JP2018073191A - Project management item evaluation system and project management item evaluation method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a project management item evaluation system capable of selecting a proper management item in a project.SOLUTION: A project management item evaluation system 100 includes a shared information server 102 for storing shared information shared by a plurality of members in a project, and a management server 101 for processing the shared information. The management server 101 includes a data extraction unit 110 for acquiring shared information from the shared-information server 102, extracting information for each item from the shared information, and saving the extracted information as extracted data, an extracted data analyzing unit 120 for counting the frequency of occurrence of information on management items in the extracted data and storing analysis data combining the management items and evaluation values based on the frequency of occurrence, and a display information output unit 130 for outputting information for displaying evaluation values together with the management items based on the analysis data.SELECTED DRAWING: Figure 1

Description

  The present invention relates to a project management item evaluation system and a project management item evaluation method, and is suitable for application to, for example, evaluation of management items of development projects.

  In recent years, the market has changed more and more rapidly, and at the development site of the information system that supports it, both a sense of speed of development and reliable quality assurance are required. In order to achieve both rapid development and ensuring high quality, it is essential to formulate appropriate management items and create a schedule for them, but the current situation depends on the experience and intuition of project managers when formulating management items. The situation is often the case.

  Patent Document 1 determines an evaluation value for the use status of various management items set in the project management server based on a log received from an existing project management server, and newly determines based on the determined evaluation value. It discloses that the management items to be used in the project management server for starting system development are determined.

Japanese Patent Laying-Open No. 2015-167049

  For example, in a development project, there is a difference between a management item conscious of the project manager and a management item conscious of the project member, and the recognition of the importance of the management item may be different. In particular, important work recognized by the project members at the lowest level of the organization chart is not included in the management items of the overall project plan, and there is a possibility that the schedule and quality will be seriously affected later. In addition, since detailed management items are managed by the project members, there is a risk of seriously affecting the quality of the target of the project.

  The present invention has been made in view of the above points, and an object of the present invention is to provide a project management item evaluation system and a project management item evaluation method capable of selecting appropriate management items in a project.

  In order to solve such a problem, the project management item evaluation system of the present disclosure includes a shared information server that stores shared information shared by a plurality of members in the project, and a management server that processes the shared information, A management server that acquires the shared information from the shared information server, extracts information for each item from the shared information, and stores the extracted information as extracted data; An extraction data analysis unit that stores analysis data combining the management item and the evaluation value based on the number of appearances, and outputs information that causes the evaluation value to be displayed together with the management item based on the analysis data And a display information output unit that performs the project management item evaluation system.

  Further, the project management item evaluation method of the present disclosure acquires shared information shared by a plurality of members in a project, extracts information for each item from the shared information, and stores the extracted information as extracted data; In the data, counting the number of appearances of information related to the management item, storing analysis data combining the management item and the evaluation value based on the number of appearances, and managing the evaluation value based on the analysis data And a step of outputting information to be displayed together with the items.

  According to the present invention, it is possible to select an appropriate management item in a project.

It is a figure shown about the outline of the system containing the project management item evaluation system concerning one embodiment of the present invention. It is a figure shown about the example of the weighting information contained in a weighting information storage part. It is a figure shown about an example of the hardware constitutions of a management server. It is a figure shown about an example of a structure of the mail information memorize | stored in the mail memory | storage part. It is a figure shown about an example of a structure of the work report information memorize | stored in the work report memory | storage part. It is a figure shown about an example of a structure of the schedule information memorize | stored in the schedule memory | storage part. It is a flowchart which shows the project management item evaluation process by a management server. It is a figure shown about an example of a structure of the extraction data memorize | stored in the extraction data storage part. It is a flowchart shown about extraction data analysis processing. It is a figure shown about an example of a structure of the management item information memorize | stored in the management item information storage part. It is a figure shown about an example of a structure of the role classification weighting information memorize | stored in the role classification weighting memory | storage part. It is a figure shown about an example of a structure of the role classification combination weighting information memorize | stored in the role classification combination weight memory | storage part. It is a figure shown about an example of a structure of the shared information type weighting information memorize | stored in the shared information type weighting memory | storage part. It is a figure shown about an example of a structure of the analysis data memorize | stored in the analysis data storage part. It is a figure which shows the example of the display image displayed on the display apparatus of a client terminal by the information output by the display information output part.

  Embodiments according to the present disclosure will be described in detail below with reference to the drawings. In the following description, similar elements are denoted by the same reference numerals, and redundant description is omitted.

(1) Configuration of Project Management Item Evaluation System According to this Embodiment FIG. 1 is a diagram showing an outline of a system including a project management item evaluation system 100 according to an embodiment of the present invention. As shown in this figure, the project management item evaluation system 100 has a management server 101 and a shared information server 102. The management server 101 is connected to the communication network 10.

  The shared information server 102 includes a mail server 30 and a file server 40 and is connected to the communication network 10. Here, the shared information server 102 is not limited to the mail server 30 and the file server 40, and may include a device that stores shared information shared by a plurality of members in the project. A client terminal 50 is further connected to the communication network 10.

  The mail server 30 includes, for example, a mail storage unit 32 that stores mail exchanged in an IT (Information Technology) system development project. The file server 40 includes a work report storage unit 42 that stores a work report that is a report by a member of the project, and a schedule storage unit that stores a development schedule such as a work breakdown structure (WBS) of the project. 44 may be included. The client terminal 50 can request analysis data to be described later from the management server 101 via the communication network 10 and display the analysis data on the display screen of the client terminal 50.

  The management server 101 includes a data extraction unit 110, an extracted data analysis unit 120, a display information output unit 130, and a storage unit 140. The storage unit 140 further includes an extracted data storage unit 141, an analysis data storage unit 142, a management item information storage unit 143, and a weighting information storage unit 150.

  The data extraction unit 110 acquires shared information from the shared information server 102 via the communication network 10, extracts information for each item, extracts the information, and stores the extracted data in the extracted data storage unit 141. The extracted data analysis unit 120 counts the number of appearances of information relating to the management item stored in the management item information storage unit 143 in the extracted data stored in the extraction data storage unit 141, and evaluates the management item and the evaluation value based on the number of appearance The analysis data combined with is stored in the analysis data storage unit 142.

  Information related to the management item will be described later. For example, the management item can be a keyword indicating a description of the management item. For example, in response to a request from the client terminal 50, the display information output unit 130 outputs information for displaying the evaluation value together with the management item based on the analysis data stored in the analysis data storage unit 142. The extracted data analysis unit 120 can further calculate an evaluation value using the weighting information stored in the weighting information storage unit 150. However, there is no need for weighting by weighting information.

  FIG. 2 is a diagram illustrating an example of weighting information included in the weighting information storage unit 150. As shown in this figure, the weighting information storage unit 150 may include, for example, a role category weighting storage unit 151, a role category combination weighting storage unit 152, and a shared information type weighting storage unit 153. .

  Here, the role classification weighting storage unit 151 stores weighting information based on the role classifications of project members, such as job titles of project members. The role category combination weight storage unit 152 stores weight information based on a combination of role categories of project members sharing the shared information. The role classification combination may be determined by, for example, a combination of the position of the sender of the e-mail or messenger message and the position of the receiver.

  The shared information type weight storage unit 153 stores weight information based on the difference in the type of shared information. The type of shared information can be a difference in weighting due to a difference in documents such as e-mail, work report, and schedule.

  FIG. 3 is a diagram illustrating an example of a hardware configuration of the management server 101. As shown in this figure, the management server 101 mainly comprises semiconductor devices and wirings connecting them, and includes a CPU (Central Processing Unit) 102, a volatile storage unit 103 such as a RAM (Random Access Memory), and the like. A non-volatile storage unit 104 such as a hard disk or a flash memory and a network interface 105 connected to the communication network 10 may be included. Note that the mail server 30, the file server 40, and the client terminal 50 may be computer devices having the same configuration. Further, if necessary, an input device such as a keyboard and a mouse and an output device such as a liquid crystal display device may be connected.

  FIG. 4 is a diagram illustrating an example of a configuration of mail information stored in the mail storage unit 32. As shown in this figure, the mail information may be configured by a table having fields such as a transmission date, a transmission source mail address, a transmission destination mail address, a subject, and a text.

  FIG. 5 is a diagram illustrating an example of a configuration of work report information stored in the work report storage unit 42. As shown in this figure, the work report information may be configured by a table having fields such as a reporter, a report date, and contents.

  FIG. 6 is a diagram illustrating an example of a configuration of schedule information stored in the schedule storage unit 44. As shown in this figure, the schedule information may be configured by a table having fields such as a WBS number, a work item, a work manager, a work start date, and a work end date.

  However, the mail information, the work report information, and the schedule information can have other configurations. Further, the shared information server 102 may store the shared information other than the mail information, the work report information, and the schedule information.

(2) Description of Project Management Item Evaluation Process FIG. 7 is a flowchart showing the project management item evaluation process S100 by the management server 101. As shown in this flowchart, in the project management item evaluation process S100, first, the data extraction unit 110 of the management server 101 is shared by a plurality of members in the project from the mail server 30 and the file server 40 of the shared information server 102. Shared information is acquired, information for each item is extracted, and is stored in the extracted data storage unit 141 as extracted data (S102).

  FIG. 8 is a diagram illustrating an example of the configuration of extracted data stored in the extracted data storage unit 141. As shown in this figure, the extracted data can be composed of a table having fields such as shared information type indicating the type of document, date, contents, name, and e-mail address. In these fields, corresponding information in the shared information is stored.

  Returning to FIG. 7, when step S102 is completed, an extraction data analysis process S200 by the extraction data analysis unit 120 is executed (S200). FIG. 9 is a flowchart showing the extracted data analysis process S200. As shown in this flowchart, in the extracted data analysis process S200, first, the management item information stored in the management item information storage unit 143 is read (S201).

  FIG. 10 is a diagram illustrating an example of the configuration of the management item information stored in the management item information storage unit 143. As shown in this figure, the management item information may be configured by a table having fields such as a management item and information related to the management item, for example, a keyword indicating a description of the management item. Management items can be candidates for management items to be selected. The example of FIG. 10 includes management items of “static analysis of program” and “measurement of unit performance of function”, and each management item has at least one keyword used for counting the number of appearances described later. Is set.

  Returning to FIG. 9, when step S201 is completed, the extracted data analysis unit 120 counts the number of occurrences of the keyword for each management item for each record of the extracted data (S202), and reads the weighting information from the weighting information storage unit 150. (S203). As described above, the weighting information storage unit 150 may include the role category weighting storage unit 151, the role category combination weighting storage unit 152, and the shared information type weighting storage unit 153. For example, a document is shared. A weighting value may be determined in accordance with a role classification of a person who is a person or a document type.

  FIG. 11 is a diagram illustrating an example of a configuration of role classification weighting information stored in the role classification weighting storage unit 151. As shown in this figure, the role classification weighting information may be constituted by a table having fields such as a name or an e-mail address, a role classification and a weighting value. In the example of FIG. 11, the weight values are different depending on whether the title is a project manager, a project leader, or a working member.

  FIG. 12 is a diagram illustrating an example of the configuration of role category combination weighting information stored in the role category combination weighting storage unit 152. As shown in this figure, the role classification combination weighting information may be configured by a table having fields such as a mail transmission source (From), a mail transmission destination (To), and a weight value. In the example of FIG. 12, the weighting values are different depending on the combination of the post of the mail transmission source and the post of the mail transmission destination.

  FIG. 13 is a diagram illustrating an example of the configuration of shared information type weighting information stored in the shared information type weighting storage unit 153. As shown in this figure, the shared information type weighting information may be configured by a table having fields such as a shared information type and a weighting value. In the example of FIG. 13, the weighting value is varied depending on whether it is an email, a work report, or a schedule.

  Returning to FIG. 9, an evaluation value is calculated for each management item based on the number of appearances counted in step S202 and the weighting value read in step S203. As a calculation method, a method in which weighting multiplication is performed on the number of appearances, a method in which division is performed, addition, subtraction, and other calculation methods can be used. When the evaluation value is calculated, the evaluation value is saved as analysis data together with other data in the analysis data storage unit 142 (S204), and the extracted data analysis process is completed.

  FIG. 14 is a diagram illustrating an example of a configuration of analysis data stored in the analysis data storage unit 142. As shown in this figure, the analysis data may be configured by a table having fields such as shared information type, date, name or email, role classification, and evaluation value in each management item. The numerical values in parentheses in FIG. 14 indicate the weighting values shown in FIGS. By setting it as such a structure, the evaluation value of each management item can be shown about each shared information. The evaluation value may be a value summed for each management item, may be a value summed for each management item for each date, or may be aggregated and used by other methods. It is good. The analysis data is a combination of a management item and an evaluation value based on the number of appearances, and may have no other items.

  Returning to FIG. 7, the analysis data for which the extraction data analysis processing has been completed is information that causes the display information output unit 130 to display the evaluation value together with the management item in response to a request from the client terminal 50 via the communication network 10, for example. Output (S104). FIG. 15 is a diagram illustrating an example of a display image displayed on the display device of the client terminal 50 based on the information output by the display information output unit 130. As shown in this figure, the display image is a graph and shows how the evaluation value changes depending on the date of the document. The management items are overlapped for “static analysis of program” and “single performance characteristics of function”, and these evaluation values can be grasped simultaneously and compared. Although FIG. 7 shows the case where the graph is displayed, the evaluation value can be shown by a table or other display method.

  Note that the data extraction unit 110, the extracted data analysis unit 120, the display information output unit 130, and the storage unit used by them may be provided in the shared information server 102 side, or the shared information server 102, the data extraction unit The unit 110, the extracted data analysis unit 120, the display information output unit 130, and the storage unit 140 may be arranged anywhere on the communication network 10.

(3) Effects of the Embodiment As described above, the project management item evaluation system 100 includes the shared information server 102 that stores shared information shared by a plurality of members in the project, and the management server 101 that processes the shared information. The management server 101 acquires shared information from the shared information server 102, extracts information for each item from the shared information, and stores the extracted information as extracted data. The extracted data analysis unit 120 that counts the number of appearances of information and stores analysis data that combines management items and evaluation values based on the number of appearances, and outputs information that displays the evaluation values together with the management items based on the analysis data Display information output unit 130 to be able to select appropriate management items in the project The This selection of management items may be used, for example, for adding management items in the middle of a project or for selecting management items in another project later.

  The present invention can be applied to the evaluation of management items of development projects.

  DESCRIPTION OF SYMBOLS 10 ... Communication network, 30 ... Mail server, 32 ... Mail storage part, 40 ... File server, 42 ... Work report storage part, 44 ... Schedule storage part, 50 ... Client terminal, 100 ... Project management item evaluation system, 101 ... management server, 102 ... shared information server, 103 ... volatile storage unit, 104 ... non-volatile storage unit, 105 ... network interface, 110 ... data extraction unit, 120 ... ... Extracted data analysis unit 130 ... Display information output unit 140 ... Storage unit 141 ... Extracted data storage unit 142 ... Analyzed data storage unit 143 ... Management item information storage unit 150 ... Information storage , 151... Role classification weight storage section, 152... Role classification combination weight storage section, 153. Part.

Claims (11)

A shared information server for storing shared information shared by a plurality of members in the project;
A management server for processing the shared information,
The management server
A data extraction unit that acquires the shared information from the shared information server, extracts information for each item from the shared information, and stores the extracted information as extracted data;
In the extraction data, an extraction data analysis unit that counts the number of appearances of information on management items, and stores analysis data that combines the management items and evaluation values based on the number of appearances;
A project management item evaluation system, comprising: a display information output unit that outputs information for displaying the evaluation value together with the management item based on the analysis data. The project management item evaluation system according to claim 1, wherein the evaluation value is weighted based on a role classification of the plurality of members. The project management item evaluation system according to claim 2, wherein the evaluation value is weighted based on a combination of positions of the plurality of members to which the shared information is shared. The project management item evaluation system according to any one of claims 1 to 3, wherein the evaluation value is weighted according to a document type of the shared information. The project management item evaluation system according to any one of claims 1 to 4, wherein the output information is a graph in which the evaluation values of the management items are shown in a time series. The item of the extracted data includes any one of the date of the shared information, the plurality of members, the type of the shared information, and the content of the shared information. Project management item evaluation system described in the section. The project management item evaluation system according to any one of claims 1 to 6, wherein the plurality of members of the extracted data item are a sender and a receiver of the shared information. The project management item evaluation system according to any one of claims 1 to 7, wherein the shared information is an electronic mail exchanged in the project. The project management item evaluation system according to any one of claims 1 to 8, wherein the shared information is a work report in the project. The project management item evaluation system according to any one of claims 1 to 9, wherein the shared information is a schedule of the project. Acquiring shared information shared by a plurality of members in the project, extracting information for each item from the shared information, and storing it as extracted data;
In the extracted data, a step of counting the number of appearances of information about management items, and storing analysis data combining the management items and an evaluation value based on the number of appearances;
And a step of outputting information for displaying the evaluation value together with the management item based on the analysis data.

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