JPH10240767A - Document registration and retrieval system using removable recording media - Google Patents

Abstract

(57) [Summary] [PROBLEMS] To search for a registered document registered in a removable recording medium, it is necessary to check whether or not the registered document is recorded for each removable recording medium in order. The present invention provides a registered document search system capable of searching for a registered document across a plurality of recording media. SOLUTION: A document registration device having a means for storing a registered document in a removable recording medium and storing in a removable recording medium attribute information of each registered document and information of the removable recording medium in which the registered document is stored, And a document search device having means for referring to each piece of information stored in the removable recording medium.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document registration and retrieval system using a removable recording medium.

[0002]

2. Description of the Related Art As a document registration and retrieval system using a removable recording medium such as an optical disk or a floppy disk, a document file system using an optical disk,
Personal filing system using a personal computer (for example, Nikkei Byte September 1995 issue, P330-337), digital multifunction peripheral with filing function (for example, net)
PC, August 1996, P72, MEDIO Digital Cabinet) is well known. However, none of these devices can perform a document search across a plurality of removable recording media.

For this reason, users of these systems have
If the removable recording medium on which the desired document is recorded cannot be specified, it is necessary to examine the removable recording medium one by one.

[0004] In order to solve this problem,
There are no disclosure examples in literatures and the like, and P.I. Although the third paragraph [0021] states that "the filing apparatus can also manage a database that spans a plurality of recording media,"
It does not disclose how to implement it.

SUMMARY OF THE INVENTION An object of the present invention is to provide a document registration and retrieval system capable of retrieving a document over a plurality of removable recording media.

[0006]

SUMMARY OF THE INVENTION A document registration and retrieval system according to the present invention is a document registration and retrieval system using a removable recording medium. The document registration apparatus includes means for storing information in the removable recording medium, and a removable recording medium. At least one document search device having means for referring to information stored thereon, wherein the document registration device performs the removable recording on all removable recording media used for storing registered documents. Removable recording medium identification information managing means for assigning and managing removable recording medium identification information for identifying a medium, and document identification information for assigning and managing document identification information for identifying the registered document to all registered documents Management means; and for each of the registered documents, each of the removable records in which the registered documents are stored. An all-document storage removable storage medium list storage for storing, as an index, a removable storage medium identification information list including all or a part of the removable storage medium identification information of a medium as an index. Means, all document attribute information storage means for storing document attribute information such as a registration date and a classification keyword for all registered documents as the index of the document identification information, and the removable recording of the registered document as an index to the document identification information A document storage unit that stores the document as a document in a medium; a removable storage medium identification information storage unit that stores the removable storage medium identification information in the removable storage medium; and all information stored in the all document attribute information storage unit. All document attribute information is stored on the removable recording medium. An all-document-removable-recording-removable-recording unit that stores, in the removable recording medium, an all-document-removable-removable-recording-medium identification information list that is all information stored in the all-document-removable-removable-recording-medium list storing unit Medium list storage means, wherein the document search device refers to the document search request storage means for reading and storing a user's document search request and the all document attribute information stored in the removable recording medium. Document search means for creating and storing a document identification information list including the document identification information of the registered document that matches the document search request, and the document attribute information corresponding to each of the document identification information in the document identification information list Is referred to the all document attribute information stored in the removable recording medium, and the document identification information is Document presentation request storage means for extracting and presenting to a user as an index, creating and storing a presentation request document identification information list including the document identification information of the presentation request document requested by the user, and the presentation request document For the presentation request document corresponding to each of the document identification information included in the identification information list, the removable recording medium identification information list including the removable recording medium identification information of the removable recording medium in which each presentation request document is stored, By referring to the all document storage removable recording medium identification information list stored in the removable recording medium, extracting the document identification information of the presentation request document as an index, and removing the removable storage medium identification information list that has been referred to in the extracted removable recording medium identification information list. The removable recording medium identification information of the recording medium is included In this case, each presentation request document is retrieved and presented to the user by referring to the document on the removable recording medium and using the document identification information of each presentation request document as an index. Presenting to the user the removable recording medium identification information of the removable recording medium and the removable recording medium identification information of all or some of the removable recording media in which the presentation request documents are stored, and displaying the removable recording medium. Document presentation means for prompting exchange. The user can search and present a document according to the user's request across all the removable recording media included in the removable information recording medium identification information list of all documents recorded on the removable recording medium.

[0007] In the document registration and retrieval system according to the present invention, the document presentation request storage means refers to the list of all document storage removable recording media stored in the removable recording medium and provides the user with a removable recording medium. Separately, the document attribute information is presented, and the document presenting means uses the document identification information of the presentation request document stored in the document presentation request storage means as an index, and successively retrieves the documents stored in the same removable recording medium. To be presented. The presentation request documents recorded on the same removable recording medium can be continuously presented, and high-speed display of document search can be performed.

[0008] In the document registration and retrieval system according to the present invention, the document registration device assigns user identification information for identifying a user to all registered users, and manages the user identification information; All-document accessible user list storage means for storing, as the index, the user identification information list composed of the user manual-specific information of users who can access each of the registered documents. And an all-document-accessible-user list storage unit for storing, in the removable recording medium, an all-document-accessible-user identification information list, which is all information stored in the all-document-accessible-user list storage unit. The document presentation request storage unit further comprises, when presenting the document attribute information of the document retrieved by the document retrieval unit, The reference to all documents accessible user identification information list stored in al the removable recording medium, the user has to present only the document attribute information of accessible the document is intended.
Even when a document registration device, a document search device, and a plurality of removable recording media are shared by a plurality of users, the confidentiality of the users can be protected.

[0009] In the document registration and retrieval system according to the present invention, the document registration device assigns user identification information for identifying the user to all registered users and manages the user identification information. An information management means, and an all-document-accessible user list for storing, as an index, the user identification information list including the user identification information of the user who can access each document with respect to all the registered documents; Storage means, wherein the all document attribute information storage means and the all document storage removable recording medium list storage means respectively store the all document attribute information and the all document storage removable recording medium list in the removable recording medium. When saving, refer to the storage contents of the all-document accessible user list storage means and use the user identification information as an index. When the document search means and the document presentation request storage means refer to the document attribute information, the document attribute information stored in the removable recording medium for each user is stored. The user presenting information is referred to as an index, and when the document presenting unit refers to the all document storing removable recording medium identification information list, the document presenting means stores all the documents stored for each user in the removable recording medium. The storage removable recording medium identification information list is referred to using the user identification information as an index. Document registration device,
Even when a document search device and a plurality of removable recording media are shared by a plurality of users, the confidentiality of the users can be protected, documents to be searched are reduced, and the document search speed is improved. be able to.

[0010] In the document registration and retrieval system according to the present invention, the document retrieval device includes all document management information storage means in the retrieval device which stores at least the all document attribute information and the all document storage removable recording medium identification information list. All document management information including at least the all document attribute information stored in the removable recording medium and the all document storage removable recording medium identification information list, and storage contents stored in the all document management information storage means in the search device And if the all-document management information stored in the removable recording medium is new, the contents stored in the all-document information storage means in the search device are stored in the removable recording medium. A first all-document management information updating unit that updates the all-document management information,
The document search means, the document presentation request storage means, and the document presentation means are each one of the all document management information stored in the removable recording medium and the storage contents of the all document management information storage means in the search device. It refers to the newer information. By using the latest document management information among all the document management information stored in the plurality of removable storage media set in the document search device in the past,
It is possible to search and present a document according to a user's request.

[0011] In the document registration and retrieval system according to the present invention, the document retrieving apparatus includes: all document management information storage means in the retrieval apparatus for storing at least all document attribute information and all document storage removable recording medium identification information list; The total document management information including at least the all document attribute information stored in the recording medium and the all document storage removable recording medium identification information list and the storage content stored in the all document management information storage means in the search device. Which is newer is compared, and if the storage content stored in the all document information storage means in the search device is newer, the all document management information stored in the removable recording medium is replaced with the all document information in the search device. A second all-document management information updating means for updating the storage contents of the storage means, wherein the document search means, the document The indication request storage unit and the document presentation unit refer to the newer one of the all document management information stored in the removable recording medium and the storage content of the all document management information storage unit in the search device. That's what it is. Of all the document management information stored in the plurality of removable recording media set in the past in the document retrieval device, the newest one is stored in the removable recording medium, and is stored in the retrieval device. Even when the document management information is deleted or when a different search device is used, the search and presentation of the document according to the user's request can be stably performed using the new all document management information.

[0012] In the document registration and retrieval system according to the present invention, the document retrieval device includes: all document management information storage means in the retrieval device for storing at least all document attribute information and all document storage removable recording medium identification information list; Acquiring means for acquiring the contents stored in the previous document attribute information storage means and the all document storage removable recording medium list storage means of the document registration apparatus by online communication in accordance with the instruction of the document registration apparatus; and all document information storage means in the search apparatus And a third all-document management information updating means for updating the stored content of the document to the stored content obtained by online communication, wherein the document search means, the document presentation request storage means, and the document presentation means, This allows the user to refer to the latest information stored in the document registration device. Using the latest document management information stored in the document registration device, a document can be searched and presented according to a user's request.

[0013] In the document registration and retrieval system according to the present invention, the document retrieval device updates the content of the all document management information stored in the removable recording medium to the stored content obtained by online communication. It further comprises management information updating means. Even when using a document search device that is not connected online,
By using the newer all-document management information acquired online and stored in the removable recording medium, it is possible to search and present a document according to a user's request.

[0014]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be described below with reference to FIGS. Embodiment 1 A document registration and retrieval system according to Embodiment 1 of the present invention will be described with reference to FIGS. FIG. 1 shows a system configuration of the document registration and retrieval system according to the first embodiment. The document registration and retrieval system includes a document registration device 101 having a unit for storing information in the removable recording medium 1 and a document storage device. Document retrieval device 10 having means for referring to information stored in a document
Consists of two.

The document registration device 101 includes a removable recording medium identification information management unit 2, a document identification information management unit 3, an all-document storage removable recording medium list storage unit 4, an all-document attribute information storage unit 5, a document storage unit 6, a removable storage device. A storage medium identification information storage unit 7, an all document attribute information storage unit 8, and an all document storage removable recording medium list storage unit 9 are provided. The removable recording medium identification information management unit 2 is for assigning and managing removable recording medium identification information for identifying the removable recording medium to all the removable recording media used for storing the registered document. The document identification information management unit 3 is for assigning and managing document identification information for identifying a registered document to all registered documents. The all-document-removable-removable-recording-medium list storage unit 4 stores, for all registered documents, a removable-recording-medium-identification-information managing unit 2 for a removable recording medium in which each document is stored.
This is for storing the entire list or a part of the removable recording medium identification information assigned to the document identification information as an index using the document identification information assigned by the document identification information management unit 3. Note that all information stored in the all-document storage removable recording medium list storage unit 4 is referred to as an all-document storage removable recording medium list. The all document attribute information storage unit 5
This is for storing document attribute information such as a registration date and a classification keyword for all registered documents, using the document identification information assigned by the document identification information management unit 3 as an index. Note that all information stored in the all document attribute information storage unit 5 is referred to as all document attribute information. The document storage unit 6 stores the registered document 12 in a removable recording medium using the document identification information assigned by the document identification information management unit 3 as an index. The removable recording medium identification information storage unit 7 stores the removable recording medium identification information 13 given by the removable recording medium identification information management unit 2
This is for storing in the removable recording medium 1.
The all-document-attribute-information storage unit 8 is for storing all-document-attribute information 10 stored in the all-document-attribute-information storage unit 5 in the removable recording medium 1. The all document storage removable recording medium list storage unit 9 is for storing the all document storage removable recording medium identification information list 11 stored in the all document storage removable recording medium list storage unit 4 in the removable recording medium 1. is there.

The document search device 102 includes a document search request storage unit 14, a document search unit 15, a document presentation request storage unit 16, and a document presentation unit 17. Document search request storage unit 14
Is for reading and storing the document search request 18 of the user. The document search unit 15 refers to all the document attribute information 10 stored in the removable recording medium 1 and
This is for creating and storing a document identification information list 19 composed of document identification information of documents that match the document search request 18 stored in the document search request storage unit 14. The document presentation request storage unit 16 refers to all the document attribute information 10 of the removable recording medium 1 and uses the document identification information included in the document identification information list 19 created by the document search unit 15 as an index to add Retrieve the corresponding document attribute information, present all or part of it to the user,
This is for reading a user's document presentation request and creating and storing a presentation request document identification information list 20 including the document identification information of the presentation request document. The document presenting unit 17 refers to the all document storage removable recording medium identification information list 11 and uses the document identification information of the presentation request document identification information list 20 stored in the document presentation request storage unit 16 as an index,
A list of the removable recording medium identification information of the removable recording medium in which the presentation request document corresponding to each document identification information is stored is extracted, and further, the removable storage medium identification of the referenced removable recording medium 1 is added to the extracted list. When the information 13 is included, each presentation request document is extracted by referring to the document 12 stored in the removable recording medium 1 and using the document identification information of each presentation request document as an index, and presented to the user. On the other hand, if not included, the entire list or part of the removable recording medium identification information 13 of the removable recording medium being referred to and the removable recording medium identification information of the removable recording medium in which each presentation request document is stored are stored. , For presentation to the user.

The document registration device 10 configured as described above
1 will be described with reference to the flowchart of FIG. The user instructs document registration (step A
1), the document identification information management unit 3 adds document identification information to the registered document (step A2). Document identification information management unit 3
Saves new document attribute information in the all document attribute information storage unit 5 using the assigned document identification information as an index, and updates the storage content of the all document attribute information storage unit 5 (step B).
1). Next, when the user instructs the storage of the registered document in the removable recording medium 1, it is determined whether or not the removable recording medium 1 for storing the document has been registered (step A3). If the document has been registered, the document storage unit 6 uses the document identification information as an index to store the document 12 in the removable recording medium 1.
Is stored (step A4). On the other hand, if the registration has not been performed, the removable recording medium identification information management unit 2 assigns the removable recording medium identification information to the removable recording medium 1 set in the document registration device 101 in order to register the removable recording medium 1 ( (Step C1), the removable recording medium identification information storage unit 7 stores the assigned removable recording medium identification information in the removable recording medium 1 (Step C2). Then, the document storage unit 6 stores the document 1 in the removable storage medium 1 using the document identification information as an index.
2 is saved (step A4). The attached removable recording medium identification information is newly stored in the removable recording medium identification information list, and the storage contents of the all-document removable recording medium list storage unit 4 are updated (step A5).
The all-document removable recording medium list storage unit 9 stores the all-document removable storage medium list 11 stored in the all-document storage removable recording medium list storage unit 4 in the removable recording medium 1 (step A6). The all-document attribute information storage unit 8 stores the all-document attribute information 10 stored in the all-document attribute information storage unit 5 in the removable storage medium 1 (step B2).

Next, the search operation of the document search apparatus 102 will be described with reference to the flowchart of FIG. The user sets the removable recording medium 1 in which each information is stored by the document registration device 101 in the document search device 102,
An instruction to search and present a document is issued (step D1). The document search request storage unit 14 reads and stores the user's document search request (step D2). The document search unit 15 refers to the entire document attribute information 10 of the removable recording medium 1 set in the document search device 102, and
Then, a document identification information list 19 including the document identification information of the documents that match the document search request stored in the server is created (step D3). The document presentation request storage unit 16 refers to all the document attribute information 10 of the removable recording medium 1 set in the document search device 102, and stores the document identification information included in the document identification information list 19 created by the document search unit 15. The document attribute information corresponding to each document identification information is extracted as an index. Then, all or a part of the extracted document attribute information is presented to the user by display or printing. Further, it reads the user's document presentation request and creates and stores a presentation request document identification information list 20 including the document identification information of the presentation request document (step D4). The document presenting unit 17 refers to the list of all document storage removable recording medium identification information 11 of the removable recording medium 1 set in the document search device 102 and refers to the presentation request document identification information list stored in the document presentation request storage unit 16. Using the document identification information included in the document 20 as an index, a removable recording medium identification information list including the removable recording medium identification information of the removable recording medium in which each presentation request document is stored is created (step D5). The document presenting unit 17 adds the removable recording medium 1 set in the document search device 102 to the created removable recording medium identification information list.
It is determined whether or not the removable recording medium identification information 13 is included (step D6). If included,
With reference to the document 12 of the removable recording medium 1 set in the document search device 102, each presentation request document is extracted using the document identification information of the presentation request document as an index, and presented to the user by display or printing (step D7). ). on the other hand,
If it is not included, the removable recording medium identification information including the removable recording medium identification information of the removable recording medium storing the presentation request document together with the removable recording medium identification information of the removable recording medium 1 set in the document search device 102. Present all or part of the list to the user. Then, the user is prompted to replace the removable recording medium 1 (step E1). When the user sets another removable recording medium 1 in the document search device 102 and instructs to present the document again, the procedure from step D5 is executed again.

As described above, in the document registration / retrieval system according to the first embodiment, the user spans all removable recording media included in the list of all document removable recording media identification information recorded on the removable recording media.
An effect is obtained that a document search can be performed and a document presentation can be requested.

Embodiment 2 A document registration and retrieval system according to Embodiment 2 of the present invention will be described with reference to FIGS. The document registration and retrieval system according to the second embodiment shown in FIG. 1 has the same configuration as the document registration and retrieval system according to the first embodiment. Note that the document registration apparatus 101 is the same as that in the first embodiment, and a description thereof will not be repeated. The document search device 102 includes a document search request storage unit 14, a document search unit 1
5, a document presenting request storage unit 16 and a document presenting unit 17 are provided. Among these components, the document presentation request storage unit 16 and the document presentation unit 17 have functions different from those of the first embodiment.
Since the other components have the same functions as those of the first embodiment, redundant description of the components will be omitted. Hereinafter, components having functions different from those of the first embodiment will be described only with respect to differences from the first embodiment.
The document presentation request storage unit 16 refers to the entire document attribute information 10, uses the document identification information included in the document identification information list 19 created by the document search unit 15 as an index, and sets a document attribute corresponding to each document identification information. The information is extracted, and further, the extracted document attribute information is presented for each removable recording medium by referring to the all document storage removable recording medium identification information list 11. It should be noted that the user can simultaneously request presentation only for documents recorded on the same removable recording medium. The document presenting unit 17 continuously presents presentation request documents indexed by each document identification information of the presentation request document identification information list 20 recorded in the document presentation request storage unit 16.

The registration operation of the document registration apparatus 101 is the same as that of the first embodiment, and therefore the description is omitted. The search operation of the document search apparatus 102 is different from that of the first embodiment with reference to the flowchart of FIG. Only shown. In this embodiment, the following procedure is executed instead of executing the procedure of step D4 (FIG. 3) in the first embodiment. Document presentation request storage unit 1
Reference numeral 6 denotes document attribute information corresponding to each document identification information, with reference to all document attribute information 10 of the removable recording medium 1 set in the document search device 102 and indexing the document identification information included in the document identification information list 19 as an index. Take out. Further, referring to the entire document storage removable recording medium identification information list 11 of the removable recording medium 1 set in the document search device 102, and using the document identification information as an index, all or a part of the document attribute information is separated for each removable recording medium. , Display or print. Then, it reads the user's document presentation request and creates and stores a presentation request document identification information list 20 including the document identification information of the presentation request document (step D8). By the procedure of step D8, the presentation request document identification information list 20 includes only the document identification information of the documents recorded on the same removable recording medium. Step D in the first embodiment
The following procedure is performed instead of performing the procedure of FIG. 7 (FIG. 3). The document presenting unit 17 refers to the document 12, uses the document identification information of the presentation request document as an index, continuously retrieves the presentation request document stored in the same removable recording medium, and presents it to the user by display or printing. (Step D9).

As described above, in the document registration / retrieval system according to the second embodiment, in addition to the effect of the first embodiment, presentation request documents recorded on the same removable recording medium are continuously presented, and high-speed display of document retrieval is performed. Is obtained.

Third Embodiment A document registration and retrieval system according to a third embodiment of the present invention will be described with reference to FIGS. Document Registration Device 101 in Embodiment 3 in FIG.
Are a removable recording medium identification information management unit 2, a document identification information management unit 3, an all document storage removable storage medium list storage unit 4, an all document attribute information storage unit 5, a document storage unit 6, and a removable storage medium identification information storage unit 7. An all-document attribute information storage unit 8, an all-document storage removable recording medium list storage unit 9, a user identification information management unit 30, an all-document accessible user list storage unit 31, and an all-document accessible user list storage unit 32 It has. The user identification information management unit 30 assigns and manages identification information to all registered users. The all-document accessible user list storage unit 31 stores, for all registered documents, a list of user identification information that can access each registered document, using the document identification information assigned by the document identification information management unit 3 as an index. It is for doing. Note that all information stored in the all-document accessible user list storage unit 31 is referred to as an all-document accessible user list. The all document accessible user list storage unit 32 stores the all document accessible user identification information list 33 stored in the all document accessible user list storage unit 31 in the removable recording medium 1.
It is for saving. Note that the description of the first embodiment can be applied to the other components, and thus redundant description will be omitted.

The document retrieval apparatus 10 according to the third embodiment shown in FIG.
Reference numeral 2 denotes a document search request storage unit 1 as in the first embodiment.
4, a document search unit 15, a document presentation request storage unit 16, and a document presentation unit 17. Among these components, the first embodiment
Only the document presentation request storage unit 16 has a function different from that of the first embodiment, and the other components have the same functions as those of the first embodiment. Therefore, duplicate descriptions of the components will be omitted. Hereinafter, components having functions different from those of the first embodiment will be described only with respect to differences from the first embodiment. When presenting the document attribute information to the user, the document presentation request storage unit 16 refers to all the document attribute information 10 and uses the document identification information as an index to store the document identification information list 19 created by the document search unit 15. The document attribute information corresponding to the document identification information is extracted, and further, the user identification information list 33 that can access all documents is referred to, and only the document attribute information of the document accessible to the user is presented from the extracted document attribute information. Like that.

Regarding the registration operation of the document registration device 101,
Only differences from the first embodiment will be described with reference to the flowchart of FIG. After the procedure of step A2 is executed, the procedure of step B1 is executed, and the next procedure is executed. It is determined whether the user has been registered (step F1). If not registered, the user identification information management unit 30
Assigns user identification information to the user (step F
2). The user identification information management unit 30 newly stores the document identification information of the registered document in the all document accessible user list storage unit 31 using the user identification information as an index, and stores the all document accessible user list storage unit 31. Is updated (step F3). If registered, the user management unit 30 newly saves the document identification information of the registered document in the all-document accessible user list storage unit 31 using the user identification information of the user as an index, and makes the all-document accessible usage. The contents stored in the user list storage unit 31 are updated (step F).
3). After the procedure of step A5 is executed, the procedure of step A6 and the procedure of step B2 are executed, and the following procedure is executed. The all-document accessible user list storage unit 32 stores the all-document accessible user identification information list 33 stored in the all-document accessible user list storage unit 31 in the removable recording medium (step F4).

Regarding the search operation of the document search device 102,
Only the differences from the first embodiment will be described with reference to the flowchart of FIG. After the procedure of step D3 is executed, in this embodiment, the following procedure is executed instead of executing the procedure of step D4 (FIG. 3) in the first embodiment. The document presentation request storage unit 16 refers to all the document attribute information 10 stored in the removable recording medium 1 and uses each document identification information included in the document identification information list 19 created by the document search unit 15 as an index. Retrieve document attribute information. Further, the document presentation request storage unit 16 refers to the all-document accessible user identification information list 33, and, from the document attribute information of the document retrieved by the document search unit 15, the document of the document accessible to the user. Present only attribute information to the user. Then, it reads the user's document presentation request and creates and stores a presentation request document identification information list 20 including the document identification information of the presentation request document (step D10).

As described above, in the document registration and retrieval system according to the third embodiment, in addition to the effects of the first embodiment, the document registration device 101, the document retrieval device 102, and the plurality of removable recording media 1 are shared by a plurality of users. Also in this case, since the access to the document recorded on the removable recording medium is restricted by the user information, there is an effect that the confidentiality of the user is protected and the document can be used for the registered search of the personal document.

Embodiment 4 A document registration and retrieval system according to Embodiment 4 of the present invention will be described with reference to FIGS. Document Registration Device 10 in Embodiment 4 of FIG.
Reference numeral 1 denotes a removable recording medium identification information management unit 2, a document identification information management unit 3, an all document storage removable recording medium list storage unit 4, an all document attribute information storage unit 5, a document storage unit 6,
The storage device includes a removable recording medium identification information storage unit 7, an all document attribute information storage unit 8, an all document storage removable recording medium list storage unit 9, a user identification information management unit 30, and an all document accessible user list storage unit 31. I have. Among these components, those having functions different from those of the first and third embodiments are an all-document-attribute-information storage unit 8 and an all-document storage removable recording medium list storage unit 9, and the other components are The third embodiment has the same functions as those of the first and third embodiments, and redundant description of the components will be omitted. The all-document-attribute-information storage unit 8 refers to the storage content of the all-document-accessible-user list storage unit 31 and uses the user identification information as an index to store all the document attribute information 10 for each user.
Is stored in the removable recording medium 1. All document storage removable recording medium list storage unit 9
Refers to the stored contents of the all-document accessible user list storage unit 31 and stores the all-document storage removable recording medium identification information list 11 in the removable recording medium 1 for each user by using the user identification information as an index. It is for doing.

The document retrieval apparatus 10 according to the fourth embodiment shown in FIG.
2 includes a document search request storage unit 14, a document search unit 15, a document presentation request storage unit 16, and a document presentation unit 17. Among these components, those having functions different from those of the first embodiment are a document search unit 15, a document presentation request storage unit 16, and a document presentation unit 17, and the other components have the same functions as those of the first embodiment. , And redundant description of the components will be omitted. Hereinafter, components having functions different from those of the first embodiment will be described only with respect to differences from the first embodiment. The document search unit 15 refers to all document attribute information using the user identification information as an index when referring to all document attribute information. Document presentation request storage unit 16
Is configured to refer to the entire document attribute information 10 by using the user identification information as an index when referring to the entire document attribute information 10. When referring to the all document storage removable recording medium identification information list 11, the document presenting unit 17 refers to the all document storage removable recording medium identification information list 11 using the user identification information as an index.

Regarding the registration operation of the document registration device 101,
Only differences from the first embodiment will be described with reference to the flowchart of FIG. After the procedure of step A2 is executed, the procedure of step B1 is executed, and the procedures of steps F1 to F3 described in the third embodiment are executed. After the procedure of step A5 is executed, the following procedure is executed instead of executing the procedures of step A6 (FIG. 3) and step B2 (FIG. 3) in the first embodiment. All document storage removable recording medium list storage unit 9
Refers to the storage contents of the all-document accessible user list storage unit 31 and stores the all-document storage removable recording medium identification information list 11 in the removable recording medium 1 for each user using the user identification information as an index. (Step A
7). At the same time, the all-document-attribute-information storage unit 8 refers to the stored contents of the all-document-accessible-user list storage unit, and stores the all-document-attribute information 10 for each user by using the user identification information as an index. 1 (step B3).

Regarding the search operation of the document search device 102,
Only differences from the first embodiment will be described with reference to the flowchart of FIG. After the procedure of step D2 is executed, the following procedure is executed instead of executing the procedures of step D3 (FIG. 3), step D4 (FIG. 3), and step D5 (FIG. 3) in the first embodiment. The document search unit 15 refers to the entire document attribute information 10 using the user identification information as an index, and a document identification information list including document identification information of documents that match the document search request stored in the document search request storage unit 14 19 is created (step D11). The document presentation request storage unit 16 refers to the entire document attribute information 10 and uses the user identification information and the document identification information included in the document identification information list 19 created by the document search unit 15 as an index to convert the document attribute information. Take out all or part of the document attribute information,
Present. In addition, read the user's document presentation request,
A presentation request document identification information list 20 including the document identification information of the presentation request document is created and stored (step D12).
The document presenting unit 17 refers to the all document storage removable recording medium identification information list 11, and refers to the user identification information and the document identification information included in the presentation request document identification information list 20 stored in the document presentation request storage unit 16. Is used as an index to create a removable recording medium identification information list including the removable recording medium identification information of the removable recording medium in which each presentation request document is stored (step D1).
3).

As described above, in the document registration / retrieval system according to the fourth embodiment, in addition to the effects of the first and third embodiments, since the document is recorded on the removable recording medium for each user, The effect of reducing the number of target documents and improving the document search speed can be obtained.

Embodiment 5 A document registration and retrieval system according to Embodiment 5 of the present invention will be described with reference to FIGS. The document registration and retrieval system according to the fifth embodiment shown in FIG. 11 has the same configuration as the document registration and retrieval system according to the first embodiment. Note that the document registration device 101
The description is omitted because it is the same as that of the first embodiment. The document search device 102 includes a document search request storage unit 14, a document search unit 15, a document presentation request storage unit 16, a document presentation unit 17, and a whole document management information storage unit 34 in the search device. The all document management information storage unit 34 in the search device stores all document attribute information 1
0 and all document management information 40 including all document storage removable recording medium identification information list 11. Since the document presentation unit 17 has the same function as that of the first embodiment, duplicate descriptions are omitted, and only the differences between the document search unit 15, the document presentation request storage unit 16, and the document presentation unit 17 from the first embodiment are shown. . The document search unit 15 compares which of the new document management information 40 of the removable recording medium and the stored content of the all document management information storage unit 34 in the search device is newer. Instead of updating the storage content of the in-device all-document information storage unit 34 to the all-document management information 40 in the removable recording medium, and referring to the all-document attribute information 10 in the removable recording medium, the in-device all-document information storage All document attribute information of the section 34 is referred to. Document presentation request storage unit 16
Refers to all the document attribute information in the all document management information storage unit 34 in the search device instead of referring to the all document attribute information 10 of the removable recording medium. The document presentation unit 17 refers to the all document storage removable recording medium identification information list of the all document management information storage unit 34 in the search device instead of referring to the all document storage removable recording medium identification information list 11 of the removable recording medium. I have to.

Since the registration operation of the document registration device is the same as that of the first embodiment, the description is omitted, and only the difference of the search operation of the document search device from the first embodiment will be described with reference to the flowchart of FIG. . After the procedure of Step D2 is performed, the following procedure is performed instead of performing the procedure of Step D3 (FIG. 3) to Step D5 (FIG. 3) in the first embodiment. The document search unit 15 compares which of the new document management information 40 of the removable recording medium and the stored content of the whole document management information storage unit 34 in the search device is newer (step G1). If the all-document management information 40 on the removable recording medium is new, the document search unit 15 stores the contents of the all-document information storage unit 34 in the search device in the all-document management information 40 stored on the removable recording medium 1. Update to the stored contents (step G2). The document search unit 15 refers to all document attribute information in the all document management information storage unit 34 in the search device, and includes a document including document identification information of a document that matches the document search request stored in the document search request storage unit 14. An identification information list 19 is created (step D14). The document presentation request storage unit 16 includes an all document information storage unit 34 in the search device.
With reference to all the document attribute information, the document attribute information is extracted by using the document identification information included in the document identification information list 19 created by the document search unit 15 as an index. Then, all or a part of the extracted document attribute information is presented by display or printing. Further, it reads the user's document presentation request, creates and stores the presentation request document identification information list 20 including the document identification information of the presentation request document (step D15). The document presentation unit 17 refers to the all document storage removable recording medium identification information list in the all document information storage unit 34 within the search device, and is included in the presentation request document identification information list 20 stored in the document presentation request storage unit 16. Using the document identification information as an index, a list of removable recording medium identification information of the removable recording medium storing each presentation request document is extracted (step D16).

As described above, in the document registration / retrieval system according to the fifth embodiment, in addition to the effects of the first embodiment, among the document management information stored in the removable recording medium set in the past in the document retrieval device, The effect is obtained that the most recent one can be used to search and present a document according to the user's request.

In the fifth embodiment, the document search unit 1
5 to compare which of the stored contents of the all-document management information 40 and the stored contents of the all-document management information storage unit 34 in the search device is newer, and if the all-document management information 40 is newer, 34 is stored in all document management information 40
Has been updated. However, the document search unit 15, the document presentation request storage unit 16, and the document presentation unit 17 determine which of the contents of the entire document management information 40 of the removable recording medium and the storage contents of the all document management information storage unit 34 in the search device is newer. And use the newer content when referring to them. If any of the components or a new component is provided and the all-document management information 40 is new, the storage content of the all-document information storage unit 34 in the search device is updated to the content of the all-document management information 40. You may do so.

Embodiment 6 A document registration and retrieval system according to Embodiment 6 of the present invention will be described with reference to FIGS. The document registration and retrieval system according to the sixth embodiment shown in FIG. 11 has the same configuration as the document registration and retrieval system according to the first embodiment. Note that the document registration device 101
The description is omitted because it is the same as that of the first embodiment. The document search device 102 includes a document search request storage unit 14, a document search unit 15, a document presentation request storage unit 16, a document presentation unit 17, and a whole document management information storage unit 34 in the search device. Among these components, those having functions different from those of the first embodiment are as follows.
The document search unit 15 has the same functions as those of the first and fifth embodiments, and thus redundant description of the components is omitted. Hereinafter, components having functions different from those of the first embodiment will be described only with respect to differences from the first embodiment. The document search unit 15 compares which of the new document management information 40 of the removable recording medium and the stored content of the all document management information storage unit 34 in the search device is newer, and stores the new document management information 40 in the search device all document management information storage unit 34. When the content is new, the entire document management information 40 on the removable recording medium is updated to the content stored in the all document information storage unit 34 in the search device.

Since the registration operation of the document registration apparatus 101 is the same as that of the first embodiment, a description thereof will be omitted, and the search operation of the document search apparatus will be described with reference to the flowchart of FIG. Show. After the procedure of Step D2 is performed, the following procedure is performed. Document search unit 1
5 compares which is newer of all the document management information 40 of the removable recording medium 1 and the stored content of the all document management information storage unit 34 in the search device (step H1). When the contents stored in the all document management information storage unit 34 in the search device are new,
The contents of the all-document management information 40 on the removable recording medium 1 are updated to the contents stored in the all-document information storage unit 34 in the search device (step H2). Then, the procedure following step D3 is executed.

As described above, in the document registration and retrieval system according to the sixth embodiment, in addition to the effects of the first embodiment, in addition to the effects of the first embodiment, the document registration and retrieval Among them, the most recent one will be stored on a removable recording medium, and even when the document management information stored in the search device is deleted or when a different document search device is used,
An effect is obtained that a document can be retrieved and presented according to a user's request stably using the new all-document attribute information and the all-document storage removable recording medium identification information list.

In the sixth embodiment, the document search unit 1
5, all the document management information 4 of the removable recording medium 1
0 is compared with the storage contents of the entire document management information storage unit 34 in the search device, and if the storage contents of the all document management information storage unit 34 in the search device is new, the total document management information 4
The content of “0” is updated to the content stored in the entire document information storage unit 34 in the search device. However, the document search unit 15, the document presentation request storage unit 16, and the document presentation unit 17 compare which of the new document management information 40 and the stored content of the whole document management information storage unit 34 in the search device is newer, and compare them. Use the newer content when referring. If any of the components or a new component is provided and the storage content of the all-document information storage unit 34 in the search device is new, the all-document management information 40 is stored in the all-document information storage unit 34 in the search device. The content may be updated to the stored content.

Embodiment 7 A document registration and retrieval system according to Embodiment 7 of the present invention will be described with reference to FIGS. In the document registration and retrieval system according to the seventh embodiment shown in FIG. 14, a document registration device 101 and at least one document retrieval device 102 are connected via a LAN. Note that the document registration apparatus 101 is the same as that in the first embodiment, and a description thereof will not be repeated. The document search device 102 includes a document search request storage unit 14, a document search unit 15, and a document presentation request storage unit 1.
6, a document presenting unit 17 and a whole document management information storage unit 34 in the search device. Among these components, those having functions different from those of the first embodiment are the document search unit 15, the document presentation request storage unit 16, and the document presentation unit 17, and the other components are the same as those of the first and fifth embodiments. Since they have the same functions as those of the first embodiment, duplicated descriptions of the components are omitted.
Hereinafter, only the components having functions different from those in the first embodiment will be described. The document search unit 15 acquires the contents stored in the all document attribute information storage unit 5 and the all document storage removable recording medium list storage unit 4 of the document registration device 101 by online communication in accordance with a user's instruction, and obtains all the document information in the search device. Update the storage contents of the storage unit 34,
Instead of referring to the all-document attribute information 10, all-document attribute information in the all-document information storage unit 34 in the search device is referred to. The document presentation request storage unit 16 refers to all document attribute information in the all document management information storage unit 34 in the search device instead of referring to all document attribute information 10.
The document presentation unit 17 refers to the all document storage removable recording medium identification information list of the all document management information storage unit 34 in the search device instead of referring to the all document storage removable recording medium identification information list 11.

Since the registration operation of the document registration apparatus 101 is the same as that of the first embodiment, the description is omitted, and the document search apparatus 10
Regarding the search operation 2, only the differences from the first embodiment will be described with reference to the flowchart of FIG. 15. After the procedure of Step D2 is performed, the following procedure is performed instead of performing the procedures of Step D3 (FIG. 3) to Step D5 (FIG. 3) in the first embodiment. The document search unit 15 acquires the contents stored in the all-document attribute information storage unit 5 and the all-document removable storage medium list storage unit 4 of the document registration device 101 by online communication when instructed by the user, and stores the contents in the search device. The storage contents of the all document information storage unit 34 are updated (step I1). Then, the procedure from step D14 to step D16 described in the fifth embodiment is executed.

As described above, in the document registration / retrieval system according to the seventh embodiment, in addition to the effects of the first embodiment, the latest document management information stored in the document registration device is used to respond to a user's request. The effect of being able to search and present a document that has been obtained is obtained.

In the seventh embodiment, the document search unit 1
5, the document attribute information storage unit 5 of the document registration device 101
Further, the storage contents of the all-document storage removable recording medium list storage unit 6 are obtained by online communication, and the storage contents of the all-document information storage unit 34 in the search device are updated to the storage contents obtained by online communication. But,
The constituent elements for acquiring the storage contents of the document attribute information storage unit 5 and the all document storage removable recording medium list storage unit 6 of the document registration device 101 by online communication, and the storage contents of the all document information storage unit 34 in the search device. A component for updating to the storage content acquired by online communication may be newly added.

Embodiment 8 A document registration and retrieval system according to Embodiment 8 of the present invention will be described with reference to FIGS. In the document registration and retrieval system according to the eighth embodiment shown in FIG. 14, a document registration device 101 and at least one document retrieval device 102 are connected via a LAN. Note that the document registration apparatus 101 is the same as that in the first embodiment, and a description thereof will not be repeated. The document search device 102 includes a document search request storage unit 14, a document search unit 15, and a document presentation request storage unit 1.
6, a document presenting unit 17 and a whole document management information storage unit 34 in the search device. Among these components, those having functions different from those of the first embodiment are the document search unit 15, the document presentation request storage unit 16, and the document presentation unit 17, and the other components are the same as those of the first and fifth embodiments. Since they have the same functions as those of the first embodiment, duplicated descriptions of the components are omitted.
Hereinafter, components having functions different from those of the first embodiment will be described only with respect to differences from the first embodiment. The document search unit 15 acquires the contents stored in the all document attribute information storage unit 5 and the all document storage removable recording medium list storage unit 4 of the document registration device 101 by online communication in accordance with a user's instruction, and obtains all the document information in the search device. Instead of updating the storage contents of the storage unit 34 and updating the contents of all the document management information 40 of the removable recording medium, and referring to the all-document attribute information 10, all the documents of the all-document information storage unit 34 in the search device are updated. References attribute information. The document presentation request storage unit 16 uses, instead of referring to the entire document attribute information 10,
All document attribute information in the all document management information storage unit 34 in the search device is referred to. The document presenting unit 17 refers to the all document storage removable recording medium identification information list of the all document management information storage unit 34 in the search device instead of referring to the all document storage removable recording medium identification information list 11.

Since the registration operation of the document registration apparatus 101 is the same as that of the first embodiment, the description is omitted, and the document search apparatus 10
Regarding the second search operation, only the points different from the sixth embodiment will be described with reference to the flowchart of FIG. Step D2
After the above procedure is executed, the following procedure is executed instead of executing steps D3 (FIG. 3) to D5 (FIG. 3) in the first embodiment. The following steps are performed: The document search unit 15 acquires the contents stored in the all-document attribute information storage unit 5 and the all-document removable storage medium list storage unit 4 of the document registration device 101 by online communication when instructed by the user, and stores the contents in the search device. All document information storage unit 34
Is updated, and the content of all document management information 40 on the removable recording medium is further updated (step J1).
Then, the procedure from step D14 to step D16 described in the fifth embodiment is executed, and the procedure from step D6 is executed.

As described above, in the document registration and retrieval system according to the eighth embodiment, in addition to the effects of the first and seventh embodiments, even when a different retrieval device that is not connected online is used, online acquisition and removable recording are performed. Using the newer all-document management information stored in the medium, it is possible to search and present a document according to a user's request.

In the fifth to eighth embodiments,
This is the case where the contents stored in the all-document information storage unit 34 in the search device are all-document attribute information and all-document storage removable recording medium identification information list. However, the user registration information management unit, the all-document accessible user list storage unit, and the all-document accessible user list storage unit described in the third embodiment are added to the document registration device. By adding the all-document accessible user list identification information list to the contents stored in the, the document search can be performed with the information including the all-document accessible user list identification information list.

In the eighth embodiment, the document search unit 1
5, the document attribute information storage unit 5 of the document registration device 101
In addition, the storage contents of the all document storage removable recording medium list storage unit 6 are obtained by online communication, and the storage contents of the all document information storage unit 34 in the search device and the all document management information 40 of the removable storage medium 1 are obtained by online communication. It is updated to the stored contents. However, a component for acquiring the storage contents of the document attribute information storage unit 5 and the all document storage removable recording medium list storage unit 6 of the document registration device 101 by online communication, and a storage of the all document information storage unit 34 in the search device. A component for updating the content to the storage content obtained by online communication and a component for updating the entire document management information 40 of the removable recording medium 1 to the storage content obtained by online communication are newly added. Is also good.

As the removable recording medium in each embodiment, a disk medium such as a rewritable optical disk, a magneto-optical disk, a write-once optical disk, a floppy disk, and a tape medium such as a magnetic tape can be used. In addition, as a document registration device and a document search device, in addition to information devices such as a digital multifunction peripheral with a filing function and a document file system, a system such as a personal computer or the like equipped with application software, or a combination of such devices and systems. A system can also be used, and one device can be used as both a document registration device and a document search device.

[0051]

As described above, according to the present invention, in a document registration and retrieval system using a removable recording medium, when a plurality of removable recording media in which a document is set in a document registration device and a document is stored exist, the document is stored. With one of them set in the search device, a remarkable effect can be obtained that a document can be searched and presented according to a user's request across all of a plurality of removable recording media.

[Brief description of the drawings]

FIG. 1 is a configuration diagram of a document registration and retrieval system according to the present invention in a first embodiment and a second embodiment.

FIG. 2 is a flowchart illustrating a document registration operation of the document registration device according to the first embodiment.

FIG. 3 is a flowchart illustrating a document search operation of the document search device according to the first embodiment.

FIG. 4 is a flowchart illustrating a document search operation of the document search device according to the second embodiment.

FIG. 5 is a configuration diagram of a document registration and retrieval system according to a third embodiment of the present invention.

FIG. 6 is a flowchart illustrating a document registration operation of the document registration device according to the third embodiment.

FIG. 7 is a flowchart illustrating a document search operation of the document search device according to the third embodiment.

FIG. 8 is a configuration diagram of a document registration and retrieval system of the present invention in a fourth embodiment.

FIG. 9 is a flowchart illustrating a document registration operation of the document registration device according to the fourth embodiment.

FIG. 10 is a flowchart illustrating a document search operation of the document search device according to the fourth embodiment.

FIG. 11 is a configuration diagram of a document registration and retrieval system according to the present invention in the fifth and sixth embodiments.

FIG. 12 is a flowchart illustrating a document search operation of the document search device according to the fifth embodiment.

FIG. 13 is a flowchart illustrating a document search operation of the document search device according to the sixth embodiment.

FIG. 14 is a configuration diagram of a document registration and retrieval system according to the present invention in Embodiments 7 and 8.

FIG. 15 is a flowchart illustrating a document search operation of the document search device according to the seventh embodiment.

FIG. 16 is a flowchart illustrating a document search operation of the document search device according to the eighth embodiment.

[Explanation of symbols]

 1 Removable recording medium 2 Removable recording medium identification information management unit 3 Document identification information management unit 4 All document storage removable recording medium list storage unit 5 All document attribute information storage unit 6 Document storage unit 7 Removable recording medium identification information storage unit 8 All documents Attribute information storage unit 9 All document storage removable recording medium list storage unit 10 All document attribute information 11 All document storage removable recording medium identification information list 12 Document 13 Removable recording medium identification information 14 Document search request storage unit 15 Document search unit 16 Document presentation Request storage unit 17 Document presentation unit 18 Document search request 19 Document identification information list 20 Presentation request document document identification information list 30 User identification information management unit 31 All document accessible user list storage unit 32 Save all document accessible user list Part 33 All documents accessible Use identification information list 34 search device all documents management information storage unit 40 all document management information 101 document registration apparatus 102 document search apparatus

Claims (8)

[Claims] 1. A document registration and retrieval system using a removable recording medium includes a document registration device having a unit for storing information on a removable recording medium, and a unit for referring to information stored on the removable recording medium. At least one document search device, wherein the document registration device assigns removable recording medium identification information for identifying the removable recording medium to all the removable recording media used for storing the registered document. A removable recording medium identification information managing means for managing the registered documents; a document identification information managing means for assigning and managing document identification information for identifying the registered documents to all the registered documents; and a registration document for all the registered documents. Of the removable recording medium identification information of each of the removable recording media stored Alternatively, all the document storage removable recording medium list storage means for storing, as an index, the document identification information provided by the document identification information management means as a part of the removable recording medium identification information list, and registering all registered documents. All document attribute information storage means for storing document attribute information such as date and classification keyword as the index of the document identification information, and document storage means for storing a registered document as a document in the removable recording medium as an index to the document identification information. A removable recording medium identification information storage means for storing the removable recording medium identification information in the removable recording medium; and all the document attribute information, which is all information stored in the all document attribute information storage means, in the removable recording medium. Means for storing all document attribute information to be stored; An all-document storage removable-recording-medium list storage means for storing, in the removable recording medium, an all-document storage removable-recording-medium identification information list, which is all information stored in the existing-removable-recording-medium list storage means; A search device that reads and stores a user's document search request; and a document search request storage unit that reads and stores a user's document search request. The search device refers to the all document attribute information stored in the removable recording medium, and searches for the registered document that matches the document search request. A document search unit configured to create and store a document identification information list including the document identification information; and the document attribute information corresponding to each of the document identification information in the document identification information list stored in the removable recording medium. With reference to all document attribute information, the document identification information is extracted as an index and presented to the user, Document presentation request storage means for creating and storing a presentation request document identification information list comprising the document identification information of the presentation request document requested by the user, and each of the document identification information included in the presentation request document identification information list For the presentation request document corresponding to, the removable recording medium identification information list including the removable recording medium identification information of the removable recording medium in which each presentation request document is stored is the entire document stored in the removable recording medium. Referring to the stored removable recording medium identification information list, the document identification information of the presentation request document is extracted as an index, and the retrieved removable recording medium identification information list includes the removable recording medium identification information of the removable recording medium being referred to. If it has been The presentation request document is retrieved with the document identification information of each presentation request document as an index with reference to the document, and presented to the user. If the presentation request document is not included, the removable recording of the removable recording medium being referred to is performed. Document presenting means for presenting the user with the removable recording medium identification information of all or a part of the removable recording medium in which the medium identification information and each of the presentation request documents are stored, and prompting the user to replace the removable recording medium. A document registration / retrieval system comprising: 2. The document presentation request storage means refers to the list of all document storage removable recording media identification information stored in the removable recording medium, and presents the document attribute information to the user for each removable recording medium. The document presenting means uses the document identification information of the presentation request document stored in the document presentation request storage means as an index,
2. The document registration / retrieval system according to claim 1, wherein documents stored in the same removable recording medium are successively presented. 3. A user identification information management means for assigning and managing user identification information for identifying a user to all registered users, wherein the document registration device includes: An all-document-accessible-user-list storage unit that stores a user identification information list including the user-written information of users who can access a registered document as an index with the document identification information; An all-document-accessible-user list storage unit for storing, in the removable recording medium, an all-document-accessible-user identification information list, which is all information stored in the user list storage unit; The storage unit, when presenting the document attribute information of the document retrieved by the document retrieval unit, further stores the document attribute information in the removable recording medium. 2. The method according to claim 1, further comprising: referring to the list of all document accessible user identification information stored and presenting only the document attribute information of the document accessible to the user. 2. The document registration and retrieval system according to 2. 4. A user identification information management means for assigning user identification information for identifying a user to all registered users and managing the user identification information, wherein the document registration device includes: All documents accessible user list storage means for storing, as a document, a user identification information list including the user identification information of users who can access each document, using the document identification information as an index, The all-document attribute information storage unit and the all-document storage removable recording medium list storage unit each store the all-document attribute information and the all-document storage removable recording medium list in the removable recording medium. With reference to the storage contents of the accessible user list storage means, the user identification information is stored as an index for each user. When referring to the all-document attribute information, the document search means and the document presentation request storage means refer to the all-document attribute information stored for each user in a removable recording medium using the user identification information as an index. The document presenting means, when referring to the all document storage removable recording medium identification information list, uses the all document storage removable recording medium identification information list stored for each user in the removable recording medium. 3. The document registration and retrieval system according to claim 1, wherein the identification information is referred to as an index. 5. The document search device, wherein: all the document management information storage means in the search device for storing at least the all document attribute information and the all document storage removable recording medium identification information list; Comparing which of the newest document management information including at least the all document attribute information and the all document storage removable recording medium identification information list and the storage content stored in the all document management information storage means in the search device is newer. If the all-document management information stored in the removable recording medium is new, the storage content of the all-document information storage means in the search device is updated to the all-document management information stored in the removable recording medium. A first all-document management information updating unit; and the document search unit, the document presentation request storage unit, and The document presentation means refers to the newer one of the all document management information stored in the removable recording medium and the storage content of the all document management information storage means in the search device. 5. The document registration and retrieval system according to claim 1, wherein: 6. The document search device, wherein: all document management information storage means in the search device for storing at least all document attribute information and all document storage removable recording medium identification information list; Comparing which of the newest document management information including the all document attribute information and the all document storage removable recording medium identification information list and the storage content stored in the all document management information storage means in the search device is newer, When the storage content stored in the all document information storage means in the search device is new,
A second all-document management information updating unit that updates the all-document management information stored in the removable recording medium to the storage content of the all-document information storage unit in the search device; The document presenting request storing means and the document presenting means store the newest information among the all document management information stored in the removable recording medium and the storage content of all the document management information storing means in the search device. The document registration and retrieval system according to claim 1, wherein the document registration and retrieval system is referred to. 7. The document search device, wherein: all document management information storage means in the search device for storing at least all document attribute information and all document storage removable recording medium identification information list; Acquiring means for acquiring the storage contents of the previous document attribute information storage means and the all document storage removable recording medium list storage means of the apparatus by online communication; and acquiring the storage contents of the all document information storage means in the search apparatus by online communication. And a third all-document management information updating means for updating to the stored content, wherein the document search means, the document presentation request storage means, and the document presentation means are stored in the document registration device. 7. The document registration / retrieval system according to claim 1, wherein the latest information can be referred to. 8. The document search apparatus further includes a fourth all-document management information updating unit that updates the content of the all-document management information stored in the removable recording medium to the storage content obtained by online communication. The document registration and retrieval system according to claim 7, wherein