JP2004070466A - Document exchange system and its program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To reduce the labor of creating documents and errors in contract business, accepting and ordering programs, and other individual businesses. <P>SOLUTION: Secret data are securely placed on workflow and exchanged by a master server 11 and a mail server 13. A DB server 12 and an originality ensuring server 14 make possible the secure storage and management of electronic documents so as to ensure their originality. These servers achieve a secure electronic document exchange system that provides a basis for constructing a variety of businesses and a business-oriented workflow. An electronic contract application that digitizes the exchange of written contracts and sealing workflow between clients 17-20 via the Internet 16, and a contracted development type business workflow that digitizes documents from estimation to billing, are provided, and the caution of starting the business workflow is automatically issued. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a document exchange system and method for exchanging documents between an orderer and a contractor and between a server and an orderer by performing secure electronic document exchange, digitizing a contract, and digitizing a program order. In particular, the present invention relates to a document exchange system and a method for realizing a useful business model using an information system.
[0002]
[Prior art]
Conventionally, when both Party A and Party B prepare a contract, they prepare a contract draft based on the agreement of the contract, make several exchanges and make corrections, and when there are no more corrections, In this case, a message was created and stamped with each of the first and second parties, and one copy of each was stored. All of these operations were performed by hand.
[0003]
In addition, conventionally, in order to place an order for a program, usually, the following workflow is usually performed. First, the order receiving side issues an attendance slip (a slip describing results such as overtime pay) and a quote based on work results. Next, the ordering side issues a program order form. Finally, the ordering party issues an invoice. Although the above procedure is performed, all operations are performed by hand, so that each operation involves many calculation errors and transcription errors, which is troublesome. In addition, the ordering work is often performed after the payment due date approaches, and the amount of work required before the due date was enormous.
[0004]
[Problems to be solved by the invention]
As described above, since the creation and storage of contracts are performed manually, not only is security (security) uneasy at the time of storage, but also more labor and effort than necessary until the contract is completed. Was hanging.
Also, in ordering programs, there are many work mistakes (calculation mistakes and transcription mistakes) since they are done manually, and work often takes place after the due date is approaching. Had been rare.
[0005]
SUMMARY OF THE INVENTION An object of the present invention is to provide a document exchange system capable of solving the conventional problems and reducing the time and effort of document creation in contract work and program ordering work by automatically creating a document and clarifying a workflow. And a method thereof.
[0006]
[Means for Solving the Problems]
In order to achieve the above object, the document exchange system of the present invention securely and securely exchanges confidential data in a workflow and enables secure storage and management of electronic documents, thereby guaranteeing originality. At the same time, it will realize a secure electronic document exchange function that provides a foundation on which workflows for various industries and businesses can be built. In addition, it is possible to provide an electronic contract application that digitizes the contract exchange and seal stamping workflow, and to digitize the document from quote to billing, provide a contract development type business workflow, and automatically issue notice of the start of the business workflow Implement the program ordering function.
[0007]
Characteristic matters of the present invention,
(1) Include in the workflow the automatic creation of documents such as electronic contracts, program orders and individual applications,
(2) A document exchange workflow system for document registration, update, access right management, destination management, status management, original storage management, signature verification, etc. is used as a common base, and the workflow of individual applications that operate on it is controlled and managed. Setting the architecture,
(3) linking the accounting system with the issuance of a bill with a digital watermark;
(4) To notify the user of the notice of starting the workflow each time the program is ordered.
[0008]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
(Hardware configuration)
FIG. 1 is an overall configuration diagram of a document exchange system according to an embodiment of the present invention.
In the document exchange system of FIG. 1, on the server side, a master server 11, a DB server 12, a mail server 13, and an originality assurance server 14 are connected to a LAN 10, and furthermore, an Internet 16 is connected via a gateway 15 connected to the LAN 10. Connected to.
[0009]
On the client side, a plurality of client PCs 17 to 20 are connected to the Internet 16 respectively. Each of the client PCs 17 to 20 has an ID card 17A to 20A, and performs personal authentication by inserting the ID card into the PC. In addition, a scanner 21 for inputting an image and a printer 22 for hardcopying an output are connected to the client PC 20.
The server-side master server 11 executes a document exchange workflow system and individual applications (for example, an electronic contract system and a program ordering system).
Further, the DB server 12 stores and manages information related to document workflow control. Also, it stores and manages application-specific master information (such as a document form template).
[0010]
The mail server 13 manages mail communication (transmission and reception of document data) of the entire system.
Further, the originality storage server 14 stores and manages the electronic document while guaranteeing the originality (authenticity and preservability) of the electronic document.
Further, the client terminals 17 to 20 are terminals on which the user of the present system operates.
[0011]
Here, the originality storage server 14 will be described in more detail.
If document management is converted to an electronic workflow, quotes and contracts are digitized, whether unauthorized duplication or falsification, impersonation, etc. will occur, or whether the legal validity of electronic documents can be established Is a problem.
For example, when there is a digital document registration / reference request from the user, the originality storage server 14 controls the access right of the user, and then requests the original registration by requesting the reference with the registered original ID. Log all accesses. The copy is transferred from the DB server 12 to the originality storage server 14. In this case, tampering can be detected by performing the electronic signature.
[0012]
A copy is passed from the originality storage server 14 to the user. That is, the originality storage server 14 enables registration and updating of the original file only by a special command, and saves all of those actions in the history. When tampering is added to the original file by means other than this command, tampering detection processing has been performed, so that tampering detection is possible.
In addition, in order to prove that the copy of the original is truly correct, the originality preserving server 14 adds and sends an electronic signature. It is also possible to verify whether a copy of the original has been tampered with.
[0013]
(Software configuration)
FIG. 2 is a software configuration diagram of a client and document exchange workflow according to the embodiment of the present invention.
The client system 23 makes a request to the server using a browser. The client system 23 has functions of document display, document signature, signature verification, and paper document verification. Here, the paper document verification is a function of taking in a watermarked paper document printed by the present system with a scanner and detecting falsification of the paper document using the read watermark data. The client-side user authentication module 24 performs registration, management, and user authentication of user information. Further, the security module 25 uses a PKI (Public Key Infrastructure) technology to prevent falsification, eavesdropping, leakage, spoofing, and denial of a document. The PKI is called a public key infrastructure, and uses a public key cryptosystem to encrypt data and provide identification of the communicating party, and a digital signature on the exchanged data to provide reliable communication. It is a collection of elemental technologies necessary to secure.
[0014]
The electronic contract system application 32 is an individual application that operates on the document exchange workflow system 36, and generates documents used for contract work and registers master data. This application includes user authentication and management, contract form registration, contractor property registration, document (content, property) generation, contract data input, contract print form (digital watermark) creation, and operation management functions. There is.
[0015]
The program ordering / ordering system application 33 is an individual application that operates on the document exchange workflow system 36, and generates documents used in ordering / ordering work and registers master data. For example, processing such as embedding the name of the customer is also performed. The application 33 includes user authentication and management, document form registration, property registration, generation of documents (contents and properties), import of attendance data, input of bill data, creation of a bill print form (digital watermark). , And each function of operation management.
[0016]
The individual application 31 is a business application to be individually undertaken in accordance with a contract, and includes, for example, a staffing business. This application 31 also includes user authentication and management, document form registration, property registration, generation of documents (contents, properties), import of attendance data, input of bill data, creation of a bill print form (digital watermark), There are various functions of operation management.
[0017]
The document exchange workflow system 36 is a system serving as a common base for each application, and controls and manages a document exchange workflow, and stores and manages an original document. This system 36 includes operation management, document registration and update (contents, properties), document access right management, document destination management, document status management, document original storage management, notification mail transmission, document signature There are verification functions.
[0018]
The user authentication module 34 performs registration, management and user authentication of user information.
The security module 37 uses the PKI technology to prevent falsification, tapping, leakage, spoofing, and denial of the document.
The database {circle around (1)} 39 is a database for storing and managing information related to workflow control of documents.
The originality storage module 38 stores and manages documents as originals.
[0019]
(Implementation flow)
FIG. 3 is a software configuration diagram of an electronic contract business showing one embodiment of the present invention, and FIG. 5 is a processing sequence chart of the electronic contract.
Before moving to the process, an electronic signature (electronic seal) will be described.
(A) Digital Signature When an ID card (such as an IC card) is issued in advance, the PKI signature data and the imprint data of each client user are stored in the ID card.
In the case of the contract system and ordering system, both the orderer (A) and the contractor (B) are required. To stamp (sign) an electronic document, the master server 11 sends the document to the client terminals 17 to 20, displays the document on the client, and the terminal operator inserts an ID card and issues a stamp command.
The client terminal program reads the PKI signature data and the imprint data from the inserted IC card, merges the signature with the electronic document, and displays the imprint data over the electronic document.
[0020]
(B) Electronic Contract Service The processing operation sequence will be described with reference to FIGS.
After determining the specifications, a development contract is signed. In this case, the development contract shall be stamped. Of course, it is performed after the electronic signature. Then, it is registered as an original and stored.
In FIG. 5, the client terminal 17 is the ordering side, and the client terminal 20 is the order receiving side. The server side is represented by a master server 11 as a representative.
[0021]
(1) A contract form is specified in advance. It is also possible to create and register a form by yourself (registered in the master server 11).
(2) Register own information (company name, representative name, address, etc.) in advance (register in master server 11).
After that, when the contract is concluded, the process proceeds to the following.
(3) Register the other party's information (other company name, representative name, address, etc.) (register in master server 11).
(4) Other necessary information (for example, a contract conclusion date) is input (input to the master server 11).
[0022]
(5) The system is instructed to create a contract form (instructed to the master server 11).
(6) Check the template of the contract automatically created by the system and, if necessary, send it to the other party after confirming the contents (here, from the master server 11 to the client terminal 17 on the ordering side). Then, from the ordering client terminal 17 to the order receiving client terminal 20).
(7) The other party modifies and sends it back if necessary (here, from the order receiving client terminal 20 to the ordering client terminal 17).
[0023]
(8) After being returned, after confirming the contents, press the seal (electronic signature) and send it to the other party (here, from the ordering client terminal 17 to the order receiving client terminal 20).
(9) The other party pushes back the instep (electronic signature) and sends it back (here, from the order-receiving client terminal 20 to the ordering-side client terminal 17).
(10) Register as an original contract in this system (from the client terminal 17 on the ordering side to the master server 11).
(11) If necessary, both of them are taken out of the system as a transcript of the contract (from the master server 11 to the ordering side and order receiving side client terminals 17, 20).
In each of the steps (6), (7), and (8), the original may be registered.
[0024]
(C) Program Ordering / Receiving Business FIG. 4 is a software configuration diagram of a program ordering / ordering system showing an embodiment of the present invention, and FIG. 6 is an operation sequence chart of the program ordering / ordering system.
Depending on the contents of the contract, the flow when a bill is generated is as follows.
(1) On the ordering side, a document form for generating a document is registered in advance (from the ordering side client terminal 20 to the master server 11). In this case, it is possible to select and specify from the document form template, or to register the definition by yourself. The document form to be registered is as follows. That is, an attendance slip, a quotation, a program order, a receipt, an invoice copy, and an accounting system for performing accounting operations are also specified. Thereafter, a program order is generated.
[0025]
(2) The ordering side registers information on the development contractor (order receiving side). The registered contents include name, affiliated company, dispatch destination group, unit price, and settlement method. These pieces of information are data for determining a form, a document access right, a flow definition, and a document content (amount of money, etc.) at the time of automatic document creation.
(3) At the same time, the timing at which the steps after (4) occur (for example, at the end of every month) is defined. Thereafter, when the timing defined in (3) comes, the system automatically alerts the ordering side and the order receiving side.
(4) The order receiving side sends the attendance data to the present system (from the order receiving side client terminal 20 to the master server 11).
(5) The present system automatically generates a time slip, a quotation, a program purchase order, a receipt, and an invoice copy from the time data and the development contractor information.
[0026]
(6) The system sends the attendance slip, quote, invoice, and inspection receipt to the receiving side, and at the same time, sends the program order to the ordering side (from the master server 11 to the ordering client terminal 17 and to the order receiving side). To the client terminal 20).
(7) After confirming the contents of the quote, the order receiving side signs and sends it to the ordering side (from the receiving side client terminal 20 to the ordering side client terminal 17).
(8) After confirming the contents of the program order form, the ordering side signs and sends it to the order receiving side (from the ordering side client terminal 17 to the order receiving side client terminal 20).
(9) After confirming the contents of the receipt and attendance slip, the order receiving side signs and sends the signature to the ordering side (from the ordering client terminal 20 to the ordering client terminal 17).
[0027]
(10) At the same time, if necessary, a bill print form is requested from this system (from the client terminal 20 on the order receiving side to the master server 11). The system creates an invoice print form from the invoice copy and sends it to the order receiving side (from the master server 11 to the order receiving side client terminal 20). At this time, a falsification check of the printed paper document (invoice) is set so as to be performed with an electronic watermark. After confirming the contents, the order receiving side prints and seals the invoice and sends it to the ordering side (from the ordering side client terminal 20 to the ordering side client terminal 17).
(11) After confirming the contents, the ordering side signs the receipt and returns it to the order receiving side (from the ordering client terminal 17 to the order receiving client terminal 20).
(12) At the same time, a payment is instructed to the present system (from the ordering client terminal 17 to the master server 11).
(13) The system creates invoice data from the invoice copy and sends it to the specified accounting system (from the master server 11 to the specified system).
[0028]
(Individual application)
In this embodiment, the electronic contract and the program ordering are incorporated in the document exchange workflow system. However, as another individual application, it is also possible to apply to the management of the temporary staffing business. It can be applied to contracts with dispatched companies and billing based on monthly work performance.
[0029]
(business model)
By constructing the business of operating the document exchange system according to the present invention as a business model, the contractor of the electronic contract, the contractor and the contractor who performs the ordering of the program, the contractor of the individual application, for example, the personnel dispatch of the personnel dispatch It is possible to obtain predetermined rewards from companies, dispatched human resources, dispatched companies, etc., and to reduce the trouble of document creation and mistakes in creating documents for each contractor, improving convenience. Can be given.
[0030]
【The invention's effect】
As described above, according to the present invention, by creating a document and clarifying the workflow, it is possible to reduce the time and effort required to create a document in a contract business or a program ordering business, and to reduce the number of errors in the production.
[Brief description of the drawings]
FIG. 1 is an overall configuration diagram of a document exchange system according to an embodiment of the present invention.
FIG. 2 is a software configuration diagram on a client side and a server side showing an embodiment of the present invention.
FIG. 3 is a software configuration diagram of a client side and a server side in the electronic contract system of FIG. 2;
FIG. 4 is a software configuration diagram on a client side and a server side in the program ordering / ordering system of FIG. 2;
FIG. 5 is a sequence chart of an electronic contract flow showing one embodiment of the present invention.
FIG. 6 is a sequence chart of a flow of ordering a program showing an embodiment of the present invention.
[Explanation of symbols]
10 LAN, VAN, 11 Master server, 12 DB server
13: mail server, 14: originality assurance server, 15: gateway,
16 Internet, 17-20 Client terminal,
17A-20A: ID card, 21: Scanner, 22: Printer,
23: a client program, 24: a user authentication program,
25: security module, 31: individual application program,
32: Electronic contract program, 33: Program ordering program,
34: User authentication program, 36: Document exchange workflow program,
37: security module, 38: originality preservation program,
39 ... database (1), 40 ... database (2).

Claims (6)

In a document exchange system consisting of a server system in which a plurality of client terminals are connected via the Internet,
A master server running a regular document exchange workflow system and a separate application including electronic document creation;
A database server that stores and manages information related to workflow control of electronic documents created by the master server and application-specific master information;
A mail server that handles sending and receiving mail of document data,
An originality preservation server that guarantees the originality of the created electronic document, and stores and manages the electronic document;
A document exchange system comprising a client terminal connected to each of the servers via the Internet and operated by a user. In a document exchange system consisting of a server system in which a plurality of client terminals are connected via the Internet,
A document exchange workflow system as a common base for performing at least one of document registration and update, access right management, destination management, status management, original storage management, and signature verification;
A system for controlling and managing a workflow of an individual application including an electronic contract or a program ordering and ordering which operates on the document exchange workflow system. The document exchange system according to claim 2,
The system for controlling and managing the workflow of the application for ordering the program specifies an accounting system for performing accounting operations, creates an invoice of a paper document printed with an electronic watermark, and specifies the accounting system. A document exchange system for transmitting to a document. The document exchange system according to claim 2,
The system that controls and manages the workflow of the program ordering / ordering application includes a timing for automatically generating a quote, a program order, and an invoice copy, transmitting each of the above documents to the contractor, and ordering the program to the orderer. Timing of sending the invoice, timing of sending the signed quotation from the recipient to the ordering party, timing of sending the signed receipt from the contractor, sending the signed attendance slip to the ordering party, billing from the invoice copy The timing of sending the document print form to the order receiving party, the timing of sending the invoice from the order receiving party to the ordering party, the timing of sending the signed receipt from the ordering party to the order receiving party, and sending the invoice to the accounting system When the transmission timing times out, the system automatically notifies the ordering side or order receiving side of the notice. Document exchange system according to claim. An electronic contract program in a document exchange system,
The process of registering information such as company name, representative name and address of both sides of the contract on the master server of the document exchange system, the process of inputting necessary information such as the contract conclusion date, the process of creating the contract template, After confirming and correcting the contract template, send it to the other party, confirm the returned contract template, perform an electronic signature, send it to the other party, and contract the returned contract template. An electronic contract program for executing the process of registering the original document and, if requested, the process of extracting and transmitting a copy of the contract. A program for ordering a program in a document exchange system,
A process of registering information on the development contractor on the ordering side, a process of defining a timing at which each subsequent step occurs, a process of notifying the ordering side or the order receiving side when the defined timing comes, Processing to automatically generate time slips, quotations, program purchase orders, receipts, and invoice copies from the time data and development contractor information, and send the time slips, quotations, receipts, and invoices to the ordering party, and place orders Sending a program order to the customer, creating an invoice print form from the invoice, sending it to the order receiving side, creating invoice data from the invoice, and sending it to the specified accounting system A program for ordering a program to execute processing.

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