JP6307693B2 - Accounting system - Google Patents

Description

  The present invention relates to an accounting processing system, and in particular, when accounting software is used at an accounting firm's advisory company, etc., or in an accounting processing system used when journal entry is entered at an accounting office, such as account items, consumption tax classification, etc. The present invention relates to technology that supports selection and input.

  Conventionally, certified public accountant offices and tax accountant offices (hereinafter simply referred to as “accounting offices” or “offices”) receive data and primordial certificates from the consultant in various formats. Accounting for the advisor. In recent years, with the spread of personal computers, basic materials submitted from consultants to accounting firms are often electronic media.

  When submitting basic materials as electronic media (data) from an advisor to an accounting firm, generally the transaction details are entered on the advisor using the account form software, and the accounting work is carried out via the network as it is. There is a method of sending the data to the accounting office or storing it in a storage medium such as a memory card and passing it to the accounting office.

  In such accounting software, there is a technology that, when a transaction content is input as a natural sentence on the advisor side, the input sentence is analyzed, collated with the account item DB, and journal entry is made more efficient (for example, patents). Reference 1).

  In addition, there is a technique that makes journal entry more efficient by sequentially selecting transaction contents on a consultant side from a list obtained by subdividing transaction contents prepared in advance (for example, Patent Document 2).

In addition, there is a function that supports selection of account items based on the transaction details entered as a summary on the advisor side (for example, Patent Document 3). In this technique, when a description name is input in the description column, a pre-assigned account item is searched from the input character string and automatically input in the item column.

  Patent Document 4 can automatically perform journal entries by inputting a summary by using a transaction dictionary that associates account items of classified transactions and a description dictionary that associates the description with account items and subject information. A technique has been disclosed in which input data is automatically journaled by an operator without performing journal entry if input and selection operations are performed as if they were entered in the book.

JP 2004-139208 A Japanese Patent Laid-Open No. 5-298343 (Patent No. 2587749) JP 2003-323581 A JP 2003-331209 A

When keywords are extracted from freely entered summary texts and journal entries are entered using the summary dictionary, it is possible for people without accounting knowledge to enter account items based on transaction information to some extent, If there are multiple operators, the keywords used for each operator may be different even in the same transaction event, and the same transaction may result in different descriptions and subjects. In order to support subject determination with high accuracy, it is necessary to use keywords that hit keywords in the summary dictionary in a stable manner, and it is necessary to standardize keywords between operators. Occurs and the usability is reduced.

  When journal entries are entered by selecting them in order from a segmented transaction list prepared in advance, if the transaction content is standardized and there are few subdivided items, labor can be saved, but there are many transaction details In this case, the choices from the list will increase, making it difficult to select the correct item. In addition, the method of preparing options in advance has a problem that it becomes difficult to deal with exceptional transactions.

  In addition, when the operator inputs a description from the transaction contents, matches the description dictionary, extracts the account items, and enters the journal entry, the transaction is registered even if there is no knowledge of the account items, and the accounts that are formally correct. Journal entries can be registered by subject. However, if a person with little knowledge of bookkeeping or journal entry performs input, there is a problem that an inappropriate account is determined as it is, and the accounting work in which the slip or slip data with the account filled in is passed There is a problem that it is difficult to notice mistakes.

  Furthermore, if a summary dictionary is used, it is possible even for people without accounting knowledge to set up account items based on transaction information to a certain extent. When selecting / inputting account items that take account of the problem, accounting knowledge is required even when selecting from the summary dictionary, which makes it difficult for those who do not have knowledge to input.

  Therefore, the present invention reduces accounting errors when accounting software is used at an accounting firm's advisory company, etc., or when journal entries are entered at an accounting office, and accounts that match the business content of each advisor. The objective is to be able to determine subjects efficiently.

  In particular, the present invention encodes summary information by selectively inputting a question prepared in advance for each transaction event and a corresponding answer until the account item is determined from the transaction information at the advisor. , Generate the input data that combines the encoded description information and the amount and date information, which is composed of the question code and answer (selection) code pairs, and the account data is further determined based on the input data. Will not be displayed without displaying the account candidate, and when new options are added, etc., based on the correction results fed back from the accounting office, The purpose is to create highly accurate journal data by updating the account items to be used each time.

In order to achieve this object, according to one embodiment of the present invention, as illustrated in the overall schematic diagram of FIG. As an aspect corresponding to the aspect, an accounting processing system for creating accounting data at an accounting office based on information related to a transaction input by a consultant,
The computer system of the consultant comprises at least storage means and processing means,
The storage means of the computer system of the advisor is
A subject assignment table (also a question / answer correspondence table) storage area in which multiple questions and answer options for at least some questions are stored in association with each unique code,
The processing means of the computer system of the advisor is
Presents multiple questions and answer options related to the specified transaction category, and accepts an answer by free input from the operator when there is no option desired by the operator for the presented question, and the accepted answer (text data) An answer code display accepting section for storing the obtained answer code and the question code corresponding to the answer code in association with each other.
Means for generating a selection code by combining the question and answer codes;
Input data processing means for creating selection input data by adding date and amount information to the selection code,
The accounting office computer system comprises at least storage means and processing means,
The storage means of the computer system of the accounting office is
A selection input data storage area for acquiring and storing the selection input data created in the computer system of the advisor through a communication network or a storage medium;
A subject allocation table (also a question / answer correspondence table) storage area in which a plurality of questions, answer options for at least some questions, and account items determined from combinations of the plurality of questions and corresponding answers are stored in association with each other. And
The processing means of the computer system of the accounting office is:
The selected input data is obtained from the selected input data storage area, and the corresponding account item is determined by referring to the item distribution table (also as a question / answer correspondence table) using the selection code included in the selected input data as a key. If there is, the account is acquired and determined, and if there is no corresponding account, the input of the account by the operator is accepted, and the item determination process that creates the journal data by combining the selected input data and the account And
A dictionary management unit that updates the subject assignment table (also as a question / answer correspondence table) when an account item is newly added / edited when the journal data is generated or when an answer option is corrected,
Furthermore, the dictionary management unit sends the updated subject distribution table (also as a question / answer correspondence table) or the updated portion thereof to the computer system of the advisor via a communication network or a storage medium,
The processing means of the computer system of the advisor receives the updated subject distribution table (also the question / answer correspondence table) or the updated portion thereof, and is stored in the storage unit of the computer system of the advisor. An update means for updating the subject assignment table (also serving as a question / answer correspondence table) is provided.

As another example of the present invention, as illustrated in the overall schematic diagram of FIG. 1A, the advisory terminal side is not limited to the generation of input data, but corresponds to a mode for performing subject determination,
An accounting system that creates accounting data at an accounting firm based on information about transactions entered at a business partner,
The computer system of the consultant comprises at least storage means and processing means,
The storage means of the computer system of the consultant's computer system assigns a plurality of questions, a choice of answers to at least some questions, and an account assignment stored in association with an account item determined from a combination of the plurality of questions and corresponding answers It has a table (and question / answer correspondence table) storage area,
The plurality of questions and corresponding answer options are each managed in association with a unique code,
The processing means of the computer system of the advisor is
An answer code display accepting unit that presents a plurality of questions and answer options related to the specified transaction category, and stores the obtained answer code in association with the corresponding question code;
Means for generating a selection code by combining the question and answer codes;
An input data processing means for creating selection input data by adding date and amount information to the selection code;
A journal processing unit that determines a corresponding account item with reference to the item distribution table (also called a question / answer correspondence table) using the selection code as a key, and creates journal data by combining the selected input data and the account item And
The accounting office computer system comprises at least storage means and processing means,
The storage means of the computer system of the accounting office is
A journal data storage area for acquiring and storing the journal data created at the advisor terminal via a communication network or a storage medium;
A subject allocation table (also a question / answer correspondence table) storage area in which a plurality of questions, answer options for at least some questions, and account items determined from combinations of the plurality of questions and corresponding answers are stored in association with each other. And
The processing means of the computer system of the accounting office is:
A journal processing unit that acquires journal data created by the consultant from a journal data storage area, and accepts correction of the journal data or its account item or correction of answer options from an operator;
A dictionary management unit that updates the subject assignment table (also a question / answer correspondence table) when the journal data or answer options are added or modified;
Furthermore, the dictionary management unit sends the updated subject distribution table (also as a question / answer correspondence table) or an updated portion thereof to the advisor terminal via a communication network or a storage medium,
The processing means of the advisor terminal receives the updated subject distribution table (also as a question / answer correspondence table) or an updated portion thereof, and is stored in the storage unit of the computer system of the advisor The present invention is characterized by comprising an updating means for updating the distribution table (also the question / answer correspondence table).

  In the present invention, an inquiry is inputted in a selective manner by a question format based on a description rule (specific rule) specific to accounting processing or tax processing at a consultant, and the answer corresponding to the question is standardized and encoded. The transaction information or summary information, which is the judgment information for selecting the correct account item and tax classification, is created, and input data is generated by combining the encoded summary information with the amount and date information. By sending data from the advisor to the accounting office, the accounting office determines the course and generates journal data, or the advisor determines the account and passes it to the accounting firm. Transaction information or summary information when journal entries are entered on the office side is standardized, and work can be carried out by judging accurate and appropriate account items and tax classifications.

  Encoding summary information and passing it from the advisor to the accounting office reduces the amount of data compared to passing the summary character string as it is, so when sending a file attached to an e-mail The network load is eased. In addition, the size of the two-dimensional code can be reduced and the data amount of the two-dimensional code can also be reduced when the data is transferred as a printed matter such as a two-dimensional code.

  In addition, since the answer is entered in a selection formula, the input work can be performed only with the operation of the numeric keypad, and the description information is standardized, unlike the variation in notation as free input. As a result, it is possible for a consultant who originally performs accounting work between works to input data in a short time, thereby reducing work time.

  Since it is possible to generate a summary sentence that can be read and read from the standardized and encoded summary information, it is easy to confirm the transaction event at the consultant or accounting firm, and a highly accurate account Since decision support is possible, the efficiency of journal entry work is improved.

Also, by looking at the generated summary text, it becomes easier to understand the relationship between the summary and the account item from the input questions and answers, so it can be useful for those who lack accounting knowledge to acquire accounting knowledge. it can.

In addition, the description information and account entered at the advisor are checked at the accounting office, and the relationship between the corrected description information and the account is fed back to the adviser in a cycle format, so it is more accurate. It can be useful for input work at the advisor and for improving correct accounting knowledge.

1A and 1B are diagrams showing an overview of the flow of information and processing in the accounting processing system of the present invention. FIG. 2 is a diagram illustrating a configuration example of the advisor system. FIG. 3 is a diagram illustrating a configuration example of the accounting office side system. FIG. 4 is an example of the structure of question content data provided on both the accounting office side and the consultant. FIG. 5 is a diagram showing registration contents of input data selected or input for each transaction at the advisor. FIG. 6 is a diagram showing summary data automatically created from input data obtained by answering a selective question-type slip. FIG. 7 is a diagram showing user dictionary data in which subjects determined or corrected by past journal entries at an accounting firm or a consultant are stored. FIG. 8 is a diagram showing the structure of question code data indicating the correspondence between various questions and question codes prepared in the question formula slip. FIG. 9 is a diagram showing the relationship between account items and item classifications based on account item codes (JIS-X406) defined by Japanese Industrial Standards (JIS). 10A to 10C are examples of a question / answer correspondence table and subject distribution table. FIG. 11 shows an example of the structure of advisor data provided by the accounting office. FIG. 12 shows an example of the structure of operator data for registering an account data input person or subject amendment person in user dictionary data (FIG. 7). FIG. 13 is a table that defines job titles as attribute information of the input person. FIG. 14 is a diagram showing the structure of slip format data defining slips that can be handled by the system of the present application. FIG. 15 is a diagram illustrating an example of the structure of accounting firm data included in the advisor terminal 10. FIG. 16 shows an example of the structure of accounting data (journal data) created and stored by the accounting processing system of the present invention. FIG. 17 is a diagram illustrating a configuration example of a transaction category management table. FIG. 18 is a diagram illustrating a configuration example of the question content management table. FIG. 19A is a configuration example of a selection item correspondence table that defines a combination of a question content and each option from the transaction classification code determined with reference to FIG. 19B and 19C are diagrams for explaining the state of internal processing when options are increased. FIG. 19D is a diagram illustrating an example of element information data in the selection item correspondence table. 20A and 20B are diagrams showing examples of transaction-specific question tables. FIGS. 21A and 21B are flowcharts showing the processing flow of the entire system. FIG. 22 is a flowchart for explaining details of step S21-04 in FIG. FIG. 23 is a flowchart for explaining details of step S22-02 in FIG. FIG. 24A is a flowchart for explaining the details of the subject generation processing in step S21-05B in FIG. 21A and step S21B-07 in FIG. 21B, and FIG. 24B shows steps S21-05C in FIG. 21A and FIG. It is a flowchart for demonstrating the detail of the journal data production | generation process of step S21B-08. FIG. 25 shows an audit process on the accounting office side that receives journal data and a slip image from the advisor terminal 10 in the flowchart of FIG. 21A, and receives input data from the advisor terminal 10 in the flowchart of FIG. It is a flowchart explaining the process at the time of performing an audit after performing subject determination and journal data generation on the office side. FIG. 26 is a flowchart illustrating details of step S21-10 in FIG. FIG. 27 is a sequence diagram described using the concept of a shared DB between the advisor terminal 10 and the accounting firm server DB. FIG. 28 is an example of a transaction input screen in the advisor terminal 10, and FIG. 28A is an input screen created based on the “normal payment (food and drink)” in FIG. 20A. FIG. 28B is a diagram illustrating a screen display example when “0: Other” is selected as an answer option for the question “For what” on the screen of FIG. 28A. FIG. 28C is a diagram showing another embodiment of the journal entry screen. 28A to 28C show an example in which the reference journal data is displayed at the bottom of the screen when the consultant terminal side performs answer selection and input data generation to subject determination and journal data generation. (Corresponding to FIG. 1A and FIG. 21A), however, in the case of the advisory terminal, only the answer selection and the input data generation are performed, and the accounting office side performs the course determination and journal data generation (corresponding to FIG. ), The account items (debits and credits) at the bottom of the screen are not displayed, and only the answer text (summary) is displayed for reference. FIG. 29 is a diagram showing an example of a subject display setting window displayed at the accounting office and / or consultant terminal. FIG. 30 is a diagram illustrating an example of display contents of the journal data correction screen on the accounting office side.

[Glossary]
EMBODIMENT OF THE INVENTION The form for implementing this invention is demonstrated in detail below, referring an accompanying drawing. Prior to the explanation, accounting terms used in the present specification and claims will be briefly described below.
[Accounting firm, office] All the words include “Certified accountant office” and “Tax accountant office”. Documents that clarify transaction facts such as receipts, slips, invoices, etc. Demonstrate the accuracy and authenticity of the booked contents When a "Journal" transaction occurs, the transaction is debited and credited and the amount is recorded using the item. Item “Tax classification” for easy description of the details of the transaction with the destination “Tax classification” Tax entry / exclusion / tax exemption including import / export, etc. A subject that represents the nominal amount of money displayed in the tables

[Overview]
First, an overall outline of information and a flow of processing in the accounting processing system of the present invention will be described with reference to FIGS. 1A and 1B. FIG. 1A is a diagram showing an overview of the entire processing when subject matters are determined on the advisory side, and FIG. 1B is a case where subject matter is decided on the accounting office side while the advisory side only keeps generating input data. It is a figure which shows the whole process outline | summary. The present invention is based on a framework format in which the consulting computer system is 5W1H (when, where, who, what, what, why) or 5W2H (when, where, who, what, how, why, how much). Generate individual questions for each and specify the appropriate number from multiple choices as the answer, or obtain detailed information on the transaction event by directly entering the number of people and the amount in numbers, and select the appropriate account from these combinations The course is automatically determined. In addition, when a transaction event that does not exist in the answer options occurs, the corresponding option is created immediately, and by determining the appropriate subject on the accounting office side, the details of the transaction at the advisor terminal will be entered thereafter. It is characterized in that an appropriate subject is automatically determined in.

  In FIG. 1A and FIG. 1B, the left side shows the system or processing on the advisory side, and the right side shows the accounting office side. For example, invoices and receipts when purchasing goods or eating and drinking at restaurants are used as a primitive voucher, and journal entry processing is performed based on the contents. The original voucher is read by the scanner or the camera of the mobile terminal, and is first taken into the advisor system (processing of the circled number 1). The advisory terminal 10 is installed with accounting software related to the present invention, and the image of the original voucher is displayed on the screen as shown in the lower left of FIG. 1, and the person in charge displays the details of the transaction on the input screen based on this screen. Register by selection or direct input. Alternatively, instead of the captured image of the original voucher, an input person on the consulting side may input it while directly looking at the actual original voucher. Further, the original voucher may be subjected to OCR processing to extract the total amount and the like and automatically reflected in necessary items on the transaction input screen. The input process to the transaction input screen includes individual questions specific to the accounting process for each transaction based on the framework format of 5W1H (when, where, who, what, what, why) Generate multiple options or input fields corresponding to, and specify detailed responses from multiple options, or directly input the number of people and the amount of money to obtain detailed information on transaction events (circle numbers) Process 2). These question and answer options are managed in association with a unique code (also referred to as a “sign” in this specification) within the system, and more than one question is selected for each transaction event. A lookup table (question / answer correspondence table and subject distribution table in FIG. 10) that can extract the corresponding account item from the combination of the amount information is provided.

  When the person in charge selects an answer to a question, answer selection data is composed of a set of question code and answer code, and input data is generated by adding the amount and date information to the answer selection data (processing of circled number 2) .

  Based on the input data, the consultant terminal 10 refers to this question / answer correspondence table and subject distribution table, determines a corresponding account item from the obtained answer (processing of circle numbers 3 to 4), Finally, sorting data is created (processing of the circled number 5). As will be described in detail later, if there is no appropriate option for the question, a new option is added using a text string manually entered in the input window, and the corresponding subject is saved as an undecided state.

  The input data or journal data thus generated and the slip image are associated with each other and stored in the management DB of the advisor system (processing of the circled number 6), and sent to the accounting office side via the Internet ( Processing of the round numeral 7). Here, the advisor side generates only the input data that is the stage before the course is determined, transmits the input data (and slip data) to the accounting office server 20, and distributes the course in the accounting office side system. You may decide to refer to the table and decide not only the input data generation on the consultant side, but also the subject determination, generate journal data, and the accounting office side performs confirmation correction You may do it. On the accounting office side shown on the right side, there are a server 20 and one or more client terminals 30 connected to the server 20 via an intra-office network. The received data is stored in a specific area (folder for each advisor) in the form DB of the server 20 (processing of the circled number 8).

  The slip image and the input data or journal data registered in the server 20 are read by accounting processing software operating on the client terminal 30. This accounting processing software displays the slip image or input data / journal data and the input screen at the same time, and the person in charge at the accounting office looks at the slip image or the input data / journal data to view the summary data and account on the input screen. It is possible to make corrections and specify more detailed subject items (processing of the circled number 10). Such confirmation and correction processing on the accounting office side is called audit processing (refer to FIGS. 21A and 21B and FIG. 25 for details). In the accounting firm side system, for example, for the data for which the subject has not yet been decided due to the creation of a new option at the consultant's side, the person in charge of the accounting firm confirms the transaction details and decides the appropriate account item be able to. The accounting information including the account item determined in this way is stored in the server 20.

  In addition, the accounting office has a question / answer correspondence table and subject distribution table for each advisor, and account items that have been appropriately modified or specified are registered for the corresponding question / answer combinations. . The question / answer correspondence table and subject assignment table of the accounting office and the advisor are always synchronized, and if the same question and answer combination is subsequently found at the advisor, refer to the updated assignment table. Thus, an appropriate subject is extracted (the processing of the circled numbers 11 and 12). In another embodiment, the question / answer correspondence table / subject allocation table may be managed in a unified manner for each industry or accounting office, instead of being prepared and managed for each advisor.

  In the above description, not only the input data generation at the consultant side, but also journal entry data is generated by subject determination, and the accounting office side has been described the mode of confirming and correcting (FIG. 1A). The advisor side generates only the input data that is the stage before the course is determined, sends the input data (and slip data) to the accounting office server 20, and refers to the item distribution table in the accounting office side system. Then, the course may be determined (FIG. 1B).

  In FIG. 1B, an answer selection data is composed of a set of a question code and an answer code by selecting an answer to the question at the advisor terminal, and the input data is further added to the answer selection data by adding money amount and date information. The processing up to the generation is the same (the processing of the circled number 2 in FIG. 1A corresponds to the processing of the circled numbers 2 to 5 in FIG. 1B), and subject determination processing and journal data generation processing are performed by the accounting office. The main difference is what is done in the system.

  More specifically, when the person in charge selects an answer to a question at the advisor terminal, answer selection data is composed of a set of question code and answer code, and the amount and date information is added to the answer selection data. Input data is generated (the processing of the circled numbers 2, 3, 5 in FIG. 1B).

  At that time, if a new answer content (summary information, etc.) is input and a provisional selection code is given, for example, by selecting “other options” for a given question, A set of question code and answer code (answer selection data) and date / money information combined with input data, text information of the entered description string (element information data in the selection item correspondence table) is associated Recorded above (process of circled number 4 in FIG. 1B).

  The input data and the element information data (and the slip image) of the selection item correspondence table are transmitted from the advisory terminal to the accounting office system through the input management (the processing of the circled number 6 in FIG. 1B). And stored in a storage unit (book table DB) or the like of the server 20 (processing of circle numbers 7 to 8 in FIG. 1B).

  The accounting office side system displays the input data together with the slip image stored in the storage unit (display of the slip image is not essential), and performs subject determination (subject generation) processing. The course determination (subject generation) process has already been established for the transaction related to the summary information for which the answer selection code is registered, based on the combination information of the question and the answer code in the input data. The subject assignment table is referred to, and the corresponding subject is acquired (the process of the circled number 10 in FIG. 1B).

  At that time, if the relationship between the subject obtained and displayed and the summary information (character string) (obtained by decoding the question and the answer code) is not correct, the client terminal 30 of the accounting office side system The person in charge corrects the subject or summary character string information. Further, when “0: Other” is selected as the answer to the question on the advisory terminal side, and there is a provisionally assigned answer code, the client terminal 30 in charge of the accounting office side system is in charge. The person enters the subject (the process of the circled number 10 in FIG. 1B).

  When the person in charge of the client terminal 30 of the accounting office system corrects the subject or summary character string information or enters a subject for a transaction including a newly added answer code Then, the question / answer correspondence table (also) the subject assignment table or the selection item correspondence table is updated (the process of the circled number 11 in FIG. 1B. The process of the circled number 11 in FIG. 1A is also the same).

  At that time, the updated question / answer correspondence table (also) the subject distribution table or the selection item correspondence table is reflected in the shared DB of the storage unit on the advisory terminal 10 side in the background processing, and on the advisory terminal side, Based on the new question / answer correspondence table, the selection item correspondence table, and the like, the correspondence between the question and the answer code (and the summary character string) is updated (the process of the circled number 12 in FIG. 1B; the circled number 12 in FIG. 1A). The process is the same).

  As described above with reference to FIG. 1A and FIG. 1B, the set of question contents and answers is further adapted to the transaction at the advisor after undergoing an audit process such as confirmation and correction by an accounting firm expert. It is refined in a form that does not vary depending on the person in charge, and can be used efficiently at the time of transaction input.

  Note that the server 20 illustrated in FIGS. 1A and 1B as the accounting office side system may be a server installed in the accounting office, or may be a server on the Internet such as a so-called cloud server. As long as a storage unit capable of managing data is provided for each advisor, any server mode may be used.

[System Overview]
A configuration of an embodiment of an accounting processing system according to the present invention will be described. FIG. 2 is a configuration example of the advisor system, and FIG. 3 is a configuration example of the accounting office system.

  Referring to FIG. 2, an advisor terminal 10 is a personal computer used in an advisor company, for example, an input unit 11 such as a keyboard or a scanner, a display unit 12 such as a liquid crystal display, and an output unit 13 such as a printer. , A communication unit 14 for connecting to an accounting office via the Internet, a storage unit 15 in which various data and accounting software (not shown) are stored, and various programs executed by executing programs read from the storage unit 15 And a control unit 16 such as a CPU for realizing the function. In this embodiment, the advisor terminal 10 will be described as a personal computer arranged in an advisor company. However, as long as various functions and data of the system of the present application described below can be provided, the advisor terminal 10 is a smartphone or a tablet PC. Further, various functions of the consulting terminal 10 may be realized as a web service by a web server accessible from the consulting company's PC. Further, it may be constructed as a client-server system in which various data and tables stored in the storage unit 15 are arranged on a server accessible from a consulting personal computer (client PC) or a tablet terminal.

  The storage unit 15 stores various data 151 for creating and outputting the accounting data provided to the accounting office. In one embodiment, the data 151 of the storage unit 15 includes a question content management table, a selection item correspondence table that associates a plurality of options with a unique code, a transaction-specific question table, question content data presented to an operator, Input data (including monetary data and date information), answers to questions, summary data, user dictionary data, transaction category management table, summary dictionary data (subject distribution table), subject data, accounting data (journal data) ), User data, subject position data (such as clerical staff, qualified tax authorities, supervisory authorities, etc.), data in slip format used when outputting accounting data, accounting work to send data The data of the place is included.

  The control unit 16 includes a data management unit, a summary processing unit, a dictionary management unit, a subject processing unit, a journal processing unit, a print processing unit, and the like. These elements are realized by developing accounting software stored in the storage unit 15 in the advisory terminal 10 on the CPU, and may include further elements for performing various processes of the present invention described later. .

  Referring to FIG. 3, the accounting office system also has an input unit 21 such as a keyboard and a scanner, a display unit 22 such as a liquid crystal display, an output unit 23 such as a printer, and the Internet, like the consultant terminal 10. A communication unit 24 for connecting to the consultant terminal 10 via the terminal or a client terminal 30 of the accounting office, a storage unit 25 for storing various data and accounting processing software (not shown), And a control unit 26 such as a CPU that implements various functions by executing a program read from the storage unit 25. Here, the accounting office server 20 and the client terminal 30 may have the same configuration as shown in FIG. 3, or the server 20 includes a part of the means, functions, or information shown in FIG. The client terminal 30 may have a configuration, and the server 20 and the client terminal 30 may partially include the elements illustrated in FIG. 3, and some of them may overlap.

  The storage unit 25 stores various data 251 for realizing the accounting processing method of the present invention described in detail later. In one embodiment, this data includes a question content management table, a selection item correspondence table, a transaction-specific question table, question content data presented to the advisor, input data that is an answer to the question by the advisor, summary data, user Includes dictionary data, transaction category management table, summary dictionary data (item allocation table), item data, accounting data (journal data), user data, position data, slip format data, consultant data, character recognition dictionary data, etc. It is.

  The control unit 26 includes a data management unit, a summary processing unit, a dictionary management unit, a subject processing unit, a journal processing unit, a print processing unit, an image processing unit, an audit report processing unit, and the like. These elements are realized by developing the accounting processing software stored in the storage unit 25 on the CPU, and may include further elements for performing various processes of the present invention described later.

[data structure]
A data structure in one embodiment will be described with reference to FIGS. In this embodiment, the accounting information is acquired by the question answer slip of the selective answer formula described in FIG. 1, and the question code and the answer contents (summary character string etc.) structured in a systematic manner for each of the large frame question and the individual question are coded. Appropriate account items are automatically determined from the combination of response option codes, and account items determined by accounting firms are automatically reflected in the subsequent transaction input at the client terminal for new transaction events The following data structure includes data groups necessary for these processes.

  FIG. 4 is an example of the structure of question content data provided on both the accounting office side and the consultant. This question data is the format information of a question for obtaining necessary information for each transaction category, and is based on the 5W1H or 5W2H outline format for each slip code prepared for each transaction event subject to accounting processing. Specific question contents generated by reflecting specific rules specific to accounting and tax processing are registered. 5W1H is a high-level concept of individual transaction events such as “when, when”, “where, where”, “who, who”, “why, why”, “what, how”, “how, how”. Thus, 5W2H is a large frame format in which “how much, how much” is added in addition to the above. The slip code corresponds to the slip format data shown in FIG. In the illustrated embodiment, the slip code “811” in the top record is registered with a group of questions to be presented at the time of entry / exit entry when there is a receipt / receipt (receipt, paid). , This is the question data generated by reflecting the specific rules specific to accounting and tax processing based on the 5W2H format outline format, corresponding to the transaction category (food and drink), payment date, store name, participant ( This includes questions such as the number of people, names, whether there are people outside the company, details when there are people, etc.), purpose, food and drink contents, amount of money, and payment method. 5W2H from the left of the question contents data, "when", "where", "who", "what", "for what", "how", and "quantity / amount" column according to the transaction event Specific question contents are registered, and further, various question contents as detailed questions are developed on the right side for items for which more detailed information needs to be obtained according to transaction events. For example, since the top slip code 811 is an example of eating and drinking, the account item can change into entertainment expenses, welfare expenses, conference expenses, etc. depending on who (external, in-house, number of people, etc.) eating and drinking, Detailed questions about “with whom” are being developed. In the second “slip code 812”, a group of questions for acquiring detailed information when the transportation fee is paid is registered. As described above, in the question data, specific question groups for acquiring summary information sufficient to determine the account item and tax classification are registered in advance for each transaction category. Depending on the contents of the transaction category, not all elements of 5W1H are necessary. In this case, “-(NULL)” is registered for unnecessary elements as shown in FIG.

  FIG. 5 is a diagram showing the registered content of input data selected or input for each transaction at an advisor (“input data 1”), for example. In this input data, an operator's answer to the question is registered. As will be described in detail later, each question described in FIG. 4 is presented with a plurality of options prepared in advance, or in the case of date / time / number of people / amount of money, a numeric input field is presented to the operator. It is configured to be able to input. For example, the data of the management number 1000001 for managing the input data is the input data in the journal form when eating and drinking, and the content of the answer to the question data of “slip code 811” in FIG. It is registered as a number or number input such as the number of people and amount. This answer option number corresponds to the selection item correspondence table shown in FIG. 19A. That is, in the upper record of FIG. 5, the answer option “1” for the question “For what” (question code: 4a) of the transaction classification code “RS1” shown in FIG. 19A is registered. Means “entertainment” as shown in FIG. 19A. Similarly, the option “14” for the question “Where” corresponds to “Fukakawa-tei”, and the options “51” and “52” for external persons (external Who) include, for example, “Senior Managing Director Suzuki”. “Toyo-designed Tanaka-san” is applicable, “In-house” (in-house Who) option “02” corresponds to “Yoshimoto Manager”, and payment method option “3” corresponds to “business credit card” (Not shown). Thus, each option presented to the operator along with the question is coded, and this is managed in the system as shown in FIG. 19A. In the lower record of FIG. 5, referring to FIG. 19A, the payment option “3” corresponds to “taxi fare (business)” and the payment method option “1” corresponds to “cash”. You can see that you paid in cash.

  Fig. 6 shows the system automatically based on the input data (including monetary data and date information) obtained by answering such a selective question form slip. It is a figure which shows the summary data produced in the. In the present invention, each question and option are managed by a code, and the next question or account item is automatically determined by the combination to determine the journal (see the balloon portion in FIG. 10A). At the same time, a summary sentence is automatically generated for printing / display, that is, for confirmation by the operator or the person in charge of the accounting office, from the obtained answer contents, and this is registered in the table of FIG. Each record in FIG. 6 corresponds to the input data record in FIG. In the example illustrated in FIG. 6, each management number includes a slip code, a payment date, an amount of money, a summary sentence (for printing), and a summary sentence (for data output). The summary sentence itself (that is, for printing) is a sentence in which the specific content of each item of the input data is connected with a particle, and for example, as shown, the corresponding data in FIG. Design with Mr. Suzuki, Mr. Toyo, and Mr. Tanaka. In-house: Manager Yoshimoto will be paying for food and drinks at Fukagawa-tei for entertainment. This text shaping process is performed by the control unit 16 with reference to summary dictionary data and the like. On the other hand, the “summary sentence (for data output)” is a code in which the corresponding code of the question and the answer option is connected by a hyphen “-” or dot “•”. In the embodiment shown in FIG. Only information necessary for the determination is extracted and recorded as “RS1-4a1 · sh1 · fk1”, “S2-d3a3”. Here, “RS1-4a1 · sh1 · fk1” in the first record is a question that “RS1-4a” at the beginning is “for what”, and “1” added is “entertainment” for this question. (See FIG. 19A), the next “sh1” is whether the attendee includes an outside person for the question “sh” with “who” (option 1), or is only an in-house person? (Option 2) means only an outside person (Option 3) (see FIG. 10A and FIG. 20A), and “fk” is an internal calculation whether the amount of payment divided by the number of people exceeds 5,000 yen If it exceeds, “1” is added. Based on this information, it became clear that the payment per person exceeding 5,000 yen was made for entertainment including people outside the company, and the system selects it by referring to the question / answer table and subject distribution table in FIG. 10A. The course of “accounting expense” corresponding to the course code “RS1-4a1, sh1, fk1” is determined. Note that the present invention is not limited to the example shown in FIG. 6, and the entire transaction content including the details of the participants may be recorded in the input data. In this case, for example, the first record in FIG. 6 is “transaction classification: RS1 / external Who1: 51 (selection code) / external Who1: 52 (selection code) / number of people: 2 / for what: 1 (selection code) / ... / payment method: 3 (selection code) "is encoded, and the next record is" transaction category: RS2 / paid contents: 3 (selection code) /.../ payment method: 1 (selection) Code) "is registered.

  In another embodiment, the summary text (for printing) does not have to be written in natural text (free text) by connecting the contents of each item of the input data with a particle, and the consultant answers the question-type slip. For example, input data such as “Outside: Toyo Design / Senior Managing Director / Outside: Toyo Design / Mr. Tanaka / Inside: Section Manager Yoshimoto / For entertainment / Fukagawa-tei / Food / Credit card payment” It is good also as a structure which inserted the delimiter in the unit. Also, the delimiter is not limited to “/ (slash)”, and any description information can be used as long as it can be distinguished from each other. If it is clearly understood that the delimiters are delimited, “%”, “#”, “−” , “:”, “;”, “•” or “;”, “,”, etc., or “” (space), and “(when)”, “(where) "," (With whom) ", etc.

  FIG. 7 is a diagram showing user dictionary data in which subjects determined or corrected by past journal entries at an accounting firm or a consultant are stored. This user dictionary data is managed synchronously by the advisor and the accounting office. The date of entry, advisor code, description, internal / external number, counterpart subject, input operator code, selection frequency, subject name, loan Such information is accumulated as a unique history for each advisor. The operator code corresponds to the operator data and position data shown in FIGS. With this history data, for example, when an account item of journal data is determined or corrected at a consultant or an accounting office, the contents thereof, information such as a person in charge and accounting proficiency (position data) are accumulated. This information can be used, for example, in the case of confirming how many times a person has employed a subject of journal data already registered. In other words, even if the transaction details are the same, there are cases where it is treated as a different subject depending on the advisor or accounting firm. It is possible to confirm the fact that another subject has been designated by special instructions.

  FIG. 8 is a diagram showing the structure of question code data indicating the correspondence between various questions and question codes prepared in the question formula slip. This question code data is kept the same for both the advisor and the accounting firm. As shown in FIG. 8, in the “classification” column, there are “questions” which are large frame questions, and “detailed questions” prepared for each large frame question corresponding to rules specific to accounting for each transaction. Each detailed question corresponds to one of 5W1H, which is a large frame question, but if a transaction event (for example, food and drink, transportation expenses, salary payment, etc.) is different, the question to be asked is different, and that is defined as a detailed question. Each question or detail question is associated with a unique question code. Further, in the present invention, as shown in FIGS. 19A-B, a plurality of options are prepared for each question, and a unique option code is associated with each option. The question item is determined by referring to the question / answer table / subject distribution table as shown in FIG. 10A by the combination of the question code and the answered option code.

  FIG. 9 is a diagram showing the relationship between account items and item classifications based on account item codes (JIS-X406) defined by Japanese Industrial Standards (JIS). As described above, the outline of account items is defined uniformly throughout the country, and JIS-X406 defines an account item name, a large classification code, a medium classification code, a small classification code, and a fine classification code. FIG. 9 includes a detailed subject name, subject loan, subject category 1, subject category 2, and subject category 3 for each subject code, and represents the relationship between the account item and the subject category. The course classifications 1 to 3 are positioned in a form corresponding to the major classification, middle classification, and minor classification defined by the JIS code, respectively, and the system of the present application also complies with the JIS code. For example, if there is “cash” (subject code 1111) as an account item, this corresponds to “current assets” as a major category (subject category 1 in FIG. 9), and “subject category 2 in FIG. 9” as “subject category 2”. It is included in “cash and deposits” as “current assets” and subcategory (item category 3 in FIG. 9). The journal entry process is originally performed by registering a detailed subject name. For example, the subject display setting screen shown in FIG. Can be.

  10A-B are examples of a question / answer correspondence table and subject distribution table. This table is a combination of multiple questions required to acquire specific transaction details for each transaction category and for each structured question item of 5W1H to 5W2H, and combinations of answer options corresponding to each question The account item (debit item / credit item) is derived from this, and each question and option are coded and registered. In this table, a question (0) column is registered with a code for identifying a transaction category, and this transaction category code is identified based on the transaction category management table of FIG. That is, when a new journal entry is entered at the advisor terminal 10, an input screen as shown in FIGS. 28A-C is displayed. As described above, a primitive voucher (slip) image is displayed on the left side on the input screen, and necessary questions and options are presented when a transaction classification is designated on the right side. In this screen, the operator first starts from the tab on the upper right side (corresponding to category 1 in FIG. 17; in this embodiment, normal payment, salary payment, accounts payable / unpaid, sales / payments, and bankbook are included). When one of these is selected, the corresponding category 2 option in the transaction category management table of FIG. 17 is displayed on the tab in the lower row (for example, when “normal payment” is selected in category 1 in FIG. 28A, Transportation, purchase of goods (above 100,000 yen), purchase of goods (under 100,000 yen), utility charges / taxes, cash income, etc. are displayed). When one of the tabs is selected, a transaction classification code is determined by a combination of category 1 and category 2 (see FIG. 17). At the same time, the question content management table of FIG. 18 is referred to, and the code of the transaction-specific question table to be referred to is determined. This transaction-specific question table is prepared for each transaction category as shown in FIGS. 20A and 20B, for example, and options and input fields corresponding to necessary questions are defined according to the transaction category. As shown in the balloon portion of FIG. 10A, the data structure is such that when an answer is selected for a question, the next question is determined. Note that the selection of the transaction category essentially means the start of the question, as described in question (0), and is configured as one of the selection items in the same way as other questions, not in tab form. May be.

  For example, when the category 1 “normal payment” and category 2 “food” tabs are selected as the question (0) on the input screen, the transaction classification code is “RS1” (see FIG. 17), and the transaction-specific question table to be referred to is “ RS1T ”(see FIG. 18) is specified, and the screen is configured based on the question table of the code“ RS1T ”shown in FIG. 20A and displayed on the screen as shown in FIG. 28A. Answers selected / input on this screen are registered as input data in FIG. 5, and subjects are determined in the question / answer correspondence table / subject distribution table in FIG. 10A. Specifically, as shown in FIG. 10A, the answer options for the question “For what” of the question code 4a are 1 to 5 (1: entertainment, 2: meeting / meeting, 3: internal meeting / meeting, 4: In case of overtime / night shift meal assistance, 5: in-house social gathering), the answer option for question “internal / external” (1: internal + external, 2: internal only, 3: external only) is referenced. Further, when this answer is “1”, an amount obtained by dividing the payment amount by the total number of persons inputted is calculated, and when this exceeds 5,000 yen, the selection number of the question code fk is set to “1”, so Otherwise, “0” is registered. As a result, the selection response code is determined as “RS1-4a1 / sh1 / fk1”, and input data is generated based on the code data, the amount data, and the date information of the transaction occurrence. Based on the input data, the consultant side or the accounting office side system refers to the subject assignment table, and the corresponding subject is determined as “accounting fee” and “meeting fee”. Among the input data, the summary information is registered in the summary sentence (for data output) column of the input data 2 in FIG. In this way, in the present invention, it is possible to determine a subject by combining only the minimum information necessary for determining the subject. For example, when the summary is handled only by a character string, “Outside: Toyo Design, Suzuki Managing Director, Toyo Design, Tanaka Mr. and Mr. Yoshimoto, the manager of the department, for entertainment, eating and drinking at Fukagawa-tei 3 courses can be determined more easily than when deriving courses from the information “pay 21,000 yen for credit card”.

  FIG. 10C is a diagram for describing processing for adding an option to the question / answer correspondence table / subject distribution table when “0: Other” is selected as the answer option of any question. Since the processing of this figure will be described in detail later in the description of FIGS. 16, 19B-C, etc., it is omitted here.

  FIG. 11 shows an example of the structure of advisor data provided by the accounting office. An advisor name, address, telephone number, etc. are registered for each advisor code.

  FIG. 12 shows an example of the structure of operator data for registering an account data input person or subject amendment person in user dictionary data (FIG. 7). For each operator code, an operator name and a job position code as operator attribute information are registered. This position code corresponds to the position data shown in FIG. Operator data is individually registered in both the advisor system and the accounting office system.

  FIG. 13 is a table that defines job titles as attribute information of the input person. In this embodiment, the position codes are S001 to S004, S001 is an unqualified part or part-time job, S002 is an unqualified accounting firm employee or advisory employee, and S003 is an expert. A tax accountant or certified public accountant who is a qualified person in accounting business, S004 means a country such as a tax office or a national tax office, or a local government office (supervisory office). The case where S004 is registered may be, for example, a case where a flaw in the subject name is pointed out and corrected in the declaration document submitted to the national or local government office. In this embodiment, job title is used as attribute information. However, information such as years of practical experience and qualifications may be set as attribute information.

  FIG. 14 shows the structure of slip format data defining slips that can be handled by the present system. The slip format data includes a slip type, slip format, and slip category column for each slip code. Category 1 corresponds to a superordinate concept, and category 2 corresponds to a subordinate concept. As described above, for example, on the screen of FIG. 28A, by specifying a tab based on the concept of answering the question (0) (see FIG. 10A), the contents of a specific slip can be obtained by combining category 1 and category 2. Determined. This slip format data is held by both the accounting office side and the consultant side system.

  FIG. 15 shows an example of the structure of accounting firm data provided in the advisor terminal 10. This accounting office data is referred to and updated when providing accounting data by peer-to-peer, e-mail, web uploading, etc. to the accounting office contracted by the advisor. A mail address, a website, a transmission destination IP address, a transmission ID, a transmission password, and the like are registered.

  FIG. 16 shows an example of the structure of accounting data (journal data) created and stored by the accounting processing system of the present invention. Accounting data includes accounting code for managing journal records, date of transaction, advisor code, summary information (code) indicating transaction details, debit item, debit amount, debit division, debit tax zone, debit consumption Tax, credit item, credit amount, credit section, credit tax zone, credit consumption tax, tax-excluded balance, slip code, item display are registered. The subject display corresponds to the subject data in FIG. 9 and defines how much the subject name is prescribed. In the example of FIG. 16, the item display is “detailed subject” in any record, and according to this, detailed subject names such as “accounting expenses” and “travel expenses” are registered in the debit item. . The detail level of the subject name can be set in advance by the system, and is set, for example, on a setting screen shown in FIG. 29 described later. In this embodiment, the summary information is registered with a combination of the minimum question necessary for course determination and the answer option code as shown in FIG. 6, but all the answers answered on the question screen of the advisor terminal 10. The question and answer codes may be registered.

  Here, paying attention to the bottom record in FIG. 16, the summary column becomes “RS1-4a0” (in response to the question “for what”, “0: other” is answered), and the debit item is “ It is registered as “Undecided”. In the present invention, an option of “0: other” is prepared for each question, and when “0: other” is selected for a question related to subject determination, the operator is requested to input specific contents. Encourage them to add new options to the system for each systematized question item, and let the advisor or accountant select or enter the subject for the description including the option code Register or pass the course as “undecided” to the accounting firm for the time being, and confirm the transaction details at the accounting firm and reflect the course that has been decided and revised from the next. This processing will be described in detail later. The accounting data in FIG. 16 shows an example in which the summary of the last record is registered including a new option, and the subject name is sent to the accounting office as “undecided”. Yes. More specifically, as shown in the summary of “RS1-4a0”, when the “for what” question is answered “0: other”, the input field is as shown in the screen example of FIG. 28B. Is displayed, and a message “Please enter what you paid for” is displayed. On the other hand, when the operator inputs “instead of entertainment, the customer's eating and drinking cost is taken over”, this is registered as a new option 7 in the selection item correspondence table as shown by a dotted frame in FIG. 19B. This information is sent to the accounting office by synchronizing the necessary databases, and the accounting office displays a confirmation / correction screen as shown in FIG. 30, for example. In this case, as the summary information of the journal data whose subject is “undecided”, the content “instead of entertainment, taking over the cost of eating and drinking by the business partner” is displayed. The person in charge of the accounting office confirms the contents and corrects the “undecided” subject to “monetary gift”, which is an appropriate detailed subject, and the subject code corresponding to “money gift” is internally allocated. Based on the correction contents, the control unit corrects the contents of the selection item correspondence table as shown in FIG. 19C. The selection items in this selection item correspondence table may be the same as the contents entered on the advisor side, and correction of the selection item itself is not an essential process, but it should be corrected to a more general and easy-to-understand option. Can do. The explanation of the guidance display column can also be input / corrected by the accounting office, and when this is moved to a question or option on the screen of FIG. 28, for example, guidance information is displayed in the lower column. You may comprise so that it may be displayed as a pop-up.

  FIG. 17 is a configuration example of the transaction category management table. As described above with reference to FIG. 10, by selecting the category 1 and category 2 tabs at the top of the screen as the first question (0) when inputting journals, The code and contents are determined. FIG. 18 is a configuration example of the question content management table. The code of the question table for each transaction to be referred to is determined by the combination of category 1 and category 2. For example, the transaction is performed based on the question table for each transaction as shown in FIGS. 20A and 20B. A plurality of questions corresponding to the event and corresponding options are displayed on the screen.

  FIG. 19A is a configuration example of a selection item correspondence table that defines a combination of a question content and each option from the transaction classification code determined with reference to FIG. A guidance display field is provided for each option, and the detailed contents of the options registered here are displayed to the operator as necessary. This guidance content can be edited by the advisor or accounting firm. 19B and 19C are diagrams for explaining the state of internal processing when the number of options is increased. As an option for the question “For what”, instead of the existing options 1-6, “0: Other” Is selected and registered as a new option 7 (FIG. 19B), and this is corrected to a more appropriate item name (option name) and guidance display by the accounting office staff. The process is shown (FIG. 19C).

  FIG. 19D shows an example of selection item correspondence table element information data. This data is saved when "0: Other" is selected as the answer option for a specific question. A unique management number, transaction classification code, and question content code for a given transaction (journal) Then, a selection number (code) and a selection item (that is, an input character string) are registered. This data is sent to the accounting firm along with other input data for the transaction.

  20A and 20B show examples of transaction-specific question tables. This is provided for each transaction category determined by the combination of category 1 and category 2. For example, FIG. 20A specifies questions and options corresponding to the transaction category “ordinary payment (food and beverage)” related to business food and drink. FIG. 20B defines questions and options corresponding to “normal payment (traffic)” relating to the settlement of transportation expenses. As shown in these figures, the answers to all the questions may not be selection-type, and a response field may be provided in which some are directly input-type. 20 is generated based on the selection item correspondence table (FIG. 19), and the guidance display is appropriately selected using each question item of FIG. 20 as a key. Displayed with reference to FIG. The gist of the present invention is to reduce the accuracy of subject determination due to fluctuations in expression and to simplify input by using at least a selection type answer as a question item necessary for subject determination. For example, if answers to all questions are input by numbers such as dates and amounts, and an answer method in which one of the options is input by a number, the operator can quickly and easily input journal entries by operating only the numeric keypad.

[Screen example]
FIG. 28 is an example of a journal entry screen in the consultant terminal 10, and FIG. 28A is an input screen created based on “normal payment (food and drink)” in FIG. 20A. As shown in this figure, the original voucher is displayed on the left side, and when the “Normal Payment” and “Food & Drink” tabs on the upper right side are specified, the following questions and options are called and expanded (the specific method relates to FIG. 17) See description). Each question and corresponding option may be displayed by narrowing down only the corresponding item when one question is answered (see FIG. 10A), or all questions and options may be displayed from the beginning. Good. In this figure, an entry field for the number of participants is provided in the frame below the question “with whom”. At the bottom of the screen, explanation guidance for the part where the cursor is (if any) is displayed (see FIG. 19A). As described above, the system of the present invention is configured such that if there is no exceptional event for selecting “0: Other” as an answer option, an appropriate account item is automatically determined by answering each question ( In addition, a summary sentence is created from the answer contents (see the description of FIG. 6). These are displayed at the bottom of the screen in FIG. 28A. The contents of the reply are registered in the input data shown in FIGS. 5 and 6 together with the amount data and date information of the occurrence of the transaction, and these data are shared with the accounting office. In FIG. 28, in addition to the summary information, the account item such as credit / debit is displayed at the bottom of the screen, and the contents of the journal entry data are displayed. This is displayed when the course is determined and referred to, and at the advisory terminal, only the summary information is displayed when the accounting office side system decides the course until the input data is generated. Stay displayed.

  FIG. 28B is a diagram illustrating a screen display example when “0: Other” is selected as an answer option for the question “For what” on the screen of FIG. 28A. When “0: Other” is selected, an input field is displayed, and a guidance “Please enter what you paid for” is displayed. Various kinds of guidance are prepared according to the contents of the question. On the other hand, when the operator inputs “instead of entertainment, the customer's eating and drinking cost is taken over”, this is registered as a new option 7 in the selection item correspondence table as shown by a dotted frame in FIG. 19B. The subject in this case is “undecided” as shown in the lower part of the screen, and the contents of the input are included in the summary character string. This input data is sent to the accounting firm, where the appropriate subject is determined.

  FIG. 28C is a diagram showing another embodiment of the journal entry screen. In this embodiment, the answer options are not displayed as they are in the question answer field, but the options appear when the answer field is clicked. Thus, the answer options can be configured as a pop-up selection format, which is effective when there are many answer options and the screen size is limited.

  FIG. 29 shows an example of a subject display setting window displayed on the accounting office and / or consultant terminal. In this figure, subject classifications 1-3 correspond to those in FIG. 9, and “4. Detailed subjects” corresponds to the subject names themselves in FIG. Here, for each advisor, it is possible to set whether the account item displayed / determined as a candidate is the detailed item in FIG. This setting information is saved and referred to when determining and displaying subject candidates. As a general rule, accounting display settings are set by the accounting firm and are restricted by this setting at the advisor, but may be set and changed by the advisor.

  FIG. 30 is a diagram showing an example of display contents of the journal data correction screen on the accounting office side. This screen is configured based on input data as shown in FIG. 6 (or journal data if journal data is generated and sent to the advisory terminal side), and the accounting office is in charge. The person can confirm the specific contents of the transaction and set an undecided subject, or amend the already registered subject. Each journal data is associated with a combination code of a question and an answer option. When a course is set or modified, a course corresponding to the selected reply code is newly registered (if not yet decided) or updated in the table of FIG. The The table shown in FIG. 10 is shared or synchronized between the accounting office and the business partner, and the question / answer correspondence table and subject distribution table updated for transaction events that have the same selection response code at the business partner thereafter. Courses are automatically determined according to the contents of.

[Operation flow]
The operation of the accounting processing system of the present invention will be described using the flowcharts of FIGS. 21-27 and the screen examples of FIGS. 28-30.

(1) Overall Process FIGS. 21A and 21B are flowcharts showing the process flow of the entire system. FIG. 21A illustrates an embodiment in which subject determination regarding input contents is performed as much as possible in the advisor system. First, when a primitive voucher (receipt, invoice, etc.) relating to a transaction event occurring at a consultant is captured by a scanner or camera (S21A-01), this slip image is stored in the storage unit 15 (S21A-02). . When the accounting software (book software) of the present invention is started on the consultant terminal 10 (S21A-03), a selection type input screen as shown in FIGS. 28A-C appears, and the transaction details are made by the operator answering the question. Is acquired and input data is generated (S21A-04A). Details of this processing will be described later with reference to FIG. 22. When an answer is selected from the presented questions and options, a combination of the question code and the answer code is generated, and the input data is added with the amount and date information. It becomes. If there is no option desired by the operator for any question, “0: Other” is selected, and a new option code (number) and input contents are registered in the selection item correspondence table (see FIG. 19). Association information is generated from the input data and the slip image generated in this way (S21A-05A). In this case, when “0: other” is selected for any question, the element information (see FIG. 19D) of the selection item correspondence table is also associated. An answer sentence (summary sentence) is generated from these pieces of information and displayed as shown in the lower columns of FIGS. 28A-C (S21-05AA).

  When the input data is generated, the subject is automatically determined and journal data is generated. (S21A-05B, 05C). These processes will be described later with reference to FIGS. 24A and 24B.

  After the journal data is created, the journal (subject) and summary are displayed on the screen for confirmation (S21A-05D), and these data are transmitted to the accounting office at an arbitrary timing (S21A-06). When sending data from the client company's terminal to the accounting firm, there is a storage area on the accounting firm's server that is not mixed with the accounting data of other client companies and cannot be accessed by other client companies. More specifically, it is stored in a storage area positioned as a specific area as indicated by the “advisor destination folder” of the circled numeral 8 in FIG. 1 (transfer via WebPOSTBOX in FIG. 1). in the case of). The transmission timing may be immediately after the association between the journal data and the slip image, at the end of the accounting software, or every predetermined period.

  The accounting office receives the journal data, slip image, and association information and stores them in the server, and the person in charge performs an audit process on the journal data (that is, confirms the journal data and corrects the subjects etc. as necessary) (S21A-07A-08). This process will be described later with reference to FIG. If the subject is corrected here, the updated history information and the question / answer correspondence table / subject assignment table are transmitted to the consultant (S21A-09A).

  The advisor registers the updated data in the shared DB (S21-09B-10), and updates the selection item correspondence table (FIG. 19) with reference to the updated subject distribution table (FIG. 10) ( S21A-11). This process will be described later with reference to FIG. This series of processes enables easy and quick journal entry by selective entry, and new options are assigned to new transaction details and account corrections made by the accounting firm are fed back. Secure journal entry is realized.

  In the above description, in S21A-05B-05C, the case where journal data is created on the side of the advisor is explained, but instead of creating journal data on the side of the advisor, (It is not determined) Even if only input data is generated, input data, slip data, and association data are generated, and these are transmitted to the accounting office, and journal data generation processing is performed at the accounting office. Good. This example will be described with reference to FIG. 21B.

  FIG. 21B is a diagram for explaining an embodiment in which input data acquired and generated by a consultant is sent to an accounting office, and journal data is generated by determining a subject on the accounting office side. In this embodiment, the steps S21A-05B “Subject Generation” to 05C “Journal Data Generation” in FIG. 21A are executed as steps S21B-07 to 08, which are processing on the accounting office side. Details of these processes and other steps are the same as those in the embodiment shown in FIG. 21A.

(2) Selection Expression Input Processing FIG. 22 is a flowchart for explaining details of step S21A-04 in FIG. 21A and step S21B-04 in FIG. 21B. When the voucher image that is the basis of the journal entry stored in the storage unit 15 is designated at the advisor terminal 10, the screen is displayed as shown in FIG. 28 (S22-01), and the operator selects the voucher image while viewing the voucher image. Journal entry will be advanced by entering the expression. When the transaction classification is designated first, the selection type question content corresponding to the transaction is generated (S22-02). This process will be described with reference to FIG. As described above, it is not essential to refer to the slip image, and the slip image may be input while viewing the slip itself without capturing the slip image.

  In the process of FIG. 23, first, when a corresponding item is selected from the large classification tab (normal payment, salary payment, accounts payable / unpaid, sales / payment, bankbook, etc.) at the top of the screen of FIGS. 28A-C (S23-01). ), Since the small classification tab corresponding to the selection item of the large classification tab is displayed, a more detailed item is selected from here (S23-02). The contents of this tab correspond to the transaction category management table of FIGS. The consultant terminal 10 acquires a transaction classification code corresponding to the transaction classification selected by the combination of the large classification tab (category 1) and the small classification tab (category 2) (S23-03). And the question table classified by transaction (FIG. 20A, B, etc.) corresponding to a transaction classification is specified, and a corresponding question type | formula input screen is produced | generated (S23-04).

  Returning to FIG. 22, the generated question expression input screen is displayed on the consultant terminal 10 (S22-04), and the operator selects an optimal item from the selection items prepared for the displayed question (S22). -05). The internal processing of the consultant terminal 10 that has received the selection response is as described in the question / answer table / subject distribution table in FIG. 10A. In one embodiment, the selection of one answer determines the next question and answer options, and the transaction content is obtained by repeating this. As shown in FIGS. 28A to 28C, some items may directly input the number of people, the amount of money, the name, and the like. When all necessary items are selected or answered (S22-07), a selected answer code (see FIG. 10A) in which the question and answer codes are combined is generated (S22-10), and the amount data and the year of the transaction are added. Together with the date information, input data is generated (S22-11).

(3) Subject generation processing The subject generation processing will be described with reference to FIG. 24A. In this subject generation process, first, when input data is associated with question / answer table element information data (that is, when a new option is created), the information is acquired (S24-01). ). And the selection item with respect to each question is extracted, and it is confirmed whether the subject distribution table (refer FIG. 10) is produced | generated about the selection item (S24-02). Here, if the option has been selected in the past and the corresponding subject has been determined from a combination of other questions and answers, a subject assignment table has been generated, but a new option may be created. If the subject has not yet been decided, a record corresponding to the subject assignment table has not been generated or completed.

  When the subject allocation table is generated for the corresponding selection response code (S24-02: Y), the journal entry date is determined based on the collected information (S24-03). Specifically, in FIG. 28A-C, the content of the answer to the “when” question becomes the journal date. Next, the selected answer code is determined by referring to FIG. 10A based on the collected information (question and answer code set) included in the input data, and the sign of the corresponding debit item is determined (S24-04). . Specifically, in the first record in FIG. 10A, the selection answer code “RS1-4a1 · sh1 · fk1” (for what: entertaining, with: who is in-house and outside, the amount per person is 5 For “1,000 yen or more”, the “entertainment expense” of the code 8322 of the debit subject is derived. Then, based on the collected information, a debit amount, a credit item code, a credit amount, and a description description code are determined (S24-05-08). The code of the summary description is registered in the data output summary text column of the input data in FIG. The generated subject and summary are displayed on the screen as shown in the lower column of FIGS. 28A-C (S24-09).

  On the other hand, when the item allocation table is not generated for the selected item (S24-02: N), the operator makes his / her own judgment based on the contents of the manually entered option, the debit item, the credit item, and the description contents Is input (S24-14, 16, 18). Other dates and amounts are automatically acquired (S24-13, 15, 17). The subject / summary determined in this way is displayed on the screen as shown in FIGS. 28A-C (S24-19), and records of the subject assignment table (FIG. 10) and the selection item correspondence table (FIG. 19) are generated. Then, these tables are updated (S24-20). Note that the processing of S24-13 to 20 may be performed on the advisory side or on the accounting office side in the embodiment where the subject is determined on the advisory side shown in FIG. 1A, or on the accounting office side shown in FIG. 1B. In the embodiment in which the courses are determined in this way, the accounting office side performs the determination.

(4) Journal data generation processing (see FIG. 24B)
When the subject is determined in this manner, journal data is created by collecting the obtained date, debit item, debit amount, credit item, credit amount, and description description contents (S24-01B to 24-08B). In addition to being registered in the accounting data (journal data) in FIG. 16, the subject and the person in charge determined for the transaction event are registered in the user dictionary data in FIG. 7 (S24-10B). The confirmed journal data is displayed on the consultant terminal 10 together with the subject and summary (for printing) (S24-09B), and this is displayed to the operator as shown in the lower column of FIGS. 28A-C. The confirmed contents are registered as input data in FIGS. 5 and 6, and the generated journal data is registered in the storage unit 15 (S24-11B to 12B).

(5) Journal data audit processing (confirmation and correction) at accounting firm
Referring to FIG. 25, the processing when auditing is performed on the accounting office side that has received the journal data and the slip image from the advisor terminal 10 in the flowchart of FIG. 21, and the input from the advisor terminal 10 in the flowchart of FIG. 21B. After receiving the data, etc., the accounting office will determine the course and generate journal data, and then explain in more detail the process for auditing. Journal data from the consultant terminal 10 is stored in a specific area for each consultant company provided in the book table DB. When the financial input software according to the present invention is activated on the client terminal 30 on the accounting office side (S25-01), the slip image and the encoded journal data are read (S25-02 to 03). The data to be read may be designated by the staff of the accounting office, or unconfirmed journal data may be automatically read. For journal data that has been read and confirmed / corrected, a journal data confirmed flag is set in the association information (S25-04). Here, in the case where the advisory side only generates the input data, etc., when the accounting office side determines the course and generates the journal data, the input data etc. is received from the advisory terminal 10 and the accounting office side After subject determination and journal data generation, auditing will be performed, but the part of step S25-03 (read journal data) in FIG. 25 is replaced with step S21B-08 (journal data generation) in FIG. 21B. The processing steps after step S25-04 in FIG. 25 are executed.
Next, the encoded journal data is converted into a character string with reference to the correspondence table shown in FIGS. 10 and 19, and displayed on the client terminal 30 together with the slip image (S25-04 to 05). An example of a two-screen display on the client terminal 30 is shown on the right side of FIG. 1, where the person in charge of the accounting office confirms the journal entry contents from the slip image, and the subject is undecided by adding a new option If it is in a state or an already registered subject is inappropriate in light of the transaction content, the journal data is corrected to specify a detailed subject (S25-07). This image is shown in FIG. 30. The staff of the accounting firm corrects the “undecided” subject while viewing the summary. In this example, a new debit item of “money gift” is set in response to the description that “instead of entertaining the business partner, we took over the food and beverage expenses made only by the business partner” (see FIG. 16). ).

  When the journal confirmation / correction work for a predetermined segment (one journal, one page, one file, etc.) is completed (S25-08), the confirmed journal data is converted again into code data (S25-09), and the relevant advisor Are stored in the journal data storage unit (S25-10). Here, the accounting office server 20 is provided with a journal data storage unit for each advisor, and the data is shared or synchronized for each advisor. The fact of this correction is also registered in the user dictionary data of FIG. 7 (S25-11).

  Next, as shown in FIG. 10C, the data of the question / answer correspondence table and subject distribution table of the consultant is reconfigured so that the same subject is determined for the same transaction thereafter (S25-12). . Specifically, “RS1-4a: for what purpose” is newly added as an option 7 that “substitutes business partner's food and drink instead of entertainment”, and the item corresponding to the transaction event “monetary of money” When the “gift” is determined by the accounting firm, a record that associates the item “money gift” with the new selection response code “RS1-4a7” is added as shown by the dotted frame in FIG. 10C. This table data is also reflected in the question / answer correspondence table and subject distribution table shared by the consultant (S25-13).

(6) Advisor's subject assignment table update process FIG. 26 is a flowchart illustrating details of step S21A-11 in FIG. 21A and step S21B-11 in FIG. 21B. When the subject distribution table is updated on the accounting office side, the information is sent to the advisor terminal 10 and stored in the shared DB (step S21AB-10 in FIG. 21). In the consultant terminal 10, the summary dictionary data is acquired from the storage unit, the transaction classification code is set, the question content and the selection code are extracted, and as shown in FIG. The 19 selection item correspondence table is updated (S26-01 to 04). This is performed for all of the question contents and all of the transaction classification codes, and the process ends (S26-05-06). In this manner, the updated table is referred to when the same transaction event is met in the subsequent transaction input on the advisor terminal side, and an appropriate subject can be automatically determined. The subject distribution table stored in the shared DB of the consultant terminal 10 is stored in an area that the operator cannot access because the operator of the consultant terminal 10 does not need to be aware of it. Note that these various tables may all be updated by the accounting office server 20 and then transmitted to the consultant terminal 10.

  FIG. 27 is a sequence diagram for roughly explaining the above-described series of flows using the concept of a shared DB between the advisor terminal 10 and the accounting firm server DB. When a new journal entry is entered, accounting software is activated on the consultant terminal 10, and the corresponding question data is requested by selecting and specifying the major / small classification of the transaction category (S27-01). In the shared DB, questions and options are encoded and managed, and the question items and options of the requested transaction classification are converted into display data and passed to the advisor terminal 10 and displayed on the screen. When the operator of the consultant terminal 10 selects an appropriate option according to the question and inputs the amount, number of people, etc., the shared DB allocation table (FIG. 10) is referred to, and the debit / credit from the sign of the question and answer combination The subject is fixed (S27-04-07). Thus, the journal data to be confirmed is associated with the slip image and sent to the accounting office side (S27-08 to 09). In this sequence diagram, an example in which journal data is generated at the consultant terminal 10 is described, but this processing may be performed at the accounting office side. In that case, the data transmitted from the consultant's terminal 10 includes the input data combining the encoded data in which the question and the selection are encoded, the amount data, and the date information at the time of the transaction, and the slip image Will be associated.

  On the accounting office side, the person in charge confirms the slip image and journal data, and if there is an unsettled item, corrects it to the most appropriate journal data and overwrites and saves it in the advisory information and subject distribution table (S27- 10-12). This information is reflected in the shared DB of the consultant and contributes to the subsequent transaction input on the consultant terminal side (S27-13 to 14).

  In this way, the question / answer correspondence table / subject allocation table is updated to a mode suitable for transactions occurring at the consulting company. More specifically, in the advisory terminal 10, the screen display when inputting a question formula (and selection formula) is provided for each question item in addition to a selection item suitable for the advisor, As a result of accumulating the confirmation and correction of the office, the subject assignment table suitable for the consultant is matured, and the degree of determination of the subject in the transaction of the consultant will increase. In other words, as a merit for the consulting company, journal entry generation by accurate subject determination using the account distribution table dedicated to the consulting company provided by the accounting firm is possible simply by inputting easy-to-understand questions and answers. On the other hand, on the accounting office side, just confirming and correcting the journal data using this system, the effect comparable to real-time guidance on accounting processing for the consulting company, Can be used as a customer incentive tool to secure the company as an advisor or to acquire a new advisor company.

  As mentioned above, although the optimal Example of this invention was described in detail, the technical scope of this invention is not limited to said embodiment thru | or Example, This invention deviates from an attached claim. It can implement | achieve as a various modification and a modification without, without. All such modifications and changes should be understood as belonging to the technical scope of the present invention.

  In particular, the relationship between transaction-based large-scale questions and detailed questions described in this specification is an example, and what detailed questions are displayed corresponding to which large-scale questions are the demands of consultants and accountants. It may be appropriately changed depending on Moreover, when displaying a question for every transaction classification, you may make it present a question answer column unrelated to subject determination as a free input column without displaying one or more of the detailed questions described above. The layout of the slip example and the screen example shown in the attached drawings is merely an example, and the order of each item, the position of the window on the screen, the layout of the frame lines and characters, and the like can be changed as appropriate.

  In one embodiment, when new journal data is created, or when existing journal data is called up and a subject is modified, the transaction details of the journal data are determined based on predetermined conditions or operator instructions. The accounting data (journal data) shown in FIG. 16 is searched based on the account items that have been changed, and the journal data in which different account items are registered with the same content is overwritten and updated with the account items that have been determined or modified this time. May be. For example, when a user (see FIGS. 12 and 13) having a more reliable position code in the user dictionary data in FIG. 7 sets different account items for the same or similar transaction contents, the journal configuration ( This is a process of rewriting all the past journal data having the same description, slip type and question content) into the same subject. For example, in the past when an accounting office employee or advisory person in charge has set an incorrect subject and one or more incorrect accounting data has been registered in the system, a qualified accountant or supervisor later It is conceivable to enter or correct accounting data in another account item under the guidance of the government office. In this case, assuming that the new account items determined by the guidance of qualified personnel and supervisory authorities are more appropriate, it is excessive to call up the data of the same journal entry already registered one by one and correct the subjects. Since it takes a lot of effort, it is convenient if all registered data subjects are automatically corrected. In this process, after determining or correcting the subject for the journal data, it may be inquired whether or not the current subject is reflected in all data, or a position code of a predetermined level (for example, “S003” (tax accountant / certified accountant) ), It is possible to automatically or selectively reflect past data subject corrections. Alternatively, when subject determination is performed, the user dictionary data in FIG. 7 is updated. However, when the number of selections exceeds a predetermined value (for example, 5 times), all data in which different subjects are registered with the same journal structure are corrected. You may do it. Further, these attributes (such as job title and number of selections) may be combined in combination so that the subject correction is reflected after an inquiry is made when a predetermined condition is satisfied. In such an example, a case where an operator whose job position code is S003 (tax accountant / certified public accountant) or more selects the same subject a predetermined number of times in the same journal entry configuration may be considered.

  In this case, the journal data with the same journal structure may be extracted in the journal data whose description is completely matched, or the slip code, the question content, and the keyword of the description where the subject is hit match a predetermined percentage. You may do this by extracting things. Thereby, even when only the payment method differs, for example, the contents of the summary are not completely matched, the replacement can be performed. In this way, subjects can be changed for all past registration data as required.

  According to the present invention, 5W1H (when, where, who, what, what, why) or 5W2H (when, where, who, what, what, why, how much) By generating individual questions for each transaction based on the outline format and making the answers as selective as possible, the appropriate debit / credit items are automatically determined without reducing the accuracy of subject determination due to fluctuations in expression. It becomes possible to do.

  At the same time, the answers to the questions can be selected, so that the operator can use only the numeric keypad to enter and confirm journal entries, so that even a consultant who is unfamiliar with text input and computers can enter journal entries quickly and reliably. It can be carried out.

  In addition, if there is no corresponding option that is an exceptional event, the content is immediately added as a new option, and an appropriate subject is determined by the accounting firm and fed back to the advisor. Therefore, it is possible to construct a combination of questions and answer options that cover specific transaction details for each advisor, and to automatically determine an appropriate subject easily and quickly for the same event thereafter.

  The present invention can be used for accounting processing performed between an accounting firm and its advisors.

10 Consultant terminal 20 Accounting office server 30 Accounting office client terminal 11, 21 Input unit 12, 22 Display unit 13, 23 Output unit 14, 24 Communication unit 15, 25 Storage unit 16, 26 Control unit

Claims (4)

A first category item that categorizes the loan classification including voucher for transactions and deposit / withdrawal for identifying accounts at the advisor;
A second category item detailing the first category item that categorizes the expense category to identify the tax category and loan of the account,
Multiple question and answer options to understand the transaction status,
The transaction processing system creates transaction information at the advisor based on information about the transaction entered by the advisor user, and creates journal data from the transaction information at an accounting office. ,
The computer system of the consultant comprises at least storage means and processing means,
The storage means of the computer system of the advisor is
A question / answer table defining answer options corresponding to each question;
A selection code generated from the selection result of the first category item, the second category item, the question and its answer;
A selection item correspondence table that prescribes a transaction corresponding to the selection code;
Summary information consisting of a transaction created based on the selection code and a delimiter or delimiter combination;
A selection code group consisting of a plurality of the selection codes, the input data created by adding the summary information, date and amount information, and an area for recording,
The processing means of the computer system of the advisor is
An input processing unit for obtaining transaction information including date and amount information by presenting a plurality of questions and answer options related to the transaction classification designated by the advisor user;
A summary processing unit that creates the summary information by combining a transaction corresponding to each option with a set of a delimiter or a delimiter with reference to the selection item correspondence table based on the selection code;
A dictionary management unit for managing the question / answer table and the selection item correspondence table;
A data management unit for managing the input data;
With
The input processing unit obtains a selection code corresponding to an answer option selected by referring to the question / answer table when an answer option for the question is selected by the consultant user. Create a selection code group by repeating as many times as the number of responses from the advisor user,
When there is no answer option for a specific question, when the "other" option is selected by the consultant user, "other content" is acquired as text information as an answer content item corresponding to the option,
The dictionary management unit refers to the question / answer table when the “other” option is selected as the answer option for the specific question, and the text information that is input with the selection code corresponding to the answer option Create update data of selection item correspondence table from
Updating the selection item correspondence table based on the update data of the selection item correspondence table;
The summary processing unit extracts a transaction corresponding to the option based on the selection code from the selection code group with reference to the selection item correspondence table, and further, if the selection code is an “other” option, Extracting the “other content” as a transaction corresponding to the option, repeating the process corresponding to the extracted option and creating summary element information that sets a delimiter or a delimiter as many times as the number of responses,
Create summary information by combining the summary element information based on the selection code group,
The data management unit creates input data from the date extracted from the transaction, the amount information, the summary information, and the selection code group,
Providing the input data and the updated data when the selection item correspondence table is updated to a computer system of an accounting firm;
The accounting office computer system comprises at least storage means and processing means,
The storage means of the computer system of the accounting office is
A question / answer table defining answer options corresponding to each question;
A selection code that extracts a selection code from the input data and defines a transaction corresponding to the selection code;
An item allocation table in which an account corresponding to the selection code is associated;
Update area of the question / answer table, the subject assignment table, and the selection item correspondence table, and an area for recording,
The processing means of the computer system of the accounting office is:
A journal processing unit that accepts confirmation and correction of journal data created based on input data acquired from the advisor user;
A dictionary management unit for managing the question / answer table, the subject assignment table, and the selection item correspondence table;
A data management unit for managing the journal data and the update data;
With
The dictionary management unit, when having obtained the update data of the selection item corresponding table, and updates the selection item corresponding table based on the update data of the selected item correspondence table acquired from the adviser destination,
Update the question / answer table to add a new option representing “other content” that is a transaction corresponding to the “other” option in the selection item correspondence table,
Update the selection item correspondence table with reference to the updated question / answer table,
A selection code group is extracted from the input data, a category and a question / answer corresponding to the selection code extracted with reference to the question / answer table are extracted, the selection code, the first category item, and a second The process of combining the category item with the question and the answer is repeated as many times as the number of answers to create one elective code,
Extract account items that match the selected subject code with reference to the subject allocation table,
The journal processing unit creates journal data from the extracted account item and the input data,
The dictionary management unit updates the item distribution table for the account item when there is a change in the account item due to the correction of the journal data,
Furthermore, the answer options corresponding to the account item changed by updating the item allocation table are corrected,
Updating the question / answer table and the selection item correspondence table based on the corrected answer options,
When at least one of the selection item correspondence table, the question / answer table, or the subject distribution table is updated, the data management unit stores the selection item correspondence table, the question / Providing an update of the response table and / or the subject allocation table,
The dictionary management unit of the computer system of the consultant updates the selection item correspondence table, the question / answer table, and / or the subject distribution table based on the received update. Accounting system. A first category item that categorizes the loan classification including voucher for transactions and deposit / withdrawal for identifying accounts at the advisor;
A second category item detailing the first category item that categorizes the expense category for identifying the tax category and loan of the account,
Presents multiple questions and answer options for grasping the transaction status to the consultant user, creates journal data at the consultant based on the information about the transaction entered by the consultant user, and sends it to the accounting office An accounting system,
The computer system of the consultant comprises at least storage means and processing means,
The storage means of the computer system of the advisor is
A question / answer table defining answer options corresponding to each question;
A selection code generated from a selection result of the first category item and the second category item, and the question and its answer;
A selection item correspondence table that prescribes a transaction corresponding to the selection code;
Summary information consisting of a transaction created based on the selection code and a delimiter or delimiter combination;
Input data created by adding the summary information, date and amount information to a selection code group consisting of a plurality of the selection codes,
An area for recording the first category item and the second category item, the question and its answer, and an item distribution table in which an account item corresponding to the selection code is associated;
The processing means of the computer system of the advisor is
An input processing unit for obtaining transaction information including date and amount information by presenting a plurality of questions and answer options related to the transaction classification designated by the advisor user;
A summary processing unit that creates summary information by combining a transaction corresponding to each option with a set of a delimiter or a delimiter with reference to the selection item correspondence table based on the selection code;
A journal processing unit that creates journal data from input data with reference to the question / answer table and the item allocation table;
A dictionary management unit for managing the question / answer table, the subject assignment table, and the selection item correspondence table;
A data management unit for managing the input data and the journal data;
With
The input processing unit obtains a selection code corresponding to an answer option selected by referring to the question / answer table when an answer option for the question is selected by the consultant user. Create a selection code group by repeating as many times as the number of responses from the advisor user,
When there is no answer option for a specific question, when the "other" option is selected by the consultant user, "other content" is acquired as text information as an answer content item corresponding to the option,
The dictionary management unit refers to the question / answer table when the “other” option is selected as the answer option for the specific question, and the text information that is input with the selection code corresponding to the answer option Create update data of selection item correspondence table from
Updating the selection item correspondence table based on the update data of the selection item correspondence table;
The summary processing unit extracts a transaction corresponding to the option based on the selection code from the selection code group with reference to the selection item correspondence table, and further, if the selection code is an “other” option, Extracting the “other content” as a transaction corresponding to the option, repeating the process corresponding to the extracted option and creating summary element information that sets a delimiter or a delimiter as many times as the number of responses,
Create summary information by combining the summary element information based on the selection code group,
The data management unit creates input data from the date extracted from the transaction, the amount information, the summary information, and the selection code group,
The dictionary management unit extracts a selection code group from the input data, refers to the selection code extracted with reference to the question / answer table, a first category item and a second category item and a question, and an answer thereof And the process of combining the selection code, the category, the question and its answer is repeated as many times as the number of answers to create one elective code.
Extract account items that match the selected subject code with reference to the subject allocation table,
The journal processing unit creates journal data from the extracted account item and the input data,
The data management unit provides the journal data and, if the selection item correspondence table is updated, the updated data to an accounting office computer system,
The accounting office computer system comprises at least storage means and processing means,
The storage means of the computer system of the accounting office is
A question / answer table that defines combinations of answer options corresponding to each question;
A selection code that extracts a selection code from the input data and defines a transaction corresponding to the selection code;
An item allocation table in which an account corresponding to the selection code is associated;
Update area of the question / answer table, the subject assignment table, and the selection item correspondence table, and an area for recording,
The processing means of the accounting office computer system includes a journal processing unit that accepts confirmation and correction of journal data acquired from the advisor user,
A dictionary management unit for managing the question / answer table, the subject assignment table, and the selection item correspondence table;
A data management unit for managing the journal data and the update data;
With
The dictionary management unit, when having obtained the update data of the selection item corresponding table, and updates the selection item corresponding table based on the update data of the selected item correspondence table acquired from the adviser destination,
Update the question / answer table to add a new option indicating “other content” that is a transaction corresponding to the “other” option in the selection item correspondence table,
Update the selection item correspondence table with reference to the updated question / answer table,
The journal processing unit accepts correction of the journal data,
The dictionary management unit updates the item distribution table for the account item when there is a change in the account item due to the correction of the journal data,
Furthermore, the answer options corresponding to the account item changed by updating the item allocation table are corrected,
Updating the question / answer table and the selection item correspondence table based on the corrected answer options,
When at least one of the selection item correspondence table, the question / answer table, or the subject distribution table is updated, the data management unit stores the selection item correspondence table, the question / Providing an update of the response table and / or the subject allocation table,
The dictionary management unit of the computer system of the consultant updates the selection item correspondence table, the question / answer table, and / or the subject distribution table based on the received update. Accounting system. In the accounting system according to claim 1 or 2,
The dictionary management unit of the advisor computer system updates the subject allocation table stored in the computer system storage unit of the advisor.
If the account data determined from the combination of the question and the corresponding answer already exists, overwrite it and update it.
An accounting system characterized by adding an account item to corresponding data when there is no account item data determined from a combination of a question and a corresponding answer. In the accounting system according to claim 1 or 2,
The dictionary management part of the computer system of the accounting office
When updating the subject allocation table,
If you already have account data from a combination of questions and corresponding answers,
Compare the position of the operator associated with the data before update with the position associated with the data to be updated, and only when the position of the operator of the data to be updated is equal to or higher than the position of the operator of the data before update An accounting system characterized by overwriting and updating the data.

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