JP2006011854A - Document review support method and apparatus - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To mechanically prioritize arguments based on a plurality of viewpoints of varying quality. <P>SOLUTION: A document review support device includes a pointing result storage device 41 for retaining point item information including the contents of points made on a document and the attributes of the contents; an attribute importance level storage device 42 for retaining the attributes and the levels of importance of the attributes in association with each other; and a priority calculation device 43 that reads from the attribute importance level storage device 42 the levels of importance of the attributes corresponding to the points and prioritizes the arguments in relation to the points on the basis of the levels of importance. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

The present invention relates to a support method and a support apparatus for supporting document review.

  In general, a document review is performed after a document is distributed before a meeting and checked by a reviewer. However, the meeting time is limited, and the meeting is required to be performed efficiently. Therefore, when the number of indications that cannot be discussed during the conference is given as a result of the pre-conference check, it is necessary to prioritize the discussion items. In addition, indications such as typographical errors and omissions that do not require discussion need to be removed from the agenda.

  In general, prioritization and selection of such discussions are determined from the “personal perspective” by the department in charge (person in charge or leader) receiving the indication based on the content of the indicated item. A technique for supporting such a process is described in Japanese Patent Application Laid-Open No. 2002-169943.

Japanese Patent Laid-Open No. 2002-169943

As described above, the priority of indications to be discussed was determined from the viewpoint of only the individual or one department (particularly the department in charge) of the indication items. However, it is necessary to check the contents from multiple points in the review, and there are cases where the judgment based on the individual viewpoint of only one department is insufficient. For this reason, it is desirable to prioritize by reflecting the opinions of related departments before the meeting, but such processing often requires man-hours and is not practical.
Therefore, the present invention aims to support evaluation based on a plurality of different quality viewpoints for prioritizing discussions.

  The organization has knowledge obtained by analyzing past results such as the importance of defects obtained by analyzing the phenomenon and cause of defects by the quality assurance department. Combining such knowledge (importance with respect to attributes) for prioritization allows evaluation from a plurality of different quality viewpoints. In other words, it is considered that the sufficiency of examination at the time of prioritization is improved.

  Therefore, in the present invention, the attribute and importance are stored in correspondence with each other, and the importance is calculated by comparing the attribute with the attribute value of the indicated item, so that the priority order can be determined mechanically. Methods and apparatus are provided.

  That is, in the present invention, an indication result storage device that stores indication item information including the indication content and the attribute of the indication content, and an attribute importance degree storage device that holds the attribute and the importance level of the attribute in association with each other And a document including a priority calculation device that reads the priority of the discussion corresponding to the indication from the attribute importance storage device and determines the priority of the discussion for the indication based on the importance A review support apparatus is provided.

  Further, in the present invention, an indication result storage device that holds indication item information including the indication content and the attribute of the indication content, and attribute importance storage that holds the attribute and the importance of the attribute in association with each other Using a document review support device equipped with a device, the priority level of the discussion with respect to the indication is read from the attribute importance storage device, and the priority level of the discussion with respect to the indication is determined based on the importance level. A document review support method is provided.

  According to the present invention, discussion priorities can be mechanically evaluated based on a plurality of different quality viewpoints.

  Hereinafter, embodiments of the present invention will be described using specific examples, but the present invention is not limited thereto.

  In the present invention, the indication result storage device may include a unit that holds a plurality of attributes for the indication, and the priority calculation device may include a unit that determines a priority using the plurality of attributes. . In this case, the attribute importance degree storage device may hold the attribute weight information, and the priority order calculation device may determine the priority order based on the weight information. As a determination method, for example, it is possible to calculate the importance of the indication by adding the weights added to the importance of each attribute, and determine this as a priority order.

  Furthermore, the attribute importance storage device may hold the importance in association with a combination of a plurality of attributes. Further, a means for accepting an input of the importance level of the indication is further provided, and the priority order calculation device determines the importance level of the input indication and the importance level of the attribute corresponding to the indication read out from the attribute importance level storage device. It may be used to calculate the priority order. As a calculation method in this case, for example, the indications may be sorted by a value obtained by adding the input importance to the importance of the indication determined by the priority calculation device, and the order may be set as the priority.

A. System Usage in the Present Example First, the flow of review processing using the document review support apparatus of the present example will be described with reference to FIG. Note that the application target of the present invention is not limited to such a flow process, and can be used in any form as long as the process involves document review and reference of the result.

  When the product is completed, the document creator distributes the product and related materials to the reviewer (step 101). When the reviewer receives the deliverable, the reviewer checks the deliverable prior to the review meeting (step 102), and sends the pointed item list to the creator (step 103). The creator receives indications from each reviewer and prioritizes review during the meeting (step 104). Thereafter, a review meeting is carried out (step 105).

  FIG. 2 shows a display screen image of prioritization of indications by the creator (step 104), and FIG. 3 shows the flow of system operation. The operator first selects the indication reading button 201 on the discussion priority order determination screen 20. Thereby, the pointed item returned from the reviewer is read into the system (step 301). Next, the operator inputs an important category in the important category column 202 according to the importance that the creator should discuss (step 302), and then selects the rearrange button 203. As a result, the system 12 rearranges the indications of indications according to the priority order (step 303). When the operator selects the save button 204 in this state, the system 12 saves the priority order (step 304). Here, the priority order is automatically determined by the system, but it may be changed manually by the operator.

B. System Configuration FIG. 4 shows the configuration of the document review support apparatus 12 of this embodiment. This apparatus includes an indication result storage device 41 that stores indication result information, an attribute importance degree storage device 42 that stores importance levels for attributes, and priority calculation that calculates priorities from the attributes and attribute importance levels of indication results. The apparatus 43 includes three apparatuses. In these devices, two or more devices 41 to 43 may be physically realized by a single hardware, or may be realized by a plurality of different hardware.

  The indication result storage device 41 includes an indication result input unit 411 for inputting indication information pointed out by the reviewer, and an indication result accumulation unit 412 for accumulating indication contents.

  FIG. 5 shows the data structure of the indication result storage unit 412. The indication result data structure includes a review area name 501, an indication location 502, indication content 503, an important category 504, a phenomenon code 505, an instructor 506, an importance level 507, and a storage area that holds information about the order 508. In this indication result data, one record is created for one indication. Examples of information handled as attributes in the record include an important category 504, a phenomenon code 505, and an instructor 506. You may treat these other information as an attribute. The importance level 507 holds importance level weight information calculated by the priority order calculation device 43. The order 508 holds order information in accordance with the result of rearranging the importance levels.

  The attribute importance level storage device 42 includes an attribute importance level holding unit 421 that holds an attribute and the importance level of the attribute, and an importance level input unit 422 for inputting the information.

  The data structure of the attribute importance storage device 42 is shown in FIGS. As shown in FIG. 6, the attribute importance includes information of an attribute 601, an attribute value 602, and an importance 603. An attribute 601 holds an attribute name such as a phenomenon code. The attribute value 602 holds a value indicating the content of the phenomenon code, for example, typographical omission or insufficient explanation. The importance 603 holds the importance for each attribute value. The retained data in this format includes data 901 corresponding to the attribute 601, data 902 corresponding to the attribute value 602, and data 903 corresponding to the importance 603, as in the example illustrated in FIG. 9.

  The importance level of the attribute may be held by combining a plurality of attributes as shown in FIG. One attribute has a pair of attribute and attribute value (a pair of “attribute 1” 701 and “attribute value 1” 702, a pair of attribute n703 and attribute value n704). A plurality of these pairs are combined, and the importance 705 is held for them. A conceptual diagram of an example of retained data in this format is shown in FIG. In the figure, 1001 corresponds to “attribute 1” 701. 1002 corresponds to the attribute n703. 1003 is a combination of attribute values. 1004 is the importance corresponding to them, and corresponds to the importance 705.

  FIG. 8 holds weight information between attributes. Depending on the contents of the attribute, there may be a difference in importance weight between attributes. The attribute relative weight is held as a pair of attribute 801 and weight 802. In this example, there is only one type of weight between attributes, but you may have multiple types, such as changing this information for each review material. A conceptual diagram of an example of retained data in this format is shown in FIG. In the figure, 1101 corresponds to the attribute 801. 1102 corresponds to the weight 802.

  The priority level calculation device 43 uses the indication result information and attribute importance, and calculates a priority level, a priority level calculation unit 431, and receives a priority level calculation execution instruction from the screen in the example of FIG. And an instruction unit 432.

  FIG. 12 shows a device configuration of the document review support device 12 that implements the indication result storage device 41, the attribute importance storage device 42, and the priority order calculation device 43. The document review support device 12 of this embodiment includes an arithmetic processing device 1201, a main storage device 1202, an external storage device 1203, a display device 1204, an audio output device 1205, an input device 1206, a printing device 1207, and a network connection device 1208.

  The arithmetic processing unit 1201 performs information processing using programs and data stored in advance in the main storage device 1202. The external storage device 1203 stores and refers to data such as programs and work-in-progress information using a device such as a magnetic disk or an optical disk. The display device 1204 is an information display device such as a CRT (cathode ray tube), a liquid crystal display device, or a projector. There may be a plurality of display devices. The audio output device 1205 is, for example, a speaker or a headphone, and outputs information such as audio or music. The input device 1206 is a device for giving instructions to a computer such as a keyboard, mouse, tablet, touch panel, and microphone. The printing device 1207 is a device that outputs characters and graphics, such as a line printer, an inkjet printer, and a laser beam printer. A network connection device 1208 is an interface that communicates with other devices via a network.

C. Explanation of Processing The processing of the priority order calculation unit 431 in FIG. 4 will be described in detail with reference to FIG. Upon receiving a priority order calculation execution instruction from the priority order execution instruction unit 432 (1301), the priority order calculation unit 431 reads the indication file from the indication result accumulation unit 412 (step 1302). Next, one indication record is read from the read indication (step 1303). Attributes are read from the read indication (step 1304).

  Next, the priority order calculation unit 431 reads the importance 603 for the attribute read from the attribute importance holding unit 421 (step 1305). This read importance is added to the importance 507 of the indicated record. It is checked whether all attributes have been evaluated. If there is an unevaluated attribute, the next attribute is read and a transition is made (step 1307).

  When the above evaluation process (steps 1304 to 7) is executed for all the attributes, the priority calculation unit 431 checks whether all the indications have been evaluated, and if there is an unevaluated indication, the next indication is read. A transition is made to processing (step 1308). When all the evaluations are completed, the priority order calculation unit 431 sorts the indicated records by the importance 507 and sets the discussion order in the order 508 (step 1309).

  The document review support apparatus according to the present embodiment receives the priority order (discussion order) calculated as described above from the indication result accumulation unit 412 of the external storage device 1203 according to the instruction input via the input device 1206. It is read and displayed on the discussion priority order determination screen 20 as shown in FIG.

It is a flowchart showing the flow of the whole review in an Example. It is explanatory drawing which shows the example of a screen of a system. It is a flowchart showing the flow of system operation. 1 is a system configuration diagram of a review support apparatus in an embodiment. It is a data structure for storing the result of indication. This is a data structure for storing the attribute-importance relationship. A data structure that stores the relationship between multiple attributes and importance. This is a data structure for storing weights between attributes. It is a conceptual diagram of the holding data example of an attribute-importance. It is a conceptual diagram of the holding data example of multiple attributes-importance. It is a conceptual diagram of the holding data example of the weighting between attributes. It is an apparatus block diagram of the review assistance apparatus in an Example. It is a flowchart which shows the flow of the prioritization process to indication.

Explanation of symbols

DESCRIPTION OF SYMBOLS 12 ... Document review assistance apparatus, 20 ... Priority order input screen image, 41 ... Pointed result memory | storage device, 42 ... Attribute importance storage device, 43 ... Priority order calculation apparatus, 411 ... Pointed result input part, 412 ... Pointed result storage part , 421 ... Attribute importance level holding unit, 422 ... Importance level input unit, 431 ... Priority level calculation unit, 432 ... Priority level calculation execution instruction unit, 1201 ... Arithmetic processing unit, 1202 ... Main storage unit, 1203 ... External storage unit, 1204: Display device, 1205 ... Audio output device, 1206 ... Input device, 1207 ... Printing device, 1208 ... Network connection device.

Claims (6)

An indication result storage device that stores indication item information including the indication content and the attribute of the indication content;
An attribute importance storage device that holds the attribute and the importance of the attribute in association with each other;
A priority calculation device that reads the priority of the discussion with respect to the indication, reads the importance of the attribute corresponding to the indication from the attribute importance storage device, and determines the priority of the discussion with respect to the indication based on the importance; A document review support apparatus comprising: The indication result storage device includes means for holding a plurality of the attributes for the indication,
The document review support apparatus according to claim 1, wherein the priority order calculation apparatus includes means for determining the priority order using a plurality of the attributes. The attribute importance storage device holds weight information of the attribute,
The document review support apparatus according to claim 2, wherein the priority order calculation apparatus determines the priority order based on the weight information. The attribute importance storage device is
The document review support apparatus according to claim 1, wherein the importance is held in association with a combination of a plurality of the attributes. It further comprises means for receiving an input of the importance level of the indication,
The priority calculation device is
2. The document review according to claim 1, wherein the priority is calculated using the input importance of the indication and the importance of the attribute corresponding to the indication read from the attribute importance storage device. Support device. An indication result storage device that stores indication item information including the indication content and the attribute of the indication content;
Using a document review support device comprising an attribute importance storage device that associates and holds the attribute and the importance of the attribute,
The priority of the discussion with respect to the indication is read out from the attribute importance storage device for the importance of the attribute corresponding to the indication, and the priority of the discussion with respect to the indication is determined based on the importance Document review support method.

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