JP2009071421A - Document discarding apparatus - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To perform documentation management so that requirements defined by the law for electronic document may be satisfied. <P>SOLUTION: A mode for the law for electronic document is instructed at an operation panel. The document discarding apparatus operates in the mode on the condition that requirements defined by the law for electronic document may be satisfied. Thereby, the setup condition is changed into a setup condition for satisfying requirements defined by the law for electronic document (reading resolution is 200 dots per inch or more at color read) (100). A paper document is read (102). Based on a document ID recorded beforehand on the paper document, whether to discard the paper document is determined (104). When discarding the paper document according to the determined result, electronic data is registered in a document management apparatus (104-122). <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a document disposal apparatus.

  Various laws and regulations such as tax law, commercial law, and labor law include documents and forms that are required to be created and stored by private companies.

  In recent years, it has been recognized that paper documents are stored electronically. Regarding the digitization of documents that are required to be stored in paper, it has traditionally been carried out in individual legal units such as the Electronic Book Storage Law, but in order to reduce the burden on the private sector, it is necessary to store in paper media. Among the laws that require multiple ministries and agencies, the Electronic Document Law was enacted that allowed electronic documents to be stored together with some exceptions. Specifically, the Electronic Document Act has two laws, the “Law Concerning the Preservation of Documents Performed by Private Business Operators” and the “Law Concerning the Development of Related Laws Related to the Enforcement of the Law”. Not only saving documents created as electronic documents, but also reading and digitizing documents created on paper can be regarded as originals if they meet certain technical requirements stipulated by individual laws and regulations.

  On the other hand, technologies described in Patent Literature 1, Patent Literature 2, and the like have been proposed as technologies for digitizing paper documents and discarding paper media.

  In the technique described in Patent Document 1, an image reading unit that reads a document, an image storage unit that stores the read image data, an image data storage unit that stores (data records or transmits) the stored image data, and a document It has been proposed to provide a user with image data by digitizing a paper document using a scanner device with a shredder function having a cutting means for cutting after the image is stored as image data.

In the technique disclosed in Patent Document 2, a document generation apparatus that generates a document with a document ID added thereto, manages the document ID added to the document in association with the storage period of the document, and manages the document ID. In response to the inquiry about the permission for discarding the specified document, the storage period of the document corresponding to the specified document ID is confirmed, and the document management apparatus that gives the discard permission when the interpolation period has passed, and the document ID to be discarded A document discarding device that designates the read document ID and inquires the document management device about the document disposal permission, and discards the document when the document management device gives the disposal permission. A document management system has been proposed.
JP 2002-368966 A JP 2007-135174 A

  An object of the present invention is to perform document management so as to satisfy the requirements stipulated by the Electronic Document Law.

  In order to achieve the above object, the invention described in claim 1 is to read document information including document identification information recorded in advance on a paper document, and to read and digitize the original of the paper document; Storage means for storing the reading results of the means, cutting means for cutting and discarding the paper document after reading by the reading means, transport means for transporting the paper document to the reading means and cutting means, and electronic document method An electronic document law mode that satisfies the defined requirements, a selection unit that selects a mode other than the electronic document law mode, and a setting that satisfies the requirements when the electronic document law mode is selected by the selection unit And a control unit that controls the reading unit, the storage unit, the cutting unit, and the conveying unit by making a change.

  According to a second aspect of the present invention, in the first aspect of the present invention, the control unit changes a reading setting of the reading unit.

  The invention according to claim 3 is the invention according to claim 2, wherein the control means changes the reading resolution of the document reading means to a predetermined resolution or more.

  According to a fourth aspect of the present invention, in the invention according to any one of the first to third aspects, when the electronic document method mode is selected, the control unit reads the document information read by the reading unit. The report reading means, the storage means, and the cutting means so that the paper document is cut and discarded after the reading result of the reading means is stored in the storage means regardless of the storage period of the paper document included in , And controlling the conveying means.

  According to a fifth aspect of the present invention, in the invention according to any one of the first to fourth aspects, the setting input for whether or not to discard the paper document after storing the reading result of the reading unit. An input unit is further provided, and the transport unit further transports the paper document to a return unit for returning the paper document, and the control unit sends to the return unit or the cutting unit according to a result set and input by the input unit. The conveyance means is further controlled so as to convey.

  The invention according to claim 6 is the invention according to any one of claims 1 to 5, wherein the transport unit further transports the paper document to a return unit, and the control unit performs the reading. When the reading of the document information by the means fails, the transporting means is further controlled so that the paper document is transported to the return unit without being discarded.

  According to a seventh aspect of the present invention, in the invention according to any one of the first to sixth aspects, the control unit displays information indicating whether or not the paper document is discarded by the cutting unit as a reading result of the reading unit. In addition, it is further characterized by further controlling to store the information.

  According to an eighth aspect of the present invention, in the invention according to any one of the first to sixth aspects, the control unit displays information indicating whether or not the paper document is discarded by the cutting unit as a reading result of the reading unit. It is further characterized in that the control is further performed so as to store the data in the storage means.

  The invention according to claim 9 is the invention according to any one of claims 1 to 8, further comprising display means for displaying information including an operation state of the apparatus, wherein the transport means receives a paper document as a customer. The paper is further transported to a return unit, and the control means determines whether or not digitization of the paper document is permitted based on the document information read by the reading means. If not permitted, the display means is further controlled to display information indicating that digitization of the paper document is not permitted on the display means, and the paper document is conveyed to the return unit. The conveying means is further controlled.

  The invention according to claim 10 is the invention according to any one of claims 1 to 9, wherein the transport means further transports the paper document to a return unit for returning the paper document, and the control means performs the selection. When the electronic document method mode is selected by the means, it is determined whether or not the data size is appropriate based on the reading result of the reading means, and when it is determined that the data size is not appropriate, the paper document is The conveyance means is further controlled so as to be conveyed to the return unit without being discarded.

  According to an eleventh aspect of the present invention, in the invention according to any one of the first to tenth aspects, when the electronic document law mode is selected by the selection means, the control means defines a predetermined rule. After the process is completed, the cutting unit is further controlled to cut the paper document by the cutting unit.

  A twelfth aspect of the invention is characterized in that, in the invention of the eleventh aspect, the prescribed process is a process of confirming that reading by the reading means is normal.

  According to a thirteenth aspect of the present invention, in the invention according to the eleventh aspect, the prescribed processing is at least one of an electronic signature and a time stamp associated with storing the reading result of the reading unit in the storage unit. It is characterized by being an accompanying process.

  A fourteenth aspect of the invention is characterized in that, in the invention of the eleventh aspect, the prescribed process is a backup process of a reading result of the reading means.

  According to the first aspect of the invention, there is an effect that document management can be performed so as to satisfy the requirements defined by the Electronic Document Law.

  According to the second aspect of the present invention, there is an effect that the paper document can be read so as to satisfy the reading requirement defined by the Electronic Document Law.

  According to the third aspect of the present invention, there is an effect that a paper document can be read at a resolution defined by the Electronic Document Law.

  According to the fourth aspect of the invention, there is an effect that the paper document can be digitized and discarded without being restricted by the storage period of the paper document.

  According to the fifth aspect of the invention, there is an effect that the paper document can be discarded and the paper document can be left in response to a user request.

  According to the invention described in claim 6, when the digitization of the paper document fails, there is an effect that the paper document can be surely left without being discarded.

  According to the seventh aspect of the invention, it is possible to confirm whether or not the paper document remains after the paper document is digitized.

  According to the eighth aspect of the invention, it is possible to confirm whether or not the paper document remains after the paper document is digitized.

  According to the ninth aspect of the present invention, it is possible to notify a paper document in which digitization of the paper document is not permitted, and to ensure that the paper document remains without being discarded. is there.

  According to the tenth aspect of the present invention, it is possible to determine whether or not the paper document has been successfully digitized, and if it is not normal, the paper document can be reliably left.

  According to the eleventh aspect of the present invention, it is possible to prevent the paper document from being discarded before the digitization of the paper document is completed.

  According to the twelfth aspect of the present invention, there is an effect that the completion of digitization of the paper document can be surely confirmed.

  According to the thirteenth aspect of the present invention, there is an effect that the completion of digitization of the paper document can be surely confirmed.

  According to the fourteenth aspect of the present invention, there is an effect that the paper document or the digitized data can be reliably left.

  Hereinafter, an example of an embodiment of the present invention will be described in detail with reference to the drawings. FIG. 1 is a diagram showing a document disposal apparatus according to an embodiment of the present invention.

  A document discard apparatus 10 according to an embodiment of the present invention discards a paper document after digitizing the paper document.

  As shown in FIG. 1, the document discarding apparatus 10 includes a document input unit 12 for inputting a document of a paper document to be digitized and discarded or discarded as it is.

  A start gate 14 that opens and closes in the direction of arrow A in FIG. 1 is provided at the document input port of the document input unit 12 so that the start gate 14 is opened when a process start instruction is issued by the user. When the start gate 14 is opened, the document placed in the document input unit 12 is conveyed into the document disposal apparatus 10 by a plurality of roller pairs 16. In the case of a plurality of documents, the documents are conveyed one by one.

  On the downstream side of the start gate 14 in the transport direction, a document ID provided on the document (for example, an ID recorded with a two-dimensional barcode) and a document reading unit 18 for reading the document are provided. The document reading unit 18 photoelectrically reads a document by applying a sensor such as a line sensor or an area sensor. The document reading unit 18 may be divided into two configurations: a document ID reading unit that reads a document ID, and a document reading unit that reads the entire document. In this case, the document ID reading unit may apply an area sensor, and the document reading unit may apply a line sensor.

  A processing gate 20 that opens and closes in the direction of arrow B in FIG. 1 and temporarily stops the conveyance of the document until it is determined whether the document can be discarded or not is provided in the conveyance path by the plurality of roller pairs 16.

  Two transport paths are provided on the downstream side of the processing gate 20 in the transport direction, and the transport destination of the document transported into the document disposal apparatus 10 is branched into two. One conveyance path is a return conveyance path 24 that conveys the original to the return unit 22 that discharges it to the document disposal apparatus 10 and returns it without discarding the original, and the other conveyance path is a cutting that cuts and discards the original. The waste transport path 26 transports to the section 28.

  The processing gate 20 stops the document conveyed into the document disposal apparatus 10 and is closed until the determination of whether or not to discard the paper document is completed. When the determination is completed, the processing gate 20 is opened. The original is transported to the return transport path 24 or the discard transport path 26 in accordance with whether or not the document can be discarded.

  The cutting unit 28 includes a pair of cutting rollers 28A and 28B for cutting the original so that the original cannot be read. The original is conveyed by being conveyed between the cutting rollers 28A and 28B. Cut. In addition, as the cutting method, for example, a technique of cutting so as to tear the paper in a direction along the paper fiber so that the paper can be recycled can be applied.

  FIG. 2 is a block diagram showing the configuration of the document disposal apparatus 10 according to the embodiment of the present invention.

  As shown in FIG. 2, the document discarding apparatus 10 includes an operation panel 30, a document reading unit 18, a decoding unit 32, a document information adding unit 34, a document management device 36, a discarding processing unit 38, and a document processing control unit 40. ing.

  The operation panel 30 is operated by a user who uses the document disposal apparatus 10. The operation panel 30 is, for example, a display panel for displaying various information including operation buttons (start button, stop button, buttons for performing various settings, etc.), operation status of the document disposal apparatus 10, operation guidance messages, and the like. And.

  The operation panel 30 also includes a button for instructing switching of the mode of the document disposal apparatus 10. The mode of the document disposal apparatus 10 includes at least an electronic document method mode that operates under conditions that satisfy the requirements of the electronic document method. As other modes, for example, a discard mode for discarding a paper document without digitizing it may be included. Note that the electronic document method mode is a mode in which, for example, the reading resolution of a paper document when digitizing is automatically set to a condition that satisfies the requirements of the electronic document method such as color reading and 200 dpi.

  As described above, the document reading unit 18 reads the document ID recorded in advance on the paper document or the document image recorded on the paper document, and outputs the read result to the decoding unit 32.

  The decoding unit 32 analyzes the reading result of the document reading unit 18 and extracts and decodes the document ID provided on the document. .

  The document information adding unit 34 converts information such as when a paper document is digitized and the paper document is discarded, or when the paper document remains after the paper document is digitized, into electronic data (the reading result of the document reading unit 18). ). As a method of adding information to the digitized data, it may be added as list information different from the digitized data, or may be added to the header of the digitized data.

  The document management device 36 stores the digitized data in which various types of information are added together with the document ID by the document information adding unit 34, and searches for the digitized document using the added information as a search key. have. In the present embodiment, the document management device 36 is shown as a configuration provided in the document disposal device 10, but may be provided outside via a network or the like.

  The discard processing unit 38 performs processing for cutting and discarding the paper document by driving the cutting rollers 28A and 28B of the cutting unit 28 and the like.

  Then, the document processing control unit 40 comprehensively controls the document disposal apparatus 10 to perform digitization of paper documents, disposal of paper documents, management of digitized data, and the like.

  Next, processing performed by the document processing control unit 40 of the document discarding apparatus 10 according to the embodiment of the present invention configured as described above will be described. FIG. 3 is a flowchart showing an example of the flow of processing performed by the document processing control unit 40 of the document discarding apparatus 10 according to the embodiment of the present invention. Note that the processing in FIG. 3 will be described as starting when the electronic document method mode is instructed on the operation panel 30.

  When the electronic document method mode is instructed by the operation panel 30, in step 100, the setting conditions are changed to satisfy the requirements defined in the electronic document method, and the process proceeds to step 102. In other words, in the present embodiment, the reading setting of the document reading unit 18 is set to 200 dpi or more for color reading in color reading.

  In step 102, the process of reading the original of the paper document is performed, and the process proceeds to step 104.

  Here, the paper document reading process will be described with reference to the flowchart of FIG. FIG. 4 is a flowchart showing an example of the flow of a paper document reading process performed by the document processing control unit 40 of the document discarding apparatus 10 according to the embodiment of the present invention.

  In step 200, the start gate 14 is opened and reading of the paper document is started. That is, when the document processing control unit 40 controls the discard processing unit 38, the start gate 14 is opened and the conveyance of the original by each conveyance roller pair 16 is started. As a result, the document is read by passing the document through the document reading unit 18.

  In step 202, by controlling the decoding unit 32, information such as the document ID is decoded by the decoding unit 32 from the reading result of the document reading unit 18, and the process proceeds to step 204.

  In step 204, it is determined whether or not the document ID can be decoded by the decoding unit 32. The determination determines whether or not the decoding is successful. If the determination is negative, the process proceeds to step 206. If the determination is affirmative, the process proceeds to step 208.

  In step 206, since the document ID could not be decoded, the document is prohibited from being discarded, an abnormal reading message is displayed on the operation panel 30, the paper document reading process is terminated, and the process proceeds to step 104.

  In step 208, it is determined whether the file size is good. For example, it is determined whether or not the file size is an appropriate size from the file size obtained from the document size and resolution. That is, when the size is not appropriate, it can be determined that the reading is abnormal, so this is determined. If the determination is negative, the process proceeds to step 206. If the determination is affirmative, the process proceeds to step 210.

  In step 210, digitized data is created from the reading result of the document reading unit 18, and the process proceeds to step 212.

  In step 212, it is determined whether or not the setting is discarded after digitization. This determination is made as to whether or not the setting for discarding after digitization has been made on the operation panel 30 or whether or not the information embedded in the document ID such as a two-dimensional barcode decoded by the decoding unit 32 is set in advance. If the determination is affirmative, the routine proceeds to step 214. If the determination is negative, the routine proceeds to step 220. Note that when the operation panel 30 is set to discard after digitization, the paper document is discarded regardless of the storage period even if the storage period of the paper document is set in the document ID. As a result, regardless of the storage period of the paper document set by the document ID, the paper document original can be discarded after digitization.

  In step 214, it is determined whether or not the document is an electronic document. The determination is based on the document ID information. For example, if the read document has a predetermined receipt amount (for example, 30,000 yen) or more, digitization is not permitted. If the determination is affirmative, the process proceeds to step 216. If the determination is negative, the process proceeds to step 220.

  In step 216, discard permission is set, and the process proceeds to step 218. On the other hand, in step 220, information indicating that a paper document remains in the electronic document is added to the digitized data by the document information adding unit 34 as prohibition of discard. Then, the process proceeds to step 218.

  In step 218, the digitization specifying process is performed, the paper document reading process is terminated, and the process proceeds to step 104. In the digitization regulation process, digitized data and information added thereto are registered in the document management apparatus 36 by performing processes such as an electronic signature and a time stamp. The start gate 14 may be closed at step 218 or may be closed when the flowchart of FIG. 3 is completed. In step 218, in addition to the electronic regulation processing, electronic data backup processing may be performed. In addition to electronic regulation processing such as an electronic signature and a time stamp, the electronic data The backup process may be performed.

  As described above, when the paper document reading process is performed, the process returns to step 104 to determine whether or not the document is permitted to be discarded. This determination is made based on the discard permission or discard prohibition settings set in the paper document reading process. If the determination is affirmative, the process proceeds to step 106, and if the determination is negative, the process proceeds to step 118. Transition.

  In step 106, the disposal processing unit 38 is controlled to open the processing gate 20, the document is conveyed to the disposal conveyance path 26, and the process proceeds to step 108.

  In step 108, the discard processing unit 38 is controlled to drive the cutting unit 28, so that the original of the paper document is cut and the process proceeds to step 110.

  In step 110, the disposal processing unit 38 is controlled, the processing gate 20 is closed, and the process proceeds to step 112.

  In step 112, the paper document original is discarded and the paper document discarded information is added to the digitized data by the document information adding unit 34, and the process proceeds to step 114. It should be noted that when adding paper document discarded information to an electronic document, if the digitization specifying process has already been completed in step 218, the data is falsified and cannot be added to the header. Information about which the paper document has been discarded may be added as a list.

  In step 114, the disposal completion is displayed on the operation panel 30, and the process proceeds to step 116.

  On the other hand, in step 118, the disposal processing unit 38 is controlled to open the processing gate 20, the document is conveyed to the return conveyance path 24, discharged to the return unit 22, and the process proceeds to step 120.

  In step 120, information indicating that the disposal is not completed is displayed on the operation panel 30, the process proceeds to step 122, the disposal processing unit 38 is controlled, the processing gate 20 is closed, and the process proceeds to step 116.

  In step 116, it is determined whether or not the process is complete. If the determination is negative, the process returns to step 102 and the above-described processing is repeated. When the determination in step 116 is affirmative, the series of processing ends. That is, if there are a plurality of originals and the process has not been completed, the determination is denied and processing is performed until there are no more originals.

  As described above, when the electronic document law mode is instructed by the operation panel 30, the document discarding apparatus 10 according to the present embodiment is changed in setting so as to satisfy the requirements stipulated in the electronic document law. It becomes possible to digitize paper documents and dispose of paper documents in accordance with legal requirements.

  Conventionally, for example, as shown on the left side of the dotted line in FIG. 5, a paper document (payment application form in FIG. 5) is stored, and the paper document is discarded when the storage period expires. In contrast, in the present embodiment, as shown on the right side of the dotted line in FIG. 5, when digitizing a predetermined payment application, the document ID 42 recorded in the payment application is read and the paper document is read. The data digitized together with the document ID is registered in the document management device 36. When the operation panel is set to discard the paper document regardless of the storage period recorded in the document ID 42, the paper document is cut and discarded, and only the digitized data remains. For this reason, computerization that satisfies the requirements stipulated in the Electronic Document Act is performed.

  In addition, when the receipt amount is equal to or greater than a predetermined amount, an electronic document is not permitted. Therefore, in addition to the digitized document, the paper document is not discarded but is transported to the return unit 22 and is required by the Electronic Document Law. Is satisfied.

  In addition to the document ID, information such as the presence / absence of discard is added to the digitized data and registered in the document management apparatus 36. The management device 36 can search.

It is a figure which shows the document disposal apparatus concerning embodiment of this invention. It is a block diagram which shows the structure of the document disposal apparatus concerning embodiment of this invention. It is a flowchart which shows an example of the flow of the process performed in the document processing control part of the document disposal apparatus concerning embodiment of this invention. It is a flowchart which shows an example of the flow of the paper document reading process performed in the document processing control part of the document disposal apparatus concerning embodiment of this invention. It is a figure for demonstrating the outline of the process performed with the document disposal apparatus concerning embodiment of this invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Document disposal apparatus 18 Document reading part 22 Return part 24 Return conveyance path 26 Disposal conveyance path 28 Cutting part 30 Operation panel 32 Decoding part 34 Document information addition part 36 Document management apparatus 38 Disposal process part 40 Document processing control part 42 Document ID

Claims (14)

Reading means for reading the document information including the document identification information recorded in advance on the paper document, and reading and digitizing the document of the paper document;
Storage means for storing the reading result of the reading means;
Cutting means for cutting and discarding the paper document after reading by the reading means;
Conveying means for conveying a paper document to the reading means and the cutting means;
An electronic document law mode that satisfies the requirements stipulated in the Electronic Document Law, and a selection means for selecting a mode other than the electronic document law mode;
Control means for controlling the reading means, the storage means, the cutting means, and the conveying means by changing the setting so as to satisfy the requirements when the electronic document law mode is selected by the selection means;
Document disposal device equipped with.   The document discard apparatus according to claim 1, wherein the control unit changes a reading setting of the reading unit.   3. The document discard apparatus according to claim 2, wherein the control unit changes the reading resolution of the document reading unit to a predetermined resolution or more.   When the electronic document method mode is selected, the control unit stores the reading result of the reading unit in the storage unit regardless of the storage period of the paper document included in the document information read by the reading unit. 4. The report reading unit, the storage unit, the cutting unit, and the conveying unit are controlled so that the paper document is cut and discarded later. Document disposal device.   After storing the reading result of the reading means, further comprising an input means for setting whether to discard the paper document, the transport means further transports to a return unit for returning the paper document, The control means further controls the conveying means so as to convey to the return part or the cutting means according to the result set and inputted by the input means. Document disposal device described in the section.   The transport unit further transports the paper document to a return unit, and when the reading unit fails to read the document information, the control unit transports the paper document to the return unit without discarding the paper document. The document discarding apparatus according to claim 1, further controlling the transporting unit.   7. The control unit according to claim 1, wherein the control unit further performs control so that information indicating whether or not the paper document is discarded by the cutting unit is added to the reading result of the reading unit and stored. The document disposal apparatus according to item 1.   The control means further controls to store in the storage means information indicating whether or not the paper document is discarded by the cutting means in correspondence with the reading result of the reading means. The document disposal apparatus according to any one of the above.   The apparatus further comprises display means for displaying information including the operation state of the apparatus, wherein the conveying means further conveys the paper document to a return unit for customer service, and the control means adds the document information read by the reading means to the document information. Based on this, it is determined whether or not the digitization of the paper document is permitted. When the digitization of the paper document is not permitted, the display means displays information indicating that the digitization of the paper document is not permitted. 9. The apparatus according to claim 1, wherein the display unit is further controlled so as to be displayed on the screen, and the transport unit is further controlled to transport the paper document to the return unit. Document disposal equipment.   When the transport unit further transports the paper document to a return unit for returning the paper document, and the control unit selects the electronic document method mode by the selection unit, the data is based on the reading result of the reading unit. It is determined whether the size is appropriate, and when it is determined that the data size is not appropriate, the transport unit is further controlled so that the paper document is transported to the return unit without being discarded. The document disposal apparatus according to any one of claims 1 to 9.   The control means further controls the cutting means so as to cut the paper document by the cutting means after completion of a predetermined prescribed process when the electronic document law mode is selected by the selection means. The document disposal apparatus according to claim 1, wherein   12. The document discarding apparatus according to claim 11, wherein the prescribed process is a process of confirming that reading by the reading unit is normal.   12. The document discard according to claim 11, wherein the prescribed process is an accompanying process of at least one of an electronic signature and a time stamp associated with storing the reading result of the reading unit in the storage unit. apparatus.   12. The document discarding apparatus according to claim 11, wherein the prescribed process is a backup process of a reading result of the reading / reading unit.

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