploaded, no preview is displayed in the preview interface P-I.

On the other hand, when clicking an image file among the electronic documents added to the upload list (UL), the content of the image file can be confirmed in advance in the preview interface (PI) An enlarged screen may be provided (see Fig. 6 (b)).

Also, in the case of a moving picture, a moving picture can be played back in the preview interface PI through streaming technology (see FIG. 6C), and when a right-click is made in the preview interface PI, Play / pause, zoom, playback speed, etc.) can be provided.

On the other hand, after selecting the upload list (UL) shown in FIG. 5, electronic documents uploaded to the upload list (UL) can be selected according to an operation of a direction control key provided in the terminal, The information provided through the preview interface (PI) can be automatically changed.

In addition, in the file registration interface (UI), a desired image file is clicked on the upload list (UL) (refer to a in FIG. 7) PDF-1).

At this time, the newly generated PDF file (PDF-1) can be uploaded to the upload list (U-L) at the same time of creation (see FIG.

The non-electronic document previously registered as above is loaded as a document list (DL) through an Excel file, a non-electronic document to which the electronic document is to be attached is selected, and an electronic document is uploaded to the uploading list (UL) If you click "Save (including file)" located at the top center of the file registration interface (UI), the electronic document uploaded to the upload list (UL) is attached to the previously registered non-electronic document and registered together.

In order to manage the electronic document registered as described above, the file management interface M-I is provided by clicking "file management" in the content interface C-I (see FIG. 8A).

The file management interface M-I includes a document (iron) view window W1, a file view window W2, and a group (document view) view window W3 (see FIG.

Each window is provided with a search interface denoted as "search" or "search selection" to search for a non-electronic document, an electronic document associated with a non-electronic document, and a group through search. Through this search interface, not only the information of the electronic document entered by the user, but also the file name of the electronic document, as well as the contents of the PDF file in which the electronic document has been converted, can be retrieved to easily search the electronic document desired by the user and the group including the electronic document have.

In addition, the document (iron) view window W1, the file view window W2, and the group (document thing) view window W3 are linked with each other, When an electronic document is clicked, the attached electronic document can be confirmed through the file viewing window W2.

On the other hand, although the preview interface is provided in the file management interface (M-I) as described above, the preview interface is not described below.

Prior to describing the interface for performing the functions of the grouping module through FIGS. 9 and 10 of the attached drawings, a), b), and c) shown in FIGS. 9 and 10, To be displayed in order to indicate a), b), and c).

9 and 10 of the accompanying drawings, an electronic document attached to a non-electronic document can be browsed by clicking on "file view" in the file viewing window W2, and when clicking "download" The electronic document can be downloaded (see Fig. 9A).

At this time, if a desired file is clicked in the file view window W2 and a "group creation" is clicked on the top of the file view window W2, a group information input window (GIW, Group Information input window) (See Fig. 9 (b)).

After inputting the group information into the group information input window (G-I-W) and clicking "Save", a new group is created and the created group is displayed in the group (document case) view window W3. If you want to release the group later, you can delete the group you have set up by clicking "Ungroup" in the file view window (W2) and clicking "Delete group" in the group (document case) view window (W3) . In addition, the group can be modified by clicking on the group to be modified in the group (document case) view window (W3) and then clicking "modify group" (c in FIG. 10).

The document (iron) view window W1, the file view window W2, and the group (document view) view window W3 may be mutually displaced or integrated into one window, 11 and 12, respectively.

Prior to the description, a), b), c), and d) shown in Figs. 11 and 12 are shown in the order of a), b), c) and d) In advance to indicate that it is losing.

In the file management interface MI, there are a document view window W1, a file view window W2 and a group (document view) view window W3. In each window, the name of each window is a tab Respectively.

For example, the file viewing tab T2 is located at the upper end of the file viewing window W2. When clicking and dragging the file view tab (T2), a cross shape like "╋" appears on the side of the mouse cursor (refer to FIG. 11a)

At this time, when the cursor is moved to the window to be integrated, a window adjustment interface (W-I, Window Interface) appears in the center of the transferred window (see FIG.

The Window Control Interface (W-I) is Up (▲), Down (▼). There is a '□' shape in the middle of the shape where the left (◀) and right (▶) markings are displayed and the arrows are located at the center of the window to indicate the position of the dragged cursor on the window control interface (WI) (b) In case of '□' shape, it is dragged according to the user's view according to the (a) upper (▲), lower (▼) One window can be moved or windows can be integrated.

The user can click on the file view tab T2 and drag it to the group (document subject) view window W3 to display a '□' formed at the center of the window control interface WI formed in the group (document subject) view window W3, (See FIG. 12C), a window W4 in which the file view window W2 and the group (document view) view window W3 are integrated is created (see FIG. 12D).

13 shows a group (document case) view tab T3 which is a tab of the group (document thing) view window W3 when it is desired to separate the group (document thing) view window W3 from the integrated window W4, And the cursor is moved to a desired shape in the window control interface WI formed at the center of the integrated window W4, the direction in which the window is to be moved is displayed on the integrated window (W4 shown in FIG. 12) 13 (b)). When the dragging is completed, the window is moved in the desired direction and the integrated window W4 is separated into the two windows W2 and W3 (see Fig. 13 (b) To the right of the window control interface (WI)).

If the user wants to change the position of the file view window W2 to the upper right side instead of integrating the file view window W2 with other windows, drag the file view tab T-2 to bring it to the document view window W1 located at the upper side The window control interface (WI) is displayed on the mask document (iron) view window W1.

At this time, when the cursor is dragged to the right of the window control interface W-I displayed in the document (iron) view window W1, the position to be moved is displayed (see FIG. Thereafter, when the dragging is completed, the file viewing window W2 is moved to the displayed position (see Fig. 14 (b)).

There is an advantage in that the position can be changed so that the user can easily identify the windows W1, W2 and W3 shown in the file management interface M-I by a simple operation through the window control interface W-I.

1 to 14 described above only describe the essential matters of the present invention. As various designs can be made within the technical scope thereof, the present invention is not limited to the configurations of Figs. 1 to 12 It is self-evident.

100: document management agent 110: file upload unit
120: preview providing unit 130: file storage unit
140: PDF converter 150: File manager
160: interface unit 170: database
180: Member Management
CI: Content interface UI: File registration interface
DL: Document List UL: Upload List
PI: Preview interface PDF-1: Generated PDF file
MI: File management interface GIW: Group information input window
W1: Document (Iron) View Window W2: File View Window
W3: Group (Document Case) View Window W4: Integrated Window
WI: Window control interface
T2: File view tab T3: Group (document case) view tab

Claims (11)

A document management agent capable of registering a non-electronic document; terminal; And a scanner, the document management system comprising:
Wherein the document management agent is installed in the terminal,
And registers and manages the electronic document by attaching the electronic document stored in the terminal to the document management agent.
The method according to claim 1,
Wherein the document management agent comprises:
And a file upload unit for uploading the electronic document stored in the terminal to the document management agent,
The file upload unit,
A document linkage upload module for attaching and linking the electronic document to the non-electronic document and performing the linkage; And
And a scan upload module for uploading an offline document through the scanner.
The method of claim 2,
The file upload unit,
And uploads the electronic document to the document management agent via an SFTP port when uploading the electronic document from the terminal.
The method according to claim 1,
Wherein the document management agent comprises:
Wherein the electronic document can be converted into a PDF file and stored.
The method of claim 4,
Wherein the document management agent comprises:
Wherein the document management system performs the optical character reading function, reads the characters included in the PDF file, and converts the characters into data and stores the data.
The method according to claim 1,
Wherein the document management agent is capable of grouping all or a part of the electronic document according to a user's selection.
The method of claim 6,
Wherein the document management agent is managed according to the set group and can set information on the group.
The method according to claim 1,
Wherein the document management agent comprises:
And a preview providing unit for previewing the image file and the video file,
The preview providing unit,
Wherein the image file and the moving image file can be enlarged and provided, and the moving image file can be provided as streaming.
The method of claim 8,
The preview providing unit,
And automatically changes the image file or the moving image file selected according to the operation of the direction control key provided in the terminal.
The method according to claim 1,
Wherein the document management agent comprises:
And the user can search the registered electronic document through the search interface.
The method according to claim 1,
Wherein the document management agent interacts with a web server to allow a plurality of users to check information of a document managed by the document management agent through the web server.

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