JP3066663B2 - Reply document data transmission device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a mail reply system for replying a mail.

[0002]

2. Description of the Related Art In a computer communication system such as an electronic bulletin board system or an electronic conference room that can use electronic mail, for example, a reply to a posted document on a bulletin board is requested by mail, or a reply to the posted document is transmitted by mail. In the past, in the past, the user himself wrote "Response is e-mail and the destination is xxx" in the posted document on the bulletin board, and the responding user saw this and wrote it to the destination of the mail and sent it There was only.

[0003]

For this reason, when a user who has read a posted document on a bulletin board makes a reply to the posted document, the user writes the reply document and sets the destination of the reply described in the posted document. After writing to the destination of the e-mail, it is necessary to send the e-mail in the same manner as a normal e-mail, which requires a lot of operations, which is troublesome. In addition, unless the functions of the electronic bulletin board and the electronic conference room are terminated, it is not possible to send a reply e-mail. Write down the reply destination on the electronic bulletin board, and key this reply destination on the new mail transmission screen. There was also a problem that it was necessary to input, which was very inconvenient.

According to the present invention, a new reply destination is provided as management information in association with a document, and this destination is automatically set in response to a mail reply designation to perform a mail transmission process. The purpose is to enable instant reply to e-mails with simple operations without terminating functions such as bulletin boards.

[0005]

Means for solving the problem will be described with reference to FIG. In FIG. 1, space 2
Is a space where a plurality of users can store / refer to the document 4, such as an electronic bulletin board.

The document 4 is a document stored in the space 2 and referred to by a plurality of users. The management information 3 is information for managing a reply destination 31 and the like in association with the document 4 stored in the space 2.

[0007]

According to the present invention, as shown in FIG. 1, in response to a certain user storing a document 4 in a space (for example, electronic bulletin board 21) 2, a reply is sent to the management information 3 associated with the document 4. A destination 31 for the document 4 in the space 2 by another user.
In response to the selection of a certain document 4 from the list, the destination 31 for the reply is taken out from the management information 3 of the document 4, set and displayed, and the reply content is written from the displayed screen. In response to the selection of transmission, a mail in which the reply destination 31 is set is transmitted.

Therefore, a new reply destination 31 is provided and set as the management information 3 in association with the document 4, and the destination 31 is automatically set in response to the designation of the reply of the mail, and the mail sending process is performed. By doing so, a plurality of users
The mail reply can be immediately performed by a simple operation without ending the function of the space 2 in which the user can store / refer to, for example, the electronic bulletin board 21.

[0009]

Next, the structure and operation of an embodiment of the present invention will be sequentially described in detail with reference to FIGS. Hereinafter, an embodiment in which the electronic bulletin board 21 is used as the space 2 where a plurality of users can store and refer to the document 4 will be described.

In FIG. 1, a host 1 is a computer system that has an electronic bulletin board 21 as a space 2 and manages the exchange of mail among a plurality of users A, B and the like.

The electronic bulletin board 21 is used by a plurality of users to store a document 4
This is a space in which is stored or a document 4 is referred to. The electronic bulletin board 21 stores the document 4 and the management information 3 in association with the document 4.

The management information 3 is stored in association with the document 4, and includes the title, name, and reply destination 3 of the document 4.
1 and the like (see FIG. 3). Here, the reply destination 31 is provided in the present embodiment. For example, when the user A stores and registers a document on the electronic bulletin board 21, the mailbox A of the user A has the destination. Destination X
Is automatically set as the reply destination. This allows
When the user A writes the document 4 on the electronic bulletin board 21, the reply destination 31 is automatically taken out from the mailbox 5 and set in the management information 3.

The document 4 is a document written by the user on the electronic bulletin board 21 to notify a plurality of users. This document 4 can be written and created by any user, and a reply described below can be sent back to the user who wrote the document 4 with reference to the arbitrary document 4 (FIG. 2).
See the flowchart in FIG.

The mailbox 5 is provided in association with the user, and sets a destination of the user and stores mail of the destination. The user displays and reads the mail transmitted to the user's own mailbox 5 and stored on the terminal as necessary.

The mail 6 is a mail sent by the user to a reply destination of the document 4 selected from the document list on the electronic bulletin board 21. The destination (destination name, station name) of this mail 6 is the destination 3 for reply in the management information 3 of the document 4.
1 is automatically set (described later with reference to the flowchart of FIG. 2). The mail 6 includes management information 7 including a destination, a message, and the like, and a document 8.

Next, the operation of the configuration of FIG. 1 will be described in detail according to the order shown in the flowchart of FIG. In FIG. 2, in S1, the user logs in to the host 1. In FIG. 1, for example, a user A (a terminal user A) logs on to the host (computer system) 1 via a line (line connection).

In step S2, the user selects "write" the document. This is because the user who has logged on in S1 is, for example, in FIG.
The user selects "write" displayed in the lower part of the screen as shown in (a) to activate a mechanism for writing a document on the electronic bulletin board 21.

In step S3, a document is created on the screen. this is,
In S2, "write" is selected, a screen for creating a document is displayed, and a document is created on this screen. In step S4, when the document is registered in the host 1, the destination of the user extracted from the mailbox 5 is added to the document. This is because when a document is created on the screen in S3 and the created document is registered in the electronic bulletin board 21 of the host 1 in FIG. 1, the destination of the user who fetches the document from the mailbox 5 of the user who wrote this document Is set as the reply destination 31 of the management information 3 of the document 4 and added.

By the above processing, the electronic bulletin board 2 shown in FIG.
As shown in FIG. 1, the destination to the user who wrote the document 4 is automatically set as the destination 31 for returning the document 4 and the management information 3 thereof.

Next, based on the reply destination 31 of the document 4 and the management information 3 created in S1 to S4, a process when another user sends an e-mail to the document 4 will be described. , S5 to S8 will be described in detail.

In FIG. 2, in step S5, the user who writes the reply selects the above-mentioned document from the list and selects mail transmission. That is, a list of documents 4 written on the electronic bulletin board 21 is displayed, for example, as shown in FIG. 3A, and a document 4 to which a reply is to be written is selected from the displayed list.
Select "Mail transmission" in the lower row of FIG. 3 (B).

In step S6, the destination is displayed on the screen. this is,
In step S5, for example, a hatched document in FIG.
In response to the selection of “mail transmission” in the lower row of FIG. 3 (b), the reply destination 31 of the management information 3 of the selected document 4 is taken out and displayed on the screen of FIG. 4 (c). It is displayed as shown in the destination in.

In step S7, a message and a document are written. As shown in the message column on the screen of FIG. 4 (c) displayed in S6, "I want to subscribe to a newspaper ...
What should I do? " In addition, a document is written on a screen (not shown) as necessary.

At S8, a call is sent (a mail is returned to the reply destination 31). This means that, after writing in the message column as shown in FIG. 4C in S7, the mail transmission process is started in response to the selection of the lower hatched mail transmission. In this mail transmission process, as shown in the lower part of FIG. 1, the reply destination 3 automatically set as the destination shown in FIG.
1 is taken out, and the destination (destination name,
Station name), and set the message as shown,
When the document is further written, the document 8 is set and the mail 6 is transmitted to the destination (= transmitted to the destination for reply).

As described above, in response to the user writing a reply selecting a certain document from the list on the electronic bulletin board 21 and selecting "mail transmission", for example, the destination of the mail transmission screen shown in FIG. Automatically sets and displays the reply destination of the selected document, writes the message on this displayed screen, writes the document on another screen if necessary, and selects mail transmission at the bottom of the screen As a result, the reply destination of this screen is automatically set to the mail, and the mail (the management information 7 and the document 8) is transmitted to the set destination. As a result, a user who writes a reply can automatically send a mail to which a reply destination is set without writing a message or document and writing a reply destination.

FIGS. 3 and 4 are explanatory diagrams of a specific example of the present invention. FIG. 3A shows a state in which a posted document is selected from the posted document list screen. This shows a state in which the user A or the like writes a document on the electronic bulletin board 21 and registers a posted document list screen in FIG. 1 and selects a hatched document from the displayed screen.

FIG. 3 (b) shows a screen on which a mail transmission to the writer is selected. In this case, in the state where the document to which a reply is to be written is selected on the list screen in FIG. I do.

FIG. 4C shows a screen for sending a mail. This corresponds to a state in which one document is selected as indicated by the diagonal line on the screen of FIG. 3B and “mail transmission” is selected as indicated by the lower diagonal line. 4, the destination 31 for the reply of the management information 3 is displayed as shown, and the other management information 3 is displayed. From the displayed screen, after inputting the message as shown in the figure, etc., select "Mail transmission" indicated by the lower hatched line,
As described above, the address, the message, and the like are taken out from the screen and set in the management information 7 of the mail 6, and when a document is created, this document is set in the mail, and the mail 6 is sent to the destination (for reply). To the destination).

[0029]

As described above, according to the present invention,
A new reply address 31 is provided and set as the management information 3 in association with the document 4, and the address 31 is automatically set as an e-mail in response to the specification of the e-mail reply and transmitted. Therefore, mail reply can be immediately performed by a simple operation without terminating the functions of the space 2 in which a plurality of users can store / refer to the document 4, for example, the electronic bulletin board 21 and the electronic conference room. Thus, for example, by simply selecting a posted document on the electronic bulletin board 21, it is possible to reply to the writer of the posted document by e-mail. E-mail can be sent to the destination by a simple operation.

[Brief description of the drawings]

FIG. 1 is a configuration diagram of one embodiment of the present invention.

FIG. 2 is a flowchart illustrating the operation of the present invention.

FIG. 3 is an explanatory view (part 1) of a specific example of the present invention.

FIG. 4 is an explanatory diagram (part 2) of a specific example of the present invention.

[Explanation of symbols]

 1: Host 2: Space 21: Electronic bulletin board 3, 7: Management information 31: Reply destination 4, 8: Document 5: Mailbox 6: Mail

Claims (2)

(57) [Claims] A means for extracting one piece of document data from a plurality of pieces of document data registered in a space which can be registered / referenced by a plurality of users; a means for receiving a mail transmission instruction for the extracted document data; Means for extracting the destination of the reply document data from the received document data, and sending a mail having at least a destination field and a message field.
The extracted destination is embedded in the destination field of the
To send a reply document data to the user
A reply document data transmitting apparatus comprising: means for causing the reply document data to be transmitted as mail to the destination embedded in the destination field . 2. The reply document data transmitting apparatus according to claim 1, wherein said space is an electronic bulletin board.