JP2014022991A - Image forming apparatus, server, electronic conference system, and conference material preparation method and program - Google Patents

Abstract

The present invention provides an image forming apparatus that enables meeting attendees to quickly browse paper material that has occurred unexpectedly while preventing leakage of meeting material.
When a user selects conference information whose status information is in a conference and conference participant information is user information for accessing conference materials from a search result displayed on the conference list display unit, the access is performed. The level setting means sets at least an access level that permits access to the conference material generated in the conference in which the user participates.
[Selection] Figure 6

Description

  The present invention relates to an image forming apparatus, a server, an electronic conference system, a conference material preparation method, and a program for outputting conference materials.

  In a conference management system composed of a projector, a whiteboard, a conference base connection device, and the like, a system using the Internet or cloud computing technology is already known. Also, attendance management technology for managing attendees in a conference in a conventional conference management system is already known.

  Patent Document 1 discloses a material distribution system that can be distributed only to a person who needs materials such as a meeting for the purpose of reducing wasteful use of paper resources.

  Patent Document 2 discloses a material distribution system that can output materials based on attribute information corresponding to attendees of a meeting.

  However, in the material distribution system described in Patent Document 1, when the distribution material suddenly generated during the meeting is a paper medium, the material is copied by the MFP (Multi Function Peripherals) for the number of attendees. In order to project a document onto a projector, it is necessary to send the paper document as electronic data to a personal computer (PC) connected to the projector.

  There are several methods for sending electronic data, such as scanning and saving materials from the MFP to an external storage medium such as USB, or saving electronic data to a shared location on the network that can be accessed from both the PC and the MFP. There is a problem of the complexity of the operation procedure of following the procedure.

  Therefore, when a document is suddenly required during a conference as described above, if the operation such as copying the document is performed by the above complicated and man-hour-intensive operation procedure, it takes time and delays the progress of the conference.

  In addition, in a system that assumes that an individual prints material only for his or her own like the multi-function system described in Patent Document 2, copy restriction is usually applied from the viewpoint of preventing leakage of conference material. For this reason, when the distribution material suddenly generated during the meeting is a paper medium, the material cannot be copied immediately in order for the attendees to view it.

  SUMMARY OF THE INVENTION An object of the present invention is to provide an image forming apparatus that allows meeting attendees to quickly browse paper material that has occurred unexpectedly while preventing leakage of meeting material.

  In order to solve the above problems, an image forming apparatus according to the present invention includes at least meeting information storage means for storing status information for each meeting and meeting participant information, and personal identification information for identifying an individual. Personal identification information storage means for storing personal identification means, personal authentication means for performing personal authentication based on the personal identification information, access level setting means for setting two or more access levels to meeting materials for each user, and personal authentication means When the user is authenticated, a conference search unit that searches for conference information of one or more conferences in which the user participates from the conference information storage unit, and a search result of the conference information of one or more conferences searched by the conference search unit. An image forming apparatus comprising: a conference list display means for displaying, wherein the user is in a meeting state information from a search result displayed on the conference list display means, and a conference participant When conference information that is information on a user who accesses the conference material is selected, the access level setting means sets at least an access level permitting access to the conference material generated in the conference in which the user participates. And

  ADVANTAGE OF THE INVENTION According to this invention, the meeting attendee can browse the paper medium material which occurred suddenly, aiming at prevention of the leakage of the meeting material.

It is an example of the block diagram of the electronic conference system of embodiment of this invention. It is a hardware block diagram of the server of embodiment of this invention. 2 is a hardware configuration diagram of the MFP according to the embodiment of the present invention. FIG. It is a figure which shows an example of the meeting information managed in the server or MFP of embodiment of this invention. It is a block diagram which shows each process in the server and MFP of embodiment of this invention. It is a flowchart which shows the access level setting procedure in embodiment of this invention. It is a figure which shows an example of the meeting information acquired from the server which concerns on embodiment of this invention. It is a flowchart which shows the copy execution processing procedure in embodiment of this invention. It is a flowchart which shows the minutes attachment processing procedure in embodiment of this invention. 6 is a flowchart illustrating a printing processing procedure according to the embodiment of the present invention.

  An embodiment of the present invention will be described. The present invention relates to an MFP as an image forming apparatus that operates in conjunction with a conference management system, and has the following characteristics. In short, when the logged-in user is present at the time of logging in to the MFP, the number of attendees is obtained from the conference system, and the document is set in the ADF and the “Start” key is pressed. Grant security privileges, allow printing for the number of attendees, execute, and send electronic data of the read materials to the presenter user and attach it as a minutes document recorded in the conference system It is a feature.

  An electronic conference system according to an embodiment of the present invention will be described below with reference to FIG. The electronic conference system according to the present embodiment has a configuration in which the server 1 and the MFP 2 are connected to the LAN 11 and the LAN 21 installed in the conference room 10 and the conference room 20, respectively. In the present embodiment, two conference rooms are described as an example, but the present invention is not limited to this and may be applied to three or more conference rooms.

  In the conference room 10, a printer 12, a projector 13, notebook PCs 14 a and 14 b, and a personal computer 15 as a video conference device are installed in a state connected to the LAN 11. Similarly, in the conference room 20, a printer 22, a projector 23, notebook PCs 24 a and 24 b, and a personal computer 25 as a video conference device are installed in a state connected to the LAN 21. Note that the video conference apparatus is an apparatus that is connected to another conference room and shares audio and video.

  Data such as print information is transmitted / received between the above-described devices installed in each conference room and the above-described server 1 and MFP 2 via each of the above-described LANs. Note that the above-described printer 12 and printer 22 may be MFPs, and the above-described various devices, servers, and the like via a WAN (Wide Area Network) instead of the above-described LAN in the electronic conference system of the present embodiment. May be connected. Further, the network using the LAN, WAN, or the like is not limited to a wired network but may be constructed wirelessly.

  In the server 1 according to the present embodiment, for example, conference information such as conference information, user information, attendance information of participants for each conference, and minutes data of the conference are managed.

  In this embodiment, the MFP 2 shared by the entire floor is installed outside each conference room, but the installation location is not limited. The MFP 2 may have a server function and manage the above-described various information instead of the above-described server 1.

  Next, the hardware configuration of the server 1 according to the embodiment of the present invention will be described below with reference to FIG. As shown in the figure, the server 1 of this embodiment includes a control unit 51, a main storage unit 52, an auxiliary storage unit 53, a network IF 55, an external storage device IF 56, an external device IF 57, and an output device IF 58. , And an input device IF59.

  The CPU serving as the control unit 51 is a device that executes a program stored in the ROM serving as the main storage unit 52, and processing the data expanded (loaded) in the RAM serving as the main storage unit 52 according to the instructions of the program. The calculation result is output to an output device or a storage device.

  The main storage unit 52 is a storage device such as a ROM that stores programs and data executed by the control unit 51, and programs and data that are executed when the control unit 51 executes programs stored in the ROM. Is a storage device such as a RAM that temporarily holds calculation data while being expanded (loaded) and calculated. The auxiliary storage unit 53 is a storage device such as an HDD that stores basic software such as an OS and application software such as a printer utility together with related data.

  The storage area in each storage unit described above includes a system area that stores basic software such as an OS and necessary data, and a setting storage area that stores setting values of each function of the server 1. A program and data necessary for operating the server 1 are stored.

  The network IF 55 is an interface for exchanging information (data) with peripheral devices including other communication control devices connected via the network.

  The external storage device IF 56 is an interface for exchanging data between the server 1 and an external storage device such as a storage media drive connected via a data transmission path such as a USB.

  The external device IF 57 is an interface that receives data from the external input device such as a digital camera or a scanner connected to the server 1 via a data transmission path.

  The output device IF 58 is an interface that transmits data to an output device such as a CRT or a liquid crystal display connected from the server 1 via a data transmission path.

  The input device IF 59 is an interface that receives data from the input device such as a keyboard and a mouse connected via a data transmission path to the server 1.

  Next, the hardware configuration of the MFP 2 according to the embodiment of the present invention will be described below with reference to FIG. As shown in the figure, the MFP 2 of the present embodiment includes a controller unit 115 that controls the entire MFP 2, an operation panel 108 on which a user operates a printer on the panel, and a printer engine 110 that outputs and prints image data. And a scanner engine 118 for reading a document.

  The controller 115 includes a USB_IF 111, a network_IF 112, a memory IF 113, an input / output buffer 101, a program ROM 102, a RAM 103, an NVRAM 104, an HDD 105, a CPU 106, a panel IF 107, and an engine IF 109 as external interfaces. Is done. These pieces of hardware are connected by a system bus 114, and data can be exchanged between the pieces of hardware.

  In the USB_IF 111 and the network_IF 112 as external interfaces, data is exchanged with other devices such as the PC 200 via a communication medium such as a USB or a network. In addition, in the memory IF 113, detection of the external memory 301 such as an SD card and data exchange with the external memory 301 are performed. The external memory 301 is a storage memory for storing print data, data for setting main device information of the MFP 2 and update data, or storing each data of the MFP 2 and data input from the outside.

  The input / output buffer 101 transmits / receives control codes and various data relating to printing and control codes relating to communication media and data of the MFP 2 input from other apparatuses.

  The CPU 106 controls the entire MFP 2 such as arithmetic processing of various data. The program ROM 102 stores a program for performing operation control of the CPU 106 and data management and control of each module. The RAM 103 is used as a work memory of the CPU 106, a buffer for managing and storing image data in units of pages, and a bitmap memory for storing video data obtained by converting buffer data into a print data pattern.

  The NVRAM 104 is a storage memory for storing data that is to be retained even when the main power supply is shut off. The HDD 105 is a storage memory for storing large-capacity data such as image data.

  Further, in the panel IF 107, data is exchanged between the controller unit 115 and the operation panel 108. In the engine IF 109, data is exchanged between the controller unit 115 and the printer engine 110. The printer engine 110 performs operation control in print processing. Further, in the scanner IF 117, data is exchanged between the controller unit 115 and the scanner engine 118. The scanner engine 118 performs document reading control.

  The MFP 2 is connected to, for example, a card authentication device 302 as a device for performing personal authentication. The card authentication apparatus 302 communicates with or without contact with the ID card 350, receives an input of a user ID stored in the ID card 350, and the received user ID is sent to the CPU 106 via the card authentication IF 116. Sent to.

  Here, the card authentication IF 116 includes an antenna and a radio circuit that generate a magnetic field for communicating with the ID card 350, and a circuit that demodulates and decodes information received from the ID card 350. Instead of the card authentication device 302, biometric authentication such as fingerprint authentication or vein authentication, or password input authentication using the operation panel 108 may be used. In this embodiment, the MFP 2 and the card authentication device 302 are connected. However, the MFP 2 may be configured to include the card authentication device 302.

  Next, (a) meeting information, (b) meeting room information, and (c) personal identification information managed in the server 1 or MFP 2 of the present embodiment will be described with reference to FIG.

  (A) Conference information is data created for each conference, and for example, conference ID for each conference, conference date, start time, end time, conference status, conference name, organizer information (user ID) , The conference room ID to be used, the participant ID for each conference room, and the minutes ID for specifying the location where the minutes are stored.

  Here, as shown in the figure, “1” is the conference ID, “2011/10/03” is the date of the conference, “10:00” is the start time, and “12:00” is the end time, As “conference”, “design review” as the conference name, “Taro Yamada” as the organizer (user ID) information, “0001” and “0002” as the conference room IDs used as the participant IDs “0001”, “0002”, and “1001” are acquired for the conference room ID “0001”, “1009” and “2020” are acquired for the conference room ID “0002”, and “20110103_1000 — 0001” is acquired as the minutes ID. This is exemplified as conference information.

  (B) The conference room information is data created for each conference room, and includes, for example, a conference room ID, IP address information of a printer installed in the vicinity of the conference room, and a video conference installed in the conference room. There is information on the IP address of the device and information on the name of the conference room.

  Here, as shown in the figure, “0001” as the conference room ID, “111.11.22.33” as the IP address information of the printer, and “111.11.1.9.33” as the IP address information of the video conference device. “A meeting room” is exemplified as the meeting room information to be acquired.

  (C) The personal identification information is data created for each user, and includes, for example, information on a user ID, a user name, an e-mail address, and an access level at which the user can access the distribution material. There are three access levels: “General”, “Organizer”, and “Special”. For example, “General” is a level at which access to handouts is restricted for users of conference participants, “Organizer” is a level at which handouts are always accessible, and “Special” is a conference participant during a conference. The level at which handouts can be accessed by the user.

  Moreover, these access levels are examples and are not limited to these. For example, the access level “special” may be a level that allows the conference representatives such as the chairperson to copy the conference materials for the number of participants in the conference, and always copies the conference materials within the conference opening time. It may be a permitted level. The access restriction in the case of “general” refers to, for example, a case where a user copies a distribution material only once, but is not limited to the number of times of copying, and the distribution material can be viewed on his / her notebook PC. The case where the time is limited to a certain time (for example, within the meeting holding time) is also included.

  Here, as shown in the figure, for the user ID “0001”, “Taro Yamada” as the user name, “taro.yamada@abc.co.jp” as the E-mail address, and “organizer” as the access level For example, “Jiro Sato” is exemplified as the user name, “jiro.sat@abc.co.jp” is exemplified as the E-mail address, and “general” is exemplified as the access level for the user ID “0002”.

  Next, each processing unit in the server 1 and the MFP 2 according to the present embodiment will be described with reference to FIG. As shown in the figure, the server 1 and the MFP 2 of the present embodiment are connected to a network via a LAN 500. First, the server 1 includes a network IF 401, a conference information processing unit 402, a conference room information processing unit 403, a user authentication processing unit 404, a minutes information processing unit 405, an access level setting unit 406, and a database 407. Each processing unit is provided.

  The database 407 stores meeting information, meeting room information, personal identification information, and minutes information as shown. A network 401 is an interface for transferring read image data and the like to the MFP 2 described later.

  In response to an inquiry from the MFP 2, the conference information processing unit 402 retrieves and acquires conference information corresponding to the inquiry from the database 407 and transmits the information to the MFP 2 via the network 401. In response to an inquiry from MFP 2, meeting room information processing unit 403 searches and acquires conference room information corresponding to the inquiry from database 407, and transmits the information to MFP 2 via network 401.

  The user authentication processing unit 404 performs user authentication in response to an inquiry from the MFP 2, and transmits personal identification information retrieved and acquired from the database 407 to the MFP 2 via the network 401 when the authentication is completed.

  In response to the inquiry from the MFP 2, the minutes information processing unit 405 searches and acquires the minutes information corresponding to the inquiry from the database 407 and transmits the information to the MFP 2 via the network 401. In addition, the minutes information processing unit 405 performs processing for attaching the meeting material data read by the MFP 2 to the minutes information recorded in the database 407.

  The above-described conference information processing unit 402, conference room information processing unit 403, user authentication processing unit 404, and minutes information processing unit 405 retrieve each information in the database 407 and obtain each information from the database 407. Conditions and conditions at the time of data reference are used as parameters.

  The access level setting unit 406 sets an access level to the conference material for each user. In addition, the access level setting unit 406 selects the conference information in which the user authenticated by the user authentication processing unit 404 participates from the conference information acquired by the conference information processing unit 402, and the conference state of the conference When “Conference” is set, the access level is set to “Special”. In other words, a security authority is given to a user whose access level is “general”, especially when a conference material is distributed suddenly during a conference.

  Next, the MFP 2 according to this embodiment includes a network IF 451, a conference information processing unit 452, a copy execution processing unit 453, a user authentication processing unit 454, a print processing unit 455, and an access level setting unit 456. Is provided.

  The conference information processing unit 452 inquires of the server 1 about conference information and conference room information via the network 451, and performs a process of transferring the conference material data attached to the minutes to the server 1. The copy execution processing unit 453 performs setting of the number of copies and document reading control. The print processing unit 455 prints the read image or transfers image data to another printer, and issues a print instruction to the printer.

  The user authentication processing unit 454 performs personal authentication for the user who uses the MFP 2. The user authentication processing unit 454 inquires of the server 1 about whether or not the user can use the MFP 2 from the user ID and password input by the user, and the user's personal identification information. Further, the MFP 2 itself may be authenticated without going through the server 1.

  For example, when the access level is set to “special” in the access level setting unit 406 in the server 1 by the access level setting unit 456, the copy execution processing unit 453 uses the number of conference participants of the conference material by the users who are participating in the conference. Duplicate copies are allowed. Note that the access level may be set by the access level setting unit 456 itself without using the server 1.

  Next, an access level setting procedure in the embodiment of the present invention will be described below with reference to FIG. First, the user inputs a user ID and password from the above-described operation panel 108 provided in the MFP 2 (step S601). The method of inputting the user ID and password is not limited to the method of inputting from the operation panel 108, such as a method of using a contactless ID card in which the user ID and password are recorded, or a method of inputting by biometric information such as a fingerprint. It may be.

  Next, the user authentication processing unit 454 determines whether the user ID and password match the registration information in the MFP 2 in advance (step S602). At this time, the MFP 2 may hold the authentication information and perform the authentication process itself, but an authentication method using an external authentication server may be used.

  When the authentication is NG in the user authentication processing unit 454 (step S603, No), the process returns to step S601 for inputting the user ID and password again. On the other hand, if the authentication is OK (step S603, Yes), the conference information processing unit 452 inquires of the server 1 holding the conference information about the conference information in which the authenticated user participates. Meeting information is acquired (step S604).

  Thereafter, a list of acquired image information is displayed on a display panel (not shown) provided in the MFP 2 (step S605). An example of the displayed image information list at this time is shown in FIG. Here, for example, as the meeting information of the meeting ID “1”, the date “2011/10/03”, the start time “10:00”, the end time “12:00”, the meeting state “meeting”, the meeting name “Design review” is acquired, and the meeting date “2011/10/10”, the start time “10:00”, the end time “12:00”, and the meeting state “before meeting” are obtained as the meeting information of the meeting ID “2”. , The conference name “development review conference” is acquired, and the conference date “2011/10/03”, the start time “13:30”, the end time “15:00”, the conference status as the conference information of the conference ID “3” “Pre-meeting” and “Meeting” are acquired.

  Thereafter, predetermined conference information is selected from the displayed list of image information (step S606). When the conference state of the selected conference information is “meeting” (step S607, Yes), the access level setting unit 456 sets the user access level to “special” (step S608). Subsequently, copy execution processing is performed by the copy execution processing unit 453 (step S609). The copy execution process at this time is a process in which the copy of the conference material is permitted.

  On the other hand, when the conference state of the selected conference information is other than “in conference” (No in step S607), the copy execution processing unit 453 performs a copy execution process (step S609). The copy execution process at this time is a process in which only one copy of the conference material is permitted when the user access level is “general”, for example.

  Next, the copy execution processing procedure according to the embodiment of the present invention (the processing in step S609 in FIG. 6) will be described below with reference to FIG. First, the access level setting unit 456 confirms the user access level (step S701). If the access level is not “special” (No in step S701), the number of copies that can be copied is set to “1” (step S703). In the present embodiment, for example, a user with an access level of “general” can only make a copy for himself / herself, and the number of copies that can be made when the access level is “general” is set to “1”.

  On the other hand, if the access level is “special” (step S701, Yes), the conference information processing unit 452 acquires the number of participants in the conference from the conference information acquired via the conference information processing unit 402 of the server 1 (step S702). ). In this case, the number of participants in the conference may be simply acquired, but the number of participants may be acquired for each conference room used in the conference. Thereafter, the data on the number of participants in the conference is transferred from the conference information processing unit 452 to the copy execution processing unit 453, and the number of copies of the conference material corresponding to the number of participants in the conference is set (step S703).

  Thereafter, it is confirmed whether the user has set the document on the document table and pressed the copy button (step S704). When it is confirmed that the user presses the copy button (step S704, Yes), the scanner engine 118 reads the document (step S705). The read original is held in the HDD 105 or RAM 103 of the MFP 2. Thereafter, the minutes attaching process of the read data is performed by the conference information processing unit 452, and the printing process is performed by the print processing unit 455 (step S706). On the other hand, when it is not confirmed that the copy button is pressed (No in step S704), it is confirmed that the copy button is pressed continuously.

Next, the procedure for attaching the minutes according to the embodiment of the present invention will be described below with reference to FIG. First, the conference information processing unit 452 acquires the conference information from the server 1 and stores the storage location information of the minutes data (step S801). Here, the storage destination information includes directory information to be stored, names of attached files, and the like.
Then, the conference information processing unit 452 transfers the storage data of the minutes data and the read image data to the server 1 via the network IF 401 (step S802). The minutes information processing unit 405 attaches the image data to the minutes data based on the storage location information of the transferred minutes data.

  The materials generated at the meeting will eventually need to be distributed to participants as minutes. According to the above-described minutes distribution process, it is possible to speed up the work of attaching digitized materials to the minutes.

  Next, a printing processing procedure according to the embodiment of the present invention will be described below with reference to FIG. In the printing process, there is a method of printing with the MFP 2 that has read the document, but there is also a method of printing with a printer installed in the conference room. Furthermore, when a conference is held at multiple locations, a case where a plurality of conference rooms are separated from each other is assumed. In the present embodiment, a processing procedure for performing printing with a printer installed in a conference room when a conference is performed in a plurality of conference rooms will be described.

  The print processing unit 455 requests the conference information processing unit 452 to acquire the number of participants in the conference and to acquire output destination information. Upon receiving this, the conference information processing unit 452 inquires of the server 1 about the conference room information, and the conference room information (the number of participants in the conference and output destination data) is acquired from the conference room ID included in the conference room information. (Step S901). The acquired number of participants in the conference and the output destination data are passed to the print processing unit 455.

  As shown in FIG. 4, the IP address information of the printers installed in each conference room is recorded in the conference room information. The conference information includes information on the number of participants for each conference room. These pieces of information are acquired, and how many copies are output by which printer is determined. Then, the copy data of the conference material is transferred from the print processing unit 455 to each printer together with the copy number data (step S902).

  As described above, the image forming apparatus according to the present embodiment described above includes at least conference information storage means for storing status information for each conference and conference participant information, and personal identification information for identifying individuals. Personal identification information storage means for storing personal identification means, personal authentication means for performing personal authentication based on the personal identification information, access level setting means for setting two or more access levels to meeting materials for each user, and personal authentication means When the user is authenticated, a conference search unit that searches for conference information of one or more conferences in which the user participates from the conference information storage unit, and a search result of the conference information of one or more conferences searched by the conference search unit. An image forming apparatus comprising: a conference list display means for displaying, wherein the user is in a meeting state information from a search result displayed on the conference list display means, and a conference participant When broadcast selects the meeting information, which is information of a user accessing the conference materials, the access level setting means for setting the access level permits access to the conference material generated in at least the user to join the conference.

  Thereby, the meeting attendee can quickly browse the paper-medium material generated unexpectedly while preventing leakage of the meeting material.

  In the image forming apparatus according to the present embodiment described above, at least two access levels are at least a first access level that restricts duplication of the conference material and a second access that always permits duplication of the conference material. Is a level. Thereby, it is possible to prevent the conference material as confidential information from being copied unnecessarily.

  The image forming apparatus according to the present embodiment described above acquires the number of conference participants based on the conference participant information from the conference information storage unit when the second access level is set by the access level setting unit, and the conference Set as the number of copies of the meeting material equivalent to the number of participants. Thereby, the conference material for the number of conference participants can be quickly duplicated without counting the number of conference participants.

  In addition, the image forming apparatus of the present embodiment described above has a minutes storage unit that stores the minutes data for each meeting, and a copy of the meeting material is transferred to the minutes storage unit, and the minutes attached to the minutes data. And an attachment means. As a result, it is possible to speed up the work of attaching the digitized material to the minutes.

  In addition, the electronic conference system of the present embodiment described above is an electronic conference system in which a server and an image forming apparatus are connected via a network, and the server includes at least status information for at least one type of conference. A conference information storage unit that stores conference participant information; and a personal identification information storage unit that stores personal identification information for identifying an individual. The image forming apparatus stores personal identification information acquired from the personal information storage unit. Personal authentication means for performing personal authentication based on the user, access level setting means for setting two or more access levels to the conference material for each user, and the user from the conference information storage means when the user is authenticated by the personal authentication means Search means for searching for meeting information of one or more meetings in which a person participates and a search result of meeting information of one or more meetings searched by the meeting searching means A conference list display means, and from a search result displayed on the conference list display means, the user obtains conference information which is information on a user whose status information is in a conference and conference participant information accesses conference materials. When selected, the access level setting means sets at least an access level permitting access to the conference material generated in the conference in which the user participates.

  Thereby, the meeting attendee can quickly browse the paper-medium material generated unexpectedly while preventing leakage of the meeting material.

  In addition, the electronic conference system of the present embodiment described above is further provided with a conference room information storage unit that stores facility information of one or more types of conference rooms, and the conference is performed in a plurality of conference rooms. When performing output processing of conference materials in a plurality of image forming apparatuses installed in each room, a plurality of conference information storage units store a plurality of conference information based on facility information stored in the conference room information storage unit. Acquire the number of participants in each conference room and output the meeting materials for the number of participants. Thereby, even when a meeting is held in a plurality of meeting rooms, all the meeting participants in each meeting room can quickly view the meeting material.

  The server of the present embodiment described above is a server connected to the image forming apparatus via a network, and conference information that stores at least status information for each one or more conferences and conference participant information. Storage means, personal identification information storage means for storing personal identification information for identifying an individual, and conference room information storage means for storing facility information of one or more kinds of conference rooms. Information leakage can be prevented by collectively managing confidential information such as conference information on the server.

  Moreover, the meeting material preparation method of this embodiment mentioned above has the step which memorize | stores at least the status information for every 1 or more types of meeting, meeting participant information, the step which memorize | stores the personal identification information which identifies an individual, The user joins from the conference participant information when the user is authenticated in the step of performing personal authentication, the step of setting two or more access levels to the conference material for each user, and the step of performing personal authentication 1 A conference material preparation method comprising a step of searching for conference information of the above conferences and a step of displaying a search result of conference information of the one or more conferences, wherein the user can obtain status information from the displayed search results. When meeting information is selected during the meeting and the meeting participant information is the user information for accessing the meeting material, at least in the meeting in which the user participates To set the access level to allow access to the pear conference material.

  Thereby, the meeting attendee can quickly browse the paper-medium material generated unexpectedly while preventing leakage of the meeting material.

  In addition, the program of the present embodiment described above includes at least processing for storing status information for one or more conferences and conference participant information, processing for storing personal identification information for identifying individuals, and personal authentication. One or more conferences in which the user participates from the conference participant information when the user is authenticated in the process of performing the process, the process of setting two or more access levels to the conference material for each user, and the process of performing personal authentication The process of searching the conference information, the process of displaying the search result of the conference information of one or more meetings, and the user from the displayed search results, the status information is in the meeting and the conference participant information is the conference material When selecting meeting information, which is the information of users accessing, at least set the access level to allow access to meeting materials that occurred in the meeting in which the user participates Cause the computer to execute.

  Thereby, the meeting attendee can quickly browse the paper-medium material generated unexpectedly while preventing leakage of the meeting material.

1 server 2 MFP
11, 21, 500 LAN
55, 401, 451 Network IF
402, 452 Conference information processing unit 403 Conference room information processing unit 404, 454 User authentication processing unit 405 Minutes information processing unit 406, 456 Access level setting unit 407 Database 453 Copy execution processing unit 455 Print processing unit

Japanese Patent No. 4033182 JP 2009-070102 A

Claims (9)

Meeting information storage means for storing at least status information for each one or more kinds of meetings and meeting participant information;
Personal identification information storage means for storing personal identification information for identifying an individual;
Personal authentication means for performing personal authentication based on the personal identification information;
Access level setting means for setting two or more access levels to meeting materials for each user;
When the user is authenticated by the personal authentication unit, a conference search unit that searches for conference information of one or more conferences in which the user participates from the conference information storage unit;
An image forming apparatus comprising: a conference list display unit that displays a search result of conference information of one or more conferences searched by the conference search unit,
When the user selects conference information whose status information is in a conference and conference participant information is information on a user who accesses the conference material, from the search result displayed on the conference list display means, the access level An image forming apparatus characterized in that the setting means sets at least an access level permitting access to conference material generated in a conference in which a user participates.   2. The two or more access levels are at least a first access level that restricts copying of the meeting material and a second access level that always permits copying of the meeting material. Image forming apparatus.   When the second access level is set by the access level setting means, the number of meeting participants based on the meeting participant information is acquired from the meeting information storage means, and the meeting corresponding to the number of meeting participants 3. The image forming apparatus according to claim 2, wherein the number of copies of the material is set. Minutes storage means for storing minutes data for each meeting;
4. The image forming apparatus according to claim 3, further comprising: minutes attaching means for transferring duplicate data of the meeting material to the minutes storing means and attaching the minutes data to the minutes data. An electronic conference system in which a server and an image forming apparatus are connected via a network,
The server
Meeting information storage means for storing at least status information for each one or more kinds of meetings and meeting participant information;
Personal identification information storage means for storing personal identification information for identifying an individual,
The image forming apparatus includes:
Personal authentication means for performing personal authentication based on the personal identification information acquired from the personal information storage means;
Access level setting means for setting two or more access levels to meeting materials for each user;
When the user is authenticated by the personal authentication unit, a conference search unit that searches for conference information of one or more conferences in which the user participates from the conference information storage unit;
A meeting list display means for displaying a search result of meeting information of one or more meetings searched by the meeting search means;
When the user selects conference information whose status information is in a conference and conference participant information is information on a user who accesses the conference material, from the search result displayed on the conference list display means, the access level An electronic conferencing system characterized in that the setting means sets at least an access level permitting access to conference material generated in a conference in which a user participates. The server further includes meeting room information storage means for storing facility information of one or more kinds of meeting rooms,
When a meeting is performed in a plurality of meeting rooms, and when the meeting material is output in the plurality of image forming apparatuses installed in the plurality of meeting rooms, the meeting room information is stored in the meeting room information storage unit. Based on the facility information of the one or more types of conference rooms, the number of conference participants for each of the plurality of conference rooms is acquired from the conference information storage means, and the conference material for the number of conference participants is output. The electronic conference system according to claim 5. A server connected to an image forming apparatus via a network,
Meeting information storage means for storing at least status information for each one or more kinds of meetings and meeting participant information;
Personal identification information storage means for storing personal identification information for identifying an individual;
A server comprising: meeting room information storage means for storing facility information of one or more kinds of meeting rooms. Storing at least state information for each one or more types of conferences and conference participant information;
Storing personal identification information for identifying an individual;
Performing personal authentication,
Setting two or more access levels to meeting materials for each user;
Searching for conference information of one or more conferences in which the user participates from the conference participant information when the user is authenticated in the step of performing personal authentication;
A conference material preparation method comprising: displaying a search result of conference information of the one or more conferences,
Occurs at least in a conference in which the user participates when the user selects conference information from the displayed search results that the status information is in a conference and the conference participant information is user information accessing the conference material A method for preparing conference material, characterized in that the access level is set to permit access to the conference material. Processing for storing at least status information for each one or more conferences and conference participant information;
Storing personal identification information for identifying an individual;
A process of performing personal authentication;
A process of setting two or more access levels to meeting materials for each user;
A process of retrieving conference information of one or more conferences in which the user participates from the conference participant information when the user is authenticated in the process of performing the personal authentication;
Processing to display search results for meeting information of the one or more meetings;
Occurs at least in a conference in which the user participates when the user selects conference information from the displayed search results that the status information is in a conference and the conference participant information is user information accessing the conference material A program for causing a computer to execute processing for setting an access level permitting access to the conference material.

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