JP2023001849A - Conference management system, conference management method, document preparation system, and document preparation method - Google Patents

Abstract

【Task】
To provide a conference management system and a conference management method capable of advancing, operating or managing a conference more efficiently. Provided are a document creation system and a document creation method for assisting the creation of documents related to meetings.
[Solution]
Meeting setting means for setting a plurality of meetings, comprising at least one computer device; Data storage means for storing data that can be viewed or obtained by users in association with the meetings; and User operations on input devices. A conference management system, comprising: a conference selection means for selecting a conference by means of; and a data acquisition enabling means for enabling viewing or acquisition of data corresponding to the selected conference by selecting the conference. A conference management system comprising at least one computer device, conference setting means for setting a plurality of conferences, and conference information display means for displaying a list of conference information about the plurality of conferences.
[Selection drawing] Fig. 7

Description

The present invention relates to a conference management system, a conference management method, a document creation system and a document creation method.

Various clerical works such as schedule adjustment, preparation and management of meeting materials are necessary for the operation of the conference. Also, after the meeting, it is necessary to carry out the prescribed procedures within the time limit according to the content of the agenda. Furthermore, the participants of the conference have to prepare and approve the agenda and minutes according to the content of the conference. Among the meetings, the Board of Directors in particular is required by the Companies Act to be held at least once every three months, and many companies hold meetings once a month. Since meetings are held frequently and there is a lot of processing that accompanies the meetings, the burden on the operator and the participants is extremely heavy. Therefore, there is a demand for more efficient management of conferences.

In order to improve the efficiency of conference management, for example, a schedule management system has been disclosed that can manage the schedules of a plurality of users and reduce the workload of a person who coordinates the schedule of the conference (see Patent Document 1). . However, it is a system for coordinating one conference, and even if it is for coordinating a plurality of conferences, the management information is not displayed in a list form. Therefore, there has been a demand for a system capable of efficiently managing multiple conferences.

Further, for example, in order to increase the efficiency of creating minutes, a technology has been disclosed in which a minutes template is analyzed and minutes are created based on speech recognition results (see Patent Document 2).
However, if the minutes are created using the minutes template in this way, the time and effort required to create the minutes can be reduced to some extent. If a draft of the minutes can be created from agenda items that can be selected according to the type of meeting, the minutes can be created more easily. However, until now there has been no way to select an agenda and create draft minutes.

JP 2017-182237 A JP 2015-138103 A

The present invention has been made to solve such problems. That is, a first object of the present invention is to provide a conference management system and a conference management method that can progress, operate, or manage conferences more efficiently. A second object of the present invention is to provide a document preparation system and a document preparation method for assisting preparation of documents related to meetings.

The subject of the present invention is
[1] Meeting setting means comprising at least one computer device for setting a plurality of meetings, data storage means for storing data that can be browsed or acquired by the user in association with the meeting, and input device by the user A conference management system comprising: conference selection means for selecting a conference by operating to;
[2] An agenda setting means for setting an agenda in association with a meeting; According to [1], data that can be browsed or acquired is stored, and the data acquisition enabling means enables browsing or acquisition of data corresponding to the selected agenda item by selecting the agenda item. conference management system;
[3] A conference management system comprising at least one computer device, conference setting means for setting a plurality of conferences, and conference information display means for displaying a list of conference information about the plurality of conferences;
[4] A meeting attribute selection means for selecting a meeting attribute for a meeting by a user's operation on the input device; The conference management system according to [3], comprising participant identification means for identifying a time limit for notifying a meeting minutes approver and/or holding information regarding the holding of the meeting;
[5] A conference group setting means for setting a conference group including a plurality of conferences, wherein the conference setting means sets the conference in association with the conference group, and the conference information display means is for one conference group. The conference management system according to [3] or [4], which displays a list of conference information about a plurality of associated conferences;
[6] The meeting management according to any one of [3] to [5], wherein the meeting information is information about the schedule of the meeting, the place of the meeting, the status of the meeting and/or actions to be taken in relation to the meeting. system;
[7] The conference management according to [6], wherein the action to be performed in relation to the conference is an action to be performed by a participant, and the information about the status of the conference is the number of participants who have performed the action. system;
[8] According to [6], the action to be executed in relation to the conference is an action to be executed by an operator of the conference, and the information on the action to be executed in relation to the conference is the correspondence status of the action. conference management system;
[9] The conference management according to any one of [3] to [8], wherein the conference information display means displays, in a list, only the conference information about the conference in which the user participates, out of the conference information about the set conference. system;
[10] Action selection means for selecting an action to be executed in relation to the displayed conference by the user's operation on the input device, and the selected action is an invitation notice to the participants of the conference. (2) the conference management system according to any one of [3] to [9], further comprising: conference notification means for notifying information regarding the holding of the conference to terminals corresponding to pre-registered conference participants;
[11] Conference group display means for selectably displaying a conference group, conference group selection means for selecting the displayed conference group, and a conference for selectably displaying a conference associated with the conference group when the conference group is selected and a selection means, wherein the conference group display means displays a plurality of conference groups according to the priority determined by the schedule and/or status of the conference associated with the conference group. A conference management system according to any of the preceding;
[12] comprising at least one computer device, meeting setting means for setting a meeting; agenda type selection means for selecting the type of agenda for the meeting; and displaying actions to be executed corresponding to the selected agenda type. a conference management system comprising an action indicator;
[13] Provided with a plurality of computer devices, by operating the input device, approval or disapproval input means for inputting approval or disapproval for each agenda item of the meeting, and totalizing means for totalizing the approval and disapproval input for each agenda item of the meeting. a conference management system comprising:
[14] Provided with a plurality of computer devices, setting the minutes application means for applying for approval of the minutes by the operation of the input device by the applicant, and attaching an electronic signature to the minutes to be applied when the minutes are approved. an approval registering means for registering that the minutes have been approved by an approver's operation on the input device; a meeting management system comprising electronic signature attaching means for attaching an electronic signature of an approver when approving the minutes;
[15] The conference management system according to any one of [1] to [14], wherein the information displayed on the display device of the computer device is associated with a URL;
[16] First participant storage means, comprising at least one computer device, for storing conference participants in association with a conference group including a plurality of conferences; and participation in the conference stored in the first participant storage means response input means for inputting a first evaluation response for the conference group, second participant storage means for storing the participants of the conference in association with the conference, and second participant storage, at a terminal corresponding to the person a conference management system comprising answer input means for entering second evaluation answers about the conference at terminals corresponding to conference participants stored in the means;
[17] The first rating is a numerical rating and/or open-ended rating for the meeting group, and the second rating is a numeric rating and/or open-ended rating for the meeting, [16 ] the conference management system;
[18] Conference information storage means comprising at least one computer device and storing participants in a conference and/or agenda of the conference; a speaker storage means for storing in association, wherein the speaker of the voice is selected from the participants of the conference, or the agenda is selected from the agenda of the conference;
[19] A conference management method executed in a conference management system comprising at least one computer device, comprising: a conference setting step of setting a plurality of conferences; a step of storing data to be stored; a step of selecting a meeting by a user's operation on an input device; and a step of selecting a meeting to acquire data corresponding to the selected meeting by selecting the meeting. a conference management method, comprising an enabling step;
[20] A conference management method executed in a conference management system having at least one computer device, comprising: a conference setting step of setting a plurality of conferences; and a conference information display step of displaying a list of conference information about the plurality of conferences. a conference management method comprising;
[21] A conference management method executed in a conference management system comprising at least one computer device, comprising: a conference setting step of setting a conference; an agenda type selection step of selecting an agenda type for the conference; an action display step of displaying an action to be executed corresponding to the agenda type;
[22] A conference management method executed in a conference management system provided with a plurality of computer devices, comprising: an approval or disapproval input step of inputting approval or disapproval for each agenda item of the conference by operating the computer apparatus; aggregating each of the approvals and disapprovals entered in the meeting management method;
[23] A conference management method executed in a conference management system having a plurality of computer devices, comprising: a minutes application step of applying for approval of minutes by an applicant's operation on an input device; an electronic signature selection step for selecting whether or not to attach an electronic signature when approving the minutes; an approval registration step for registering that the minutes have been approved by an approver's operation on the input device; and an electronic signature attaching step of adding an electronic signature of an approver at the time of approving the minutes for minutes selected to be electronically signed;
[24] A conference management method performed in a conference management system comprising at least one computing device, the first participant storing step of storing conference participants in association with a conference group including a plurality of conferences; an answer input step of inputting a first evaluation answer for the conference group at a terminal corresponding to the conference participant stored in the first participant storage means;
a second participant storing step of storing the participants of the conference in association with the conference; a meeting management method, comprising a step of inputting an answer;
[25] A conference management method performed in a conference management system comprising at least one computer device, comprising a conference information storage step of storing conference participants and/or conference agendas; and a speaker storage step of storing text information in association with a speaker of the voice and/or an agenda, wherein the speaker of the voice is selected from the participants of the conference, or the agenda is the agenda of the conference. a meeting management method selected from the agenda;
[26] An agenda type selection means comprising at least one computer device for selecting a type of agenda for a meeting, and a document for creating an agenda and/or minutes based on sentence examples corresponding to the type of the selected agenda a document production system comprising a production means;
[27] The document creation system according to [26], wherein the meeting attribute selection means for selecting the attributes of the meeting and the type of agenda that can be selected by the agenda type selection means differ according to the selected attributes of the meeting;
[28] A document creation method executed in a meeting management system comprising at least one computer device, comprising: an agenda type selection step of selecting an agenda type for a meeting; a document preparation step of preparing an agenda and/or minutes based on;
can be achieved by

According to the present invention, it is possible to provide a conference management system and a conference management method capable of advancing, operating or managing conferences more efficiently. According to the present invention, it is possible to provide a document creation system and a document creation method for assisting the creation of documents related to meetings.

1 is a block diagram showing the configuration of a conference management system according to an embodiment of the present invention; FIG. 1 is a block diagram showing the configuration of a server device according to an embodiment of the present invention; FIG. 1 is a block diagram showing the configuration of a computer device according to an embodiment of the present invention; FIG. It is a figure which shows the flowchart of the schedule setting process concerning embodiment of this invention. It is a figure which shows an example of the concerned party information table concerning embodiment of this invention. It is a figure which shows an example of the conference body table concerning embodiment of this invention. It is a figure which shows an example of the display screen in the meeting management system concerning embodiment of this invention. It is a figure which shows the flowchart of the participation reply process concerning embodiment of this invention. It is a figure which shows the flowchart of the schedule determination process concerning embodiment of this invention. It is a figure which shows an example of the display screen in the conference management system concerning embodiment of this invention. FIG. 6 is a diagram showing a flowchart of draft creation processing according to the embodiment of the present invention; It is a figure which shows the flowchart of the schedule input process concerning embodiment of this invention. It is a figure which shows an example of the conference voice recording screen concerning embodiment of this invention.

Embodiments of the present invention will be described below, but the present invention is not limited to the following embodiments as long as they do not violate the gist of the present invention.

FIG. 1 is a block diagram showing the configuration of a conference management system according to an embodiment of the invention. As shown, the conference management system comprises a plurality of computer devices 1 (computer devices 1a, 1b, . . . 1z) operated by a plurality of users, a server device 2, and a communication network 3. . For example, the computer device 1 is owned by a user who is a conference operator and a conference participant, and is operated by the user. The computer device 1 can be connected for communication with the server device 2 via the communication network 3 .

The computer device 1 is not particularly limited as long as it has a display screen and an input unit. The computer device 1 may be of a stationary type, or may be of a portable type that can be carried when a user moves. Examples of the computer device 1 include conventional mobile phones, tablet terminals, smart phones, and desktop/notebook personal computers.

[Server device]
FIG. 2 is a block diagram showing the configuration of the server device according to the embodiment of the present invention. The server device 2 includes at least a control unit 21, a RAM 22, a storage unit 23, and a communication interface 24, which are connected by an internal bus.

The control unit 21 includes a CPU and a ROM, executes programs stored in the storage unit 23 , and controls the server device 2 . Also, the control unit 21 has an internal timer for measuring time. A RAM 22 is a work area for the control unit 21 . The storage unit 23 is a storage area for storing programs and data. The control unit 21 reads programs and data from the RAM 12 and executes program execution processing based on information received from the computer device 1 and the like.

[Computer device]
FIG. 3 is a block diagram showing the configuration of the computer device according to the embodiment of the invention. The computer device 1 comprises a control section 11, a RAM 12, a storage section 13, a graphics processing section 14, a communication interface 15, and an interface section 16, which are connected by an internal bus.

The control unit 11 is composed of a CPU and a ROM. The control unit 11 executes programs stored in the storage unit 13 and controls the computer device 1 . A RAM 12 is a work area for the control unit 11 . The storage unit 13 is a storage area for storing programs and data. The control unit 11 reads programs and data from the RAM 12 and processes them. The control unit 11 outputs a drawing command to the graphics processing unit 14 by processing the program and data loaded into the RAM 12 .

The graphics processing unit 14 is connected to the display unit 18 . The display unit 18 has a display screen 19 . When the control unit 11 outputs a drawing command to the graphics processing unit 14 , the graphics processing unit 14 outputs a video signal for displaying an image on the display screen 19 . Here, the display unit 18 may be a touch panel having a touch sensor. A touch panel of the display unit 18 functions as an input unit.

The communication interface 15 can be connected to the communication network 3 wirelessly or by wire, and can transmit and receive data to and from the server device 2 via the communication network 3 . Data received via the communication interface 15 is loaded into the RAM 12 and arithmetically processed by the control unit 11 . An external memory 17 (for example, an SD card or the like) is connected to the interface section 16 . Also, an input unit (for example, a microphone, a mouse, a keyboard, etc.) can be connected to the interface unit 16 . Input information from the input unit by the user is stored in the RAM 12, and the control unit 11 executes various arithmetic processing based on the input information.

A conference management system according to an embodiment of the present invention provides a conference manager and conference participants with a system for efficiently and easily managing a conference. . The conference management system schedules and manages conferences. The conference management system can also manage conference groups containing multiple conferences. One or more meetings can be set up by specifying the frequency and duration of the meetings. The participants of the conference can answer their attendance to the set conference. The operator and/or participants can easily check the response status and conference status on the system. Furthermore, it is also possible to associate materials with the set conference and save them.

Here, a conference group is a group that includes a plurality of conferences that have related properties and attributes and are held during a certain period of time. For example, groups such as "2021 Board of Directors" and "2020 Audit & Supervisory Board" can be set. A conference group can be set in association with a conference entity. A conference body is a collection of conferences having common properties or attributes. Information that can be set in association with a conference body includes the name of the conference body, the chairperson of the conference, the participants of the conference, the person who approves the minutes, the deadline for sending the collection notice of the conference, the type of agenda, and the like. By registering the above information in association with the meeting body, schedule management and document creation, which will be described later, can be easily set. A meeting is a meeting in which a plurality of people participate regardless of whether they are inside or outside the company. In addition, the contents and roles of meetings held in the meeting management system are not particularly limited. included. A conference manager is a person involved in the management of the conference, and is also called a secretariat. A conference participant is a person who participates in the conference, and may be an employee of a company using the conference management system, or an external person in charge such as an outside director, and is not particularly limited. A conference manager and conference participants who use the conference management system of the present invention are called users.

The document creation system can create an agenda (also referred to as an agenda) and/or a draft of minutes by selecting an agenda from the agenda types. Proposals and/or meeting minutes models (sentence examples) are registered in advance in the document creation system. In one meeting, the operator or participants can select multiple agenda items. Draft agenda and/or minutes, depending on the agenda selected by the operator or participants. Further, the registered agenda is registered in association with the presence or absence of various procedures, and when various procedures are required, a reminder can be notified to the operator.

Here, the bill is a written document of the agenda (also referred to as bill) to be discussed or decided at the meeting, and the minutes is a document summarizing the content of the discussion at the meeting. Further, the type of agenda refers to the type of agenda to be discussed at the meeting. Types of agenda items include, for example, competitive transaction reports, monthly earnings reports, convocation of regular shareholders' meetings, issuance of new shares (public offering), and the like. The content of the agenda can be set as appropriate. Also, the type of agenda may be registered separately for report matters and resolution matters. Also, the type of agenda may be registered in association with the conference body. Depending on the meeting body, the type of agenda items regarding report matters and the type of agenda items regarding matters to be resolved may differ.

[Schedule setting process]
First, schedule setting processing in the conference management system will be described. FIG. 4 is a diagram showing a flowchart of schedule setting processing according to the embodiment of the present invention. The operator logs into the conference management system by accessing the server device 2 from the computer device 1 via the web browser (step S10). Logging into the conference management system may be performed by activating an application program (hereinafter referred to as a dedicated application) downloaded to the computer device 1 and accessing the server device 2 .

In the conference management system, related person information such as the operator and the participants is registered in advance. FIG. 5 is a diagram showing an example of a person concerned information table according to the embodiment of the present invention. In the related person information table 100, a title 102, an attribute 103, and/or an authority 104 are registered in association with the name 101 of the related person. In addition to the above, it is preferable that the e-mail address is associated and registered. In addition, it is preferable to give an account number and a password to each person involved. The concerned person information table 100 is preferably stored in the storage unit 23 of the server device 2 .

The job title 102 indicates the job title of the person concerned. Attribute 103 indicates the attribute of the registered participant. For example, it is possible to select whether the member is a conference participant or the secretariat is an operator. The members include members who are mandatory participants in the conference and other members who can participate voluntarily. In general, company executives are mandatory participants in meetings, approvers of minutes, and respond to questionnaires, which will be described later. The authority 104 indicates information regarding restrictions on the operable range and the accessible range in the conference management system. For example, with authority 104, members can read meeting materials in the meeting management system. Also, it may be possible to view or read only meeting materials or meeting information in which the member participates. An administrator may have authority to manage all conference information within the conference management system. Depending on the work in charge within the secretariat, the authority within the scope of operation may be changed. For example, a person whose attribute is the secretariat can view or read conference materials and/or conference information according to their authority, regardless of their participation in the conference. As a result, the operator can prepare for the conference even if he/she does not participate in the conference. Also, for example, even a person whose attribute is the secretariat may be allowed to browse or read conference materials and/or conference information in association with participation in the conference. The settings of these related party information can be changed as appropriate.

When the operator logs in to the conference management system, the server device 2 transmits information about the conference settings to the computer device 1, and the computer device 1 can input the details of the conference settings. The operator inputs the name of a conference group that includes multiple conferences (step S11). In order to identify the attributes of the meetings included in the meeting group and to associate necessary information with the meeting, such as meeting participants, meeting chairpersons, minutes approvers, or deadlines for notification of holding information regarding the holding of the meeting. One of the meeting bodies is selected from the meeting bodies (step S12). As a meeting body, for example, a "board of directors" or a "board of auditors" can be selected.

When setting up a conference group or a conference, conference bodies can be registered in advance. FIG. 6 is a diagram showing an example of a conference body table according to the embodiment of the present invention. In the conference body table 200 , a chairperson 202 , conference participants 203 , minutes approvers 204 , convocation notice delivery deadlines 205 , and/or agenda types 206 are registered in association with conference body names 201 . The name of the meeting body 201 includes a board of directors, a board of auditors, and the like. The conference participant 203 may appropriately select a specific person registered in the related party information table, or select a position, display the corresponding manager, and then select a person to participate. good too. The minutes approver 204 may select a position registered in the related person information table, or may select a specific person. For example, if the post of "director" is selected for the minutes approver 204, a person assigned the post of "director" among the conference participants 203 can approve the minutes. The convocation notice delivery deadline 205 indicates how many days before the conference is held to send the convocation notice to the participants. Since the shipping deadline is registered in the schedule in the conference management system, when the set deadline comes, the server device 2 can notify the operator of the reminder. As a result, the operator can prevent forgetting to send the convocation notice to the participants. The agenda type 206 is an agenda type in which agendas that are often discussed for each type of meeting are collectively registered, and the agenda type can be appropriately selected according to the conference body. When a conference body is selected in step S12, the conference body table is referred to, and the chairperson 202, conference participant 203, minutes approver 204, convocation notice delivery deadline 205, and/or Or, an agenda type 206 is associated with the meeting being set up.

Next, the operator inputs a candidate schedule for the conference (step S13). Candidate schedules for meetings can be set by appropriately selecting the period and frequency. For example, from April 2021 to March 2022, a plurality of meeting schedule candidates can be collectively registered such that the meeting will be held on the third Wednesday of every month. Thereby, it is possible to set a plurality of meetings such as board of directors meetings scheduled to be held in the year by a simple operation. In addition, the meeting schedule candidates may be set for one meeting. As a result, it is possible to cope with a meeting that is temporarily held. Also, a plurality of schedule candidates may be selected for one meeting. In addition, you may select an agenda to be discussed at the meeting.

Next, the operator inputs participant information (step S14). The participant information input screen displays the participants set by the conference body. The operator can add other participants in addition to the participants set in the conference body. The input screen displays a list of participants registered in the related party information table, and the operator may select participants who will attend the conference by pressing check boxes. When inputting the participant information, the operator can also exclude the participants preset in the conference body from the participants of the conference. Furthermore, in inputting the participant information, each participant who is requested to participate in the conference can select whether participation in the conference is ``mandatory'' or ``participation is possible''. As a result, in the schedule determination process described later, the conference schedule can be determined with emphasis on the state of responses from the "essential" participants. In addition, depending on whether participation in the conference is 'mandatory' or 'participation is possible', the authority for viewing or acquiring materials in the conference management system may be changed.

Next, the operator inputs detailed settings for the conference (step S15). In inputting detailed settings, it is possible to edit the schedule candidates and participant information selected in steps S13 and S14. Also, the location of the meeting may be entered. The location of the conference may be input at any timing from steps S11 to S15. A specific conference room may be designated as the location of the conference, or the URL of the online conference may be registered when the conference is held online. Further, in the case of holding the meeting online, the configuration may be such that the online meeting is set and the URL of the online meeting is acquired at the same time as the registration of the meeting information described later.

After inputting the detailed settings of the conference, the operator inputs an instruction to transmit an attendance confirmation notice (step S16), and transmits the input information input in steps S11 to S16 to the server device 2 (step S17). The input information is received in the server device 2 (step S18). Conference information is registered in the server device 2 based on the input information (step S19). The server device 2 transmits an attendance confirmation notice to the participants (step S20), and the schedule setting process ends.

The attendance confirmation notice is a notice for notifying the participants of the set meeting that the meeting has been set and requesting them to enter their attendance responses. It is preferable that the conference management system have a messenger function capable of sending and receiving messages of participants and operators. In step S20, the attendance confirmation notification to the participants may be sent to the messenger function of the conference management system, or may be sent to the e-mail addresses registered in the related person information table. If the dedicated app is downloaded, when the messenger function in the dedicated app is notified, the icon of the dedicated app installed on the computer device 1 used by the participant is displayed to indicate that the notification has been received. good too. The attendance confirmation notice preferably includes a URL associated with the conference information displayed by the conference management system. When sending to an e-mail address, it is preferable to include the URL in the body of the e-mail. Alternatively, it is preferable that a button with a URL link is displayed in the body of the email, and the conference information can be displayed by pressing the button. As a result, the participants who have received the attendance confirmation notice can easily access the conference information and input their attendance responses without trouble. In addition, by notifying by the messenger function of the meeting management system, it is possible to prevent important communications from being mixed up in the default email application.

The conference information registered in step S19 will be explained. In steps S11 to S15, when a plurality of conferences are set, conference information is registered for each of the set conferences, and a window of the conference information is created. FIG. 7 is a diagram showing an example of a window of tabs 300 relating to conference information 301 in the conference management system according to the embodiment of the present invention.

As shown in FIG. 7, a window of a meeting information tab 300 relating to meeting information 301 is displayed on the display screen 19, and information relating to the meeting can be checked at a glance. As information related to the meeting, for example, basic information 310, agenda 350, and the like are displayed. The basic information 310 includes a conference name 311, conference body 312, conference date and time 313, venue 314, participants 315, remarks 316, conference materials 317, and the like. These basic information 310 can be edited by pressing an edit button 318 to display an edit screen and edit the basic information. By pressing a cancel button 340, the displayed conference can be canceled. By canceling the meeting, a cancellation notice can be sent to the participants, similar to the convocation notice of step S20.

If there are multiple meeting schedule candidates, all the candidate dates are displayed in the meeting date and time 313 . In the diagram shown in FIG. 7, the date and time of the meeting 313 is displayed as "unfixed" because the schedule has not yet been fixed. When the schedule is confirmed, the confirmed meeting date and time are displayed.

In the "conference material folder" of the conference material 317, materials related to the conference can be stored. A meeting material folder is created in association with the meeting information after the meeting information is registered. Materials in the conference material folder can be edited, viewed, or acquired according to the authority of the person concerned information table. For example, General A, who has the right to manage materials, is permitted to save, delete, edit, etc. materials in the meeting materials folder. Also, for example, a member who is a participant can view or acquire materials in the conference material folder of the conference in which he or she participates. As a result, the materials related to the conference are collected in one place, and the trouble of searching for the materials can be saved. In addition, since the materials are managed in the folder of the meeting management system, it is possible to prevent the leakage of important information due to inadequate mailing or erroneous transmission of e-mail. Furthermore, since the materials are stored in association with the meeting information, the location of the materials relating to the past meetings is clear, and the materials can be checked smoothly. In addition, it is preferable that the conference material folder has a search function for text within the material. This makes it easier to search for materials. Also, a material folder may be created in association with a conference group or conference body.

Materials in the conference material folder can adopt a configuration in which they are made public upon approval by a person other than the contributor. For example, if General A, who has the authority to manage materials, simply posts the materials, the materials will not be published. The material is made public and members can view the material. As a result, advance review by the director A, who is the person authorized to disclose materials, becomes possible. Also, when a material is posted, a person authorized to publish the material may be notified. Furthermore, when a person with authority to publish materials posts and publishes materials, the person who posted the materials may not be notified.

Items such as report items 351 and resolution items 352 are displayed in the agenda 350 . When the edit button 356 is pressed, an edit screen is displayed. When the agenda of the meeting is edited, the contents of the report items 351 and resolution items 352 are registered or changed, and an agenda draft button 353 and minutes draft button 354 are displayed. Details of these processes will be described in the draft creation process.

Further, in the meeting information 301, in addition to the meeting information tab 300, tabs such as an attendance reply tab 320 and/or a minutes tab 330 are displayed. When the attendance response tab 320 is pressed, an attendance response window is displayed, and the candidate date of the meeting, the participants, and the response status of each participant can be confirmed. In addition, it is possible to input answers for attendance. When the minutes tab 330 is pressed, a minutes window is displayed, and information about the minutes can be checked. It is also possible to perform operations related to application and approval of minutes. Details of the minutes tab 330 will be described later.

Furthermore, the meeting information 301 may be provided with a comment tab for posting comments. By pressing the comment tab, a window is displayed in which comments can be posted and viewed. Comments can be posted on the conference itself, agenda, materials, and the like. Comments may be posted and viewed by either participants or authorized persons. For example, participants can review the distributed agenda and materials and ask questions. The content of the questions is not particularly limited, and includes information on the counterparty of the new transaction, details of the terms and conditions of the contract, an expert's evaluation of the acquisition of assets, and a lawyer's opinion when a legal judgment is required. In addition, for example, if the participants clearly oppose or consider that conditions are necessary for approval, the reasons and conditions can be communicated in advance in anticipation of the executive department's response. Additionally, a post-meeting report may be made in the Comments tab. As ex-post reports, it is possible to report the execution of necessary procedures and resolved matters, continue deliberations, conditional approval, and the like. A configuration may be adopted in which the operator is notified when a comment is posted. This allows efficient reporting or inquiry.

In addition, the meeting information 301 may display a memo button for leaving a memo (also called a memo on proceedings). By pressing the memo button, a window is displayed in which a memo can be entered. The entered memo is stored in association with the displayed meeting. Memos can be entered after step S19. That is, the memo may be written before the meeting, during the meeting, or after the meeting. A person who can enter and read a memo may be an operator or a participant. Also, the memo may be viewed by a person who has the same attribute as the person who wrote the memo, or may be viewed only by the account of the person who wrote the memo. In the conference management system, memos stored in association with each conference can be displayed as a list. Further, the memorandum displayed as a list can be used to display the meeting information 301 associated and stored.

In the processing of steps S10 to S17 of the schedule setting processing described above, the case where the operator who manages the conference proceeds with the input has been described, but the person who sets the schedule is not particularly limited. For example, a person authorized to set up the conference may set up the conference, or the conference participants themselves may set up the conference. Also, conference participants may not be able to set up the conference. This is preferable because it reduces the risk of conference participants who are not involved in the operation of the conference setting up the conference freely.

[Attendance response processing]
Next, the attendance response processing in the conference management system will be described. FIG. 8 is a diagram showing a flow chart of the attendance response process according to the embodiment of the present invention. At step S20 of the schedule setting process, an attendance confirmation notification is transmitted from the server device 2, and the participant receives the attendance confirmation notification (step S30). As described above, since the URL associated with the conference information is described in the attendance confirmation notice, the participant accesses the server device 2 from the computer device 1 via the Web browser from the URL, thereby participating in the meeting. Log in to the management system (step S31). When logging into the conference management system, a window of the attendance reply tab 320 is displayed. The participant inputs whether or not to participate in the conference (step S32), and the attendance response process ends.

Select "participation possible" or "participation not possible" for the attendance answer. Also, in addition to responses to attendance, comments directed to the operator may be entered. The comments entered by the participants may be viewable only by the operator. If you cannot participate in the set candidate date, you may propose another date. If there are a plurality of conferences to which attendance responses should be given, it may be possible to make batch responses. In meetings held at regular intervals, participants may have prearranged schedules. Therefore, if the responses can be made collectively, it is possible to save the time and effort of the participants in responding.

[Schedule confirmation process]
Next, schedule determination processing will be described. FIG. 9 is a diagram showing a flow chart of schedule reply processing according to the embodiment of the present invention. First, the operator logs into the conference management system by accessing the server device 2 from the computer device 1 via the web browser (step S40). The operator confirms the status of responses and inputs confirmation of the conference schedule (step S41). The confirmation of the conference schedule is received in the server device 2, and the confirmed conference schedule is registered (step S42).

The meeting schedule may be fixed after all the participants have finished answering, or after the "essential" participants have answered. Also, the meeting schedule can be fixed even before all the answers are given. As a result, when responses from participants have already been obtained from outside the system, or when a meeting that has already been decided to be held is registered, the meeting schedule can be fixed without waiting for a response to the meeting management system. can. Moreover, in the case of a meeting that has already been decided to be held, step S20 and the attendance response process may be omitted.

When the conference schedule is registered, the server device 2 transmits a convocation notice transmission request to the computer device 1 (step S43). The computer device 1 receives the invitation transmission request (step S44), and transmits an invitation transmission instruction to the server device 2 (step S45). The server device 2 receives the instruction to send the notification of the meeting (step S46), and transmits the notification of the meeting to the participants (step S47). Through the processing of steps S40 to S47, the schedule confirmation processing ends.

The convocation notice to the participants in step S47 may be sent to the messenger function of the conference management system, or may be sent to the e-mail address registered in the party information table, as in step S20. . The convocation notice preferably includes a URL associated with the conference information displayed by the conference management system. When sending to an e-mail address, it is preferable to include the URL in the body of the e-mail. Alternatively, it is preferable that a button with a URL link is displayed in the body of the email, and the conference information can be displayed by pressing the button. As a result, the participants who have received the convocation notice can easily access the conference information and confirm the conference information. In addition, since notifications are sent via the messenger function of the conference management system, it is possible to prevent important communications from being mixed up in the default email application.

In the schedule confirmation process, a notification of schedule confirmation may be sent to the participants after step S42. The schedule confirmation notice may be sent to the messenger function of the conference management system, or may be sent to the e-mail address registered in the related person information table. The transmission request for the notice of convocation in step S43 may be sent twice, once after registration of the conference schedule and once at the time limit for sending the notice of convocation set for the conference body. When a transmission request is transmitted after registering the conference schedule and the convocation notice is not transmitted by the deadline for sending the convocation notice set in the conference body, the convocation notice transmission request is resent to the computer device 1 operated by the operator. is preferred. By sending the request to send the notice of the meeting by the time limit for sending the notice of the meeting, the operator reminds the participants to send the notice of the meeting, and it is possible to prevent forgetting to send the notice.

A list of information related to the conference is displayed, such as the conference information registered in the schedule setting process, the response status of the participants input in the attendance response process, and the meeting schedule status confirmed in the schedule confirmation process. FIG. 10 is a diagram showing an example of a conference list display according to the embodiment of the present invention.

The list of conferences may be displayed for all conferences managed by the conference management system, or may be displayed for each conference group. When a list is displayed for each conference group, related conferences held during a certain period are displayed, so that the operator and participants can easily refer to the conferences. FIG. 10 shows an example of a list display of meetings included in the meeting group 400 of "2021 Board of Directors". The list of meetings included in the meeting group 400 displays a meeting name 401, a meeting schedule 402, a meeting status 403, an action 404, and the like.

As the meeting name 401, the meeting name 411 of the meeting registered in the meeting group of the 2021 board of directors is displayed. Further, when the conference name 411 is pressed, it is preferable that a window of the conference information of the conference name 411 is displayed. The schedule 402 displays the schedule 412 of each meeting. The schedule 412 before the schedule of the meeting is fixed is preferably displayed as "the number of candidates". In addition, when there are multiple candidates, it is preferable to display that fact. A conference status 403 indicates the status of the conference, and a status 413 and an answer status 414 are displayed. For example, the status 413 displays the status of the meeting, such as meeting minutes approved, convening notice not yet sent, schedule being adjusted, and the like. In addition, the response status 414 indicates how many people have responded and how many people have been approved in the statuses of answering attendance and approving the minutes. For example, if the response status is 1/8, it indicates that 1 out of 8 people has completed the response. That is, response status 414 is displayed when there is an action for the participant to perform. With these, it is possible to easily check the status of each meeting.

In action 404, the next action to be taken in each meeting is displayed on action button 415. FIG. The action button 415 displays actions to be executed by the operator, such as requesting minutes, sending convocation notices, and confirming the schedule. In addition, as actions to be executed by the participants, for example, answering the schedule, approving the minutes, etc. are displayed. When the action button 415 is displayed, by pressing the displayed action 415, it is possible to proceed to an operation screen for performing necessary actions. In addition to fixed information such as meeting names and schedules, the list of meetings also displays a list of information that changes depending on the situation, such as meeting status and actions, so the operator can easily check the status of the meeting. You can easily manage meetings.

The conference list display may include an add conference button 405 . A new meeting can be added from the add meeting button 405 . Specifically, by pressing the add button 405, it is possible to input schedule setting processing from step S11.

In addition, the conference list may be displayed so that the items to be confirmed for each conference can be confirmed at a glance. For example, when the meeting information is changed, ``change meeting information'', when the agenda of the meeting is updated, ``update agenda'', and when the minutes are registered, ``minutes registration''. If there is an unaddressed item among the items that have become, a description of “Follow-up required” is displayed near the meeting name 411 . These displays may be displayed for a predetermined period from the time when a change or update is made, or may be displayed until the matter is dealt with when there is an unaddressed matter. As a result, the meeting to be confirmed and the matter to be confirmed can be grasped without displaying the meeting information window.

FIG. 10 explained the display of a list of meetings included in the meeting group of “Board of Directors Meeting in 2021”, but it is possible to display a list of meetings for all the set meeting groups. Also, the set conference groups may be displayed in a list. When one conference group is selected from among the conference groups displayed as a list, a list of conferences included in the conference group is displayed as shown in FIG. The conference groups displayed as a list may be displayed according to the priority of each conference group. For example, a "current attribute" may be set for the 2021 board of directors, and a "past attribute" may be set for the 2020 board of directors, so that the meeting group of the 2021 board of directors may be preferentially displayed. By assigning a high-priority "Current attribute" to a conference group that includes future conferences, and by preferentially displaying conference groups with a "Current attribute", the operator and participants can You can easily check the meeting schedule. A conference group with a low priority “Past attribute” may not be displayed in the list of conference groups, for example. Also, for example, it is possible to collectively set conference groups for each year, such as "2020 conference" and "2019 conference", in the "Past attribute", and create an item containing a plurality of conference groups. The priority given to the conference group can be appropriately set by an operator or an authorized person. For example, the priority may be set according to the schedule of the meetings included in the meeting group, or the priority may be set according to the status of the meetings.

The list display of conference groups may display only conferences that participants can participate in. In addition, only conferences in which participants can participate may be displayed for all conferences managed by the conference management system. A conference that can be attended is a conference for which participation in the conference is entered as "mandatory" or "participable" in the setting of the participant information in step S15. Also, the contents to be displayed in the list can be appropriately set according to the authority of the person concerned.

Registered meeting information can be displayed on the calendar of the meeting management system. The conferences displayed on the calendar may be displayed for each conference group, or may be displayed for all conferences managed within the system. Also, the conference status may be color coded. For example, a meeting before the schedule has been fixed can be displayed in yellow, and a meeting after the schedule has been fixed can be displayed in blue. Further, various procedures such as sending of notices of convocation, registration, and public notice may be displayed on the calendar. As a result, the operator can respond without forgetting various procedures related to the conference. It is preferable to display the window of the corresponding meeting information tab 300 by pressing the display on the calendar for the meeting information and various procedure information displayed in the calendar. The information displayed in the calendar is preferably changed according to the authority of the person concerned. For example, a computer device operated by a participant may display only the conference in which the participant participates, and a computer device operated by the operator may display all conferences. Also, information about procedures may not be displayed on the participant's calendar. The meeting information displayed in the calendar is preferably the same as the meeting information displayed in the list.

When the conference management system of the present invention is used by multiple companies and there are participants participating in conferences of multiple companies, the calendar of the conference management system may display the conferences of all participating companies. Alternatively, only meetings by company may be displayed.

[Evaluation process]
Next, the conference evaluation process in the conference management system will be described. When a conference that requires evaluation processing ends, a questionnaire for evaluating the conference or conference group is sent to the computer device 1 of the participant, and it is displayed that an answer to the questionnaire is requested. Note that the participant may be notified by e-mail or the like that the questionnaire has been received. When the notification is received, the participant logs into the conference management system by accessing the server device 2 from the computer device 1 via the Web browser from the URL associated with the conference information to be evaluated. When you log in to the conference management system, a questionnaire entry window will appear.

The participant inputs an evaluation according to the contents of the questionnaire, and the evaluation process ends. The evaluation is preferably performed in a numerical evaluation and/or in a free description format in which text can be freely described. Also, the participants may enter comments for the operator in addition to the responses to the questionnaire. Here, the target of evaluation by the questionnaire may be one meeting or a comprehensive one for two or more meetings. For example, each conference included in a conference group may be evaluated, or the effectiveness of the conference group or the entire conference included in the conference group may be evaluated. In the case of per-meeting evaluations, the evaluation process can be requested or requested from participants who are users defined as executives or minutes approvers. The questionnaire at this time is also called feedback. Meeting-by-meeting evaluations ask participants to provide feedback after the meeting is over. In the case of conference group evaluation, it is possible to request or request evaluation processing from participants of the conference group. The participant refers to a participant who has participated in a conference included in the conference group even once. Evaluation of a conference group requires responses to a questionnaire after all conferences included in the conference group have ended or after a predetermined number of conferences have ended. Note that the participants to whom the questionnaire is sent may be determined based on their attributes, or may be arbitrarily selected by the operator. For example, in a conference included in a conference group, the transmission may be sent to the participants who have participated in the conference at least once, or the participants who have participated in the conference at least once may be extracted, and the operator may select the participants to which the transmission is to be made. good too.

A pre-registered questionnaire template can be used to create a questionnaire. Moreover, in addition to the template of the questionnaire, a plurality of question items may be registered, and the questionnaire may be created by selecting arbitrary question items. The operator can create a questionnaire by appropriately modifying the pre-registered questionnaire template and question items. The created questionnaire may be registered for each conference group. In addition, pre-registered questionnaires can be set to be sent to the terminals of participants upon completion of a meeting requiring questionnaires. Answers and comments to questionnaires input by participants can be checked by the operator for each meeting, each attribute, or each member. In other words, it is possible to display the response status and response results of the questionnaire on the operator's terminal. In addition, participants who respond to questionnaires may be able to check the responses and comments to the questionnaires entered by the participants for meetings related to the responses, for each meeting, each attribute, or each member. In addition, the operator and the participants who respond to the questionnaire may use the information recorded in the meeting information of the meeting related to the answer (schedule, place, attendance rate of the meeting, agenda, attendance rate of members, reading rate of materials, feedback response rate, etc.) may be confirmed. As a result, when performing an overall evaluation of a conference group or a plurality of conferences included in the conference group, the evaluation result of each conference can be confirmed and the evaluation can be performed effectively.

[Draft creation process]
Next, draft creation processing in the document creation system will be described. FIG. 11 is a diagram showing a flowchart of draft creation processing according to the embodiment of the present invention.

First, the operator logs into the conference management system by accessing the server device 2 from the computer device 1 via the web browser (step S50). By pressing the edit button 356 of the agenda 350 displayed on the meeting information tab 300, the agenda edit screen may be displayed. Next, the operator selects whether the agenda item scheduled for the meeting relates to a report item or a resolution item, and further selects an agenda item from among the types of agenda items (step S51). The information selected in step S51 is transmitted to the server device 2 (step S52).

In step S51, an agenda is selected from the agenda types. Types of agenda items that can be input may differ depending on whether the item is a report item or a resolution item. In the agenda type, agendas that are frequently discussed are registered in advance. In addition, in association with the agenda, the agenda and/or the template of the minutes corresponding to the agenda, and the information of various procedures necessary after the meeting are registered. Furthermore, information on materials necessary for the conference may be registered in association with the agenda. Also, it is preferable that a plurality of types of agenda items be registered. For example, type A summarizes multiple agenda items to be discussed at the board of directors meeting, and type B summarizes multiple agenda items to be discussed at the board of auditors meeting. The type of agenda can be registered in association with the meeting body. Therefore, according to the meeting body selected in the schedule setting process, it is possible to select an agenda included in the agenda type registered in association with the meeting body. That is, when "board of directors" is selected in step S12 of the schedule setting process, agenda types that can be selected by inputting report items and/or resolution items are items included in "type A".

The type of agenda can be appropriately set by an administrator or an authorized person. In addition, information on templates, procedures, and materials registered in association with agenda items can be changed as appropriate. This makes it possible to use the latest templates, etc., and to respond to company-specific rules and legal revisions regarding forms, procedures, materials, and the like.

The agenda can be selected from the agendas included in the agenda types displayed in the pull-down menu. You may choose any topic. When inputting the items to be reported or the items to be resolved in step S51, in addition to the selection of the agenda, the title of the agenda to be discussed in each of the items to be reported and the items to be resolved may be input.

The server device 2 receives the input information (step S53), and prepares a proposal draft and a minutes draft based on the received input information (step S54). For example, the proposal draft and minutes draft are created by registering in advance templates of the proposal draft and the minutes draft for each agenda item, and creating the corresponding bill draft and agenda items according to the agenda item selected in step S51. This is done by using a template for draft records. Also, in step S51, it is possible to select a plurality of agenda items. In this case, a file is created in which templates of bill drafts corresponding to the selected agenda items are input in text form in order from the top. be able to. Similarly, it is possible to create a file in which templates of minutes drafts corresponding to a plurality of selected agenda items are input in text form in order from the top. For example, whether it is a report item or a resolution item, the title of the agenda, and the contents of the agenda,
"Report Item No. 1 Report 1
The chairperson will report on the status of monthly accounts based on financial statements.

Resolution No. 1 Resolution 1
The chairperson will explain the settlement of accounts for the ● period ● based on the relevant documents, and then ask the floor for approval. ”
is entered. In the same way, the minutes draft to be created will include, for example, whether it is a report item or a resolution item, the title of the agenda, and the contents of the minutes, such as "report item No. 1 report 1
The chairman reported on the status of monthly accounts based on financial statements.

Resolution No. 1 Resolution 1
The chairman explained the settlement of accounts for the ●th term● based on the relevant documents, and then asked the assembly floor for approval. ”
is entered. The proposal draft and/or minutes draft are transmitted from the server device 2 to the computer device 1 (step S55). The computer device 1 receives the bill draft and/or minutes draft (step S56), and the draft creation process ends.

Received agenda drafts and/or draft minutes are displayed in agenda 350 of meeting information tab 300 . When the agenda draft button 353 is pressed, the agenda draft created in step S54 can be downloaded. Further, when the minutes draft button 354 is pressed, the minutes draft created in step S54 can be downloaded. The proposal draft and the minutes draft include basic information 310 of the meeting and a template according to the contents of the selected agenda in text format. By using and editing the downloaded file, the minutes creator can save the trouble of creating the agenda and minutes from the beginning, and can efficiently create materials. In addition, since a template corresponding to the content of the report items and resolution items is output, the material can be completed simply by entering the specific numerical values and content discussed in the meeting.

Note that the draft creation process can be performed after the meeting information is registered in step S19. Also, in the above description, the draft creation process is performed by the operator, but the draft creation process may be performed by the participants, or the draft creation process may not be performed by the participants. Also, a person who can create a draft may be set based on the authority registered in the related person information table. It should be noted that the authority setting of the person concerned information table can be changed as appropriate. Also, the draft creation process described above may be executed for a plurality of meetings. For example, an arbitrary meeting can be selected from among the meetings displayed in the meeting list, and the same agenda can be set.

The processing of steps S50 to S53 can be used for setting or editing the agenda of the conference information. In step S53, when the input information is received by the server apparatus 2, the information of the agenda 350 of the meeting information is set or edited. Also, the process of setting or editing the agenda of the meeting information can be executed for multiple meetings. For example, any meeting can be selected from the meetings displayed in the meeting list and the same agenda can be set. Also, for example, any meeting can be selected from the meetings displayed in the meeting list, and a different agenda can be set for each meeting. As a result, it is possible to collectively set the agenda while confirming the comprehensiveness of the agenda for a certain period of time. Moreover, when the same agenda is deliberated every month, it is possible to set it more efficiently than setting it individually.

Further, in step S53, when the input information is received by the server device 2, a material folder for each subject may be created. For example, by pressing an agenda displayed in the report items 351 or the resolution items 352, a material folder for each agenda item may be displayed. Information on materials registered in association with the agenda may be displayed in the material folder. Materials in the material folder can be edited, viewed, or obtained according to the authority of the person concerned information table. For example, General A, who has authority to manage materials, is permitted to store, delete, edit, etc. materials in a material folder. Also, for example, members who are participants can view or acquire materials in the material folder. You can also add an explanation for the set agenda. Furthermore, in an actual meeting, it is possible to view materials and explanations registered in association with the agenda, input deliberation results, proceedings memos, voice recordings, etc., and record them in association with the meeting information and the agenda 350.

Furthermore, a voting function may be provided for each agenda item. For example, by pressing an agenda displayed in the items to be reported 351 or the items to be resolved 352, a screen on which vote input for each agenda item can be displayed may be displayed. Voting is preferably done by the participants. Participants enter their approval or disapproval of the agenda items. As for the status of responses to voting, only the number of people who have answered may be displayed, or only the operator may view the status of responses. A voting function allows voting before the meeting and tallying the number of participants who voted yes and no. In addition, approval or rejection can be tallied and recorded at the conference hall.

The minutes draft received in step S56 may refer to agenda items, materials, explanations, deliberation results, minutes notes, and/or voice recordings, etc., which are stored in association with the meeting information and the agenda item 350. . That is, it is possible to adopt a configuration in which an updated minutes draft is received when the agenda of the meeting information is edited, or materials, explanations, deliberation results, minutes notes, and/or voice recordings are recorded. Also, the information to be quoted in the minutes draft may be appropriately selected by the minutes creator.

[Schedule input processing]
Schedule input processing in the conference management system will be described. FIG. 12 is a diagram showing a flowchart of schedule input processing according to the embodiment of the present invention.

Since the processing from steps S50 to S53 is the same as the draft creation processing, description thereof is omitted. When the input information is received in step S53, if the subject requires post-meeting schedule management (YES in step S57), a schedule input request is sent to computer device 1 (step S58). The computer device 1 receives the schedule input request (step S59), the operator inputs the schedule (step S60), and the schedule input process ends. If post-meeting schedule management is unnecessary (NO in step S57), the process ends there. The input schedule is stored in the server device 2 and displayed as an action to be executed in association with the corresponding conference on the display screen as shown in FIG. Note that the action to be executed here refers to an action to be executed by the conference operator.

A determination of YES is made in step S57, for example, when an agenda requiring registration, taxation, public notice, etc. is input after the meeting. Specific agenda items include, for example, the relocation of the head office, the issuance of new shares, and the transfer of business. By inputting the schedule in step S60, a reminder is sent to the operator on the date of the registered schedule, so the operator can remember to perform various procedures after the meeting. When schedule management is required, a procedure button 355 is displayed next to the agenda requiring schedule management in the agenda 350 of the meeting information tab 300 . A procedure button 355 displays the details of the necessary procedure. A schedule may be entered by pressing the procedure button 355 . Also, the input schedule may be displayed on the calendar described above.

Further, in the embodiment of the present invention, when additional measures are required in a meeting, the additional measures can be stored in association with the meeting information and/or the agenda, and the progress of the measures can be managed. Cases in which additional measures are required include, for example, cases in which it is necessary to obtain competitive estimates, and cases in which it is necessary to report results. The operator registers additional correspondence in association with the conference information. Next, the status of the additional response (not handled, being handled, handled) is entered. The entered response status can be updated as appropriate by the operator when additional response progresses. If "completed" is entered as the response status of the additional response, the participant may be notified that the additional response has been addressed. Further, the registered additional correspondence may be displayed as an action to be executed by the operator in association with the corresponding conference on the display screen as shown in FIG. Further, the handling status of the additional handling may be displayed in association with the corresponding meeting on the display screen as shown in FIG.

Application and approval of minutes according to the embodiment of the present invention will be described. An application for the minutes is made from the minutes tab 330 window. The minutes creator presses the minutes tab 330 of the meeting information of the meeting for which the minutes have been created, displays a window, and uploads the created minutes to apply for approval of the minutes. The minutes applicant may make settings related to minutes approval before uploading the created minutes. Minutes approver can be selected in the settings related to minutes approval. In the selection of the minutes approver, a person other than the minutes approver registered in advance in the conference body may be added, or the minutes approver registered in advance in the conference body may be deleted. The uploaded minutes are converted into a PDF file regardless of the format of the uploaded file, and a new PDF file is generated. Minutes approvers can circulate the generated PDF file. A name can be appropriately set for the PDF to be converted.

The Minutes tab 330 displays basic information about minutes application and status about minutes approval. As the basic information regarding the minutes application, the applicant of the minutes, the application date and time, the confirmation status of the applicant himself, the minutes confirmation, the minutes reapplication, etc. are displayed. The confirmation status of oneself indicates what kind of status the confirmation status of oneself is in relation to the requested minutes. For example, unconfirmed, approved, sent back, etc. are displayed. Note that the confirmation status of oneself may be displayed only to the person who approves the minutes. In the minutes confirmation, when a button displayed in the minutes confirmation field is pressed, the requested minutes are displayed and the contents can be confirmed. A person who approves the minutes can confirm the contents of the minutes uploaded to the conference management system by confirming the minutes, and can select approval or rejection. As for the status related to the approval of the minutes, the status of the approval of the minutes, the persons who approve the minutes are displayed in a list, and the respective confirmation statuses are displayed. The minutes tab 330 may display the records from application to approval as activities.

Minutes approved by all minutes approvers are automatically stored in a predetermined folder for legal storage purposes, and it is preferable that the minutes cannot be deleted or edited. A predetermined folder is preferably set for each conference body.

Furthermore, the approver can add an electronic signature to the requested minutes at the time of approval in the conference management system. When attaching an electronic signature, it is preferable that the electronic signature and time stamp are attached at the same time as the minutes are approved. In addition, a note such as "Electronic signature will be attached when approved" may be displayed in the window when the minutes approver selects approval or rejection of the minutes. Furthermore, a configuration may be adopted in which an electronic signature is attached to each minutes approver when approval is selected, and a time stamp is added when the final minutes approver selects approval.

Also, the electronic signature can be attached only to predetermined minutes. In this case, the minutes applicant makes settings related to minutes approval before uploading the created minutes. In settings related to meeting minutes approval, it is possible to select who approves the minutes and whether or not to attach an electronic signature when the minutes are approved. The setting as to whether or not to affix an electronic signature when approving the minutes may basically be set not to affix an electronic signature, or may be selected as necessary and set to affix an electronic signature. Minutes to be electronically signed include cases where a registration application or the like is required. By selecting a topic that requires an electronic signature, the electronic signature may be automatically applied upon approval. That is, the agenda may be stored in association with information regarding the presence or absence of an electronic signature. A name can be appropriately set for the PDF to which an electronic signature needs to be added. By using files with electronic signatures as official minutes, the obligation to sign and store the minutes of the board of directors under the Companies Act is fulfilled. This eliminates the need to print the minutes and store the signed (named and stamped) minutes. In addition, if an agenda item that requires registration is included, the registration procedure must be completed within two weeks of the resolution. If you use it, there is a risk that you will not be able to collect the stamps in time. Various procedures can be carried out speedily by using minutes with electronic signatures. As a result, application documents for various procedures can be prepared within the period.

Conference voice recording processing in the document creation system of the present invention will be described. First, the operator logs into the conference management system in the same manner as above. Next, the conference voice of the conference for which the minutes are to be created is taken into the server device 2, and the conference voice is converted into text. It is preferable to use a general speech recognition application to convert conference speech into text. Next, for the utterances converted into text (hereinafter also referred to as "text of utterances"), the topic under discussion and the speaker are identified. The utterance text is associated with the agenda and the speaker, further associated with the conference, and stored in the server device 2, and the conference voice recording process ends. The text of the remarks associated with the agenda and speaker can be inserted into the minutes draft created by the draft creation process.

Aspects of identifying the topic under discussion and the speaker for a textual utterance are described. The agenda and participants of the conference are stored in association with the conference information. Therefore, the identification of the topic under discussion and the speaker in the textual statement can be achieved, for example, by a selection operation by the operator. It is also possible to adopt a configuration in which the voices of conference participants are registered in advance and the speaker is automatically identified. Further, when the conference is held online, a configuration may be adopted in which the terminal of the participant who is speaking is detected and the participant of the terminal is identified as the speaker. In addition, the meeting is generally proceeded in the order of the agenda determined in advance. Thus, when text on one topic is detected, utterances until text on the next topic is detected may be identified as relating to one topic.

FIG. 13 is a diagram showing an example of a conference voice recording screen according to the embodiment of the present invention. Conference information 501 , a conference audio recording section 510 , a text display section 520 , a save button 527 , and an edit field transcription button 528 are displayed on the conference audio recording screen 500 .

In the conference information 501, conference information related to the displayed conference voice is displayed. The displayed content is the information of the basic information 310 .

The conference audio recording section 510 displays a recording start button 511 for starting recording of conference audio, and a proceedings column 512 . An agenda 513 of the meeting is displayed in the proceedings column 512 . That is, the agenda input in step S51 is displayed in the proceedings column 512 as the agenda 513 of the meeting. The conference operator can start recording the audio of the conference by pressing the recording start button 511 at any time while the conference is in progress. When the conference operator starts recording the audio of the conference, by selecting the agenda being discussed at that time from the proceedings column 512, the recorded audio of the conference and the agenda 513 of the conference can be recorded. are associated with each other and displayed in the text display section 520 . Note that when the recording of the audio of the conference is started, the display of the recording start button 511 may be changed to "end recording", and the recording of the audio of the conference may be ended by pressing the recording end button. The audio of the conference may be recorded while the conference is in progress, or the recorded data may be captured after the conference is over.

A text display portion 520 displays a time 521, a speaker 522, a speech content 523, and an agenda 524. FIG. Time 521 indicates the time at which statement content 523 was made in the conference. The time 521 may indicate the time at which the statement content 523 was said in the conference. It may be the same time. In FIG. 13, time 521 indicates the time that has elapsed since the conference started.

The speaker 522 indicates the speaker who said the content of the statement 523 . Further, in the statement content 523, the text of the conference voice recorded as described above is displayed. For example, in FIG. 13, "00:12:53" is displayed as the time 525 and "Director C" is displayed as the speaker 526. , it can be seen that Director C said, "The investment amount is controllable and the risk is...". Since participants are displayed by a pull-down menu in the speaker 526 column, the operator can select any participant as a speaker.

The agenda 524 displays any of the agendas 513 of the meeting. As described above, the comment content 523 in the recorded voice is displayed in the column of the agenda 524 corresponding to the agenda 513 of the conference selected when the operator started recording the voice. Thereby, the text of the statement is arranged according to the agenda.

By pressing a save button 527, the time 521, speaker 522, statement content 523, and agenda 524 displayed in the text display portion 520 can be recorded as minutes in association with the conference.

Pressing the edit field transcription button 528 displays the text of the statement in an edit field (not shown) for editing the text of the statement. The text of the remarks displayed in the editing column may be appropriately selectable for each subject, each remark, or all remarks during the meeting. In the edit field, the operator can edit the text of the statement as appropriate. Remarks in a meeting are not suitable for description in the minutes, so correct the text of the remarks so that they can be reflected in the minutes, save it, and insert it into the minutes draft created by the draft creation process. becomes easier. As a result, it is possible to organize the content of remarks for each conference, speaker, and subject.

In the embodiment described above, a cloud-type conference management system in which processing is performed in the server device 2 has been described, but the processing performed in the server device 2 may be performed in the computer device 1 .

In the conference management system of the present invention, schedule adjustment, exchange of materials, application and approval of minutes, and the like are completed by the conference management system, so efficient conference management can be achieved. In addition, since the exchange of materials related to the conference is completed by the conference management system, the confidentiality of the information is maintained. As a result, the conference management system of the present invention can be suitably used in the board of directors, which is a place for important decision-making regarding management.

In addition, since the conference management system of the present invention centrally manages information related to conferences, it is possible to search by various search methods, efficiently extract necessary information, and analyze it. For example, searching for meetings during a specific period, searching for meetings attended by a given person in the past, searching for past or scheduled agenda items, searching for dates and minutes of past discussions on a given agenda item, etc. be able to. Furthermore, it is also possible to search for a predetermined text from a message posted to the message function within the conference management system, or to search for text in materials stored in a material folder. In addition, information necessary for the evaluation of meetings and improvement of operational work (schedule, place, meeting attendance rate, agenda, member attendance rate, reading rate of materials, feedback response rate, etc.) will be provided to meeting groups, meeting bodies, It can be aggregated by meeting, position, attribute, and agenda.

Furthermore, the company that provides the conference management system of the present invention crosses over the information of a plurality of companies that introduce the conference management system of the present invention, the composition of the participants in the conference body, the frequency of the conference schedule, the type of agenda, the agenda Statistical information can be extracted from the frequency of each meeting, the timing of discussion on the agenda, the status of approval or disapproval of the agenda, voting behavior according to the attributes and positions of participants, and agenda items scheduled to be discussed in the future. By using these statistical information, it is possible to make improvements such as addition of agenda items and more detailed templates for agenda items of high importance, so that a more efficient conference management system can be provided. In addition, the necessary procedures to be registered in association with the agenda can be expanded according to the above-mentioned statistical information and rule revisions such as laws and ordinances, thereby providing a conference management system that enables easier conference management. can.

According to the present invention, at least one computer device is provided, data is stored that can be browsed or acquired by a user in association with a plurality of set conferences, and by selecting a conference, the selected conference Since it is possible to browse or acquire the data corresponding to the meeting, the data associated with the conference is collectively stored and can be easily browsed or acquired.

According to the present invention, data that can be browsed or acquired by a user is stored in association with an agenda set in association with a meeting, and by selecting an agenda, viewing data corresponding to the selected agenda. Also, since it is possible to obtain the data, the data related to the agenda are collectively stored, and the data can be easily browsed or obtained.

According to the present invention, at least one computer device is provided, and conference information relating to a plurality of set conferences is displayed in a list.

According to the present invention, a conference attribute can be selected for a conference, and depending on the selected conference attribute, the conference participants, the conference chairperson, the minutes approver, and/or the holding information regarding the holding of the conference are notified. Since the deadline is specified, there is no need to input the above information each time a conference is set up, and the burden on the operator in setting up the conference can be reduced.

According to the present invention, a conference is set in association with a conference group that includes a plurality of conferences. , and you can list and check multiple meetings held during a certain period of time.

According to the present invention, the meeting information is information on the schedule of the meeting, the place of the meeting, the status of the meeting and/or the action to be taken in relation to the meeting, so that the information about the meeting can be easily confirmed. can.

According to the invention, the action to be performed in connection with the conference is the action to be performed by the participants, and the information about the status of the conference is the number of participants who performed the action, thereby performing the action. The number of participants can be easily grasped.

According to the present invention, an action to be executed in relation to a conference is an action to be executed by an operator of the conference, and information about the action to be executed in relation to the conference is the response status of the action. It is possible to easily grasp the response status of actions to be executed by the person.

According to the present invention, only the conference information about the conference in which the user participates is displayed in a list among the conference information about the set conference, so that only the information of the conference in which the user participates can be provided.

According to the present invention, an action to be executed in relation to the displayed conference is selected, and if the selected action is an invitation notification to the conference participants, the pre-registered conference participants are notified of the invitation. Since the holding information regarding the holding of the conference is notified to the corresponding terminals, there is no need to separately contact the participants of the conference individually, and the burden on the operator in managing the conference can be reduced.

According to the present invention, in order to display a plurality of conference groups in a selectably displayed conference group according to a priority determined by the dates and/or statuses of the conferences associated with the conference groups, the user can An arbitrary conference group can be selected from the conference groups displayed according to the priority of the conference group.

According to the present invention, at least one computer device is provided to select an agenda type for a set meeting, and to display actions to be performed corresponding to the selected agenda type, so that a user can select an action to be performed. can be easily verified.

According to the present invention, a plurality of computer devices are provided, and vote results for each agenda item of the meeting can be confirmed by tallying the approval and disapproval input for each agenda item of the meeting.

According to the present invention, a plurality of computer devices are provided, and for the minutes to be applied, selection is made as to whether or not to attach an electronic signature at the time of approval of the minutes, and the setting to attach an electronic signature is selected. By adding an electronic signature of an approver when approving the minutes, electronic signatures can be attached only to necessary minutes.

According to the present invention, by associating the information displayed on the display device of the computer device with the URL, the user can access the information displayed on the display device of the computer device more easily than the URL.

According to the present invention, at a terminal corresponding to a conference participant stored in association with a conference group including at least one computer device and including a plurality of conferences, a first evaluation answer for the conference group is entered. The conference group and the conference can be respectively evaluated by inputting second evaluation answers about the conference at terminals corresponding to the participants of the stored conference in association with the conference.

According to the present invention, the first rating is a numerical rating and/or open-ended rating for the meeting group, and the second rating is a numeric rating and/or open-ended rating for the meeting. This allows specific evaluation of conference groups and conferences.

According to the present invention, at least one computer device is provided for storing conference participants and/or conference agendas, wherein an audio speaker is selected from the conference participants or an agenda is selected from the conference agenda. By being selected, the text information can be easily stored in association with the conference participants and/or agenda.

According to the present invention, at least one computer device is provided, and an agenda and/or minutes are created based on sentence examples corresponding to the agenda type selected for the meeting, so that the agenda and/or minutes can be easily created. can do.

According to the present invention, since selectable agenda types differ according to the attributes of the selected meeting, it is possible to set an agenda type suitable for the attributes of the meeting.

1, 1a, 1b, 1z: computer device 2: server device 3: communication network 11: control unit 12: RAM 13: storage unit 14: graphics processing unit 15: communication interface 16: interface unit 17: external memory 18: display Unit 19: Display screen 21: Control unit 22: RAM 23: Storage unit 24: Communication interface 100: Participant information table 101: Name 102: Title 103: Attribute 104: Authority 200: Conference table 201: Conference name
202: Chairperson 203: Conference participants 204: Minutes approver 205: Convocation notice dispatch deadline 206: Agenda type 300: Conference information tab 301: Conference information 310: Basic information 311: Conference name
312: Meeting body 313: Meeting date and time 314: Venue 315: Participants 316: Remarks 317: Meeting materials 318, 356: Edit button 320: Attendance response tab 330: Minutes tab 340: Cancel button 350: Agenda 351: Report items 352: Resolutions 353: Draft Agenda Button 354: Draft Minutes Button 355: Procedures Button 400: Meeting Groups 401, 411: Meeting Name 402, 412: Meeting Schedule 403: Meeting Status 404: Actions 405: Add Meeting Button 413: Status 414: Response status 415: Action button 500: Conference voice recording screen 501: Conference information
510: Conference audio recording unit 511: Recording start button 512: Proceedings column 513: Agenda 520: Text display unit 521, 525: Time
522, 526: Speaker 523: Speech content 524: Agenda
527: Save button 528: Edit field transcription button

Claims (28)

comprising at least one computing device;
a conference setting means for setting a plurality of conferences;
data storage means for storing data that can be browsed or acquired by users in association with meetings;
meeting selection means for selecting a meeting by a user's operation on the input device;
A conference management system comprising data acquisition enabling means for enabling viewing or acquisition of data corresponding to the selected conference by selecting the conference. an agenda setting means for setting an agenda in association with a meeting;
an agenda selection means for selecting an agenda by the operation of the input device by the user;
The data storage means stores data that can be viewed or acquired by the user in association with the agenda,
2. The conference management system according to claim 1, wherein the data acquisition enabling means enables viewing or acquisition of data corresponding to the selected agenda item by selecting the agenda item. comprising at least one computing device;
a conference setting means for setting a plurality of conferences;
A conference management system, comprising conference information display means for displaying a list of conference information about a plurality of conferences. meeting attribute selection means for selecting meeting attributes for a meeting by a user's operation on the input device;
Participant identification means for identifying conference participants, conference chairman, minutes approver, and/or time limit for notifying holding information regarding the holding of the conference according to the attributes of the selected conference. 4. The conference management system of claim 3. a conference group setting means for setting a conference group including a plurality of conferences;
the conference setting means sets the conference in association with the conference group;
5. The conference management system according to claim 3, wherein the conference information display means displays a list of conference information about a plurality of conferences associated with one conference group. A conference management system according to any one of claims 3 to 5, wherein the conference information is information about the schedule of the conference, the location of the conference, the status of the conference and/or actions to be taken in connection with the conference. the actions to be taken in connection with the conference are the actions to be taken by the participants, and
7. A conference management system according to claim 6, wherein the information about the status of the conference is the number of participants who performed said action. the actions to be taken in connection with the meeting are actions to be taken by the operator of the meeting;
7. The conference management system according to claim 6, wherein the information relating to actions to be executed regarding the conference is the response status of said actions. 9. The conference management system according to any one of claims 3 to 8, wherein the conference information display means displays, in a list, only the conference information about the conference in which the user participates, out of the conference information about the set conference. action selection means for selecting an action to be executed in relation to the displayed conference by the user's operation on the input device;
a conference notifying means for notifying information about holding a conference to terminals corresponding to pre-registered conference participants when the selected action is to notify the conference participants of the convocation;
The conference management system according to any one of claims 3 to 9, comprising: conference group display means for selectively displaying conference groups and conference group selection means for selecting the displayed conference groups;
a conference selection means for selectably displaying conferences associated with the conference group when the conference group is selected;
10. The conference management system according to any one of claims 5 to 9, wherein the conference group display means displays a plurality of conference groups according to priorities determined by schedules and/or statuses of conferences associated with the conference groups. . comprising at least one computing device;
a conference setting means for setting a conference;
agenda type selection means for selecting the type of agenda for the meeting;
and action display means for displaying an action to be executed corresponding to the selected agenda type. comprising a plurality of computing devices;
an approval or disapproval input means for inputting approval or disapproval for each agenda item of the meeting by operating the input device;
A meeting management system, comprising aggregating means for aggregating approval and disapproval input for each agenda item of the meeting. comprising a plurality of computing devices;
minutes application means for applying for approval of minutes by the applicant's operation on the input device;
Electronic signature selection means for selecting whether or not to attach an electronic signature to the minutes to be applied for when the minutes are approved;
Approval registration means for registering that the minutes have been approved by an approver's operation on the input device;
A meeting management system, comprising an electronic signature adding means for adding an electronic signature of an approver at the time of approval of the minutes to which electronic signature setting has been selected. A conference management system according to any one of claims 1 to 14, wherein the information displayed on the display device of the computer device is associated with a URL. comprising at least one computing device;
a first participant storage means for storing conference participants in association with a conference group including a plurality of conferences;
answer input means for inputting a first evaluation answer for the conference group at a terminal corresponding to a conference participant stored in the first participant storage means;
a second participant storage means for storing the participants of the conference in association with the conference;
and an answer input means for inputting a second evaluation answer for the conference at a terminal corresponding to a conference participant stored in the second participant storage means. the first rating is a numerical rating and/or a free text rating for the conference group;
the second rating is a numerical rating and/or a free text rating for the meeting;
17. Conference management system according to claim 16. comprising at least one computing device;
meeting information storage means for storing meeting participants and/or meeting agenda;
speaker storage means for storing the character information obtained by converting the voice of the conference in association with the speaker of the voice and/or the agenda;
A conference management system, wherein the speaker of the audio is selected from the participants of the conference or the agenda is selected from the agenda of the conference. A conference management method performed in a conference management system comprising at least one computing device, comprising:
a conference setting step of setting a plurality of conferences; a data storage step of storing data that can be viewed or acquired by a user in association with the conference;
a conference selection step of selecting a conference by a user's operation on the input device;
selecting a meeting to enable viewing or acquisition of data corresponding to the selected meeting. A conference management method performed in a conference management system comprising at least one computing device, comprising:
a conference setup step for setting up multiple conferences;
and a conference information display step of displaying conference information about a plurality of conferences in a list. A conference management method performed in a conference management system comprising at least one computing device, comprising:
a conference setup step for setting up a conference;
an agenda type selection step of selecting an agenda type for the meeting;
and an action display step of displaying an action to be performed corresponding to the selected agenda type. A conference management method executed in a conference management system comprising a plurality of computer devices,
an approval or disapproval input step of inputting approval or disapproval for each agenda item of the meeting by operating the computer device;
and an aggregating step of respectively aggregating the approvals and disapprovals entered for each agenda item of the meeting. A conference management method executed in a conference management system comprising a plurality of computer devices,
a minutes application step of applying for approval of the minutes by the applicant's operation on the input device;
an electronic signature selection step for selecting whether or not to attach an electronic signature to the minutes to be applied for when the minutes are approved;
an approval registration step of registering that the minutes have been approved by an approver's operation on the input device;
and an electronic signature adding step of adding an electronic signature of an approver when approving the minutes of a meeting selected to be electronically signed. A conference management method performed in a conference management system comprising at least one computing device, comprising:
a first participant storing step of storing the participants of the conference in association with a conference group containing a plurality of conferences;
an answer input step of inputting a first evaluation answer for the conference group at a terminal corresponding to the conference participant stored in the first participant storage means;
a second participant storage step of storing the participants of the conference in association with the conference;
and an answer input step of inputting a second evaluation answer for the conference at a terminal corresponding to the conference participant stored in the second participant storage means. A conference management method performed in a conference management system comprising at least one computing device, comprising:
a meeting information storage step of storing meeting participants and/or meeting agenda;
a speaker storing step of associating and storing a speaker of the speech and/or an agenda with the character information obtained by converting the speech of the conference;
A conference management method, wherein the speaker of the voice is selected from the participants of the conference, or the agenda is selected from the agenda of the conference. comprising at least one computing device;
agenda type selection means for selecting the type of agenda for the meeting;
A document creation system, comprising document creation means for creating an agenda and/or minutes based on a sentence example corresponding to a selected agenda type. meeting attribute selection means for selecting a meeting attribute;
27. The document preparation system according to claim 26, wherein the agenda type selectable by the agenda type selection means differs according to the attribute of the selected meeting. A document creation method performed in a conference management system comprising at least one computing device, comprising:
an agenda type selection step of selecting an agenda type for the meeting;
A document creation method, comprising a document creation step of creating an agenda and/or minutes based on sentence examples corresponding to a selected agenda type.

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