JPH07334522A - Document reservation search system - Google Patents

Abstract

(57) [Summary] [Purpose] Information of documents important to the user is preferentially notified from the reservation search results. [Configuration] Notification conditions are set in association with reservation search conditions and stored in the storage device 104. After the reservation search is performed at a predetermined time, the search result notification program 112
Documents that match the notification conditions are extracted from the search results and notified to the user by using electronic mail, electronic circulation, or facsimile. If the content of the notified document is stored in the low speed storage device 106, the data control device 105 transfers it to the high speed storage device 107 to enable high speed access by the user. [Effect] An important document can be extracted from the documents of the reservation search result and the user can be preferentially notified. Therefore, the user can obtain important information in a timely manner. Also, the document can always be stored in the high-speed storage device. Therefore, the user can access the document at high speed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document reservation / retrieval system, and more specifically, it conducts a reservation search and extracts documents corresponding to preset notification conditions from the results of the reservation search. The present invention relates to a document reservation / retrieval system for notifying a user of the information of (1) without waiting for a request from the user.

[0002]

2. Description of the Related Art A document which searches for a document satisfying a preset search condition when a preset search time arrives, holds the search result, and outputs the search result in response to a request from a user. The reservation search system is used for the purpose of monitoring patent information, academic literature, news articles and the like. Such a document reservation search system is disclosed in, for example, Japanese Patent Laid-Open No. 5-28190.

[0003]

In the conventional document reservation / retrieval system, the retrieval result is output in response to the request from the user. Therefore, when the user wants to know the appearance of an important document as soon as possible, the user frequently does it. Had to make an output request to.
However, if the user frequently issues output requests, there is a problem in that it causes an increase in labor (increase in the number of operations of the terminal, etc.) and in cost (increase in the number of outputs, etc.). Therefore, an object of the present invention is to provide a document reservation / retrieval system that allows a user to immediately know the appearance of an important document without increasing labor and cost.

[0004]

According to a first aspect of the present invention, a search condition and a search time are registered in advance, and when the search time is reached, a document corresponding to the search condition is searched for, A document reservation search system for outputting a list of found documents in response to a request from a user, for setting a notification condition for extracting a document to be preferentially notified to the user from the found documents Notification condition setting means, notification information creating means for extracting a document matching the notification condition from the documents found by the search, and creating notification information based on the result, without waiting for a request from the user, Provided is a document reservation / retrieval system characterized by comprising notification information notifying means for notifying a user of notification information.

According to a second aspect, the present invention comprises, in the document reservation / retrieval system having the above-mentioned configuration, an output means for outputting the notified document and the other document in different modes when the list is output. A document reservation search system is provided.

According to a third aspect of the present invention, in the document reservation / retrieval system having the above structure, a relatively high speed storage device for storing the contents of the document, and a relatively low speed storage device for storing the contents of the document, Checking means for checking whether or not the content of the document corresponding to the notification condition is stored only in the relatively low-speed storage device, and the content of the document matching the notification condition in the relatively low-speed storage device A document reservation / retrieval system characterized by comprising document content transfer means for moving or copying the contents of the document in the relatively high-speed storage device when only the contents are stored.

[0007]

In the document reservation / retrieval system according to the first aspect, if the user sets the notification condition, after the reservation retrieval,
A document that matches the notification condition is extracted from the search result documents, and the user is notified of the information of the extracted document without waiting for the request from the user. Therefore, the user can timely know the appearance of an important document without increasing the labor and cost.

In the document reservation / retrieval system according to the second aspect, when displaying the reservation retrieval result list, the output means outputs the notified document and the not-recognized document in different modes. Therefore, the user is prevented from confusing the notified document with the document not notified.

In the document reservation / retrieval system according to the third aspect, the content of the document that matches the notification condition is always moved or copied to a relatively high speed storage device. Therefore, the contents of important documents can be browsed quickly.

[0010]

Embodiments of the present invention will be described below with reference to the drawings. This does not limit the present invention. Figure 1
FIG. 1 is a configuration diagram of a document reservation search system according to an embodiment of the present invention. The document reservation / retrieval system 100 includes a document retrieval / display device 120, a document storage device 130, and a document retrieval database 109 as a data communication line 1 such as EtherLAN.
It is configured by connecting with 10.

In the document search and display device 120, 1
Reference numeral 01 denotes a search / display control device, which includes a document search / display program 111 and a search result notification program 112. Reference numeral 102 denotes a document list and detailed document information (contents of the document)
Is a display device for displaying. An input device 103 is used by the user to input “search conditions”, “notification conditions”, “document list display request”, and “document detailed information display request”. A storage device 104 stores “search conditions”, “notification conditions”, and “search result document ID”.

In the document storage device 130, 105
Receives a “request for document list information” or a “request for detailed document information” from the document search / display device 120, and retrieves corresponding document list information or detailed document information from the document search / display device 120.
It is a data control device for returning to. 106 is a CD-RO
It is a low-speed access storage device such as the M device. 107
Is a high-speed access storage device such as a hard disk device. 108 is a storage state management table 800 indicating where the document is stored in the storage devices 106 and 107.
It is a storage state storage device managed by (FIG. 2).

The document search database 109 stores information for high-speed search of documents stored in the document storage device 130, and is managed by a database management device (not shown).

FIG. 2 shows the storage status management table 800.
It is a block diagram of. 1 of this storage status management table 800
The row includes a document ID column 801, and a storage state column 802 that stores a state of being stored in a high-speed storage device (Cash) or a state of being stored in a low-speed storage device (Changer).
And a storage count column 804 of the number of accesses to the document stored in the high-speed storage device.

Next, a description will be given of the operation of performing the reservation search and notification of the patent CD-ROM publications (public CD-ROM publication and public CD-ROM publication) by the document reservation search system 100. First, the document search / display program 111 in the search / display control device 101 receives an input of a “search condition” or a “notification condition” from a user, and the storage device 1
It is stored in 04.

FIG. 3 is a view showing an example of the reservation search registration screen 300 displayed when the user gives an instruction to register the "search condition". The user uses the publication type area 301 to select the type of document. Document types include:
There are public utility model bulletins and patent bulletins. Next, the user uses the search keyword designation area 302 to input a search item, a search keyword, and a search method. In the search item area 303, "conventional technology", "industrial application field"
Select the structural unit of the document such as. It is also possible to select "Full text" that targets the entire text. In the search keyword area 304, a character string is input. When a plurality of keywords are input in one search keyword area 304, the logical sum is obtained. In the search method area 305, “match”,
Select a matching condition such as "in the vicinity". Next, the user uses the search logical expression area 306 and the logical operator button 307 to input a search logical expression in which the keywords of a plurality of lines in the search keyword specifying area 303 are combined.
Next, the user clicks the reservation search formula registration button 308. This causes the document search display program 111 to
The search condition is registered in the storage device 104.

The user puts a check mark in the check area 309 when the user wants to be notified of the search result, and removes the check mark from the check area 309 when he does not want to be notified of the search result. In the state where the check mark is cleared, the notification is not sent even if the setting of the notification method described later is performed. This makes it possible to temporarily cancel the notification. When setting the “notification condition”, the user clicks the notification method setting button 310.

FIG. 4 shows a notification method setting screen 400 displayed when the user gives an instruction to set the "notification conditions" (that is, when the notification method setting button 310 is clicked).
It is an illustration figure of. When the user wants to individually set the notification conditions of the electronic mail, the electronic circulation, and the facsimile, first, the user puts a check mark in the check area 410 of “set conditions individually”. Then, the collective notification condition button 411 is displayed in gray, and the button is in an invalid state where it cannot be clicked. Next, the user puts a check mark in the check area 401 if he / she wants to be notified by e-mail, and removes the check mark from the check area 401 if he / she does not want to be notified by e-mail. In the state where the check mark is cleared, the email notification is not performed even if the email notification condition described below is set. This makes it possible to temporarily cancel the notification by e-mail. In the user name area 402, the destination user name of the electronic mail is entered. Clicking the mail notification condition button 403 brings up the notification condition setting screen (FIG. 5).

The user puts a check mark in the check area 404 if the user wants to be notified by electronic circulation, and the check area 40 if he does not want to be notified by electronic circulation.
Remove the check mark from 4. In the state where the check mark is cleared, electronic circulation is not notified even if the circulation notification condition is set. This makes it possible to temporarily cancel the notification by electronic circulation. User name area 4
In 05, the destination user name for electronic circulation is input. When the circulation notice condition button 406 is clicked, the notice condition setting screen (FIG. 5) is displayed.

The user puts a check mark in the check area 407 if he / she wants the notification by facsimile, and removes the check mark from the check area 407 if he / she does not want the notification by facsimile. When the check mark is cleared, the facsimile notification is not sent even if the FAX notification condition is set. This makes it possible to temporarily cancel the notification by facsimile. In the fax number area 405, a destination telephone number for facsimile transmission is input. When the FAX notification condition button 409 is clicked, the notification condition setting screen (FIG. 5) is displayed.

If the user wants to set the same notification condition for all of electronic mail, electronic circulation, and facsimile, first, the check area 4 for "set conditions individually"
Remove the check mark from 11. Then, the collective notification condition button 411 becomes clickable, while the mail notification condition button 403, the circulation notification condition button 406, and the FAX notification condition button 409 are displayed in gray and are in an invalid state where they cannot be clicked. Next, the user clicks the collective notification condition button 411. Then, the notification condition setting screen (FIG. 5) is displayed.

FIG. 5 is a view showing an example of the notification condition setting screen. In the period designation area 501, a numerical value indicating the period from application to publication is input. In the unit designation area 502,
Select "Year" or "Month". It should be noted that this notification condition is not applied to published patent publications and published utility model publications. In the applicant designation area 503, the applicant name is input. A check mark is put in the check area 504 if the user wants to be notified of an application for which an examination request has been made, and the check mark is removed if he / she does not want to be notified of an application having an examination request. It should be noted that this notification condition is not applied to the patent publication (publication) and the utility model publication (publication). Clicking the OK button 505 returns to the notification method setting screen (FIG. 4).

Now, the document search display program 111 is
When the preset search timing is reached, the storage device 104
A search condition is retrieved from the document, the document search database 109 is searched with the search condition, and the document I matching the search condition is retrieved.
D is acquired and the search result document ID is stored in the storage device 104. Then, the search result notification program 112 is activated.

FIG. 6 is a flow chart of notification processing executed by the search result notification program 112. In step 601, it is determined whether a notification condition is set corresponding to the search condition. If the notification condition is not set, the notification processing 600 is ended. If the notification condition is set, the process proceeds to step 602. In step 602, one document ID included in the search result document IDs in the storage device 104 is extracted, and information for determining whether or not the document of the document ID meets the notification condition is provided to the document storage device 1.
Request 30. Then, based on the information returned from the document storage device 130, it is checked whether or not the notification condition is met. In step 603, if the document of interest does not match the notification condition, the process proceeds to step 606. On the other hand, if the document matches the notification condition, step 6
Go to 04. In step 604, the notification file 700 as shown in FIG. 7 is created. That is, the document ID of the document is stored in the document ID column 701, and the notification mark “*” is added to the notification media columns 702, 703, 704 corresponding to the matched notification conditions. Note that FIG. 7 is an example in which the notification condition is set for each notification medium. Step 60
In step 5, a notification body for notifying that the document has been retrieved is created. This notification text may be in the form of a subset of the “document list”, may be the content of notifying only the number of documents matching the notification condition, or may simply notify the existence of the document matching the notification condition. It may be the content. In step 606, the search result document I in the storage device 104 is
It is determined whether notification conditions have been checked for all the documents listed in D. If the notification conditions have been checked for all the documents, the process proceeds to step 607. On the other hand, if there is a document for which the notification condition has not been checked, the process returns to step 602. Step 6
At 07, a notification medium is selected based on the notification file 700, and the notification text is transmitted using the notification medium. That is, as shown in FIG. 8, when using electronic mail or electronic circulation, the document reservation search system 100 transmits the notification text to the destination user terminals T1, T2, T3 via the data communication line 110. . When using a facsimile, the facsimile F of the destination is sent from the document reservation / retrieval system 100 via the data communication line 110, the gateway G and the telephone line L.
The notification text is transmitted to 1, F2 and F3. Step 608
Then, the document ID of the document that matches the notification condition is designated and the “request for document content transfer processing” is transmitted to the document storage device 130. Then, the notification process ends.

FIG. 9 is a flow chart of the document content transfer process 900 executed by the document storage device 130 which has received the “request for document content transfer process”. In step 901, one designated document ID is extracted. In step 902,
By referring to the storage state storage table 800, it is determined whether or not the document of the document ID is stored in the high speed storage device 107. If it is stored in the high-speed storage device 107, the process proceeds to step 905. On the other hand, the low-speed storage device 10
If No. 6 is stored, the process proceeds to step 903. In step 903, the document is copied from the low-speed storage device 106 to the high-speed storage device 107. In step 904, the storage status management table 800 is updated. In step 905, it is determined whether all the specified document IDs have been extracted. When all have been taken out, the processing ends. If there is a document ID that has not been taken out, the process returns to step 901.

When the user inputs a "document list display request" in the document search / display device 120, the document search / display program 111 reads the "search result document ID" from the storage device 104 and retrieves the search result document ID. Is specified and the “request for document list information” is transmitted to the document storage device 130. Then, when the document storage device 130 sends back the necessary information, the document list is created. Here, the notified document is placed at the head of the document list and is colored differently from other documents. Then, the document list is displayed. FIG. 10 shows an index display screen 200 on which a “document list” has been processed and processed as described above.
It is an illustration figure of. The display window 204 displays a list of application numbers, invention names, applicants, whether or not there is an examination request, IPC, and the like. The notified document 202 is displayed with white characters on a black background, and the unnotified document 203 is displayed with black characters on a white background, for example. The notification media can be distinguished by changing the display color of each document in the notified document 202 according to the notification media.

When the user operates the scroll button 205, the display in the display window 204 can be scrolled vertically. When the user clicks one document to select it and clicks the display button 201, the document search / display program 111 sends a “request for detailed document information” to the document storage device 130, and the returned document is sent. Display detailed information. If this document is a notified document,
High-speed storage device 1 by the document content transfer processing 900 described above
Since the data is copied in 07, the user can see the detailed document information with a short waiting time.

[0028]

According to the document reservation / retrieval system of the present invention, it is possible to extract only the documents that match the notification condition from the documents in the reservation search result and give priority to the notification.
Therefore, the user can obtain important document information in a timely manner. Further, it becomes possible to distinguish whether or not the document has been notified by the list of reserved search results. Therefore, it is possible to prevent the user from confusing the two. Further, it becomes possible to always store the document that matches the notification condition in the high-speed storage device. Therefore, the user can quickly access the contents of the document.

[Brief description of drawings]

FIG. 1 is a configuration diagram of a document reservation search system according to an embodiment of the present invention.

FIG. 2 is an explanatory diagram of a storage status management table.

FIG. 3 is a view showing an example of a reservation search registration screen.

FIG. 4 is a view showing an example of a notification method setting screen.

FIG. 5 is a view showing an example of a notification condition setting screen.

FIG. 6 is a flowchart of notification processing.

FIG. 7 is an explanatory diagram of a notification file.

FIG. 8 is an explanatory diagram showing a notification medium.

FIG. 9 is a flowchart of document content transfer processing.

FIG. 10 is a view showing an example of an index display screen.

[Explanation of symbols]

 100 Document Reservation Search System 101 Search Display Control Device 102 Display Device 103 Input Device 104 Storage Device 105 Data Control Device 106 Low Speed Access Storage Device 107 High Speed Access Storage Device 108 Storage State Storage Device 109 Document Search Database 110 Data Communication Line 111 Document Search Display program 112 Search result notification program 120 Document search display device 130 Document storage device

 ─────────────────────────────────────────────────── ─── Continuation of the front page (72) Inventor Tomonobu Ozawa 6-27 Shinsuna, Koto-ku, Tokyo Hitachi Public System Engineering Co., Ltd.

Claims (3)

[Claims] 1. A search condition and a search time are registered in advance, and when the search time is reached, a document corresponding to the search condition is searched, and a list of found documents is displayed in response to a request from a user. In a document reservation search system for outputting, a notification condition setting unit for setting a notification condition for extracting a document to be preferentially notified to the user from the found documents, and a document found by the search A notification information creating unit that extracts a document that matches the notification condition from the document and creates notification information based on the result; and a notification information notification unit that notifies the user of the notification information without waiting for a request from the user. A document reservation search system characterized by the above. 2. The document reservation / retrieval system according to claim 1, further comprising an output means for outputting a notified document and a document which is not so when outputting the list, in a different manner. Reservation search system. 3. The document reservation / retrieval system according to claim 1, wherein a relatively high-speed storage device for storing the content of the document, a relatively low-speed storage device for storing the content of the document, and Checking means for checking whether or not the content of the document corresponding to the notification condition is stored only in the relatively low-speed storage device, and the content of the document matching the notification condition is stored only in the relatively low-speed storage device A document reservation / retrieval system characterized by comprising document content transfer means for moving or copying the content of the document in the relatively high-speed storage device when stored.