JP2005208898A - Apparatus, method and program for retrieving document - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To easily retrieve a document by specifying user setting information as a document retrieval condition without storing a plurality of pieces of document attribute information in documents on a network and without requiring a retriever to be conscious of a user management system. <P>SOLUTION: A client 100 sends a document retrieval request in which user setting information is set to a document management system 300 in order to acquire a document, and a control part 320 in the document management system 300 requests user identification information to a user management system 200 on the basis of the user setting information. The user management system 200 retrieves the user identification information on the basis of the user setting information and sends the retrieved user identification information to the document management system 300. A document having the sent user identification information in document attributes is retrieved from a document storage area 330. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to a document search apparatus, method, and program for searching a document managed on a network, and in particular, each user's affiliation, role, etc., corresponding to user setting information set for each user. The present invention relates to a document search apparatus, method, and program capable of searching for a document based on user setting information set for each user by cooperating with a user management system for storing and managing identification information.

  In general, when searching for a document managed on a network, the search is performed by specifying a plurality of attribute information given to the document as a search condition. For example, when one of the document attributes has a field attribute and a document whose field attribute is “IT field” is searched, the search is executed under the search condition “field attribute = IT field”.

  For this reason, a document for searching for a specific document needs to have a plurality of document attributes.

  In this type of system configuration, for example, there is a system disclosed in Patent Document 1 as a conventional technique for performing a document search.

  Depending on the system disclosed in Patent Document 1, a new attribute can be freely set in a document (file) in which a user is registered, and a search can be performed by specifying an attribute set in the document in advance. Becomes possible.

In the apparatus disclosed in Patent Document 2, in an electronic mail system, attention is paid to participants and participating organizations, which are characteristics of mail exchange, and mail search is enabled by specifying these items.
JP-A-5-20152 JP2002-14903

  However, in the system disclosed in Patent Document 1, even if a specific document can be searched depending on the document attribute assigned to each document, the user's conversion that is not given as a document attribute over time is performed. Documents cannot be searched depending on user setting information such as affiliation and role.

  Further, in the prior art disclosed in Patent Document 2, even if it is possible to search for a matching email based on the participant and participating organization information that is the feature of the email in the email transmission / reception of the email system, It is not possible to search for a document managed with only user identification information for identifying a registrant or creator based on user setting information such as user affiliation and role.

  Therefore, the present invention makes it possible to easily search for a document using user setting information without giving various document attribute information to a document to be managed and without requiring a searcher to be aware of the user management system. An object of the present invention is to provide a document retrieval apparatus, method, and program.

  In order to achieve the above object, a first aspect of the present invention provides a document search apparatus in a document management system for storing and managing a plurality of documents by assigning user identification information identifying a registrant or creator of the documents as a document attribute. The document search request accepting means for accepting a document search request based on the user setting information set for each user such as the affiliation and role of each user, and the user search information based on the document search request accepted by the document search request accepting means. User identification information acquisition means for acquiring user identification information corresponding to the user setting information from a user management system that stores and manages the user identification information corresponding to the user setting information, and user identification acquired by the user identification information acquisition means Based on the information, the document management system is searched for a document to which the user identification information is assigned as a document attribute. Characterized by comprising a document retrieval means.

  The invention of claim 2 is characterized in that, in the invention of claim 1, the user management system updates user setting information set for the user in response to a change in affiliation, role, etc. of the user. And

  According to a third aspect of the present invention, in the first aspect of the present invention, the apparatus further comprises display means for displaying a search result of the document searched by the document search output means.

  According to a fourth aspect of the present invention, there is provided a document search method in a document management system for storing and managing a plurality of documents by assigning user identification information for identifying a registrant or creator of the document as a document attribute. The document search request accepting unit accepts a document search request based on user setting information set for each user such as a role, and responds to the user setting information based on the user setting information of the document search request accepted by the document search request accepting unit The user identification information corresponding to the user setting information is acquired from the user management system that stores and manages the user identification information by the user identification information acquisition unit, and the user identification information is acquired based on the user identification information acquired by the user identification information acquisition unit. A document having identification information assigned as a document attribute is detected from the document management system by a document search means. Characterized in that it.

  According to a fifth aspect of the present invention, there is provided a document for causing a computer to execute document search processing in a document management system for storing and managing a plurality of documents by assigning user identification information for identifying a registrant or creator of the document as a document attribute. A search program that accepts a document search request based on user setting information set for each user such as the affiliation and role of each user, and corresponds to the user setting information based on the user setting information of the received document search request Obtaining user identification information corresponding to the user setting information from a user management system that stores and manages the user identification information, and based on the user identification information obtained from the user management system, the user identification information is used as a document attribute. Retrieving the assigned document from the document management system. And it features.

  According to the present invention, a document search request based on user setting information set for each user such as a user's affiliation and role is accepted, and a user is assigned to the user setting information based on the user setting information of the received document search request. A document in which user identification information corresponding to the user setting information is acquired from a user management system that stores and manages user identification information to be identified, and the user identification information is assigned as a document attribute based on the user identification information acquired from the user management system Is retrieved from the document management system, it is possible to easily retrieve a desired document without the user being aware of the user management system when retrieving the document.

  Hereinafter, an embodiment of a document search apparatus, method, and program according to the present invention will be described in detail with reference to the accompanying drawings.

  FIG. 1 is a system configuration diagram of a document search system configured by applying a document search apparatus, method and program according to the present invention.

  In FIG. 1, a document search system 1 includes a network 50 using a client 100 that sends a document search request, a user management system 200 that manages users on the network, and a document management system 300 that manages documents on the network as resources. It is provided and configured.

  The client 100 has a user search screen for inputting user setting information set for each user, such as user affiliation and role, which are conditions for searching for documents managed by the document management system 300, and user settings specified by the searcher. Display unit 110 that displays a search document list screen that displays documents that match information and acquired from document management system 300, input unit 120 that receives a search instruction input event on the screen displayed on display unit 110, and display on display unit 110 The screen is configured to include a control unit 130 that controls a document search request to the document management system 300 under a search condition input and designated from the input unit 120 and a network adapter 140 that provides an interface unit with the network 50. .

  The user management system 200 includes a network adapter 210 that provides an interface unit with the network 50, a control unit 220 that controls a user identification information acquisition instruction created by the document management system 300 based on user setting information specified by the client 100, The control unit 220 searches for user identification information corresponding to the user setting information of the user identification information acquisition instruction received from the document management system 300 221, and the user identification from which the document managed by the document management system 300 is acquired A user identification information storage area 230 in which information is managed is provided.

  The document management system 300 also receives a network adapter 310 that provides an interface means with the network 50, accepts a document search request specifying user setting information of a user managed on the network, and accepts the user setting information received by the document search request. Based on the above, create the instruction information for searching the user identification information managed on the network, search the user managed on the network based on the user setting information of the created instruction information, and obtain the user identification information Control unit 320 for requesting search, search unit 321 for searching for a document to which user identification information is assigned based on the searched user identification information, search unit 322 for searching for a searched document, and user identification information searched by user management system 200 Document storage area 330 for storing a document having the document attribute Configured provided.

  Here, in the client 100, user setting information for searching for a document is input on the user search screen displayed on the display unit 110, and the search request created by the control unit 130 is sent to the document management system 300. .

  Upon receiving the search request, the control unit 320 of the document management system 300 creates instruction information that instructs the user management system 200 to search for user identification information based on the user setting information included in the search request. Then, the created instruction information is sent to the user management system 200.

  The control unit 220 of the user management system 200 that has received the instruction information issues a search request to the search unit 221, and the search unit 221 manages the user identification information managed in the user identification information storage area based on the user setting information of the instruction information. Search for. Then, user identification information that matches the user setting information of the instruction information is sent to the document management system 300.

  In the document management system 300, the document managed in the document storage area is searched from the search unit 321 based on the user identification information searched by the user management system 200, and the user identification information specified by the search unit 322 is used as the document attribute. Search for documents you have.

  Then, the documents searched by the search unit 322 are displayed as a search document list screen on the display unit 110 of the client 100.

  FIG. 2 is a screen for searching for user identification information of the document search system according to the present invention.

  In FIG. 2, a user search screen 400 is a screen for inputting user setting information in order to search for a document. In order to acquire user identification information managed by the user management system 200, user attributes (user setting information) are received in the search expression input field 410. By executing the input search formula, a search request is sent to the document management system 300.

  In the specific example shown in FIG. 2, user setting information (group = “AAA group” and (qualification = “NW” or role = “PM”)) for retrieving user identification information that is a document attribute of a document to be acquired is included. It is entered in the search expression input field 410.

  FIG. 3 is a screen for displaying a list of documents searched by the document search system according to the present invention.

  In FIG. 3, a search document list screen 500 includes a search execution formula 510 that displays the search formula input in the search formula input field 410 of the user search screen 400 shown in FIG. A search document list display frame 520 for displaying the selected document.

  In the specific example shown in FIG. 3, by executing a search formula (group = “AAA group” and (qualification = “NW” or role = “PM”)), a document ( The document B, document D, and document F) are retrieved from the document management system 300.

  FIG. 4 is a flowchart showing the document attribute setting operation of the client 100 according to the present invention.

  As shown in FIG. 4, the client 100 performs an editing operation including a new document creation (step 610), and determines whether the edited document is a new creation (step 620).

  In the above determination (step 620), if the document is not newly created (determination condition of step 620: NO), it is determined whether or not to update the document attribute (user identification information) given to the document (step 630). I do.

  The determination as to whether or not to perform the user attribute update process (step 630) is a process in the case where the document is not newly created (determination condition of step 620: NO) in the determination as to whether or not the document is newly created (step 620). User identification information is given to the document, and it is determined whether to add or update the user identification information.

  In the process of the update execution determination (step 630), when the document attribute is updated (determination condition of step 630: YES), the user identification information is updated and additionally set (step 640). When the document attribute is not updated (determination condition of step 630: NO), the user identification information update process is not performed, and the existing user identification information is maintained.

  If the edited document is newly created (step 620) and the document is newly created (judgment condition of step 620: YES), the user identification information is not given to the document. A process of setting information as a document attribute is executed (step 640).

  Through these processes, the user identification information is added and updated, or the entire document holding the existing user identification information is updated (step 650).

  With the processing shown in FIG. 4 described above, user identification information can be given to a document registered in the document management system 300.

  FIG. 5 is a flowchart showing the document search processing operation according to the present invention.

  As shown in FIG. 5, first, in the client 100, the processing is started when the user setting information received by inputting the search expression for searching for user information in the user search screen 200 into the user search expression input field 410 is received (step 710). Based on the user setting information, the user management system 200 is searched for user identification information (step 720).

  As a result of searching the user management system 200, it is determined whether there is user identification information that matches the user setting information (step 730). If user identification information exists (determination condition of step 730: YES). Then, a document search is performed based on the user identification information (step 740).

  On the other hand, when there is no user identification information for the user setting information (determination condition of step 730: NO), the process is restarted from the reception of the user setting information (step 710).

  In the document search process (step 740) when the user identification information exists, it is determined whether or not the search document exists (step 750). If the search document does not exist (determination condition of step 750: NO), the user is determined. The processing is restarted from reception of the setting information (step 710).

  On the other hand, if a search document exists (judgment condition of step 750: YES), a search document list is displayed on the search document list screen 500 (step 760). Then, the specified document list screen 500 is displayed (step 770).

  With the above processing, in the document search system 1 of the present invention, as a document search method for obtaining a document managed by the document management system 300, a document search is performed based on user identification information searched by user setting information. It can be carried out.

  As a result, the document management system 300 can search for a document only by holding only the user identification information as the document attribute of the document.

  Therefore, by applying the present invention, by specifying the group to which the user who created or updated the document to be acquired belongs, the role of the user, etc., the user belonging to the group or the user having a specific role is changed However, it is possible to search for desired documents collectively.

  The present invention is not limited to the embodiments described above and shown in the drawings, and can be implemented by being appropriately modified within the scope not changing the gist thereof.

  For example, in the above-described embodiment, a document is searched based on the user identification information acquired from the user management system 200 based on the user setting information and displayed as a list on the search document list screen 500. All documents that match the user identification information may be directly output.

  The present invention can be applied to a system in which a document management system that can hold user identification information as a document attribute of a document and a user management system that can set user attributes such as a group and a role cooperate with each other. The user can be searched, and the document on the document management system can be searched based on the user identification information of the searched user. Thereby, it is possible to manage with only the attribute of the user identification information without setting a plurality of document attributes for the document managed by the document management system.

1 is a system configuration diagram showing an embodiment of a document search system 1 according to the present invention. The figure which shows the screen which performs the user search operation concerning the document search system 1 shown in FIG. The figure which shows the screen which displays the list of the search documents concerning the document search system 1 shown in FIG. 6 is a flowchart showing an attribute setting operation of a client in the present invention. 6 is a flowchart showing document search processing operation in the present invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Document inspection search system 50 Network 100 Client 110 Display part 120 Input part 130 Control part 140 Network adapter 200 User management system 210 Network adapter 220 Control part 221 Search part 230 User identification information storage area 300 Document management system 310 Network adapter 320 Control part 321 Search unit 322 Search unit 330 Document storage area 400 User search screen 410 User search formula input field 500 Search document list screen 510 Search execution formula 520 Search document list display frame

Claims (5)

In a document search apparatus in a document management system for storing and managing a plurality of documents by assigning user identification information for identifying a registrant or creator of the document as a document attribute,
A document search request receiving means for receiving a document search request based on user setting information set for each user such as the affiliation and role of each user;
User identification information corresponding to the user setting information is acquired from a user management system that stores and manages the user identification information corresponding to the user setting information based on the user setting information of the document search request received by the document search request receiving unit. User identification information acquisition means for
A document search apparatus comprising: a document search unit that searches the document management system for a document to which the user identification information is assigned as a document attribute based on the user identification information acquired by the user identification information acquisition unit. The user management system includes:
The document search apparatus according to claim 1, wherein user setting information set for the user is updated in response to a change in the user's affiliation, role, or the like. The document search apparatus according to claim 1, further comprising display means for displaying a search result of the document searched by the document search output means. In a document search method in a document management system for storing and managing a plurality of documents by assigning user identification information for identifying a registrant or creator of the document as a document attribute,
The document search request accepting unit accepts a document search request based on user setting information set for each user such as the affiliation and role of each user,
User identification information corresponding to the user setting information from the user management system that stores and manages the user identification information corresponding to the user setting information based on the user setting information of the document search request received by the document search request receiving means. Obtained by the identification information obtaining means,
A document search method characterized in that, based on the user identification information acquired by the user identification information acquisition means, a document to which the user identification information is assigned as a document attribute is searched from the document management system by a document search means. A document search program for causing a computer to execute document search processing in a document management system for storing and managing user identification information for identifying a registrant or creator of a plurality of documents as a document attribute,
Receiving a document search request based on user setting information set for each user such as the affiliation and role of each user;
Obtaining user identification information corresponding to the user setting information from a user management system that stores and manages the user identification information corresponding to the user setting information based on the user setting information of the received document search request;
A document search program comprising: searching the document management system for a document to which the user identification information is assigned as a document attribute based on the user identification information acquired from the user management system.

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