JP2015170032A - Schedule adjustment program, schedule adjustment method, and schedule adjustment device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce work load of adjusting a schedule of events.SOLUTION: On the basis of schedule information which is associated with participant candidates of a first event, and indicates the event-held periods of events in which the participant candidates are scheduled to participate, a schedule adjustment program determines whether or not there is overlapping between the allowable event-held period related to the first event and the event-held periods of the events in which the participant candidates are scheduled to participate. When, among the events, there is a second event whose event-held period overlaps at least part of the allowable event-held period, the schedule adjustment program causes a computer to execute processing of specifying, on the basis of the schedule information of the participant candidate who is scheduled to participate in the second event, a period in which the participant candidate has no schedule, and outputting information for encouragement of changing the second event to the period in which no event is scheduled.

Description

  The present invention relates to a schedule adjustment program, a schedule adjustment method, and a schedule adjustment apparatus.

  For example, according to a scheduler function of software called groupware, schedule information of members constituting a predetermined group can be shared among members. A person who schedules an event such as a meeting can use the schedule function to check a period in which there is no schedule in common with the participating members of the event, and can schedule the event in the period.

JP 2005-222475 A Japanese Patent Laid-Open No. 7-182416 JP 2004-295789 A JP-A-9-91341 JP-A-11-184929

  However, for example, if an unplanned period is not found in common for all participating members within the period allowed for the event, it is necessary for those who plan the event to make adjustments with each participating member. Yes. For example, each participating member is consulted to change the schedule of another event.

  Therefore, an object of one aspect is to reduce the burden of schedule adjustment work related to events.

  In one proposal, the schedule adjustment program stores the first event based on schedule information indicating a holding period of each event scheduled to be participated in by the candidate candidate. It is determined whether there is an overlap between the allowable period related to the holding of one event and the holding period of each event scheduled for participation of the candidate, and at least a part of the holding period of the events is the allowable If there is a second event that overlaps in the period, based on the schedule information of the participation candidate scheduled to participate in the second event, the period for which the participation candidate is not scheduled is specified, and the second event For the event, the computer is caused to execute a process of outputting information for prompting the change of the holding period to the unplanned period.

  According to one aspect, it is possible to reduce the burden of schedule adjustment work related to events.

It is a figure which shows the structural example of the schedule management system in embodiment of this invention. It is a figure which shows the hardware structural example of the schedule management apparatus in embodiment of this invention. It is a figure which shows the function structural example of the schedule management system in embodiment of this invention. It is a flowchart for demonstrating an example of the process sequence which a schedule management apparatus performs. It is a flowchart for demonstrating an example of the process sequence which a schedule management apparatus performs. It is a figure which shows the example of a display of a holding condition input screen. It is a figure which shows the structural example of the minutes information storage part. It is a figure which shows the structural example of a schedule information storage part. It is a figure which shows the example of a display of an attendance request creation screen. It is a figure which shows the example of a display of an attendance request screen. It is a figure which shows the example of a display of an opening notification screen. It is a flowchart for demonstrating an example of the process sequence of a duplication elimination process. It is a flowchart for demonstrating an example of the process sequence of a duplication elimination process. It is a figure which shows an example of the determination criterion of the priority of a duplicate meeting. It is a figure which shows the example of a display of a failure notification screen. It is a figure which shows the example of a display of a date change request screen. It is a flowchart for demonstrating an example of the process sequence which the user terminal which concerns on the destination of an attendance request mail performs. It is a flowchart for demonstrating an example of the process sequence which the user terminal which concerns on the destination of a date change request mail.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings. FIG. 1 is a diagram illustrating a configuration example of a schedule management system according to an embodiment of the present invention.

  The schedule management system 1 shown in FIG. 1 includes a schedule management device 10 and one or more user terminals 20 such as user terminals 20a, 20b, and 20c. The schedule management apparatus 10 and each user terminal 20 can communicate with each other via a network such as a LAN (Local Area Network) or the Internet. In the present embodiment, it is assumed that the schedule management system 1 is operated in a certain company (hereinafter referred to as “company A”) for convenience.

  The schedule management device 10 is a computer that manages schedule information of each employee in the company A. The schedule information of each employee includes, for example, information indicating the content of the event that the employee plans to participate, the period of the event, and the like. The event holding period is defined by, for example, the start date / time and end date / time of the event. In the present embodiment, a conference will be described as an example of an event scheduled to be held, and attendance at the conference will be described as an example of participation in the event. However, the present embodiment may be applied to events other than meetings or events such as events.

  The user terminal 20 is a terminal used by each employee of the company A. In the present embodiment, the user terminal 20 functions as a client for the schedule management device 10. Examples of the user terminal 20 include a PC (Personal Computer), a tablet terminal, a smartphone, and a feature phone.

  FIG. 2 is a diagram illustrating a hardware configuration example of the schedule management apparatus according to the embodiment of the present invention. The schedule management device 10 in FIG. 2 includes a drive device 100, an auxiliary storage device 102, a memory device 103, a CPU 104, an interface device 105, and the like that are mutually connected by a bus B.

  A program for realizing processing in the schedule management apparatus 10 is provided by the recording medium 101. When the recording medium 101 on which the program is recorded is set in the drive device 100, the program is installed from the recording medium 101 to the auxiliary storage device 102 via the drive device 100. However, the program need not be installed from the recording medium 101 and may be downloaded from another computer via a network. The auxiliary storage device 102 stores the installed program and also stores necessary files and data.

  The memory device 103 reads the program from the auxiliary storage device 102 and stores it when there is an instruction to start the program. The CPU 104 executes functions related to the schedule management device 10 according to the program stored in the memory device 103. The interface device 105 is used as an interface for connecting to a network.

  An example of the recording medium 101 is a portable recording medium such as a CD-ROM, a DVD disk, or a USB memory. An example of the auxiliary storage device 102 is an HDD (Hard Disk Drive) or a flash memory. Both the recording medium 101 and the auxiliary storage device 102 correspond to computer-readable recording media.

  Note that the schedule management apparatus 10 may be a computer system including a plurality of computers having the hardware configuration shown in FIG.

  FIG. 3 is a diagram illustrating a functional configuration example of the schedule management system according to the embodiment of the present invention. In FIG. 3, the schedule management apparatus 10 includes a holding condition receiving unit 111, a candidate specifying unit 112, a holding period determining unit 113, a duplication eliminating unit 114, a change requesting unit 115, an attendance requesting unit 116, a schedule updating unit 117, a holding notification. Unit 118, failure notification unit 119, and the like. Each of these units is realized by processing executed by the CPU 104 by a program installed in the schedule management apparatus 10. The schedule management apparatus 10 also uses a schedule information storage unit 121, a minutes information storage unit 122, an employee information storage unit 123, and the like. Each of these storage units can be realized using a storage device connected to the auxiliary storage device 102 or the schedule management device 10 via a network.

  The holding condition reception unit 111 receives information (hereinafter, referred to as “holding condition”) indicating a holding condition of a meeting whose schedule is to be adjusted (hereinafter referred to as “adjustment target meeting”) from the owner of the adjustment target meeting. . The holding conditions include, for example, the title of the meeting or the agenda (hereinafter referred to as “title”), the period allowed for the meeting (hereinafter referred to as “allowable period for holding”), and the time required for the meeting. The information shown is included. For example, when it is necessary to hold a 30-minute meeting from a certain day to the end of the month, the allowable period is from the certain day to the end of the month. However, if the start date / time has already been determined for the 30-minute conference, the period of 30 minutes from the start date / time becomes the holding allowable period. The owner of the adjustment target conference is a person who adjusts the schedule of the adjustment target conference.

  The candidate specifying unit 112 refers to the minutes information storage unit 122 and automatically specifies candidates for attending the adjustment target meeting. The minutes information storage unit 122 stores a title, attendees, minutes, and the like for each meeting held in the past. The candidate specifying unit 112 specifies past meetings related to the adjustment target meeting with reference to the minutes information storage unit 122, and specifies the attendees of the past meeting as attendance candidates of the adjustment target meeting.

  The holding period determination unit 113 determines whether or not there is a period that is common to all attendance candidates and that is longer than the required time of the adjustment target meeting during the holding allowable period of the adjustment target meeting. When there is a corresponding period, the holding period determination unit 113 determines the period as the holding period of the adjustment target meeting. The schedule of all attendance candidates is specified based on the schedule information of each attendance candidate stored in the schedule information storage unit 121.

  The duplication resolving unit 114 overlaps the holding periods of other events scheduled for attendance by at least one of the candidates for attendance in the time span of the time required for the meeting to be adjusted at any time during the allowable holding period. In this case, a process for eliminating such duplication is executed. At any time during the allowable period, if at least one of the candidates for attendance overlaps with the duration of another meeting scheduled for attendance, the duration of the meeting to be adjusted In the period up to the deadline, it means that no unscheduled period is found in common for all attendance candidates. Hereinafter, such other events are referred to as “overlapping conferences”. In each overlapping meeting, at least a part of the holding period of the overlapping meeting overlaps with the holding allowable period.

  The duplicate elimination unit 114 selects a duplicate meeting (hereinafter, referred to as “change target meeting”) to be changed from one or more duplicate meetings. The selection of the change target meeting is performed based on, for example, information related to the affiliation destination of the prospective participant of each overlapping meeting. The duplication elimination unit 114 further specifies a period to be proposed as a change destination of the holding period of the change target meeting (hereinafter referred to as “change destination proposal period”). The change destination proposal period is, for example, a period in which attendance candidates who are scheduled to attend the change target meeting have no plans among attendance candidates of the adjustment target meeting. Alternatively, the change destination proposal period may be a period in which there is no plan in common for all persons scheduled to attend the change target meeting.

  The change request unit 115 outputs information urging the change to the change destination proposal period for the holding period of the change target meeting. For example, the change request unit 115 is a candidate for attending the adjustment target meeting, and is an email indicating a request for changing the holding period of the change target meeting to the prospective attendee of the change target meeting (hereinafter referred to as “date and time change mail”). .)

  The attendance request unit 116 transmits an email indicating an attendance request (hereinafter referred to as “attendance request email”) to each attendance candidate of the adjustment target meeting. The schedule update unit 117 updates the schedule information of the attendance candidate who has returned a response indicating attendance to the attendance request mail. The attendance candidate who has returned a response indicating attendance to the principal request mail is determined as a prospective attendee of the adjustment target meeting.

  The holding notification unit 118 transmits a mail indicating the holding notification of the adjustment target meeting (hereinafter referred to as “holding notification mail”) to each prospective attendee of the adjustment target meeting. If there is no change in the holding period among one or more overlapping conferences, the failure notification unit 119 indicates a mail indicating failure of adjustment of the adjustment target conference (hereinafter referred to as “failure notification email”). Sent to the owner of the meeting to be adjusted.

  The employee information storage unit 123 stores information regarding each employee of the company A. The information regarding the employee includes, for example, a name, an employee number, and an e-mail address. In the present embodiment, an example is described in which a name is used as identification information for each employee. However, an employee number or a combination of a name and an employee number may be used instead of the name.

  The user terminal 20 includes a UI control unit 21, an information access unit 22, a communication control unit 23, and the like. The UI control unit 21 performs input / output control of the user interface. That is, the UI control unit 21 performs screen display, detection of input to the screen, and the like. The information access unit 22 accesses the schedule information storage unit 121 of the schedule management apparatus 10 and updates the schedule information. The communication control unit 23 controls communication with the schedule management device 10 and the like.

  Hereinafter, a processing procedure executed in the schedule management system 1 will be described. 4 and 5 are flowcharts for explaining an example of a processing procedure executed by the schedule management apparatus.

  In step S <b> 101, the holding condition reception unit 111 receives a holding condition transmitted from the owner's user terminal 20. The holding conditions are input at the owner's user terminal 20 via, for example, a holding condition input screen as shown in FIG.

  FIG. 6 is a diagram illustrating a display example of a holding condition input screen. In FIG. 6, the holding condition input screen 510 includes a title input area 511, an opening deadline setting area 512, a required time input area 513, an answer deadline setting area 514, a keyword input area 515, and the like.

  The title input area 511 is an area where the title of the meeting to be adjusted is input. The holding time limit setting area 512 is an area in which the holding time limit of the adjustment target conference is set. The period until the deadline is the allowable period. The required time input area 513 is an area in which the required time scheduled for the adjustment target conference is input. The reply deadline setting area 514 is an area in which a deadline for replying to an attendance request notification mail transmitted in response to an input of holding conditions is set. It should be noted that not only the date but also the time may be set for the opening deadline and the reply deadline. The keyword input area 515 is an area in which keywords for searching for past meetings related to the adjustment target meeting are input. When a value is input or set in each area and the OK button 516 is pressed, the owner's user terminal 20 sends a holding condition including a title, a holding deadline, a required time, a reply deadline, and a keyword to the schedule management apparatus 10. Send. In step S101, the holding condition is received.

  Subsequently, the candidate specifying unit 112 searches the minutes data of past meetings from the minutes information storage unit 122 based on the keywords included in the received holding conditions (S102).

  FIG. 7 is a diagram illustrating a configuration example of the minutes information storage unit. In FIG. 7, the minutes information storage unit 122 stores minutes data for each meeting held in the past. Each minutes data includes values of items such as title, date, place, attendee, and minutes. The title is the title of the meeting. The date and time is the date and time when the meeting was held. The date / time may be, for example, a set of start date / time and end date / time. The place is information indicating a conference room or the like where the conference is held. Attendee is the name of the attendee at the meeting. The minutes are the minutes of the meeting. The minutes may include, for example, agenda contents, questions at the meeting, answers to the questions, matters to be decided at the meeting, and the like.

  In step S102, for example, minutes data including a keyword related to the holding conditions in the title or minutes is retrieved.

  Subsequently, the candidate specifying unit 112 specifies attendance candidates for the adjustment target meeting based on the retrieved minutes data (S103). For example, the logical sum of the attendees of each searched minutes data is specified as the attendance candidate of the adjustment target meeting. The logical sum of attendees of each minutes data means a result of eliminating duplication of the same person from the list of attendees.

  Note that the attendance candidate may not be automatically identified. For example, the names of attendance candidates may be input on the holding condition input screen 510. In this case, steps S102 and S103 need not be executed.

  Subsequently, the candidate specifying unit 112 determines the priority of each attendance candidate (S103). The priority of attendance candidates refers to the degree to which attendance at the adjustment target meeting is given priority in relation to other attendance candidates. It can be said that the priority of attendance candidates is the degree to which attendance at the adjustment target meeting is required. In the present embodiment, the priority is represented by the number of attendances. Therefore, in step S103, for each attendance candidate, among the minutes data searched in step S102, the number of minutes data including the attendance candidate as an attendant is counted.

  That is, for example, when a meeting is held a plurality of times on a certain theme, there may be cases where managers such as general managers or section managers attend the first time only and do not attend the second time or later. In view of such an event, in the present embodiment, the priority of attendance candidates is represented by the number of attendances. However, other indicators such as the attendance rate may be set as the priority. In addition, attendance candidates whose priority is equal to or lower than a predetermined value may be excluded from the processing targets in step S105 and subsequent steps.

  Subsequently, the holding period determination unit 113 acquires the schedule information of each attendance candidate from the schedule information storage unit 121 (S105).

  FIG. 8 is a diagram illustrating a configuration example of the schedule information storage unit. FIG. 8 shows schedule information of a certain employee. The schedule information storage unit 121 stores information such as a start date and time, an end date and time, a title, a place, a type, an attendee, and a status for each schedule of the employee. The start date / time and the end date / time are the start date / time or end date / time of the conference according to the schedule. The title is the title of the conference. The place is the place where the meeting is held. The type is a type based on the affiliation of the attendee of the meeting. That is, the type is an example of information related to the affiliation of the person who is scheduled to attend the meeting. For example, the type is one of “External”, “Other department”, and “Group”. “Outside” indicates a meeting with an outside person. “Other department” indicates a meeting with a person in a different department. “Group” indicates a meeting with a person in the same department. The prospective attendee is a list of names of prospective attendees of the conference. For the sake of convenience, the names of employees who are involved in the schedule information are also included in the prospective attendees. The status is a planned state, and has a value of “provisional” or “decision”. “Temporary” indicates a provisional schedule. “Decision” indicates that the decision is made.

  Subsequently, the holding period determination unit 113 determines a period during which all the attendance candidates can attend the adjustment target meeting in the holding allowable period based on the schedule information of each attendance candidate (S106). That is, in the allowable period for holding the adjustment target meeting, it is attempted to specify a period that is not scheduled for all attendance candidates and that is longer than the required time of the adjustment target meeting.

  When there is no corresponding period (No in S107), the duplication elimination unit 114 executes duplication elimination processing (S108). When there is no applicable period, at any time during the allowable period of the event, at least one of the candidates for attendance will overlap with the duration of the other event scheduled for attendance in the time span of the time required for the meeting to be adjusted This is the case. In the deduplication process, a process for eliminating such duplication is executed. Details of the deduplication processing will be described later. Step S106 is executed again after the duplication elimination process is executed.

  If there is a corresponding period (Yes in S107), the attendance request unit 116 creates an attendance request email (S109). The attendance request mail may be automatically created, or may be created interactively via an attendance request creation screen, for example.

  FIG. 9 is a diagram illustrating a display example of an attendance request creation screen. 9, parts that are the same as the parts shown in FIG. 6 are given the same reference numerals, and explanation thereof is omitted. In FIG. 9, the attendance request creation screen 520 further includes a search result display area 525. In the search result display area 525, the holding period and the attendance candidates specified based on the holding conditions and a list of titles of the minutes data from which the attendance candidates are extracted are displayed. FIG. 9 shows a state where the check button corresponding to Mr. A who attends once is not checked. That the check button is not checked indicates that it is excluded from the attendance candidates. The exclusion from the attendance candidates may be performed automatically based on the number of attendances, or may be performed based on an instruction by the owner via the search result display area 525. The attendance request creation screen 520 is displayed on the owner's user terminal 20, for example. For example, as a response to the holding conditions from the owner's user terminal 20, information related to the holding period, attendance candidates, and extracted minutes is returned to the user terminal 20.

  When the OK button 526 is pressed, the attendance request unit 116 transmits an attendance request mail to each attendance candidate's mail address (S110). The email address of each attendance candidate is stored in the employee information storage unit 123 in association with the name of each attendance candidate, for example.

  At the user terminal 20 of the attendance candidate who is the destination of the attendance request mail, an attendance request screen showing the contents of the attendance request mail is displayed. FIG. 10 is a diagram illustrating a display example of an attendance request screen. In FIG. 10, the attendance request screen 530 includes a title display area 531, a priority display area 532, a holding period display area 533, an answer time limit display area 534, an answer selection area 535, and the like.

  In the title display area 531, the title specified as the holding condition of the adjustment target conference is displayed. The priority display area 532 displays the priority of the attendance candidate, that is, the past attendance count. In the holding period display area 533, the start date / time and end date / time of the period determined by the holding period determination unit 113 are displayed. In the reply deadline display area 534, the reply deadline specified as the holding condition of the adjustment target meeting is displayed. Each attendance candidate is required to reply to the attendance request email within the answer deadline. The answer selection area 535 is an area for selecting attendance or absence from the adjustment target meeting. That is, the answer selection area 535 includes a radio button that can select either “attendance” or “absence”.

  Each attendance candidate who has received the invitation request mail selects “attendance” or “absence” in the answer selection area 535 of the attendance request screen 530 and presses the OK button 536 by the deadline for answering.

  On the other hand, the attendance request unit 116 of the schedule management apparatus 10 waits for reception of a reply to the attendance request mail after the attendance request mail is transmitted until the reply deadline (S111 in FIG. 5). If the attendance request unit 116 receives an answer from one of the attendance candidates within the answer deadline (Yes in S111) (Yes in S112), the answer indicates either “attendance” or “absence”. It is determined whether or not there is (S113). In other words, the answer includes information indicating “attendance” or “absence”.

  When the received answer indicates “attendance” (Yes in S113), the attendance request unit 116 includes the email address of the answer transmission source in the attendee list. The prospective attendee list is data for storing a list of identification information (here, mail addresses) of prospective attendees to the adjustment target meeting. The attendee list is stored in the memory device 103, for example. Subsequently, the schedule update unit 117 updates the schedule information stored in the schedule information storage unit 121 regarding the attendance candidates related to the transmission source address of the answer (S115). Specifically, the status of the record relating to the adjustment target meeting of the attendance candidate stored in the schedule information storage unit 121 is changed from “provisional” to “decision”. In addition, the name of the meeting place of the adjustment target meeting is registered in the “place” of the record. For example, the holding location may be specified by the holding notification unit 118 with reference to a storage unit (not shown) that stores the reservation information of the conference room. As will be described later, the record is registered by the user terminal 20 that displayed the attendance request screen 530 in response to pressing of an OK button 536 on the attendance request screen 530. However, the record may be newly registered by the schedule update unit 117 in step S115.

  Step S113 and subsequent steps are executed each time an answer is received until the answer is replied from all destinations of the attendance request mail or until the answer deadline is reached. When responses are replied from all destinations of the attendance request mail (Yes in S116), or when the response time limit is reached (No in S111), the event notification unit 118 creates an event notification email (S117). Before and after the creation of the notification email, the schedule update unit 117 displays “attendance” in the “attendance attendee” of the record related to the meeting subject to adjustment in the schedule information of each attendance candidate who returned the “attendance” response. The name of the attendance candidate who responded with the answer "may be registered.

  Subsequently, the event notification unit 118 transmits an event notification email to each email address included in the attendee list (S118).

  On the user terminal 20 of the prospective attendee who is the destination of the event notification mail, an event notification screen showing the content of the event notification mail is displayed. FIG. 11 is a diagram illustrating a display example of an event notification screen. In FIG. 11, the holding notification screen 540 includes a title display area 541, a holding period display area 542, a place display area 543, an attendee display area 544, an absentee display area 545, and the like.

  In the title display area 541, the title of the conference to be adjusted is displayed. In the holding period display area 542, the holding period of the adjustment target meeting is displayed. In the place display area 543, the name of the place where the adjustment target meeting is held is displayed. In the prospective attendee display area 544, the names and the like of the prospective attendees are displayed. The names and the like of each prospective attendee can be specified based on the email address included in the attendee prospective list, the employee information storage unit 123, and the like. In the absentee display area 544, the name of each absentee is displayed. The absentee is a candidate who does not include an e-mail address in the attendee list.

  Next, details of step S108 in FIG. 4 will be described. 12 and 13 are flowcharts for explaining an example of the processing procedure of the deduplication processing.

  In step S201, the duplication elimination unit 114 determines the priority of each of one or more duplicate meetings. The priority of a duplicate meeting refers to a priority given to those who are not changed with respect to a change in the duration of a duplicate meeting. For example, it is impossible to change the holding period of a duplicate meeting with a high priority, and it is possible to change the holding period of a duplicate meeting with a low priority. That is, based on the priority of the duplicate meeting, the duplicate meeting that is preferentially set as the change target meeting is selected. In the present embodiment, the priority is determined based on the type of conference.

  FIG. 14 is a diagram illustrating an example of a criterion for determining the priority of a duplicate meeting. In FIG. 14, the priority of the type “external” is 1, the priority of “other department” is 2, and the priority of “group” is 3. The smaller the priority value, the higher the priority. That is, it is difficult to change the holding period of a meeting with a person outside the company. In addition, it is more difficult for a meeting with another department to change the holding period than a meeting in the same department. Therefore, in the present embodiment, the priority of the duplicate meeting is determined as shown in FIG.

  Note that the type for determining the priority of the duplicate meeting can be acquired from the schedule information of attendance candidates of the adjustment target meeting scheduled to attend the duplicate meeting.

  Subsequently, the duplication eliminating unit 114 determines whether or not there is a duplicate meeting with a priority of 3 or more (S202). Since the maximum priority is 3 in the present embodiment, the determination in step S202 is a determination as to whether or not there is a duplicate meeting with a priority of substantially 3. When there is no corresponding overlapping meeting (No in S202), the failure notification unit 119 transmits a failure notification mail to the owner's email address (S203). For example, the owner's user terminal 20 displays a failure notification screen indicating the contents of the failure notification email.

  FIG. 15 is a diagram illustrating a display example of the failure notification screen. In FIG. 15, the failure notification screen 550 includes a title display area 551, a message 552, an attendance candidate display area 553, and the like. In the title display area 551, the title of the conference to be adjusted is displayed. The message 552 indicates that the schedule adjustment relating to the adjustment target conference has been unsuccessfully completed. In the attendance candidate display area 553, the names of attendance candidates are displayed.

  Note that, when the failure notification mail is transmitted, the process that is started in response to the reception of the holding condition ends without returning to step S106 of FIG. Accordingly, when the failure notification screen 550 is displayed, the owner resets the holding conditions, for example.

  On the other hand, when there are one or more duplicate meetings having a priority of 3 or more (Yes in S203), the duplicate elimination unit 114 selects one duplicate meeting from the corresponding duplicate meetings as a change target meeting (S204). . When there is one corresponding overlapping meeting, the overlapping meeting is selected as the change target meeting. When there are a plurality of corresponding duplicate meetings, for example, one duplicate meeting may be selected based on the title of the candidate for the adjustment target meeting who is scheduled to attend the duplicate meeting, the duration of the duplicate meeting, etc. . Specifically, a duplicate meeting related to an attendance candidate whose position is relatively low may be preferentially selected. In addition, a duplicate meeting with a sufficient time before the holding period may be preferentially selected.

  Subsequently, the duplication resolving unit 114 acquires schedule information of each prospective attendee of the change target meeting from the schedule information storage unit 121 (S205). Subsequently, based on the acquired schedule information, the duplication resolving unit 114 is a period in which there is no plan common to all attendees of the change target meeting after the predetermined time α from the present time, and A period longer than the required time is specified as the change destination proposal period (S206). Note that when there are a plurality of candidates for the change destination proposal period, the one closer in time to the holding period of the change target meeting may be preferentially selected. Alternatively, a plurality of change destination proposal periods may be processed later. The time required for the change target meeting can be calculated based on the start date and time and the end date and time of the change target meeting. Also, the reason why the search range of the change destination proposal period is set to the predetermined time α or later from the present time is because, for example, it is not realistic that the start date and time of the change destination is the current time. Therefore, it is desirable that the predetermined time α is the shortest time that can be changed as a practical matter.

  Subsequently, the change request unit 115 creates a date / time change request mail (S207). Next, the change request unit 115 transmits a date / time change request mail to the mail address of the person who also corresponds to the attendance candidate of the adjustment target meeting among the prospective attendees of the change target meeting (S208). When there are a plurality of relevant persons, the address of the date / time change request mail may be limited to one of the plurality of relevant persons. By doing so, it is possible to leave the adjustment for determining whether or not to change the holding date and time of the meeting to be changed to the one person, and to avoid the processing of the schedule management device 10 from becoming complicated. . However, all of the applicable persons may be the destination of the date / time change request mail, or all persons who are scheduled to attend the change target meeting may be the destination of the date / time change request mail.

  At the user terminal 20 of the attendance candidate who is the destination of the date / time change request mail, a date / time change request screen showing the contents of the date / time change request mail is displayed. FIG. 16 is a diagram illustrating a display example of the date / time change request screen. In FIG. 16, the date / time change request screen 560 includes a request content display area 561, an adjustment target information display area 562, a proposal information display area 563, an answer time limit display area 564, an answer selection area 565, and the like.

  In the request content display area 561, a message prompting to change the holding period of the change target meeting is displayed. In the adjustment target display area 562, information related to the adjustment target conference is displayed. In the proposal information area 563, the title of the meeting to be changed, the date and time after the change, the location after the change, and the like are displayed. The date and time after the change are the start date and time and the end date and time of the change destination proposal period. The location after the change may be specified, for example, by referring to a storage unit (not shown) that stores the reservation information of the conference room.

  In the reply time limit display area 564, the reply time limit is displayed. The reply deadline is the same as the reply deadline specified in the holding conditions. However, different time limits may be set. The answer selection area 565 is an area for selecting any one of “date / time changed”, “date / time cannot be changed”, and “absent” as an answer to the date / time change request mail. That is, the answer selection area 565 includes radio buttons that can select any one of “date / time changed”, “date / time cannot be changed”, and “absence”. “Date and time changed” is an option selected when the date and time of the meeting to be changed changes according to the date and time change request mail. “Date / time cannot be changed” is an option selected when the date and time of the meeting to be changed cannot be changed. “Absence” is an option that is selected when it is impossible to attend the adjustment target meeting regardless of whether or not the change date and time of the change target meeting can be changed.

  Each attendance candidate who has received the date / time change request mail selects one of the options in the answer selection area 565 of the date / time change request screen 560 and presses an OK button 566 by the deadline for answering.

  On the other hand, the change request unit 115 of the schedule management apparatus 10 waits for reception of a reply to the date / time change request mail until the reply deadline after sending the date / time change request mail (S209 in FIG. 13). The change request unit 115 receives an answer from one of the attendance candidates within the answer deadline (Yes in S209) (Yes in S210), and the answer indicates “date cannot be changed” or “absent”. It is determined whether or not there is (S211). That is, it is determined whether or not the answer indicates that the change target meeting is not changed. Note that the answer includes information indicating “date and time changed”, “date and time cannot be changed”, or “absence”.

  When the received answer indicates “date change not possible” or “absence” (Yes in S211), the change request unit 115 excludes the attendance candidate related to the email address of the answer transmission source from the attendance candidate ( S212). Therefore, the attendance candidate is not treated as an attendance candidate after step S106 in FIG.

  Step S211 and subsequent steps are executed each time an answer is received until the answer is replied from all the destinations of the date / time change request mail or until the answer deadline is reached. When responses are returned from all the destinations of the date / time change request mail (Yes in S213), or when the response deadline has arrived (No in S210), the process returns from the deduplication processing, and step S106 in FIG. . When step S106 is re-executed, the duplication of the change target conference is eliminated. Therefore, when the holding period of the adjustment target meeting can be secured by eliminating the overlap by one overlapping meeting (Yes in S107), steps S108 and after are executed. If it is not possible to secure the holding period of the adjustment target conference even by eliminating the overlap by one overlapping conference, the duplicate elimination processing (S108) is re-executed.

  Next, a processing procedure executed by the user terminal 20 related to the destination of the attendance request mail will be described. FIG. 17 is a flowchart for explaining an example of a processing procedure executed by the user terminal related to the destination of the attendance request mail.

  In step S301, the communication control unit 23 receives an attendance request mail (S301). Subsequently, the UI control unit 21 displays an attendance request screen 530 (FIG. 10) based on the attendance request mail (S302). The attendance request mail may include the substance of the information displayed on the attendance request screen 530, or may include link information such as a URL (Uniform Resource Locator) to the information. When the information is link information, the UI control unit 21 acquires the contents of the attendance request mail based on the link information, and displays the attendance request screen 530.

  When the UI control unit 21 detects that the “OK” button 536 is pressed while “Attendance” is checked in the answer selection area 535 of the attendance request screen 530 (Yes in S303), the information access unit 22 The schedule information of the attendance candidate is updated (S304). Specifically, the information access unit 22 adds a new record related to the adjustment target conference regarding the attendance candidate to the schedule information storage unit 121 of the schedule management apparatus 10. The start date / time, end date / time, and title of the adjustment target conference are registered in the start date / time, end date / time, and title of the record. In addition, “temporary” is registered in the status.

  Subsequently, the communication control unit 23 returns an answer indicating “attendance” (S305). On the other hand, when the UI control unit 21 detects that the “OK” button 536 is pressed while “absent” is checked in the answer selection area 535 of the attendance request screen 530 (No in S303), the communication control unit 23 Returns a reply indicating “absent” (S306). The reply destination of the answer is, for example, the sender address of the attendance request mail.

  Next, a processing procedure executed by the user terminal 20 related to the destination of the date / time change request mail will be described. FIG. 18 is a flowchart for explaining an example of a processing procedure executed by the user terminal related to the destination of the date / time change request mail.

  In step S401, the communication control unit 23 receives the date / time change request mail (S401). Subsequently, the UI control unit 21 displays a date / time change request screen 560 (FIG. 16) based on the date / time change request mail (S402). Note that the date / time change request email may include the substance of information displayed on the date / time change request screen 560, or may include link information such as a URL to the information. When the information is link information, the UI control unit 21 acquires the content of the date / time change request mail based on the link information and causes the date / time change request screen 560 to be displayed.

  When the UI control unit 21 detects that the OK button 566 has been pressed in a state where “date / time changed” is checked in the answer selection area 565 of the date / time change request screen 560 (Yes in S403), the information access unit 22 changes the schedule information of the attendance candidate (S404). Specifically, the information access unit 22 requests the date / time change request for the date / time, end date / time, and place value of the record relating to the change target conference stored in the schedule information storage unit 121 for the attendance candidate. The value is updated to the value displayed in the proposal information display area 563 of the screen 560. Similar changes may be made by the information access unit 22 not only for the attendance candidates but also for the schedule information of other attendees of the change target meeting.

  Note that the change of the holding period of the change target meeting may not be automatically performed in response to pressing of the OK button 566. For example, an attendee who has viewed the date / time change request screen 560 separately uses the schedule information update software to change the schedule information of the duplicate meeting, and then checks “date / time changed” and clicks an OK button 566. May be pressed.

  Subsequently, the communication control unit 23 returns a reply indicating “date and time changed” (S405). On the other hand, when the UI control unit 21 detects that the OK button 566 is pressed in a state where “date change impossible” or “absent” is checked in the answer selection area 565 of the date change request screen 560 (S403). No), the communication control unit 23 returns an answer indicating “date change impossible” or “absent” (S406). The reply destination of the answer is, for example, the transmission source address of the date / time change request mail.

  As described above, according to the present embodiment, if there is a duplicate meeting within the holding allowable period of the adjustment target meeting, the period of change destination is automatically specified for the holding period of any duplicate meeting. The change-destination period is notified to the attendees who are scheduled to attend the duplicate meeting among the attendance candidates of the adjustment target meeting. As a result, the attendance candidate can easily know the candidate of the change destination of the holding period of the duplicate meeting, and the change of the holding period of the duplicate meeting can be facilitated. Therefore, it is possible to reduce the burden of schedule adjustment work related to the conference.

  In addition, since a period that is not scheduled in common for all prospective participants of the change target meeting is specified as the change destination period, the change of the holding period of the change target meeting can be further facilitated.

  Moreover, it is possible to increase the possibility that the easy-to-change overlapping conference is selected as the change target conference by selecting the change target conference based on the affiliation destination of each prospective participant of the multiple overlapping conferences.

  In the present embodiment, the holding period determination unit 113 is an example of a determination unit. The duplicate elimination unit 114 is an example of a specifying unit. The change request unit 115 is an example of an output unit. A conference attendance candidate is an example of an event participation candidate. The schedule management device 10 is an example of a schedule adjustment device.

  As mentioned above, although the Example of this invention was explained in full detail, this invention is not limited to such specific embodiment, In the range of the summary of this invention described in the claim, various deformation | transformation・ Change is possible.

Regarding the above description, the following items are further disclosed.
(Appendix 1)
Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, Determine whether there is an overlap with the period of each event scheduled for participation of the candidate,
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, Identify a period of time when no candidate is scheduled,
With respect to the second event, information that prompts the change of the holding period to the unplanned period is output.
A schedule adjustment program that causes a computer to execute processing.
(Appendix 2)
The process of specifying the unplanned period further specifies a non-scheduled period in common for each prospective participant based on schedule information stored for each prospective participant of the second event. Schedule adjustment program according to appendix 1.
(Appendix 3)
When there are a plurality of the second events, a plurality of the second events are stored on the basis of the information about the affiliation of the prospective participant of the second event, which is stored for each of the second events. The schedule adjustment program according to claim 1 or 2, which causes the computer to execute a process of selecting the second event to be preferentially processed in the specifying process and the output process.
(Appendix 4)
Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, Determine whether there is an overlap with the period of each event scheduled for participation of the candidate,
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, Identify a period of time when no candidate is scheduled,
With respect to the second event, information that prompts the change of the holding period to the unplanned period is output.
A schedule adjustment method in which processing is executed by a computer.
(Appendix 5)
The process of specifying the unplanned period further specifies a non-scheduled period in common for each prospective participant based on schedule information stored for each prospective participant of the second event. The schedule adjustment method according to attachment 4.
(Appendix 6)
When there are a plurality of the second events, a plurality of the second events are stored on the basis of the information about the affiliation of the prospective participant of the second event, which is stored for each of the second events. The schedule adjustment method according to claim 4 or 5, wherein the computer executes a process of selecting the second event to be preferentially processed in the specifying process and the output process.
(Appendix 7)
Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, A determination unit for determining whether or not there is an overlap with a holding period of each event where the participation candidate is scheduled to participate;
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, A specific part that identifies a period when the candidate has no plan,
With respect to the second event, an output unit that outputs information that prompts the change of the holding period to the unplanned period;
A schedule adjustment device having
(Appendix 8)
The schedule adjustment according to appendix 7, wherein the specifying unit further specifies a period in which there is no plan in common for each prospective participant based on schedule information stored for each prospective participant of the second event. apparatus.
(Appendix 9)
When there are a plurality of the second events, the specifying unit is stored for each of the second events, and based on the information about the affiliation of the prospective participant of the second event, The schedule adjustment device according to appendix 7 or 8, wherein the second event selected as a processing target with priority by the specifying unit and the output unit is selected from second events.

DESCRIPTION OF SYMBOLS 1 Schedule management system 10 Schedule management apparatus 20 User terminal 21 UI control part 22 Information access part 23 Communication control part 100 Drive apparatus 101 Recording medium 102 Auxiliary storage apparatus 103 Memory apparatus 104 CPU
105 interface device 111 holding condition receiving unit 112 candidate specifying unit 113 holding period determining unit 114 duplication resolving unit 115 change requesting unit 116 attendance requesting unit 117 schedule updating unit 118 holding notification unit 119 failure notification unit 121 schedule information storage unit 122 minutes Information storage unit 123 Employee information storage unit B Bus

Claims (5)

Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, Determine whether there is an overlap with the period of each event scheduled for participation of the candidate,
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, Identify a period of time when no candidate is scheduled,
With respect to the second event, information that prompts the change of the holding period to the unplanned period is output.
A schedule adjustment program that causes a computer to execute processing.   The process of specifying the unplanned period further specifies a non-scheduled period in common for each prospective participant based on schedule information stored for each prospective participant of the second event. The schedule adjustment program according to claim 1.   When there are a plurality of the second events, a plurality of the second events are stored on the basis of the information about the affiliation of the prospective participant of the second event, which is stored for each of the second events. 3. The schedule adjustment program according to claim 1, wherein the computer executes a process of selecting the second event to be preferentially processed in the specified process and the output process. Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, Determine whether there is an overlap with the period of each event scheduled for participation of the candidate,
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, Identify a period of time when no candidate is scheduled,
With respect to the second event, information that prompts the change of the holding period to the unplanned period is output.
A schedule adjustment method in which processing is executed by a computer. Based on the schedule information indicating the holding period of each event scheduled for participation of the participation candidate, which is stored for the participation candidate of the first event, an allowable period for holding the first event, A determination unit for determining whether or not there is an overlap with a holding period of each event where the participation candidate is scheduled to participate;
Among the events, when there is a second event in which at least a part of the holding period overlaps the allowable period, based on the schedule information of the participation candidates scheduled to participate in the second event, A specific part that identifies a period when the candidate has no plan,
With respect to the second event, an output unit that outputs information that prompts the change of the holding period to the unplanned period;
A schedule adjustment device having

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