JPH08166946A - Document processing method and apparatus - Google Patents

Abstract

(57) [Summary] [Purpose] When modifying a created document, the document processing that minimizes the effect on the document and makes it easy for the operator to modify the document and edit the history of the document to enable smooth operation of the document. A method and an apparatus thereof are provided. [Configuration] When a document is changed, the changed location is registered in the document ([change X]), and the history data of the document change is stored in the history data outside the document data area corresponding to the changed location. It is stored in the area (7a to 7d). Note that the history data area is secured outside the document data area and the secured history data area is displayed together with the registration of the changed location. When the changed location is designated, the history data stored in the history data area is displayed. Further, the history data stored in the history data area is printed. Also, the history data is collectively displayed and printed as the last page of the document. Further, the history data of the document change is stored in the history data area outside the document data area, and the history data is fetched as the document data at the designated insertion position based on the designation of the desired insertion position of the document.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing method and apparatus for document editing in a document processing apparatus such as a word processor or an image processing apparatus.

[0002]

2. Description of the Related Art Conventionally, when a document or image created by a document processing apparatus or an image processing apparatus is edited at a later date, a setting row or setting column is secured as a document row in the same document, and the setting row or setting column is set. The change history was input and retained in the column.

[0003]

Therefore, in the conventional document processing apparatus or image processing apparatus, the document is complicated due to the change history added, and the page numbers are shifted,
Further, since it is always displayed as a document and the aesthetic appearance of the document is impaired, it is forced to re-edit, which is very troublesome, and there is a point that work efficiency should be reduced.

The present invention eliminates the above-mentioned conventional drawbacks, and when changing a created document, the influence on the document is minimized to make it easy for the operator to change the document and edit the history thereof, and to perform smooth work management. There is provided a document processing method and an apparatus for the same.

[0005]

In order to solve the above-mentioned problems, a document processing method of the present invention is a document processing method in a document processing apparatus capable of editing and re-editing an input document. When the change is made, the changed place is registered in the document, and the history data of the document change is stored in the history data area outside the document data area in correspondence with the changed place.

Here, the history data area is set in the document format. The history data area is a footer area limited by the bottom margin amount and the margin widths indicated by the left margin position and the right margin position. Further, the method further includes a step of securing the history data area outside the document data area and a step of displaying the secured history data area together with the registration of the changed location. Further, the method further includes a step of displaying the history data stored in the history data area when the changed location is designated. Further, the method further comprises a step of printing the history data stored in the history data area. Also, the history data is collectively displayed and printed as the last page of the document.

Further, the document processing method of the present invention is a document processing method in a document processing apparatus capable of editing and re-editing an input document, wherein the history data of document modification is stored in a history data area outside the document data area. And storing the history data as document data at the designated insertion position based on the designation of the desired insertion position of the document. Here, when the history data is inserted into a document, if the overflow from the page is detected, the operator is notified of that fact, and based on the operator's selection, the insertion is canceled or the existing final page is added. And a step of selecting whether to collectively register the pages to be continued.

The document processing apparatus of the present invention is a document processing apparatus capable of editing and re-editing an input document,
Document storage means including an area for storing a document body and an area for storing a format, and a change character insertion means for inserting a character representing a change into the change location based on an instruction of a change location where a document is changed. A history data area securing unit that secures a history data area for storing history data of document changes outside the document data area and defines the history data area in the format, corresponding to the changed position. And a history data storage unit for storing history data of document modification in the history data area.

Here, there is further provided area display means for displaying the secured history data area, and history data input means for inputting and editing history data in the history data area. Further, it further comprises history data display means for displaying the history data stored in the history data area when a character indicating the change is designated. Further, it further comprises history data printing means for printing the history data stored in the history data area. Further, it further comprises a collective means for collectively displaying and printing the final page of the document when displaying and printing the history data is instructed.

The document processing apparatus of the present invention is a document processing apparatus capable of editing and re-editing an input document,
History data storage means for storing history data of document modification in a history data area outside the document data area, and based on designation of a desired insertion position of a document, insert the history data into the designated insertion position as document data. And a history data inserting means. Here, the history data insertion means cancels the insertion based on the operator's selection when the history data insertion means inserts the history data into the document, and notifies the operator of the overflow of the page when it is sensed. Selection means for selecting whether to perform batch registration as a continuous page to the existing last page.

The document processing apparatus of the present invention is a document processing apparatus capable of editing and re-editing an input document,
Document storage means including an area for storing a document body and an area for storing a format, and a change character insertion means for inserting a character representing a change into the change location based on an instruction of a change location where a document is changed. A history data storage means for storing the input document change history data in a history data area consisting of a bottom margin amount and a footer area limited by a margin width indicated by a left margin position and a right margin position. Is characterized by.

[0012]

With the above configuration, when it is necessary to store the history of a created document when changing it, the effect on the document is minimized and the operator can easily change the document and edit the history. And enable smooth operation of work.

[0013]

Embodiments of the present invention will now be described in detail with reference to the accompanying drawings. <Example of Configuration of Document Processing Device According to this Embodiment> FIG. 1 is a block diagram showing the configuration of a Japanese word processor as a document processing device according to this embodiment.

In FIG. 1, reference numeral 1 is a central processing unit (CP).
U), which controls the entire device and performs arithmetic processing based on a program stored in the second ROM. Reference numeral 2 is a read-only memory (ROM) as described above, which is a storage area for the system start-up program and font data and the procedure shown in each of FIGS. 4, 5, 9 to 11, 14, and 15 described later. Is a storage area of the replacement character code table. An external read-only memory (external ROM) 4 is an external storage area for system programs and characters.

Reference numeral 5 denotes a keyboard control unit (KBC),
The key input data is received from the keyboard (KB) 6 and sent to the CPU 1. With this keyboard 6, it is possible to specify the character whose font size is to be changed, the font size, etc.
Stored in 3. 7 is a display controller (CRT)
C) and 8 are display devices (CRTs), and CRTs
8 receives data from CRTC 7 and displays it. A disk controller (DKC) 9 controls data transmission and the like. 10 floppy disks (FD)
11 is a hard disk (HD) that is an external storage device that stores programs and data.
Is referred to at the time of execution as required, or loads a program or data into the RAM 3.

Characters can also be stored in this external storage device. Reference numeral 12 is a printer for printing the created document. A system bus 13 serves as a data path between the above-mentioned components. [Embodiment 1] <Structure of the present embodiment> The processing of the present embodiment is composed of the following five processing.

(1) Document format setting processing (2) Document editing processing (editing a normal document) (3) Change history registration editing processing (4) Data storage processing (change contents, date, name of changer, etc. are stored (5) Instructing process (instructing merge display of change history contents and merge printing) <Processing flow of this embodiment> KB under control of CPU 1
The data input in 6 is edited in the document editing process (2) according to the document format set in the document format setting process (1), and is displayed on the display unit 8. When a change occurs in the created document, the change history registration / editing process (3) edits the data such as the position and comment, and the data is stored in the storage unit in the data storing process (4). The display / printing instruction of the change history is analyzed by the instruction processing (5), and the stored data is synthesized into the document according to the instruction of the operator. The document thus created is stored in an external or internal storage device.

<Document Format Setting> First, by the document format setting process (1), a change history registration edit area is provided in the format of the main document. This is done by setting each value in the dialog displayed on the screen by inputting a numerical value or moving the cursor. However, the method is arbitrary and not limiting.

A specific example of document format setting will be described with reference to FIG. In FIG. 2, 2a is, for example, A4 portrait paper, 2b is a top margin, and 2c is a bottom margin area. 2d and 2e are areas called left and right hot zones or left margins and right margins. Reference numeral 2f is a main document editing area, and 2g is an area for combining the change history.

These format data are as shown in the example of FIG.
It is stored in the document format section (format) on the RAM 3 as a document format. In FIG. 3, 3a is a top margin amount (corresponding to 2b), 3f is a bottom margin amount (corresponding to 2c), 3g is a left margin position (corresponding to 2d), 3h is a right margin position (corresponding to 2e), 3i.
Is the page length (corresponding to the length obtained by removing the top margin 2b and the bottom margin 2c from the A4 vertical width), 3j is the vertical position for merging the change history (the upper part of 2g), 3k is the vertical width of the change history area, 3l is its width. And 3m
Is the text part.

<Document Editing and Change History Registration / Editing> The change history registration / editing process, which is the main process for implementing the present invention, will be mainly described below. Incidentally, FIG. 4 shows an overall view of a flow chart showing the processing operation of this embodiment, and FIG. 5 shows a flow chart showing the processing operation of registration and editing of the change history.
In FIG. 4, in step S40, the end of document editing is inspected by the part that controls the entire document editing. Step S4
At 1, general document editing processing is performed. Step S42
Then, when an arbitrary instruction operation (for example, an instruction from the menu bar or an instruction by a function instruction key) is performed on the edited document, this is determined.

According to the determination in step S42, the process branches to steps S43, S44 and S45. Step S43 is a change history function, details of which will be described with reference to FIG. File management processing is performed in step S44, and printing is performed in step S45. Next, the change history editing process of step S43 will be described with reference to FIG. First, the operator moves the cursor to the position changed by the document edit and gives an instruction for the above-mentioned change history edit mode.

In step S50, the cursor position at that time is detected, and in step S51, the change history registration mark is set / displayed. Next, an edit area linked to the position is secured, and the setting screen is displayed in step S52.
The editing area secured at that time may be reserved in the parent document, or may be reserved in a memory separate from the parent document and connected to the parent document, but this description is limited to this. Not something to do. In step S53, the change history is registered from the displayed setting screen. In step S54, it is controlled whether or not the processes of steps S50 to S53 are continued.

More specifically, the editing area 2 shown in FIG.
When the document is modified for f and the registration of the change history is designated by an arbitrary means, a mark such as [change 1] is automatically displayed at the corresponding cursor position as shown in FIG. The area 2g to be set appears, the cursor is positioned at the first item of the area 2g, and the change history input mode is entered. The editing method at that time is the same as normal document editing,
The font type, character size and character attributes can be arbitrarily specified.

FIG. 7 shows an example of the contents of the edit area secured in the storage area. In FIG. 7, 7a is the page number and line number of [Change 1]. 7b is a brief comment about the changes,
Reference numeral 7c is a modification date, and particularly when it has an RTC (real time clock) function, it becomes more effective by providing a process of extracting data from the RTC and merging it. The capturing process may be a known method and is not limited. 7d is a changer name. After these inputs are completed, the change history is registered and edited (step S4).
Exit 3) and return to normal document editing. After that,
[Change 2], [Change 3], ... Are registered.

<Re-editing of change history> When the cursor is positioned at an existing mark and the change-history re-editing mode is selected in the display / printing process of the change history, the contents are displayed in the area 2g for setting the change history in FIG. Appears, and position the cursor on the corresponding item to enable re-editing. FIG. 8 shows an example thereof. In this example, the example of three change histories is given, but the number is arbitrary.

FIG. 9 is a flowchart showing the procedure of the change history re-editing process. Note that steps S91 to S94 in FIG.
Is the registration of a new change history, and step S shown in FIG.
51 to S54. The difference is that if the cursor position detected in step S90 in step S95 already has a registration mark, step S9
6, the change history setting area is first displayed similarly to step S92, and the change history data owned by the existing registration mark is displayed in the next step S97. Then step S
At 98, the content of this change history is further edited again.

<Merge display / printing of change history> A menu or the like is provided to select whether or not the change history is merged / printed at a predetermined position in the main document by the change history registration / editing process, and the editor is designated. If the merge is selected and the merge history is selected, the display / printing is performed while fetching the change history data. The change history registration / editing process may be specified by the most suitable process for editing each document.

FIG. 10 is a flow chart showing an example of the processing procedure of merge display / print of change history. In FIG. 10, steps 100 to S105 are steps S40 in FIG.
~ S45 is the same. In step 106 of FIG.
When the change history function is selected, edit or display / print is selected. If display / print is selected, detailed display of merge display / print of change history is performed in step S108, and merge is performed in step S109. Display / print. Also, if printing is selected in step S102, the process proceeds to step S107 to select normal printing or merge printing, and in the case of merge printing, step S108.
Go to processing. The above is the processing of FIG.

By the above method, the registered / edited change history data can be printed / displayed arbitrarily, and the change history can be set in the document easily and efficiently. [Second Embodiment] In the first embodiment, when the edit area of the change history is set in the document format, the page length of the normal document area becomes small, and the document is completed within the page against the operator's intention. There may be a problem that it does not occur, or a problem that the display / print area of the change history is useless in the document when there is no change history.

As a method for solving these problems, a method of collectively registering the display / printing area of the change history as a page continuing to the last page of the document is the present embodiment. First,
The processing procedure of this embodiment is shown in the flowchart of FIG.
11, steps S110 to S119 are similar to steps S100 to S109 of FIG.

The difference is that the change history is selected (step S
112), as shown in step S120, if the number of lines of the parent document is changed, step S1
It is a place to proceed to 22 and collectively display the final page. Also, when the area of the change history document is changed in the change history edit (step S113), the process proceeds from step S121 to step S120. In addition, step S11
8. When setting the change history display / print area in the document format in step 8, in step S123, select whether to provide in the document (step S124) or collectively in the final page (step S122). , If the latter is selected, it will be carried out accordingly.

FIG. 12 illustrates an example in which the display / print area is collectively provided on the final page. The last page is the change history list. When the former is selected, the above-described first embodiment is performed. However, when the page length is changed in the post-selection edit, when the operator is notified that the last page has been automatically selected, the document edit area becomes more detailed. It can be effectively used, and the same effect as that of the above embodiment can be obtained.

[Embodiment 3] This embodiment is an example in which the change history is registered and edited and the change history is incorporated without setting the change history display / print area in the document format. The document structure on the RAM 3 in this case is shown in FIG. In the format of FIG. 13, the formats 3a to 3j of FIG. 3 are the same as those in the first embodiment. The changed part is 3
It is assumed that k ′ is the vertical width of the external change history area, 3l ′ is the horizontal width of the external change history area, and the history area is outside by the size of the area.

A flow chart showing the processing procedure of this embodiment is shown in FIG. In FIG. 14, steps S140-
S148 is the same as steps S90 to S98 in FIG.
Steps S149 and S155 in FIG. 14 are judgments as to whether or not a change history display / print area is externally set. If not, the process proceeds to the next step S143 and step S147. Step S
The determination unit 150 determines whether to call the change history display / print area setting mode.
The insertion position is designated by 51.

The specific operation of this embodiment will be described below.
When it is necessary to register and edit the change history after moving the cursor to the change position of the document created by the document edit and changing the document, the change history registration and edit is activated by an arbitrary operation. At that time, a mark indicating that the cursor is changed to the previous cursor position is displayed. This is similar to FIG. 6 of the first embodiment. However, the third embodiment is different in that [change 1], [change 2], and [change 3] in FIG. 6 are group names added to the change history data.

When registering the specific contents of [Change 1], a registration edit screen corresponding to the sizes indicated by 3k 'and 3l' in FIG. 13 is displayed, the contents of the change history are input, and R
The data is stored in the storage area on AM3 in an optimum format. The format of this data is the same as in FIG. 7 of the first embodiment. Next, in the change history registration / editing process, a desired insertion position in the document is designated by input means such as the keyboard 6 or mouse, or numerical input using a menu or dialog,
Get its location information. When the execution is instructed, the data registered based on the group name and the insertion position information are passed to the document edit storage area by an arbitrary method. The method is not limited.

In the document editing process, the received change history data is fetched as document data at the designated insertion position in the main document. The method may be a method such as document insertion or phrase insertion, which is recognized as a known method. The combined document is thereafter subject to normal document editing, and the state is displayed on the CRT 8 and is recognized by the operator. The subsequent process is the same as that of the first embodiment.

As described above, the third embodiment has the same effect as that of the first embodiment, and further, the insertion position of the change history can be designated at any position for each group data. The problem in 1 can be solved. [Embodiment 4] In the above-mentioned embodiment, there is a possibility that the page structure is changed by inserting the change history data into the document, and that a huge amount of time is required to correct it. This embodiment has solved the problem.

FIG. 15 is a flowchart of the processing procedure of the fourth embodiment shown in FIG. In FIG. 15, step S16
0 to S174 are the same as steps S110 to S123 in FIG. However, in step S170 of FIG. 15, the selection process of whether or not to collectively display the final page is performed by detecting the overflow due to the page length change. On the other hand, step S172 is a process of detecting an overflow due to a page length change in the change history edit, and similarly to step S170, if it is detected, step S175.
Move the processing to.

That is, when the change routine is inserted into the main body document, if the control routine for managing the page length detects the overflow of one page, the operator is notified of that fact.
Select whether to cancel the insertion or batch register as a page to continue to the existing last page. In the former case, the insertion is stopped and the data is only saved. In the latter case, the same processing as in the case of selecting the final page batch registration in the second embodiment is performed.

By the above method, the same effect as that of the third embodiment can be obtained, and further, the problem that the page structure of the third embodiment is changed and a huge amount of time is required to correct it can be solved. . [Fifth Embodiment] In the first embodiment, by securing the change history area, the input area of the parent document becomes small, and it is possible that a large number of pages are required to complete the document.

As a process for solving this, an example of replacing the change history area with the set footer area will be described.
The size and size of the footer area are recognized as the change history area by the bottom margin 3f and the margin widths 3g and 3h without providing the position and size of the change history indicated by 3j, 3k, and 3l in FIG. As a result, the change history editing process can be performed in the same manner as in the first embodiment described above.

The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of one device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

[0045]

As described above, according to the present invention, when a created document is modified, the effect on the document is minimized to simplify the operator's document modification and the editing of the history thereof, and the document processing which enables smooth operation of the document. A method and its apparatus can be provided. By making it easy to register and edit the change history, it is possible to further enrich the document expression.
This has the effect of improving the efficiency of the correction work.

[Brief description of drawings]

FIG. 1 is a block diagram showing an outline of a document processing apparatus in this embodiment.

FIG. 2 is a diagram showing an example of a print sheet format quoted in this embodiment.

FIG. 3 is a diagram showing a document structure on a RAM described in this embodiment.

FIG. 4 is a flowchart of entire document editing in this embodiment.

FIG. 5 is a flowchart of change history registration in this embodiment.

FIG. 6 is a diagram showing a mark indicating a change history according to the present embodiment.

FIG. 7 is a diagram showing change history data corresponding to a mark indicating a change history in the present embodiment.

FIG. 8 is a diagram showing a display / print example in re-editing a change history according to the present embodiment.

FIG. 9 is a flowchart showing change history re-editing in the present embodiment.

FIG. 10 is a flowchart showing display / printing of a change history according to the present embodiment.

FIG. 11 is a flowchart showing batch display / print of change history according to the second embodiment.

FIG. 12 is a diagram showing an example of final page registration of a change history according to the second embodiment.

FIG. 13 is a diagram showing a document structure on a RAM described in a third embodiment.

FIG. 14 is a flowchart showing a change history insertion procedure in the third embodiment.

FIG. 15 is a flowchart of change history area overflow processing according to the fourth embodiment.

Claims (17)

[Claims] 1. A document processing method in a document processing apparatus capable of editing and re-editing an input document, wherein when a document is changed, the changed location is registered in the document and the changed A document processing method characterized in that history data of document changes is stored in a history data area outside a document data area corresponding to a location. 2. The document processing method according to claim 1, wherein the history data area is set in a document format. 3. The document processing method according to claim 1, wherein the history data area is a footer area limited by a bottom margin amount and a margin width indicated by a left margin position and a right margin position. 4. The method further comprising: a step of securing the history data area outside the document data area and a step of displaying the secured history data area together with the registration of the changed location. The document processing method described in 1. 5. The document processing method according to claim 1, further comprising a step of displaying history data stored in the history data area when the changed location is designated. 6. The document processing method according to claim 1, further comprising a step of printing history data stored in the history data area. 7. The history data is collectively displayed and printed as a final page of a document.
Or the document processing method described in 6. 8. A document processing method in a document processing apparatus capable of editing and re-editing an input document, wherein history data of document change is stored in a history data area outside a document data area, and a desired insertion of a document is performed. A document processing method, characterized in that the history data is fetched as document data at the designated insertion position based on designation of a position. 9. When inserting the history data into a document,
The process of notifying the operator when an overflow from a page is detected, and the process of selecting whether to cancel the insertion or collectively register the page as a continuation page to the existing last page based on the operator's selection. 9. The document processing method according to claim 8, further comprising: 10. In a document processing apparatus capable of editing and re-editing an input document, a document storage unit having an area for storing a document body and an area for storing a format, and a change location where a document is changed. Based on the instruction, a change character inserting means for inserting a character representing a change into the change location, and a history data area for storing the history data of the document change corresponding to the change position are secured outside the document data area. And a history data area securing means for defining the history data area in the format, and a history data storage means for storing history data of an input document change in the history data area. apparatus. 11. The apparatus further comprises area display means for displaying the secured history data area and history data input means for inputting and editing history data in the history data area. Document processing device described. 12. The document processing apparatus according to claim 10, further comprising history data display means for displaying history data stored in the history data area when a character indicating the change is designated. 13. The document processing apparatus according to claim 12, further comprising history data printing means for printing history data stored in the history data area. 14. The document processing according to claim 12, further comprising a batch unit for batch-displaying and printing as a final page of the document when an instruction to display and print the history data is given. apparatus. 15. A document processing apparatus capable of editing and re-editing an input document, history data storing means for storing history data of document modification in a history data area outside the document data area, and a desired insertion position of the document. And a history data inserting unit that inserts the history data into the specified insertion position as document data based on the designation of 1. 16. The history data inserting means, when inserting history data into a document, notifies the operator of an overflow of a page when the overflow data is detected, and inserts the history data based on the operator's selection. 16. The document processing apparatus according to claim 15, further comprising a selection unit for selecting whether to cancel the registration or collectively register the existing last page as a page to be continued. 17. In a document processing apparatus capable of editing and re-editing an input document, a document storage unit having an area for storing a document body and an area for storing a format, and a change location where the document is changed. Change character insertion means for inserting a character representing a change into the change location based on the instruction of 1., the history data of the document change to be input, the bottom margin amount, and the margin width indicated by the left margin position and the right margin position. And a history data storage unit that stores the history data in a history data area defined by the footer area.