JP2020057186A - Accounting software and system - Google Patents

Abstract

To provide accounting software and system that can be used even by a person having no accounting knowledge.SOLUTION: The accounting software includes a plurality of electronic forms. Respective journalizing rules are provided to the electronic forms. When entry processing is performed and approval processing is subsequently performed, account data entered in an electronic form is registered into an account book on the basis of the journalizing rule associated with the electronic form.SELECTED DRAWING: Figure 1

Description

  The present invention relates to accounting software and systems used in restaurants and the like.

  Conventionally, restaurants manage accounting using paper forms. Different types of such paper forms are prepared for different purposes, and the writer fills in the amount and the like, the supervisor approves the paper form, and presses the approval seal. The accounting process was determined for each type of paper form.

However, there is a problem that such a paper form is bulky and cannot be searched. Therefore, electronic forms are also used.

For example, Patent Document 1 discloses a form search that is communicably connected to an information processing apparatus and is capable of executing a search on a multiform form described in a plurality of different formats in response to a request from the information processing apparatus. A search condition receiving means for receiving a search condition from the information processing apparatus; a search means for performing a search corresponding to the search condition received by the search condition receiving means; and a form received by the search condition receiving means. There is described an electronic form system characterized by having display control means for displaying a search condition change screen for a form other than the form for which the search has been accepted when the form is a multi-form form.

JP 2018-110033 A

However, there is a problem that conventional paper forms and electronic forms cannot be used without knowledge of accounting.

The present invention has been made to solve the above problems, and an object of the present invention is to realize an accounting system and software that can be used even by those who have no knowledge of accounting.

In order to solve the above problems, the accounting software of the present invention has a plurality of electronic forms, each of the electronic forms is provided with a journaling rule, the electronic form is filled in, and then the approval processing is performed. At that time, the accounting data entered in the electronic form is registered in the accounting book based on the journalizing rules linked to the electronic form.

  Also, the accounting system of the present invention has a server and a terminal connected to the server through a line, a plurality of electronic forms are stored in a memory provided in the server, and each of the electronic forms has a journal rule. Is provided, for one of the electronic forms, the entry process is performed from the terminal of the creator, then, when the approval process is performed from the terminal of the approver, based on the journal rules associated with the electronic form The accounting data entered in the electronic form is registered in an accounting book.

It is a figure showing a beer performance table stored in accounting software of this embodiment. It is a figure showing the store daily report stored in accounting software of this embodiment. It is a figure showing the profit-and-loss statement screen of accounting software of this embodiment. It is a figure which shows the statement screen of the profit-and-loss statement of FIG. It is a figure showing the balance sheet screen of accounting software of this embodiment. It is a figure which shows the detail screen of the balance sheet of FIG. It is a figure showing the journalization slip list exported using accounting software of this embodiment. It is a figure which shows the screen at the time of clicking kitchen purchase among account items on a payment slip screen. It is a block diagram showing the accounting system of the embodiment of the present invention. It is an image photograph which shows the state which overlapped the layer on the voucher and pressed the electronic seal stamp in embodiment of this invention. It is a figure showing the state where the journalizing rule was displayed on the inventory table in the embodiment of the present invention. It is a figure showing the form edit screen of an embodiment of the present invention.

An embodiment of the accounting software and system of the present invention will be described.

FIG. 1 shows a beer record table, which is one of the forms stored in the accounting software. In the beer record table displayed on the screen, the number of beers sold at the store in the month can be entered by numbers. After filling in the numerical values in the respective columns, the liquor store approves the numerical values and presses the electronic seal stamp on the “liquor store” seal column 1, while the store manager of the store presses the electronic seal seal on the “store” seal column 2, With the approval, the beer is sorted based on the journal rules linked to the beer record table, and the rebate is processed.

FIG. 2 shows a shop daily report, which is one of the forms stored in the accounting software. It is also possible to perform filtering by limiting the slip number in the sorting slip number column 13. When the amount of money is added for each account item and the link character 14 such as “purchase” or “consumable” is clicked, evidence, that is, an image of a receipt as a voucher and a form linked to the image can be seen. After entering the numerical values in the respective columns, the store manager of the store confirms the numerical values, and presses the electronic seal in the “confirmation” seal boxes 15 and 16, while the superior checks the “approval” seal boxes 17 and 18. By pressing the electronic seal and approving, the sorting is performed based on the journal rules linked to this shop daily report, and the expenses are recorded.

FIG. 3 shows a profit and loss statement screen in the accounting software. Sales are shown on the left side of the approved PL section 21, and labor costs, costs, expenses, and profit ratios are shown on the right side so that they can be seen at a glance. A list 22 of unapproved forms is displayed at the bottom of the screen. When these are clicked, a form is displayed and, upon approval, is immediately reflected in the profit and loss statement.

FIG. 4 is a statement screen of the income statement. The approved statement section 31 is a breakdown of the above-mentioned statement of profit and loss, and switches between the statement of income statement screen and the statement of account screen by clicking the graph button 32 and the statement button 33 on the right side of the screen. On the statement screen, the number of customers, sales, and the like for each month can be confirmed. By approving the form as described above, the linked sorting process is performed and is reflected on the detail screen. Although not shown, a menu for selecting an account may be provided on this screen, and when this menu is clicked, the journal data filtered by the account, that is, the general ledger may be displayed. Further, it is preferable that, when each data is clicked in the general ledger, a form on which the data is based is displayed. In other words, where the profit / loss / balance sheet is the journal aggregation result, when you click the number of that account, a ledger, which is a collection of journals that form the corresponding account, is displayed, and by clicking on the ledger, It is possible to confirm the form, slip, and receipt, which are the basis of the journal.

FIG. 5 shows a balance sheet screen. By clicking the switch button 41 in the upper left of the screen, the profit and loss statement screen and the balance sheet screen can be switched to the flip-flop type. In this screen, assets, liabilities, and net assets can be checked at a glance in the approved graph section 42. At the bottom of the screen, a list of unapproved forms is displayed.

FIG. 6 is a detail screen of the balance sheet. By clicking the graph button 32 and the statement button 33 on the right side of the screen, the screen can be switched to the balance sheet screen. On this statement screen, in the approved statement section 51, the statement for each subject can be confirmed.

FIG. 7 is a journal slip list exported using this accounting software. Thus, this accounting software can extract data in various forms and export it as a list.

  The types of forms stored in this accounting software include, for example, sales slips, bills from suppliers, salary payment slips, small-lot settlement slips, beer rebate slips, insurance slips, rent transfer slips, etc. And a journal entry rule is linked to each of them.

In the above description, an electronic form created in software, displayed on a screen, and edited is described as an example, but a form written on a paper form with a pen or the like is captured by a camera or a scanner. Alternatively, an electronic form may be used. In that case, the format of the form is stored in the software, and when a paper form in which numbers etc. are entered is taken in, the entry position of each data is specified by image recognition, and the entered characters are recognized by OCR. Be converted to data. Further, not only characters but also a seal stamped on a paper form are recognized. At that time, a comparison with a formal seal stored in advance in the software is performed, and it can be considered that approval of this form has been made by confirming that the seal stamped on the paper form is genuine. it can.

  In addition, it is desirable that journal rules can be similarly linked not only to forms but also to vouchers such as receipts of paid insurance premiums. In such a case, since the voucher does not have an approval column, as shown in FIG. 10, a virtual layer is superimposed on the voucher captured by the camera or the scanner, and the electronic seal stamp is pressed on this layer, whereby the form described above is obtained. As with, approval can be deemed to have been made.

In addition, it is conceivable that each form and the journal rules associated therewith will be changed and increased, but in this case, after the journal rules are created and edited, the approval of an accountant or the like makes it possible for the journal rules to function. It is desirable to be set to. For example, in FIG. 11, an inventory table, which is one of the forms, is displayed, but a journal rule is displayed below the inventory table so that the journal rule can be edited. In this form, when the input content is approved and the sorting confirmation column is stamped, sorting is performed according to the journalizing rules.

FIG. 12 is a diagram showing a form editing screen according to the embodiment of the present invention. This figure is a screen for creating an original form, and the form edit column above the horizontal line is a column for the form creator, in which the name of the form creator is displayed. The lower part of the horizon is the form to be produced. In this case, a form called "Request for Payment Approval for Rent / Administrative Expenses" is created. The journal created is incorporated with the journal rules, but the approval column for the approval of the request and the journal processing is the "create" column. By setting the authority in this column, the persons who can approve are limited. The setting of the authority can be performed at the stage of the form creation, and the position that can be approved can be set in the seal portion, similarly to the case where the journalizing rule is incorporated in the form. In this example, authority of "accounting" is set, that is, authority is given only to a person in the position of the accounting department. In addition, by linking the approver registration field of the form or voucher with an organization chart (not shown), it is possible to set according to the status of the authority transfer of the organization regardless of the personnel transfer.

FIG. 8 is a diagram showing a screen when the purchase of kitchen item is clicked from the account items on the sorting data screen. As shown in the figure, when an item such as an account item is clicked on a form screen such as a withdrawal slip, detailed data associated with the item, here a receipt serving as a voucher document, is displayed. Also, a form such as a withdrawal slip may be displayed. Further, a dispensing slip may be displayed by clicking on the sorting data screen, and a receipt may be displayed by clicking this dispensing slip.

In the receipt image, the user selects the amount of money with a stylus, specifically, rounds the amount, draws a line on the number part, etc., and recognizes characters around the selected part by OCR etc., Since the amount can be read, the entry can be omitted. In addition, you may check with a finger | toe as well as a stylus.

At this time, since the RF tag is built in the stylus, the terminal can determine who made this entry.

In addition, by selecting an account such as "kitchen purchase" before or after making a selection, items corresponding to the account can be selected collectively, and an account is set for each one later Saves time. If the color is set for each account item, the account item can be confirmed only by looking at the color of the selection section.

It is difficult to determine exactly which number is the total by OCR of the receipt using only conventional software, but in this way, the user makes a selection with a stylus and OCRs that part, Mistakes such as picking up a number can be prevented.

The act of checking with a stylus is originally performed manually by a person when checking the amount of a voucher portion such as a receipt, and is an act of visually checking whether or not the amount of money is uncomfortable. That is, in order to indicate where on the receipt the amount of money to be entered corresponds and who has confirmed and filled in the receipt, this is an operation usually performed in the case of a paper slip. By using this action to specify the range of the OCR, the user can use the paper slip as if it were a conventional paper slip, and at the same time, can dramatically improve the recognition accuracy as software.

Further, instead of performing character recognition only on the portion selected by the stylus, the shape analysis and character recognition of the voucher document are performed first, and then the user selects a part of the voucher document to obtain a necessary character recognition result. May be selected. Also in this case, it is possible to specify where a necessary part is, by a natural operation for the user.

  As described above, according to the accounting software of the present invention, it is possible to provide an accounting system and software that can be used even by those who have no knowledge of accounting.

  FIG. 9 is a block diagram illustrating an accounting system according to the embodiment of this invention. The accounting system 100 includes a server 101 and terminals 102 and 103 connected to the server 101 via the Internet 110 or an in-house LAN line. A plurality of electronic forms 105 are stored in a memory 104 provided in the server. A journal rule is provided for each of the forms 105. When one of the electronic forms 105 is filled in from the terminal 102 of the creator, and then the approval processing is performed from the terminal 103 of the approver, The accounting data entered in the electronic form 105 is registered in the accounting book 106 based on the journalizing rule linked to the form 105.

It should be noted that the technical scope of the present invention is not limited to the above-described embodiments, and various other types of forms can be stored, and the number of constituent elements may be increased or decreased according to the status of available equipment. .

1 “Liquor store” mark field 2 “Store” mark field 13 Sorting slip number field 14 Link character 15, 16 “Confirmation” mark field 17, 18 “Approval” mark field 21 Approved PL section 22 List of unapproved forms 31 Approval Completed statement section 32 Graph button 33 Detail button 41 Switch button 42 Approved graph section 51 Approved statement section 100 Accounting system 101 Server 102, 103 Terminal 104 Memory 105 Electronic report 106 Accounting report 110 Internet

Claims (11)

Has multiple electronic forms,
Each of the electronic forms has a journaling rule,
For the electronic form, an entry process is performed, and then, when an approval process is performed, the accounting data entered in the electronic form is registered in an accounting book based on a journalizing rule associated with the electronic form. Accounting software. In the state where the accounting books are displayed, when the accounting data displayed in the accounting books is selected, the electronic form and the proof document serving as the basis thereof are displayed in which the original information of the data is described. The accounting software according to claim 1.   The accounting software according to claim 2, wherein a user selects a part in the voucher document and reads the part by character recognition.   3. The accounting software according to claim 2, wherein character recognition of the voucher document is performed, and thereafter, a user selects a necessary character recognition result by selecting a part of the voucher document. The accounting software according to claim 1, wherein the journal rules are linked to the electronic form only when approval is given. 2. The accounting software according to claim 1, wherein the accounting data is registered in an accounting book according to the journal rules by performing OCR on a paper form or voucher taken in by a camera or a scanner to obtain a completed electronic form. 3.   The captured form or voucher is subjected to image recognition of a seal stamp, is compared with an official seal stored in advance in software, and it is confirmed that the seal stamped on the paper form is genuine. 7. The accounting software according to claim 6, wherein the accounting software is regarded as having been approved. 7. The accounting software according to claim 6, wherein a virtual layer is superimposed on the imported form or voucher, and an electronic seal is pressed thereon, thereby deeming that approval processing has been performed. The registration column of the approver in the form is linked to the organization chart, and can only give the authority of approval to start the process according to the journal rules to a person of a specific position,
The accounting software according to claim 1. A server and a terminal connected to the server via a line,
A plurality of electronic forms are stored in a memory provided in the server,
Each of the electronic forms has a journaling rule,
An entry process is performed on one of the electronic forms from the terminal of the creator, and thereafter, when the approval process is performed from the terminal of the approver, based on the journal rules associated with the electronic form, the electronic form is used. An accounting system in which accounting data entered in is registered in an accounting book.   The accounting system according to claim 10, further comprising a stylus pen having a built-in RF tag, wherein the terminal reads the RF tag and specifies an owner of the stylus pen by inputting the stylus pen to the terminal. .