JP2018041338A - Information processing device, control method, and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce a user's input trouble when registering information of a part of annotations to be index registered among a plurality of annotation information included in a file in association with a predetermined index item. An information processing apparatus capable of displaying a file editing screen, wherein a user can issue an instruction to add an annotation to a file on the file editing screen. Providing means for providing an area for inputting annotation information, which enables registration of the added annotation information in association with a predetermined index item, Registration means for registering input annotation information in a storage unit accessible by the information processing apparatus in association with the predetermined index item. [Selection] Figure 8

Description

  The present invention relates to an information processing apparatus capable of editing a file managed by a file management system, a control method, and a program.

  Conventionally, in a document management system, file management using an index associated with a file such as a document has been performed. Here, the index refers to index data such as a character string or a file location registered on the database. The index information includes a category (pointing to an index item) and an index value (pointing to a value set for the index item). As a method of registering an index for a file, the user selects an arbitrary file from the file list, opens the attribute information setting screen for the selected file, and registers the index item and value in association with each other. Is generally known.

  Further, in the document management system, by adding additional information called annotation to the document managed by the server, the document can be edited / updated by the client device. Annotations include annotations, comments, and objects. By using the annotation, the document can be updated by adding data without rewriting the data of the original document.

  Patent Document 1 describes a method for registering document annotation information in an index. More specifically, the information processing apparatus described in Patent Document 1 registers annotation information extracted from a document file as an index value corresponding to an index item called a search keyword.

JP 2011-18202 A

  In Patent Document 1 described above, annotation information extracted from one document file is grouped without being divided and registered as index values corresponding to index items called search keywords. Therefore, as the number of annotations added to the document increases, the number of characters registered as an index value corresponding to one index item increases. When the number of registered characters increases, when performing a search, the load of matching the index value to be searched with the character string specified in the search increases, and as a result, the search process takes a lot of time. .

  Therefore, when a file contains multiple annotations and some of the annotations that you want to use for searching are part of the annotation, the user can only use the information for some of the annotations that you want to use for searching on the file attribute information setting screen. Index registration is possible. However, for example, after the annotation information is input on the file editing screen, the user registers the index again by inputting the annotation information to be used for the search on the attribute information setting screen. In this way, it takes time to input the same annotation information twice.

  According to the present invention, it is possible to register information of a part of annotations to be registered in an index among a plurality of annotation information included in a file in association with a predetermined index item without the above-described trouble. The purpose is to provide a mechanism.

  In order to solve the above-described problems, the present invention provides an information processing apparatus capable of displaying a file editing screen, wherein the user can issue an instruction for adding an annotation to a file on the file editing screen. Provides an area for inputting annotation information that enables the annotation information to be added to be registered in association with a predetermined index item when an instruction to add the target annotation is given And providing means for registering the annotation information input to the area in the storage unit accessible by the information processing apparatus in association with the predetermined index item. .

  According to the present invention, it is possible to register information on a part of annotations to be index registered among a plurality of annotation information included in a file in association with a predetermined index item without any trouble as described above. it can.

The figure which shows an example of a structure of the system which concerns on embodiment of this invention The figure which shows an example of the hardware constitutions of client PC The figure which shows an example of the hardware constitutions of an image forming apparatus The figure which shows an example of the software configuration of a document management system The figure which shows an example of the software configuration of a document management application The figure which shows an example of the software configuration of a document editing application The figure which shows an example of the main screen UI of a document management application The figure which shows an example of the main screen UI of a document editing application 6 is a diagram illustrating an example of a search dialog UI of a document management application The figure which shows an example of the flow of a page division | segmentation / deletion process of a document management application The figure which shows an example of the data structure of the setting file of a document editing application The figure which shows an example of the flow of the index prediction process of a document editing application The figure which shows an example of the table structure for managing a document attribute The figure which shows an example of the flow of a document preservation | save process

  The best mode for carrying out the present invention will be described below with reference to the drawings.

(First embodiment)
FIG. 1 is a diagram showing a system configuration example according to an embodiment of the present invention.

  In FIG. 1, a client PC 101, an image forming apparatus 103, a Web application server PC 105, a user management service server PC 104, and a document management service server PC 106 are connected via a network 110. In FIG. 1, a plurality of client PCs 101 may be connected. The network 110 is, for example, a LAN such as the Internet, a WAN, a telephone line, a dedicated digital line, or the like, and is a so-called communication network realized by a combination thereof.

  The network 110 may be either wired or wireless as long as it can transmit and receive data. In addition, depending on various companies, the client PC 101 includes, for example, a desktop personal computer, a notebook personal computer, a mobile personal computer, a tablet terminal, and the like, but may be a smartphone with a built-in program execution environment. The client PC 101 incorporates an environment for executing various applications and programs such as a printer driver.

  An image forming apparatus 103 has a printer function, a FAX function, a copy function, a scanner function, a file transmission function, and the like. A web application server PC 105 provides a web application of the document management system (file management system) according to the present embodiment. In addition, there is a user management service server PC 104 that manages information on users who access this system, and a document management service server PC 106 that has a function to store and manage documents.

  Here, the Web application server PC 105, the user management service server PC 104, and the document management service server PC 106 are configured separately, but may be configured in one PC. Further, the distribution function provided in the document management service server PC may be configured as a function of another server.

  Further, although the user operates the client PC 101, the operation may be performed by using the same PC as any or all of the three server PCs.

  Note that the document management system according to the embodiment is configured to be accessed via a browser of a client PC. However, a configuration may be adopted in which a dedicated client application (not shown) is arranged on the client PC 101 and operated. In this case, the document management service server PC 106 and the dedicated client application may communicate with each other instead of the Web application server PC 105.

  FIG. 2 shows an example of the hardware configuration of the client PC. The hardware configuration diagram shown in FIG. 2 corresponds to the hardware configuration diagram of a general information processing apparatus, and the hardware configuration of a general information processing apparatus can be applied to the PC of this embodiment.

  In FIG. 2, the CPU 202 executes an application program, an OS, and the like stored in the HDD 205 and performs control to temporarily store information, files, and the like necessary for executing the program in the RAM 203. The ROM 204 stores various data such as basic I / O programs. The RAM 203 functions as a main memory, work area, and the like for the CPU 202. The HDD 205 is an external storage device that functions as a large-capacity memory, and stores applications, application programs such as a Web browser, OS, related programs, and the like. The display 206 displays commands input from the keyboard 207 and the like. An interface 208 is an external device I / F, and connects a printer, a USB device, and a peripheral device. The keyboard / mouse 207 receives an instruction input from the user. A system bus 201 is a bus that connects components in the client terminal 101. A network interface card (NIC) 209 exchanges data with an external device via the interface 208 and the network 110.

  Note that the configuration of the computer is an example thereof, and is not limited to the configuration example of FIG. For example, the storage destination of data and programs can be changed by the ROM 204, the RAM 203, the HDD 205, etc. according to the characteristics. Unless otherwise specified in the present embodiment, processes such as steps in the flowchart are realized by loading a program stored in the ROM 204 or the like into the RAM 203 or the like and executing the program by the CPU 202.

  An example of the hardware configuration of the client PC 101 has been described with reference to FIG. Note that the hardware configurations of the various servers 104 to 106 include at least the above-described 201 to 205, 208, and 209.

  FIG. 3 is a diagram illustrating a hardware configuration in the image forming apparatus 103 illustrated in FIG. Note that this embodiment shows an example of a multifunction peripheral (MFP (Multi-Function Peripheral)) having a scanner function, a printer function, and a FAX function.

  In FIG. 3, reference numeral 301 denotes an I / O, which is connected to the client PC 101 via a communication medium such as a network (LAN) 104. A plurality of I / Os 301 may be mounted to support a plurality of connection forms. Through this I / O 301, the image forming apparatus 103 passes the device ID and scan image to the information processing apparatus 100. In addition, it receives various control commands from the client PC 101 and performs processing. The I / F control unit 302 performs control to issue a device ID for a processing system such as a scanner (not shown), a printer (not shown), or a FAX (not shown) installed in the image forming apparatus 103. . A RAM 303 is a primary storage device and is used to store external data such as a control command acquired by the I / O 301 and an image read by the scanner engine 313. Further, the RAM 303 is used for storing images before being transferred to the printer engine 306 developed by the printer controller 310.

  The RAM control unit 304 performs allocation management of the RAM 303. The image data start-up circuit 305 is a device that outputs an image developed by the RAM controller 304 captured by the printer controller 310 or the scanner engine 313 in accordance with the rotation of the printer engine 306. The printer engine 306 is a device that develops an image on an output medium such as paper. The main controller 308 performs various controls of the printer engine 306 by the engine I / F 307. The main controller 308 is a module that is important for control, and performs appropriate distribution processing of the control language received from the client PC 101 via the I / O 301 to the scanner controller 309, printer controller 310, and FAX controller 311. Further, the main controller 308 controls the printer engine 306 and the scanner engine 313 with the support from the respective controllers and the UI 312. By unifying the control interface between the main controller 308 and various controllers, an expansion board capable of processing a plurality of types of control commands can be mounted on one peripheral device. It is also the role of the main controller to acquire and manage the device ID of the currently installed expansion controller from each controller.

  The scanner controller 309 decomposes the scan control command received from the client PC 101 into an internal execution command that can be interpreted by the main controller 308. Further, the image read by the scanner engine 313 is changed to a scan control command. The printer controller 310 breaks down the page description language received from the client PC 101 into internal execution instructions including an expanded image of the page description language that can be interpreted by the main controller 308. The unfolded image is conveyed to the printer engine and printed on output media such as paper. The FAX controller 311 expands the FAX control language received from the client PC 101 into an image and transfers the image to another FAX apparatus or IP-FAX via a public line (not shown) or the Internet. The UI is used as an input / output unit for a user instruction when various settings of the main controller 308, a scanner function, a printer function, and a FAX function are directly executed by the image forming apparatus 103. The scanner engine 313 reads an image printed using an optical device in accordance with an instruction from the main controller 308, converts the image into an electric signal, and transfers the electric signal to the main controller 308.

  FIG. 4 is a diagram illustrating a software configuration example of the document management system. FIG. 4 shows a software configuration in the Web application server PC 105, the user management service server PC 104, and the document management service server PC 106. The main control unit 404 controls the entire document management system according to the embodiment of the present invention, and instructs and manages each unit described later.

  The data transmission / reception unit 403 receives a command issued by a user via a browser in the client PC 101 and the image forming apparatus 103, and returns a result of receiving an instruction from the main control unit 404 to the client PC 101.

  The session storage unit 405 generates session information indicating that the access is from the same user after the user accesses the document management system via the browser in the client PC 101 and the image forming apparatus 103. Further, various information to be repeatedly used is held in association with the session information until the user stops accessing the document management system (logout) or until the session is terminated due to an automatic timeout or the like.

  The Web UI generation unit 406 receives an instruction from the main control unit 404 and generates a Web UI (HTML) corresponding to the situation. Here, the Web UI generated by the Web UI generation unit is not limited to HTML, and a script language such as JavaScript (registered trademark) may be embedded.

  Next, in accordance with an instruction from the main control unit 404, the user information processing unit 401 can access the document management system stored in the user information storage unit 402, and user setting information (including UI setting information). Extraction, setting, etc. are performed. Here, the user information processing unit 401 cooperates with Active Directory, LDAP, etc., which are known technologies, not the management unique to the document management system, and the user information storage unit 402 stores only user setting information. I do not care.

  Next, in accordance with an instruction from the main control unit 404, the document information processing unit 409 performs registration, storage, extraction, editing, and the like of document attributes including the document substance and index information stored in the document information storage unit 410. Perform the operation. Document information stored in the temporary work area and index information set in the temporary work area are also stored in the document information storage unit 410. The document distribution processing unit 407 executes a distribution process for setting a storage destination and properties for a document registered from the device based on a distribution condition stored in the document distribution condition storage unit 408.

  FIG. 5 is a diagram illustrating an example of a software configuration of the document management application 500 operating on the client PC 101. The document management application 500 installed in the client PC 101 is an application that is stored in the HDD 205, is expanded in the RAM 203 and the ROM 204 when the document management system is executed, and operates by performing calculation processing in the CPU 202. The document management application 500 has a function of managing a library, a function of displaying a list of files in the library, a function of performing file management such as creating a folder, moving and deleting a file. A document editing application 600 (to be described later) can open and edit files in a library managed by the document management application 500.

  The document management application 500 includes an output management unit 501, a file management unit 502, a file acquisition unit 503, an input management unit 504, a screen display management unit 505, a library management unit 506, and a search request unit 507.

  The output management unit 501 performs an output process when the file management unit 502 performs a file operation in response to an operation of the input device 207 and the web application server PC 105 is instructed to move the file. Specifically, the output process includes transferring the target file to the Web application server PC 105 when the file is moved from a device other than the Web application server PC 105.

  The file management unit 502 performs file operations such as creation, deletion, and movement of folders and files, and changes of access rights to the file systems of the client PC 101 and the Web application server PC 105. The file acquisition unit 503 receives the file of the Web application server PC 105 and the file management unit 502 stores it in the HDD 205 of the client PC 101.

  The input management unit 504 detects the operation of the input device 207 by the user via the UI of the document management application 500 displayed by the screen display management unit 505, and acquires user operation information. The screen display management unit 505 performs screen display control such as UI display as shown in FIG. 7 as an example of the UI of the document management application 500.

  A library management unit 506 manages a library registered by the document management application. Information on the registered library is stored in the HDD 205. The search request unit 507 makes a search request to the OS or system when a search is performed by operating the input device 207. When the search request unit 507 receives a search result by the OS or the system, the search result display instruction is given to the screen display management unit to display the result.

  FIG. 6 is a diagram illustrating an example of a software configuration of the document editing application 600 operating on the client PC 101. The document editing application 600 is an application that is stored in the external memory 206, is expanded in the RAM 203 and the ROM 204 when the document editing system is executed, and operates by performing calculation processing in the CPU 202.

  The document editing application 600 can perform print settings, document structure settings, and annotations added to pages held in the document data. The output management unit 602, the editing unit 603, the input management unit 604, and the display unit. 605.

  The output management unit 602 performs an output process for the document edited and saved by the editing unit 603 to the image forming apparatus 103. Specifically, output processing includes printing on paper from the printer controller 310 and FAX transmission from the fax controller 311.

  The editing unit 603 performs editing and storage processing on the document. The editing here includes an annotation function, which is editing to a single page, print settings, document structure, additional print settings, and addition and deletion of original documents. The document editing application can save the edited data as a binder document (extension is iwb) which is a file format unique to the document editing application. In addition, only the document data among the edited data can be saved in a general file format (for example, PDF (Portable Document Format)) (hereinafter, PDF document (extension pdf) is a general file format). Will be shown). The document editing application can edit documents of two types of file formats, the binder document and the PDF document described above, and save them in the respective file formats.

  The input management unit 604 detects the operation of the input device 207 by the user via the UI of the document editing application 600 displayed by the display unit 605, and acquires user operation information. The display unit 605 performs screen display control such as UI display as shown in FIG. 8 as an example of the UI of the document editing application 600.

  FIG. 7 shows an example of a user interface of the document management application. In FIG. 7A, reference numeral 700 denotes a main screen of the document management application 500. The main screen 700 includes a ribbon 710, a quick access toolbar 720, an address bar 730, a library pane 740, a file list pane 750, and a preview pane 760 as main UI components.

  The ribbon 710 is composed of a plurality of tabs classified for each use, and controls such as buttons having functions suitable for the use can be arranged on the tabs. This allows quick access to user-desired functions. One tab can be composed of a plurality of groups, and a plurality of controls can be arranged in one group. There are tabs and groups that are prepared in advance as application defaults, and tabs and groups created according to the user's preferred configuration can also be added. FIG. 7 shows an example in which the ribbon configuration of the main screen 700 of the document management application 500 includes “Home”, “Fax”, and “Print” tabs 411 that are default tabs. In addition to the tab, there is a file menu 701 in which “file” is written. When the file menu 701 is selected, functions for saving and printing the file are displayed. In addition, the “Home” tab is selected, and the default group of the “Home” tab includes a “clipboard”, “open”, and “PDF operation” groups.

  The quick access toolbar 720 can arrange controls such as buttons of functions that are not classified by tabs or groups, and can quickly access a function desired by the user like the ribbon 710. By allocating frequently used functions, the operability in using the application can be improved.

  The address bar 730 displays URL (Uniform Resource Locator) information of the storage location of the document currently displayed in the file list pane 750, or the designated storage location can be displayed by inputting a URL character string into 731. Further, by inputting a search keyword into 732 and pressing the search button 733, a search can be performed within the currently opened folder. At this time, the search dialog 900 described in FIG. 9 is opened and the search result is displayed.

  In the library pane 740, external storage locations such as a folder on a local drive or a folder on a network can be registered as a library, and documents and folders in the library can be browsed and operated. In FIG. 7, a local folder 741 indicating a folder on the local drive is registered as a library. The local folder 741 includes “local folder 01” and “local folder 02”. Further, a DS folder 742 indicating a folder on the document management service server PC 106 is registered, “DS folder 01” is expanded, and a lower “01” folder is selected. The DS folder 742 includes “DS folder 01” and “DS folder 02”.

  The file list pane 750 can display information on documents and folders in the above-described library in a list format or a thumbnail format. In the list display, it is possible to display attribute information of documents and folders such as name, file type, size, update date and time. In addition, various operations such as copying and deleting can be executed by selecting a document or folder on the file list pane 750. FIG. 7 shows a state in which documents in the “01” folder under the “DS folder 01” library selected in the library pane 740 are listed and “Document-B” is selected. Preview pane 760 displays a preview of the document selected in file list pane 750.

  When the file is right-clicked in the file list pane 750, a screen UI shown in FIG. 7B is displayed. Reference numeral 770 denotes a menu button for dividing the target document into pages. The file division will be described in the second embodiment.

  Reference numeral 780 denotes a menu button for editing the property. When 780 is selected, a file attribute information setting screen is displayed, and the user can register an index for the file.

  FIG. 8 shows an example of a user interface of the document editing application. FIG. 8 shows an example in which the ribbon configuration of the main screen 800 of the document editing application 600 includes “print setting” and “annotation” tabs as default tabs. In addition, the “annotation” tab is selected, and the default group of the “annotation” tab includes “object”, “stamp”, and “search” groups. The “object” group in which controls for inputting annotations such as text are collected includes a text button 801, a text box button 802, and an index annotation button 803. These can add text, text boxes, and index annotations as annotations to a document. The index annotation button 803 is a button for providing an input area for registering an index together with an annotation input. In other words, the button 803 can handle a special annotation that can register a character string as annotation information added to a document as an index simultaneously with the addition.

  The stamp 804 can be stamped with a character string written as an annotation on the document. A date stamp 805 can be stamped with the current time written on the document. The text search 806 can perform a search from a character string included in the target document and an annotation using an arbitrary character string as a key. In the quick access toolbar, controls having functions of opening a document 807 and saving a document 808 are arranged in FIG.

  Reference numeral 809 denotes a document display area in an annotation editing state, which displays a document in units of pages. It is also an area where various editing operations such as annotation addition, selection, and movement are performed.

  Reference numeral 810 denotes an area for inputting an annotation to be registered as an index. 810 is displayed after the button 803 is selected. FIG. 8 shows that the character string AAA123456 is input. In this way, on the file editing screen where the user can give an instruction to add an annotation to a file, the user can register the annotation information input in the area 810 in association with a predetermined index item. .

  An annotation setting display area 811 displays attribute information of the annotation selected in the document display area 809. For example, when an index annotation is selected, font information in a text box is displayed, and the font information can be changed from the setting display area 811.

  812 is a setting that is displayed only when 810 is an index annotation, and specifies to which index (item) of the document the character string (value) added to the annotation is to be added. The user can set any item by directly inputting an index in 812 (a new index can be created) or by specifying by selecting from a list of indexes by opening a drop-down. The index displayed in the index list may be, for example, an index added to the target document or an index history added in the past using the document editing application 600. When a history added in the past is used as a list, it is realized by saving it in the HDD 205 as a setting file. As an example of the save format of the setting file, an example of saving in the Extensible Markup Language (XML) format is shown (the save format may be a general text format and is not particularly limited to XML). The initial value displayed in 812 may be a fixed index or an index used last time. The index annotation has a feature that, for example, if the related index 812 is set as a management number and the management number is input in 810, the search can be performed only with the management number, and therefore the search speed is faster than the search using the annotation. is there.

  FIG. 13 shows an example of a table configuration for managing document attributes of documents stored in the document information storage unit 410 of the document management service server PC 106.

  13 is a table for managing the document attributes of the document, and manages the attribute information of each document stored in the document information storage unit 410. Of the attribute information, reference numeral 1301 denotes a basic property, which is an attribute common to all documents. Reference numeral 1302 denotes an annotation text in the basic property 1301. The annotation text 1302 manages all annotation character strings added to a document that can be annotated such as PDF. When a plurality of annotations are added to one document, each annotation is managed by separating the character string of each annotation with a specific character such as a comma.

  Reference numeral 1303 denotes an extended property, which is an attribute added through the Web application server PC 105. Also, an extension property can be added or edited by pressing an index annotation button 803 and adding an index annotation. In FIG. 13, “management number”, “phone number”, and “message” are currently registered as extended properties. When an extended property such as “date” is newly registered through the Web application server PC 105, “date” is displayed in the extended property 1303. Is added.

  FIG. 14 is a flowchart illustrating an example of the flow of document storage processing. This processing is processing performed when the document management application 500 or the document editing application 600 edits a document, edits an annotation, and the like, and saves the edited document in the document management system (104 to 106).

  In step S1401, when the input management unit 504 of the document management application 500 accepts execution of storage, the file management unit 502 checks whether there is an annotation on the document to be stored. If there is an annotation, the process proceeds to S1402. If there is no annotation, the process proceeds to S1405.

  In step S1402, the file management unit 502 checks whether there is an index annotation for the document to be saved. The document editing application 600 manages a list of index annotations added during document editing only while editing in the RAM 203, and the presence / absence of index annotations is determined by referring to the information in the list. If there is an index annotation, the process proceeds to S1403, and if there is no index annotation, the process proceeds to S1404.

  In step S1403, the output management unit 501 of the document management application 500 instructs the main control unit 404 of the WEB application server PC 105 to register an index based on the list of added index annotations stored in the RAM 203. The registered index (item and value information) is added as an extended property 1303 to the table 1300 for managing the document attributes of the document.

  In step S <b> 1404, the output management unit 501 of the document management application 500 instructs the main control unit 404 of the WEB application server PC 105 to collectively register all annotation character strings included in the document. Annotation character strings of a plurality of annotations are concatenated with commas and added to the annotation text 1302.

  In step S1405, the output management unit 501 of the document management application 500 instructs the main control unit 404 of the WEB application server PC 105 to store the document, and stores the document.

  FIG. 9 is an example of a search dialog UI that can be opened from the document management application 500. A search dialog 900 is a dialog for performing a search, and a simple search 901 and a detailed search 902 can be performed.

  The search dialog 900 is opened by pressing a search button 733. When the simple search 901 is pressed, the search dialog 900 is displayed for performing a simple search (not shown), and when the detailed search 902 is pressed, a display for performing a detailed search is displayed. The search dialog 900 is in a state where the detailed search 902 is selected. When the simple search 901 is selected, a search can be performed by inputting a search location and a search keyword and pressing a search execution button. Alternatively, by inputting a search keyword into 732 and pressing the search button 733, the search can be executed using the library currently selected in the library pane 740 as a search location. When the detailed search 902 is selected, the search button 908 can be executed by inputting the search location 903, the search target 904, and the conditional expression 905 (one or more), and by pressing the search button 908, A search result 910 is displayed. The search location 903 can be specified by directly inputting a search path, selecting a search location history by opening a drop down, or selecting a search location by opening a dialog with a reference button.

  A search target 904 can select whether to search a folder, a file, or both a folder and a file as a search target. A conditional expression 905 can specify a search condition by inputting a property, a condition, and a search keyword. The choices of conditional expression properties include default items such as file names and annotation text, and indexes specified when index annotations are added. A condition can be added to the conditional expression 905 by pressing an add conditional expression button 906. When a plurality of conditional expressions are written in the conditional expression 905, an AND search or an OR search can be designated by the relation 907 of the conditional expressions. A search can be executed by pressing 908 with a search button. A clear button 909 can be pressed to return the search target 904, the conditional expression 905, and the relation 907 between the conditional expressions to the initial state. A search result 910 is an area for displaying a search result obtained by pressing the search button 908.

  This makes it possible to register and edit indexes when adding or editing index annotations. In addition, an annotation to be used for the search can be limited to the index designated in 812 when registered as an index annotation, instead of searching from the annotation character string. For this reason, even when there are a large number of registered documents and a large amount of annotation, it is possible to improve performance during search and simplify index registration and editing.

(Second Embodiment)
In the first embodiment, an index is added to the extended property 1303 of 1300 by inputting a character string 810 to an index annotation and specifying an associated index 812. When added by this method, when a document composed of a plurality of pages is divided and deleted in units of pages, it is necessary to leave an index only for the document to which the page including the index annotation belongs. This is because the index is linked to the page with the index annotation. However, when an index is regenerated from a document created by dividing the page of the document and deleting the page, the Web application server PC not added as an index annotation is directly accessed, and the edited normal index disappears.

  In this embodiment, the index is updated when a document to which an index annotation is added is divided or deleted in units of pages. When the document is divided and deleted in units of pages using FIG. An example of a method for updating the index will be described. It should be noted that all the configurations and processes not particularly specified are the same as those in the first embodiment.

  In step S1001, it is determined whether the operation accepted by the input management unit 504 of the document management application 500 is page division or page deletion. If the page is divided, the process proceeds to S1005. If the page is deleted, the process proceeds to S1002.

  In step S <b> 1002, the file management unit 502 performs a process of deleting some pages to be deleted from the document. At this time, index annotation information included in the page to be deleted is extracted, and the index annotation information listed is created.

  In S1003, it is determined whether the index annotation is included in the index annotation information created in S1002. If an index annotation is included, the process proceeds to S1004. If not included, the process proceeds to S1008.

  In step S1004, the main control unit 404 of the Web application server PC 105 receives an index deletion instruction from the document management application 500, and deletes the index. The index to be deleted is an index included in the index annotation information created in S1002.

  In step S1005, a new document after division (property information and index information of a newly created document remains the original document) is created so that the division result instructed by the file management unit 502 is obtained. For example, the user can select the menu button 770 shown in FIG. 7B to divide the document into pages. For example, when a document that was five pages before division is divided into pages, each page is set as one document, and five documents are newly created after division. At this time, for each divided document, index annotations included in documents other than the document itself are extracted to create a list of index annotation information. As a method for dividing the document, a method other than the menu button 770 may be used.

  In S1006, it is determined whether the index annotation created in S1005 includes an index annotation. If an index annotation is included, the process proceeds to S1007. If not included, the process proceeds to S1008.

  In step S1007, the main control unit 404 of the Web application server PC 105 receives an index deletion instruction from the document management application 500, and deletes the index. The index to be deleted is an index included in the index annotation information created in S1005.

  In step S1008, the file management unit 502 determines whether an annotation is included in the document after page division and page deletion of the document. If an annotation is included, the process proceeds to S1009, and if no annotation is included, the process proceeds to S1010.

  In step S1009, the file management unit 502 acquires an annotation included in the document, and updates the registered content of the annotation character string index registered in the main control unit 404 of the Web application server PC 105.

  In step S1010, the file management unit 502 updates the property information such as the file name and the number of pages, which have changed due to the page division and page deletion of the document, to the latest state.

  In S1011, when the file management unit 502 determines that the page is divided in S1001, the main control unit 404 of the Web application server PC 105 is requested to delete the original document, and the document is deleted.

  As a result, it is possible to directly access the Web application server PC and update only the index corresponding to the index annotation without erasing the edited normal index.

(Third embodiment)
In the first embodiment, the initial value of the index displayed in 812 when adding an index annotation is a fixed value or a previous value. However, assuming a use case in which several types of index annotations are added in order, the user needs to change the type of 812 indexes each time, which is troublesome. In this embodiment, the index type selected by the user when index annotation is added is predicted and determined. An example of a method for predicting the index type will be described with reference to FIGS. 11 and 12. It should be noted that all the configurations and processes not particularly specified are the same as those in the first embodiment.

  FIG. 11 is a diagram showing an example of a data structure for storing index annotation information added by the document editing application 600. In FIG. 11, the editing information in the document editing application 600 is stored in the HDD 205 as a learning file, so that it can be used to predict the index 812 when the index annotation is added in the document editing application 600 from the next time.

  Reference numeral 1100 denotes a file for storing index annotation information, which is used to predict the type of index when an index annotation is added. 1101 is information on the added index annotation, and each corresponds to information on one time index annotation added in the past.

  Reference numeral 1102 denotes a path definition of a folder storing a document to which an index annotation is added. When the path is changed, the path described in 1102 is also updated. This is used when the index annotation information used for prediction is limited to the one below the folder storing the document currently being edited. For example, the conditions of the index annotation used for the prediction can be switched, such as a path, date, and file name, depending on the system settings.

  Reference numeral 1103 denotes the definition of the time when the index annotation is added. Although the date is shown in FIG. 11, the date and time may be written. This is used when index annotation information used for prediction is limited to past days or when priority is determined by additional time.

  Reference numeral 1104 denotes the definition of the file name of the document to which the index annotation is added. This is used when the index annotation information used for prediction is limited to the character string included in the file name. When the file name is changed, the file name described in 1104 is also updated.

Reference numerals 1105 and 1106 respectively denote definitions of the X coordinate and the Y coordinate of the place where the index annotation is added. The coordinates at this time are coordinates acquired from the document being edited by the document editing application 600. If the coordinates when adding an index annotation are near the X coordinate 1105 and the Y coordinate 1106, the index 1108 is preferentially selected. When the X coordinate of the index annotation being edited is X, the Y coordinate is Y, the X coordinate 1105 is X ′, and the Y coordinate 1106 is Y ′,
((X−X ′) ^ 2+ (Y−Y ′) ^ 2) ^ 1/2
It is determined that the smaller the value (distance) is, the closer it is.

  Reference numeral 1107 denotes the definition of the format of the character string added by the index annotation. The index annotation input is monitored, and if it does not correspond to the format 1107, the index is switched to another index.

  Reference numeral 1108 denotes the definition of an index designated when an index annotation is added. If it is determined from 1101 to 1107 that the information is the optimum index annotation information, the index is set to 1108.

  FIG. 12 is a diagram illustrating an example of a flowchart relating to processing for determining an index using the information of the index annotation of FIG. 11. The processing is started by pressing an index annotation button 803 of the document editing application 600.

  In step S <b> 1201, the editing unit 603 of the document editing application 600 receives coordinates for adding an index annotation from the input management unit 604.

  In step S <b> 1202, the editing unit 603 reads the index annotation information 1100 stored in the HDD 205. Using the information 1102 to 1104, the index annotation information is filtered under the filtering conditions set in the system settings, and only the corresponding index annotation information is extracted. Further, filtering is performed depending on whether the coordinates (1105, 1106) of the information of the index annotation are within the effective range. The effective range may be, for example, that the distance from the coordinates received in S1201 is within a fixed value. Information on index annotations filtered by coordinates is listed and stored in the RAM 203.

  In step S1203, the index annotation information listed in step S1202 by the editing unit 603 is sorted in order from the added position. At this time, for example, the sorting reference may be changed by sorting in order of use frequency.

  In S1204, the display unit 605 displays the index 1108 of the index annotation information determined to be closest to the result of S1203 on the UI 812. At this time, if the sorting criterion in S1204 is the usage frequency, the index annotation information having the highest usage frequency is used.

  In step S1205, when the input management unit 604 receives an index annotation end instruction, the process ends. Until the end instruction is received, the input to the index annotation is monitored, and if it is input, the process proceeds to S1206.

  In step S <b> 1206, the input management unit 604 receives a character input, and sends a drawing update instruction to the display unit 605.

  In step S1207, the editing unit 603 excludes the index annotation information in a format that does not correspond to the character string input in the index annotation 810 from the index annotation information list created in step S1202.

In S1208, it is determined whether the index annotation information is missing from the index annotation information list as a result of the update in S1207. If the index annotation information remains, an update instruction for the index displayed in the index 812 is sent to the display unit 605, and the process proceeds to S1205.
If no index annotation information remains, the process proceeds to S1209.

  In step S <b> 1209, the editing unit 603 returns the index annotation information list to the initial value, and sends an update instruction for the index displayed in the index 812 to the display unit 605.

  As a result, since the index to be displayed in the index 812 is predicted from the input information of the past index annotation, it is possible to automatically select the type of index desired by the user. In addition, when materials of the same format are collected in the same folder, it is possible to further improve the accuracy of prediction by filtering index annotation information by path.

(Other examples)
The present invention includes an apparatus or system configured by appropriately combining the above-described embodiments and a method thereof.

  Here, the present invention is an apparatus or system that is a main body that executes one or more software (programs) that realizes the functions of the above-described embodiments. Further, a method for realizing the above-described embodiment executed by the apparatus or system is also one aspect of the present invention. The program is supplied to the system or apparatus via a network or various storage media, and the program is read and executed by one or more computers (CPU, MPU, etc.) of the system or apparatus. That is, as one aspect of the present invention, the program itself or various storage media readable by a computer storing the program are included. The present invention can also be realized by a circuit (for example, ASIC) that realizes the functions of the above-described embodiments.

101 Client PC
202 CPU
500 Document management application 501 Output management unit 502 File management unit 504 Input management unit

Claims (7)

An information processing apparatus capable of displaying a file editing screen,
When an instruction to add an index to be registered is given on the file editing screen where the user can give an instruction to add an annotation to the file, the annotation information to be added corresponds to a predetermined index item. Providing means for providing an area for inputting annotation information, which can be added and registered;
An information processing apparatus comprising: registration means for registering annotation information input to the area in a storage unit accessible by the information processing apparatus in association with the predetermined index item. Setting means for setting index items associated with annotation information input in the area provided by the providing means;
The information processing apparatus according to claim 1, wherein the setting unit can set a user-specified index item. The providing means provides the area at a position specified by a user;
The information processing apparatus according to claim 2, wherein the setting unit sets an index item determined based on position information designated by the user. Update means for updating the information of the index registered by the registration means;
The updating means includes
When a part of a page of a file composed of a plurality of pages is deleted, and annotation information included in the deleted page is registered in association with the item of the predetermined index, Deleting annotation information included in the deleted page from the storage unit;
When a file composed of a plurality of pages is divided and annotation information that is included in the file before the division and not included in the file after the division is registered in the storage unit, 4. The information processing apparatus according to claim 1, wherein annotation information that is included in the file and not included in the divided file is deleted from the storage unit. 5.   5. The file editing screen according to claim 1, wherein an instruction to add an annotation that is an index registration target and an instruction to add an annotation that is not an index registration target can be performed. 6. Information processing device. A method for controlling an information processing apparatus capable of displaying a file editing screen,
When an instruction to add an index to be registered is given on the file editing screen where the user can give an instruction to add an annotation to the file, the annotation information to be added corresponds to a predetermined index item. A providing step for providing an area for inputting annotation information, which can be added and registered;
A control method comprising: a registration step of registering annotation information input to the area in a storage unit accessible by the information processing apparatus in association with the predetermined index item.   The program for functioning a computer as a means of any one of Claims 1 thru | or 5.

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