JPH06266730A - Document confirming device - Google Patents

Abstract

PURPOSE:To confirm a document via a computer and to easily secure the approval of a person in charge by storing the passwords and the image data on seal impressions, signatures, etc., supplied from a confirmed information control terminal. CONSTITUTION:An approver terminal 7 displays the document stored in a document data storing part 51 of a data storing part 5 and inputs a password to stamp a seal on the displayed document. Then the terminal 7 inputs an instruction through a pointing device 8 to show a specific position of the document stored in the part 51 where the image data on the seal impressions, signatures, etc., stored in a storing part 21 when an input password is same as that registered in a confirming information storing part 21 of a confirming information control 2. Furthermore the terminal 7 displays the document stored in the part 51 on those image data on the seal impressions, the signatures, etc., stored in the part 21. Thus it is possible to easily confirm whether the relevant document was really approved by a person in charge or not.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document authenticating device for approving and managing documents that require approval from a responsible person.

[0002]

2. Description of the Related Art Conventional document authentication means for approving and managing documents such as approval documents that require approval from the person in charge is
Get the seal and signature of the person responsible for the document created on the paper,
It uses a method of managing the paper by filing it.

In the case of management using a computer, a document prepared on paper as described above is given a seal or signature of the person in charge, and then the document is read into the computer by an image scanner or the like. , It is managed by storing it in a storage device.

[0004]

Among the conventional document management means which require the approval of the person in charge as described above, the former means for managing by filing paper is as follows.
Since the approval procedure of the person in charge is performed manually, the person in charge may not be able to obtain the approval at one time due to his absence, etc., and he may have to go to the person in charge many times, which is inefficient. It has the drawback of Further, since the documents requiring approval are managed on paper, there is a problem that when the number of documents increases, it takes time to find the required document.

On the other hand, the latter means of managing using a computer manages the seal and signature of the person in charge on the document as the same image data as the document information, and is therefore approved by the person in charge. It has a drawback that it cannot be confirmed by a computer whether or not it is a document.

[0006]

A document authentication device of the present invention includes an authentication information storage section for storing image data such as the seal or signature input from an authentication information management terminal and a password, and the authentication information storage. An authentication information management unit having an authentication information control unit for controlling the operation of the unit;
A document transmission unit that stores the document input from the approval requester terminal and the ID of the responsible person in the document data storage unit of the data storage unit, and the document is input from the document data storage unit and the approved information storage unit of the data storage unit. Then, the approval request control unit having an approval result confirmation unit that is displayed on the display of the approval requester terminal, the document data storage unit that stores information from the approval request control unit, and the approval of the approval control unit The data storage unit having the approved information storage unit for storing information from the post-information storage unit and the document stored in the document data storage unit of the data storage unit are displayed on the display of the approver terminal. The document receiving unit and the password entered from the approver terminal to approve the document displayed on the display of the approver terminal by the document receiving unit are The password judgment unit for judging whether or not it matches the password registered in the authentication information storage unit of the verification information management unit, and the data storage unit when the judgment result in the password judgment unit matches. The position of the document stored in the document data storage unit is input from the approver terminal, displayed on the display of the approver terminal after being overlaid on the document, and then displayed in the data storage unit. The post-approval information storage unit is stored in the approved information storage unit, and the approval control unit having an approval result notification unit that notifies the approval requestor terminal of the result approved or rejected by the approver terminal. There is.

[0007]

Embodiments of the present invention will now be described with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of the present invention, FIG. 2 is a flow chart showing the operation of the document transmission unit of the embodiment of FIG. 1, and FIG. 3 is an operation of the approval result confirmation unit of the embodiment of FIG. 4 is a flow chart showing the operation of the authentication information control unit of the embodiment of FIG. 1, and FIG. 5 is a flow chart showing the operation of the approval control unit of the embodiment of FIG.

In FIG. 1, an authentication information management terminal 1 is a terminal device for inputting image data such as a seal or signature indicating that the approver is the responsible person and a password for the image data. The authentication information management unit 2 includes an authentication information storage unit 21 that stores image data such as a seal stamp or signature input from the authentication information management terminal 1 and a password, and an authentication information control unit 22 that controls the operation thereof. have.

The approval requester terminal 3 inputs a document requiring approval of the responsible person and the ID of the responsible person who requests the approval,
It is a terminal device that displays information from the approval result confirmation unit 42 of the approval request control unit 4. The control unit 4 for approval request stores the document input from the approval requester terminal 3 that requires approval of the responsible person and the ID of the responsible person who requests the approval in the document data storage unit 51 of the data storage unit 5. An approval result confirmation unit 42 for inputting a document from the transmission unit 41, the document data storage unit 51 and the approved information storage unit 52 of the data storage unit 5, and displaying it on the display of the approval requester terminal 3 for confirmation of the approval result. And have.

The data storage unit 5 includes a document data storage unit 51 for storing information from the approval request control unit 4 and an approved information storage unit for storing information from the post-approval information storage unit 63 of the approval control unit 6. And 52.

The approval control unit 6 includes a document receiving unit 61 for displaying a document stored in the document data storage unit 51 of the data storage unit 5 on the display of the approver terminal 7, and an approval person by the document reception unit 61. Since the document displayed on the display of the terminal 7 is stamped, whether or not the password input from the approver terminal 7 matches the password registered in the authentication information storage unit 21 of the authentication information management unit 2. Whether the password judgment unit 62 for judging whether or not and the judgment result in the password judgment unit 62 are coincident with which position of the document stored in the document data storage unit 51 of the data storage unit 5 is to be written is the approver terminal. Pointing device 8
From the approver terminal 7 after being input from the approver terminal 7 and displayed on the display of the approver terminal 7 in the display of the approver terminal 7. It has an approval result notifying unit 64 for notifying the approval requester terminal 3 of the denied result.

The approver terminal 7 displays the document in the document data storage unit 51 of the data storage unit 5, inputs a password for imprinting the displayed document, and the input password is the authentication information management unit. When the password matches the password registered in the second authentication information storage unit 21, the image data such as the seal or the signature stored in the authentication information storage unit 21 of the authentication information management unit 2 is stored in the data storage unit 5. Input from the pointing device 8 for instructing which position of the document in the document data storage unit 51 to write, and the document data storage unit 5
The document stored in 1 and the image data such as the seal stamp or the signature stored in the authentication information storage unit 21 are displayed in a superimposed manner.

Next, the operation of the document authentication device configured as described above will be described with reference to FIGS.

A person in charge of approving a document inputs image data such as a seal or signature indicating that the person is the person in charge from the authentication information management terminal 1 in advance and a password for the image data, and the authentication information management unit 2 It is registered in the authentication information storage unit 21 (step 15 in FIG. 4). At this time, the authentication information storage unit 21 stores the image data such as the seal or the signature input from the authentication information management terminal 1,
The person responsible is inspected to determine whether it belongs to the person in charge (step 16 in FIG. 4), and registration is performed.

The approval requester who has created the document requiring the approval of the responsible person inputs the document and the ID of the responsible person into the approval requester terminal 3 (step 11 in FIG. 2), and the document transmission unit 4
1 stores the information in the document data storage unit 51 of the data storage unit 5 (step 12 in FIG. 2) and notifies the approver terminal 7 that the approval request document has arrived.

The person in charge of approving the document knows that the approval request document has come from the approver terminal 7 and stores it in the document data storage unit 51 of the document data storage unit 5 by the document receiving unit 61 of the approval control unit 6. The displayed document is displayed on the display of the approver terminal 7 (steps 31 and 3 in FIG. 5).
2) Then, the approver terminal 7 gives an instruction as to whether or not to approve the document (step 33 in FIG. 5). If the document is not approved, the approval result notifying unit 64 is notified of that fact. To approve the document, enter the password from the approver terminal 7 (step 34 in FIG. 5). The password determination unit 62
It is determined whether or not the password input from the approver terminal 7 matches the password registered in the authentication information storage unit 21 of the authentication information management unit 2 (step 3 in FIG. 5).
5) If they do not match, the approval result notifying unit 64 is notified of that fact. If they match, the post-approval information storage unit 63 is activated.

The post-approval information storage unit 63 determines, from the pointing device 8 of the approver terminal 7, which position in the document the image data such as the seal stamp or the signature stored in the authentication information storage unit 21 is to be written. Enter (Step 3 in Figure 5
6) and superimpose it on the document and display it on the display of the approver terminal 7 (step 37 in FIG. 5) and then store it in the approved information storage section 52 of the data storage section 5 (step 38 in FIG. 5). This is notified to the approval result notification unit 64. The approval result notification unit 64 transmits the information input from the password determination unit 62 or the post-approval information storage unit 63 to the approval requester terminal 3 (step 39 in FIG. 5).

The approval requester knows the result of approval or disapproval by the responsible person from the approval requester terminal 3, and if approved, activates the approval result confirmation section 42 of the approval request control section 4 (see FIG. 3). In step 13), the approved document stored in the approved information storage section 52 of the data storage section 5 is displayed on the approval requester terminal 3 display for confirmation (step 14 in FIG. 3).

The approved documents stored in the document data storage unit 51 and the approved information storage unit 52 of the data storage unit 5 are protected from being updated.

FIG. 6 shows the approver terminal 7 in the above operation.
FIG. 3 is a schematic diagram showing the relationship between the display state of the display and the storage unit that stores the information displayed therein.

As shown in FIG. 6, the seal stamp image 71 or the signature image is stored in the authentication information storage section 21. On the other hand, the document requiring approval by the responsible person is stored in the document data storage unit 51 of the data storage unit 5. The document approved by the responsible person 72 is stored in the approved information storage unit 52 of the data storage unit 5. In this way, by separately managing the document information and the approval information, the information stored in the approved information storage unit 52 is approved even if the approved document is created by a false seal image or signature image. By displaying it on the client terminal 3, it can be easily determined.

[0023]

As described above, in the document authentication apparatus of the present invention, the image data such as the seal or signature of the person who approves the document and the password are registered in advance in the authentication information storage unit. , When a document requiring approval is input and the responsible person gives approval to it, enter a password to instruct to write image data such as a seal or signature at a desired position of the document. This has the effect that the approval action can be performed via the computer, and thus the approval of the person in charge can be obtained easily. In addition, since the approved document can be managed by the computer, there is an effect that the time required to find the necessary document can be shortened. There is also an effect that it is possible to easily confirm whether the approved document is truly the document approved by the responsible person.

[Brief description of drawings]

FIG. 1 is a block diagram showing an embodiment of the present invention.

FIG. 2 is a flowchart showing an operation of a document transmission unit of the embodiment shown in FIG.

FIG. 3 is a flowchart showing an operation of an approval result confirmation unit in the embodiment of FIG.

4 is a flowchart showing the operation of the authentication information control unit of the embodiment of FIG.

5 is a flowchart showing the operation of the approval control unit of the embodiment of FIG.

FIG. 6 is a schematic diagram showing the relationship between the display state of the display of the approver terminal and the storage unit that stores the information displayed therein in the embodiment of FIG.

[Explanation of symbols]

 1 Authentication Information Management Terminal 2 Authentication Information Management Section 3 Approval Requestor Terminal 4 Approval Request Control Section 5 Data Storage Section 6 Approval Control Section 7 Approver Terminal 8 Pointing Device 11-16, 31-39 Step 21 Authentication Information Storage unit 22 Authentication information control unit 41 Document transmission unit 42 Approval result confirmation unit 51 Document data storage unit 52 Approved information storage unit 61 Document reception unit 62 Password determination unit 63 Post-approval information storage unit 64 Approval result notification unit 71 Seal image 72 Chief

Claims (2)

[Claims] 1. An authentication information storage unit for storing image data such as the seal or signature input from an authentication information management terminal and a password, and an authentication information control unit for controlling the operation of the authentication information storage unit. An authentication information management unit, a document transmission unit that stores the document input from the approval requester terminal and the ID of the responsible person in the document data storage unit of the data storage unit, the document data storage unit of the data storage unit, An approval request control unit having an approval result confirmation unit for inputting a document from the approved information storage unit and displaying it on the display of the approval requester terminal, and the document data storing information from the approval request control unit The data storage section having a storage section and the approved information storage section for storing information from the post-approval information storage section of the approval control section; and the document of the data storage section. A document receiving unit for displaying the document stored in the data storage unit on the display of the approver terminal, and the approver terminal for giving approval to the document displayed on the display of the approver terminal by the document receiving unit. The password judgment unit for judging whether or not the password entered from the password judgment unit matches the password registered in the authentication information storage unit of the authentication information management unit, and the judgment result in the password judgment unit is the same. After inputting from the approver terminal which position in the document stored in the document data storage section of the data storage section to write, and superimposing it on the document and displaying it on the display of the approver terminal The post-approval information storage unit to be stored in the approved information storage unit of the data storage unit, and the approval or rejection result obtained by the approver terminal. Document authentication device, characterized in that it comprises a said admission control unit and a approval status notifying unit for notifying the Yoriyukisha terminal. 2. An authentication information management terminal for inputting image data such as a seal or signature indicating that the approver is the person in charge and a password for the same, and the seal or signature input from the authentication information management terminal. An authentication information management unit having an authentication information storage unit for storing the image data and password of and an authentication information control unit for controlling the operation of the authentication information storage unit, and the approval of the person in charge is required. An approval requester terminal for inputting a document and an ID of a person responsible for approving the document, and a document for storing the document and the ID of the responsible person input from the approval requester terminal in the document data storage unit of the data storage unit A document is input from the transmission unit, the document data storage unit and the approved information storage unit of the data storage unit, and displayed on the display of the approval requester terminal. An approval request control unit having an approval result confirmation unit shown, the document data storage unit that stores information from the approval request control unit, and information from the post-approval information storage unit of the approval control unit. The data storage unit having the approved information storage unit, the document reception unit for displaying the document stored in the document data storage unit of the data storage unit on the display of the approver terminal, and the document reception unit. The password entered from the approver terminal to approve the document displayed on the display of the approver terminal matches the password registered in the authentication information storage unit of the authentication information management unit. If the password judgment unit for judging whether or not the password judgment unit matches the judgment result in the password judgment unit, the data is stored in the document data storage unit of the data storage unit. The post-approval information to be stored in the approved information storage unit of the data storage unit after inputting from the approver terminal the position of the document to be overlaid and displayed on the display of the approver terminal A storage unit, the approval control unit having an approval result notifying unit that notifies the approval requester terminal of a result approved or rejected by the approver terminal, and a document in the document data storage unit of the data storage unit. Display, input of a password for approving the displayed document, and authentication when the input password matches the password registered in the authentication information storage unit of the authentication information management unit Image data such as a seal or a signature stored in the authentication information storage section of the management information management section, and the position of the document in the document data storage section of the data storage section An approver who inputs an instruction as to whether to write or not and displays the document stored in the document data storage unit and the image data such as a seal or signature stored in the authentication information storage unit in a superimposed manner. A document authentication device comprising a terminal.