JP2006018381A - Virtual library system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a virtual library system for performing objective document management by using the capability of a human being to memorize a three-dimensional space and documents stored at the rough position of the space by associating them with each other. <P>SOLUTION: This virtual library system is configured of a real library and a library information server device, and the information related with a file stored in the real library is faithfully reproduced in the library information server device, and the library information server device electronically stores the layout of a bookshelf in the real library, and designates the specific bookshelf by using the layout of the stored bookshelf, and electronically stores the layout of the files stored in the designated bookshelf, and designates the specific file by using the layout of the files, and stores each page image information of the real file corresponding to the designated file. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a virtual archive system comprising a real archive and a server device that reproduces a file stored in the actual archive.

  In order to organize a large number of similar documents, documents and documents (hereinafter referred to as “document” and “document” are treated as equivalent terms) are stored in stationery files, holders, etc., and stored in a bookshelf. Has been done. Further, when the number of bookshelves storing files and holders increases, a dedicated room for installing bookshelves, that is, a library, is used.

On the other hand, a technique of reading a document that is a physical entity by a scanner or the like and electronically managing the document is also implemented (for example, see Non-Patent Document 1). In such a technique, character recognition is performed on a document read by a scanner or the like, and an index for full-text search is provided for sentences composed of recognized characters, thereby improving search performance. Has been done.
Tomomi Gojo, Shin Yamada, Norihisa Tawada, Yoshiyuki Takahashi, Ricoh Integrated Document Management System LIFISA, Ricoh Technical Report No. 24, November, Ricoh Co., Ltd., 1998

  For example, when buying and selling collective receivables or transferring mortgage receivables in a lump, those who wish to purchase receivables will review and determine the transfer price by confirming the contract details and repayment conditions for each individual bond certificate. It is necessary to browse the presence and the contents of actual items such as bond certificates as important documents. However, in many cases, these bond certificates are typical, and almost the same language is used in titles, headlines, and texts among documents of the same type. Even if a search is performed, an extremely large number of documents are hit, and it is almost impossible to search by words or keywords using an electronic computer. In addition, it is originally impossible to “search” in the work of confirming the existence of a document. As a result, in order to confirm the existence of the document and its contents, all the actual objects had to be taken out and manually performed.

  In addition, since the original of these bond certificates is one point and is an important document for the current creditor, inadvertently copying the document is accompanied by the risk of damage or loss of the document. It is desirable to be able to confirm the existence and content of the document without directly picking up.

  For this purpose, the document is read into the system cited as Non-Patent Document 1, the image data of the document is hierarchically stored in a computer using a folder, and the image data and the storage location of the document are associated with each other. It is conceivable to check the existence and contents of the document by searching for the image data of the target document while browsing the image data of the folder or document on the computer screen. However, as mentioned above, keyword searches cannot be performed, and a large number of documents must be stored for bond certificates, etc., and the inventor's experience is that humans handle such a large number of documents. In many cases, a three-dimensional space and a document stored at an approximate position in the space are stored in association with each other. For this reason, even if folders and image data are displayed two-dimensionally on the computer display, there are many cases where it is difficult to arrive at the image data of the target document due to the difference between three-dimensional and two-dimensional. For example, when folders appear to appear hierarchically, it seems that they are organized at a glance, but because the same appearance folder appears multiple times, the location of what is displayed in the folder can be stored It becomes extremely difficult to search for everything displayed in the folder and reach the target, and cannot reach the target in a short time or directly.

  Therefore, the present invention uses the ability of human beings to associate and memorize a three-dimensional space and a document or document stored at an approximate position in the space, and the existence and content of the target document or document. It is an object of the present invention to provide a virtual archive system that performs management for confirmation.

  In order to achieve such an object, in the present invention, as a virtual archive system, an actual archive, which is an actual archive, and an archive information server device are included. The archive information server device relates to a file stored in the actual archive. Reproducing information faithfully, the library information server device electronically holds the book shelf layout in the real library, designates a specific book shelf using the book shelf layout held, and is designated. A virtual archive system that electronically stores the layout of the files stored in the bookcase, specifies a specific file using the file layout, and stores information about each page of the actual file corresponding to the specified file I will provide a. Thereby, the user can display the layout of the library and the layout of the bookshelf using the display connected to the library information server device, and can reach each file. It is possible to reach the file of the target document in a hierarchical manner by utilizing the human ability to store the document in association with the document stored in the position.

  In addition, each file is a clear file, and image information that can be visually recognized from the transparent pocket of the clear file is used as each page image information, and the image of the internal page of the document stored in the transparent pocket is used by using the image information. You may make it hold | maintain. This makes it possible to browse each page of a document composed of a plurality of pages.

  Further, the document stored in the transparent pocket may be a document that cannot be distinguished from other documents only by the image of the front (front) surface, or a document that cannot be evaluated only by the title. This facilitates the discovery and confirmation of documents that cannot be anticipated by the viewer, such as, for example, documents that do not normally exist, such as debt approval documents and guarantor withdrawal bills.

  Each file stored in the bookshelf may be one that cannot be distinguished from other files depending on the file name. Thereby, even if the user only stores the position of the file in the archive, it is possible to obtain image information relating to the target file by the virtual archive system of the present invention.

  Further, the date and / or the person's record of the confirmation regarding the file stored in the real library may be stored for each file. Thereby, for example, there is an effect of preventing the existence of the file in the actual archive from being different from the position thereof and the position of the file in the archive information server apparatus.

  According to the virtual archive system of the present invention, it is possible to distinguish from the wording described by using the human ability to store a three-dimensional space and a document stored at an approximate position in the space in association with each other. Management for confirming the existence and contents of difficult documents and documents.

  Hereinafter, the best mode for carrying out the present invention will be described as an embodiment with reference to the drawings. The present invention is not limited to these embodiments, and can be implemented in various modes without departing from the scope of the invention.

  (Embodiment 1 (mainly claims 1 and 6 will be described))

  As Embodiment 1 of the present invention, it consists of a real archive and an archive information server device that are actual archives, and faithfully reproduces information related to files stored in the actual archive in the archive information server device, The library information server device electronically stores the layout of the bookshelf in the actual library, designates a specific book shelf using the stored book shelf layout, and stores the layout of the file stored in the designated book shelf. A virtual archive system that holds electronically, designates a specific file using a file layout, and holds information about each page of an actual file corresponding to the designated file will be described.

(Embodiment 1: Configuration)
FIG. 1 illustrates an outline of a virtual archive system according to the present embodiment. The virtual library system 100 includes a real library 101 and a library information server device 102, and faithfully reproduces file information, which is information related to files stored in the physical library, in the library information server device 102.

  Here, the “real library” is a library that actually exists. One or more bookshelves are installed in the library, and files are stored in the bookshelves. A “file” is a binding of a document, document, newspaper, magazine, or the like. For example, it can be obtained by binding a document or a document with a lever, or by binding a side where each page has a pocket and is not the entrance of the pocket. Alternatively, it may be a holder that can hold a document or a document. If each page of the file has a pocket, a document or document is stored in the pocket. The “archive information server device” may be, for example, an electronic computer such as a personal computer, and has a unit described below. “Reproduce faithfully” means that the library information server device stores the bookcase layout (for example, the arrangement of the bookshelves) of the actual library and the file layout in the bookshelf.

  FIG. 2 illustrates a functional block diagram of the archive information server device. The library information server device 200 includes an electronic bookshelf layout information holding unit 201, a bookshelf specifying unit 202, an electronic file layout information holding unit 203, a file specifying unit 204, each page image information holding unit 205, and a browsing unit. 206.

  The “electronic bookshelf layout information holding unit” 201 electronically holds bookshelf layout information. “Book shelf layout information” is information relating to the layout of the bookshelf in the physical library. For example, the position of the bookshelf arranged in the physical library, the direction of the bookshelf, and the like. Note that “electronically hold” means, for example, readable recording on a semiconductor memory, readable recording on a magnetic medium such as a hard disk, or reading on an optical disk or a magneto-optical disk based on an optical change. Or record it as possible.

  3 and 4 show an example of bookshelf layout information. FIG. 3 shows a plan view in which bookshelves 301, 302, 303, etc. are arranged in the real library 300. Such a plan view can be stored in an electronic computer as image information, for example.

  FIG. 4 illustrates a table storing the coordinate positions of the bookshelves 301, 302, and 303 illustrated in FIG. 3 and bookshelf identification information for identifying the bookshelf. For example, a book shelf identified by AB001 is arranged in an area where the X coordinate value is 50, the Y coordinate value is 60, the width is 5, and the height is 15 on the plan view illustrated in FIG. It is expressed that. As illustrated in FIG. 4, a table composed of columns and rows can be stored in a computer as a table of a relational database system, for example.

  The “bookcase designation unit” 202 designates a specific bookshelf using the electronic bookshelf layout information. The “electronic bookshelf layout information” means electronic bookshelf layout information held in the electronic bookshelf layout information holding unit 201. For example, the bookshelf specifying unit 202 displays a plan view illustrated in FIG. 3 using a browsing unit 206 described later, and detects a position where an operation such as a mouse click by the user is performed. Referring to the table illustrated in FIG. 4 using the position, a specific bookshelf is designated by acquiring a bookshelf identifier.

  The “electronic file layout information holding unit” 203 holds file layout information electronically. “File layout information” is information relating to the layout of the file stored in the actual bookshelf corresponding to the main stage designated by the bookshelf designation unit 202. “Reality book” means a real bookshelf installed in the reality library.

  5, 6, and 7 illustrate file layout information. FIG. 5 is image information showing a state in which files are stored in the actual bookshelf. For example, image information taken by a digital camera. Such image information is electronically held for each real bookshelf. Alternatively, an IC tag or the like is provided in the file, a detector installed on the bookshelf detects which file is in which position, and the file for each file (for example, the image on the back) is used to store the file on the bookshelf. May be stored by synthesizing image information indicating that the image is stored.

  FIG. 6 illustrates a table for storing the book shelf identifier, the book shelf image information, and the coordinate information in association with each other. For example, the image information of the actual bookshelf identified by the bookshelf identifier AB001 is 2004-05-20-001. jpg, electronically held as 2004-05-20-001. The coordinate information indicating which region in the image information of jpg corresponds to which file is 284-001. It indicates that electronic data is stored as data named xs.

  FIG. 7 exemplifies coordinate information indicating which area in the image information corresponds to which file. FIG. 7 shows 284-001. If the coordinate information is identified by the name xs, 2004-05-20-001. In the image information of jpg, the X coordinate value is 305, the Y coordinate value is 213, the width is 3, the height is 42, and the file identified by F2847 is displayed. Has been.

  The “file designation unit” 204 designates a specific file using the electronic file layout information. The “electronic file layout information” means electronic file layout information held in the electronic file layout information holding unit 203. For example, the file designation unit acquires the image information of the bookshelf designated by the bookshelf designation unit with reference to the table of FIG. 6, displays it by the browsing unit, and the user performs an operation such as clicking the mouse. A specific file is specified by detecting the detected position and referring to the table illustrated in FIG. 7 using the position to obtain a file identifier.

  The “each page image information holding unit” 205 electronically holds each page image information of the real file corresponding to the file specified by the file specifying unit 204. The “real file” means a real file stored in a real bookshelf.

  FIG. 8 illustrates a table used for electronically holding each page image information. For example, the image information of the 0th page of the file with the file identifier F2847 is F2847-0-2004-05-19. It is expressed that the information is stored electronically as jpg information. Each page image information is, for example, image information obtained by photographing a page with a digital camera or reading with a scanner.

  The “browsing part” 206 is a part for browsing the information. The “information” means information including any one of bookshelf layout information, file layout information, and page image information. Therefore, the browsing unit 206 includes, for example, a display connected to the electronic computer or a device driver for driving the display.

  FIG. 9 illustrates a state where each page image information is browsed by the browsing unit 206. A frame 901 includes a column 902 in which a file identifier is displayed, and columns 903 and 904 indicating page numbers in the file. Each page image information is displayed in a column 906 and a column 907. For example, the column 906 may display even pages, and the column 907 may display odd pages. Buttons 908 and 909 are buttons for displaying each page image information of the previous page and the next page in columns 903 and 904. A column 910 is a column for displaying each page image information of the designated page in the column 903 or the column 904. A button 911 is a button for displaying a bookshelf layout, and a button 912 is a button for displaying a file layout. For example, when the button 912 is pressed while the display is performed as shown in FIG. 9, the file layout information including the file identified by F2847 may be displayed. Similarly, when the button 911 is pressed, the bookshelf layout information including the bookshelf that stores the file identified in F2847 may be displayed.

(Embodiment 1: Processing of library information server apparatus)
FIG. 10 exemplifies a flowchart explaining the flow of processing of the archive information server device 200. The library information server device 200 executes the process of the flowchart illustrated in FIG. 10 every time an operation for browsing the bookshelf layout information is performed. In step S1001, the bookshelf layout information is made browseable. For example, the plan view illustrated in FIG. 3 is read and can be browsed by the browsing unit 206. In step S1002, the process waits until a bookshelf is designated. For example, it waits until a mouse click operation is performed. If the bookshelf is designated, the file layout information of the designated bookshelf can be browsed in step S1003. Similar to step S1001, the file layout information is read out, and can be browsed by the browsing unit 206, for example. In step S1004, the process waits until a file is designated. If the file is designated, in step S1005, each page image information of the designated file is read and browsed. If a bookshelf is designated in step S1004, processing may be performed so as to return to step S1001.

(Embodiment 1: Main effects)
In this embodiment, since it is possible to specify hierarchically using different screen displays such as a bookshelf layout, a file layout, and each page, the user uses a display connected to the library information server device. Use the human ability to view the archive layout and bookcase layout, reach each file, and associate and store a three-dimensional space and documents stored in the approximate location of that space Thus, it becomes possible to reach the target document file hierarchically, and the existence and content of the document can be confirmed.

  (Embodiment 2 (mainly claim 2))

  As Embodiment 2 of the present invention, each file is a clear file, and image information that can be visually recognized from the transparent pocket of the clear file is used as each page image information, and the document stored in the transparent pocket using the image information. A virtual archive system that holds images of the internal pages will be described.

  As shown in FIG. 11, the “clear file” here is a side 1101 that is not the entrance, and each pocket 1102 is made of a transparent film or the like, and a document or document 1103 inserted in the pocket is a pocket. A file that can be viewed from the outside. A portion that can be seen from the outside of the page pocket is called a front page. A pocket made of clear file transparent film is called a transparent pocket.

(Embodiment 2: Configuration)
FIG. 12 illustrates a functional block diagram of the archive information server device of the virtual archive system according to this embodiment. The library information server apparatus 1200 includes an electronic bookshelf layout information holding unit 201, a bookshelf specifying unit 202, an electronic file layout information holding unit 203, a file specifying unit 204, each page image information holding unit 205, and a browsing unit. 206, a front page designation unit 1201, and an internal page image information holding unit 1202. Therefore, the library information server device of the virtual library system according to the present embodiment has the table page designation unit 1201 and the internal page image information holding unit 1202 in addition to the library information server device of the virtual library system according to the first embodiment. It has a configuration. In the present specification, the same reference numerals are assigned as much as possible to the parts to which the same definition can be applied. However, when a virtual archive system is actually manufactured, the structure may be different even if the same code is assigned.

  In the present embodiment, each page image information holding unit 205 holds image information of a front page that can be viewed from a transparent pocket of a document inserted in the transparent pocket. The “transparent pocket” means a transparent pocket of a clear file of a real file corresponding to a file designated by the file designation unit 204.

  FIG. 13 illustrates, in place of the information in FIG. 8 described in the first embodiment, image information held by each page image information holding unit in this embodiment expressed in a table format. In FIG. 13, for example, the image information of the 0th page of the file with the file identifier F2847 includes F2847-0-2004-05-19. The name “jpg” is assigned and F2847-0 is assigned as the table page identifier.

  A “table page designation unit” 1201 designates a table page using each page image information holding unit 205. “Using each page image information holding unit 205” means using each page image information electronically held by each page image information holding unit 205. For example, a front page is designated by clicking each page image information illustrated in FIG. 9 with a mouse or the like. For example, a table page called the fourth page is designated by moving the mouse cursor into the column 906 and clicking.

  The “internal page image information holding unit” 1202 electronically holds internal page image information which is image information of an internal page corresponding to an actual document having a front page designated by the front page designation unit. For example, the front page identifier, the internal page number, and the internal page image information are associated and electronically stored. The internal page image information can be acquired by opening an internal page of a document and using the digital camera or scanner.

  FIG. 14 illustrates a table for electronically holding internal page image information corresponding to an actual document having a front page designated by the front page designation unit. For example, if the front page identifier is F2847-0 and the internal page number is 0, the name of the internal page image information is F2847-0-0-2004-05-18. It is expressed as jpg.

  In the present embodiment, the browsing unit 206 is a unit for browsing internal page image information.

  FIG. 15 shows an example of a screen for browsing internal page image information. A file identifier is displayed in a column 1502 in the frame 1501, a table page number of a file identified by the file identifier is displayed in a column 1503, and an internal page number of a document is displayed in a column 1504. Yes. A column 1505 displays an internal page image of the internal page number. Buttons 1506 and 1507 are buttons for displaying the previous page and the next page of the internal page. A button 1508 is a button for switching to display of a bookshelf layout. A button 1509 is a button for switching to a file layout display. A button 1510 is a button for switching to display of a front page. A case where the internal page number is 0 may be a front page.

(Embodiment 2: Processing of archive information server apparatus)
FIG. 16 exemplifies a flowchart explaining the flow of processing of the archive information server apparatus 1200. Steps S1601 to S1605 correspond to steps S1001 to S1005 in FIG. In step S1606, the process waits until the front page is designated. For example, in the screen display of FIG. 9, the process waits until the mouse is clicked inside the column 906 or the column 907. In step S1607, the designated internal page is made viewable. For example, the screen of FIG. 15 is displayed.

(Embodiment 2: Main effects)
According to the present embodiment, it is possible to browse each page of a document or document composed of a plurality of pages. Moreover, since clear files are used in many offices, it is possible to cope with them. In addition, since it is possible to confirm the existence and contents of an existing document without taking the actual document or a copy of the document stored in the file, it is possible to prevent the document from being lost, damaged or leaked. In addition, by attaching and distributing a document including the viewed page to an e-mail or the like, it is not necessary to copy and distribute on a conventional paper basis, so that resource saving and cost saving can be realized.

  (Embodiment 3 (mainly claim 3 will be described))

  As a third embodiment of the present invention, a virtual archive system will be described in which an actual document stored in a transparent pocket cannot be distinguished from other documents only by an image of the front surface.

(Embodiment 3: Configuration)
In the virtual archive system according to the second embodiment, the actual document according to the third embodiment of the present invention is a document that cannot be evaluated only by a document that cannot be distinguished from other documents or only by the title of the document by only the front page image. For example, when describing documents related to receivables and payables, a document that cannot be distinguished from other documents is a document that always has the same title in a fixed format, such as a bank transaction agreement or a loan contract for money consumption. Documents that cannot be evaluated only by the title of the written document include a written memorandum, a memorandum of understanding, a written agreement, and a written agreement. These documents are prepared according to the situation each time. It is a document that cannot be understood. In the present invention, the document can be accessed by the position of the bookshelf in the real library, the position of the file in the bookshelf, and the number of the front page in the file. Therefore, it is easy to find and check such a document. Thus, even a document that cannot be distinguished from other documents by the front page image alone can be managed.

(Embodiment 3: Main effects)
According to this embodiment, it is possible to manage documents for checking the existence and contents of documents having substantially the same contents by the virtual archive system of the present invention.

  (Embodiment 4 (mainly claim 4 will be described))

  As a fourth embodiment of the present invention, a virtual archive system in which each file stored in a bookshelf cannot be distinguished from other files depending on the file name will be described.

(Embodiment 4: Configuration)
In the fourth embodiment of the present invention, in any one of the first to third embodiments, the file stored in the real archive is a file that cannot be distinguished from other files only by its file name. It is a library system. “File name” is a name or name assigned to a file. “Unidentifiable” may be rephrased as “indistinguishable” or “difficult to distinguish”. For example, even if an outsider can see the archive, the name is not written on the file in order to prevent the secret from leaking, or various types of documents and documents are put in the file. This is a virtual archive system that is difficult to name and has a vague name. Even in such a case, in the virtual archive system of the present invention, it is possible to search for the target file based on the position of the bookshelf in the library and the position of the file in the bookshelf. Is possible.

(Embodiment 4: Main effects)
According to this embodiment, even if the user only stores the position of the file in the archive, it is possible to obtain image information regarding the target file.

  (Embodiment 5 (mainly claim 5))

  As a fifth embodiment of the present invention, a description will be given of a virtual archive system that stores the date and / or person's record for each file stored in a real archive for each file.

(Embodiment 5: Configuration)
FIG. 17 illustrates a functional block diagram of the archive information server device of the virtual archive system according to this embodiment. The library information server device 1700 includes an electronic bookshelf layout information holding unit 201, a bookshelf specifying unit 202, an electronic file layout information holding unit 203, a file specifying unit 204, each page image information holding unit 205, and a browsing unit. 206 and a file confirmation recording unit 1701. Moreover, you may have a front page designation | designated part and an internal page image information holding | maintenance part. In addition, the actual document may be a document that cannot be distinguished from other documents only by the front page image, and the file stored in the actual library is different from other files depending on the file name alone. It may be a file that cannot be identified.

  Therefore, the archive information server apparatus of the virtual archive system according to the present embodiment has a configuration in which the archive information server apparatus of the virtual archive system according to any one of the first to fourth embodiments includes the file confirmation recording unit 1701. .

  The “file confirmation recording unit” 1701 stores, for each file, the date and / or person's record of confirmation regarding the file stored in the real archive. In other words, the file stored in the real archive is actually stored in the real archive, or the position where the file is stored matches the position indicated by the file layout information, or is stored in the file Record the date and time when it was confirmed whether or not the document or document is correct, who was confirmed, or both the confirmed date and the confirmed person. The recording may be performed electronically.

  FIG. 18 illustrates a table held by the electronic file layout information holding unit 203 instead of the table illustrated in FIG. 7. In this table, a column “confirmation” is added to the table illustrated in FIG. 7 so that the date on which confirmation regarding the file is performed can be recorded. Note that the value in the “confirmation” column is not limited to the date, and may be time in addition to the date, or may be the name of the person who confirmed the file instead of the date. Good. Moreover, both a date and a name may be sufficient. When changing the value in the confirmation column, the value before the change may be held as a history instead of simply changing. As a result, it is possible to investigate the cause and search for responsibilities when a mismatch between the position of the file stored in the archive information server apparatus and the position of the file in the actual archive occurs.

  FIG. 19 shows a state in which a file page is being browsed by the browsing unit 206 in the present embodiment. When FIG. 9 is compared with FIG. 19, a confirmation button 1901 is added to FIG. 9, and FIG. 19 is configured. By depressing a confirmation button 1901, the date and / or time of the confirmation regarding the file is recorded in the table of FIG. When recording the date and time of confirmation, the internal clock of the archive information server device is acquired and recorded. In order to record the person who made the confirmation, the name (user name) of the user who is logged on to the archive information server apparatus is acquired and recorded. Alternatively, when a confirmation button 1901 is pressed, a dialog window that prompts input of a user name may be displayed.

(Embodiment 5: Processing of a library information server device)
FIG. 20 exemplifies a flowchart explaining the processing of the archive information server device of the virtual archive system according to this embodiment. Steps S2001 to S2005 are the same as steps S1001 to S1005 in the flowchart of FIG. In step S2006, after allowing each page of the designated file to be browsed, the process waits until the confirmation button is pressed. When the confirmation button is pressed, the process proceeds to step S2007, and the date or / and the user name are recorded. Note that the date or / and user name is recorded in step S2007 when it is confirmed in S2003 that the displayed file layout is the same as the actual file shelf when the file layout is made viewable. In addition, it may be performed on all the files displayed as the file layout, or when confirming that the position of each file in the displayed file layout is the same as the position of the file on the actual bookshelf May be performed. Alternatively, when a confirmation button is pressed while an internal page of a document is displayed as shown in FIG. 15, the confirmation may be recorded. Further, the confirmation recording may be performed for each document stored in the file or for each internal page of the document, instead of recording the confirmation for each file.

(Embodiment 5: Main effects)
According to the present embodiment, the date and / or time of confirmation regarding the file and / or the record of the person who confirmed the file are recorded, so that a mismatch between the position of the file stored in the archive information server apparatus and the position of the file in the actual archive occurred. In this case, it is possible to clarify when the disagreement occurred and who is responsible for it by going back to the date and time of confirmation or by interviewing the person who confirmed it. In addition, by making it possible to clarify the date and time when the inconsistency occurred in this way and to pursue the person in charge, it is possible to prevent the occurrence of inconsistency and to properly manage the existence and confirmation of documents. it can. In addition, when a person who has viewed a file or the like is recorded, the person who has viewed the file can be identified, so that risks such as loss, damage, or leakage of the file can be reduced.

  A virtual archive system according to the present invention, in particular, an archive information server device is described by utilizing a human ability to store a three-dimensional space and documents stored in an approximate position in the space in association with each other. It is useful for the industry because it can manage the existence and content confirmation of documents that are difficult to distinguish from the wording.

1 is a schematic diagram of a virtual archive system according to Embodiment 1 of the present invention. Functional block diagram of the archive information server device in the first embodiment An example of bookshelf layout information An example of bookshelf layout information Example of file layout information Example of file layout information Example of file layout information An example of a table used for electronically holding each page image information An example of how each page image information is viewed Flow chart of processing of the archive information server device Example of clear file Functional block diagram of the archive information server device in the second embodiment An example of image information held by each page image information holding unit An example of a table for electronically holding internal page image information Example of a screen for browsing internal page image information Flow chart of processing of the archive information server device Functional block diagram of the archive information server device in the fifth embodiment An example of a table held by an electronic file layout information holding unit An example of a screen browsing a file page in the fifth embodiment Flow chart of processing of the archive information server device

Explanation of symbols

DESCRIPTION OF SYMBOLS 200 Archive information server apparatus 201 Electronic bookshelf layout information holding part 202 Bookshelf designation | designated part 203 Electronic file layout information holding part 204 File designation part 205 Each page image information holding part 206 Reading part

Claims (6)

A virtual library system that consists of a real library and a library information server device, and faithfully reproduces the file information that is information about the files stored in the physical library in the library information server device,
The archive information server device
An electronic bookshelf layout information holding unit that electronically holds bookshelf layout information that is information related to the layout of the bookshelf in the physical library;
A bookshelf designating unit for designating a specific bookshelf using the electronic bookshelf layout information;
An electronic file layout information holding unit that electronically holds file layout information that is information relating to the layout of a file stored in a real bookshelf corresponding to the bookshelf specified by the bookshelf specifying unit;
A file designating unit for designating a specific file using the electronic file layout information;
Each page image information holding unit that electronically holds each page image information of a real file corresponding to the file specified by the file specifying unit;
A browsing unit for browsing the information;
Virtual archive system with The file is a clear file in which each page consists of transparent pockets,
Each page image information holding unit holds image information of a front page visible from a transparent pocket of a document inserted in the transparent pocket,
Further, a table page designating unit for designating a table page using each page image information holding unit,
An internal page image information holding unit for electronically holding internal page image information corresponding to an actual document having a front page designated by the front page designation unit;
The virtual archive system according to claim 1.   3. The virtual archive system according to claim 2, wherein the actual document is a document that cannot be distinguished from other documents by only the front page image or a document that cannot be evaluated only by the title of the document.   The virtual archive system according to any one of claims 1 to 3, wherein the file stored in the real archive is a file that cannot be distinguished from other files only by the file name.   5. The virtual archive system according to claim 1, further comprising: a file confirmation recording unit that stores, for each file, a date and / or a record of a person who confirms a file stored in the real archive. . An operation method of a library information server device that faithfully reproduces file information that is information about a file stored in a real library,
An electronic bookshelf layout information reading step for electronically reading bookshelf layout information that is information relating to the layout of the bookshelf in the physical library;
A bookshelf designating step of designating a specific bookshelf using the electronic bookshelf layout information;
An electronic file layout information reading step for electronically reading out file layout information which is information relating to a layout of a file stored in a real bookshelf corresponding to the bookshelf specified in the bookshelf specifying step;
A file designating step of designating a specific file using the electronic file layout information;
Each page image information reading step for electronically reading each page image information of the real file corresponding to the file specified in the file specifying step;
A browsing step for browsing the information;
An archive server apparatus operating method including:

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