JP2003036335A - Administrative document catalog publishing system, administrative document catalog publishing method, program for causing a computer to execute the method, and computer-readable recording medium recording the program - Google Patents

Abstract

(57) [Summary] [Problem] Extract attribute information such as the subject, year, and storage period of documents, etc., created by an administrative organization and published at the window, etc., accurately and efficiently, and publish them on the Internet as a list. thing. SOLUTION: A department management server 1 installed for each department in an agency holds attribute information of a document managed by the department and a document file as a filing destination of the document. The all-government management server 2 installed in the office extracts specific attribute information from the department management server 1 as a list item in accordance with the disclosure condition set in advance by the manager client 3. Then, the list item and the page setting previously set by the administrator client 3 are copied to the WEB server 4 outside the firewall 6, and the WEB server 4 transmits the
Automatically generate an EB page and publish it on the Internet.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an administrative document inventory publication system for publishing catalog items of administrative documents on the Internet, an administrative document inventory publication method, a program for causing a computer to execute the method, and a computer-readable program recording the program. Recording medium.

[0002]

2. Description of the Related Art Documents created in the course of administrative (government) work need to be widely disclosed to citizens when they are ready for disclosure. In the past, documents were available for inspection at the windows of administrative agencies, but in recent years, it has become widespread to publish the list of documents to be published on the Internet in addition to the publication at those windows. Is starting to appear.

Although not only the catalog but also the document itself may be disclosed on the Internet, the present invention relates to the disclosure of the catalog as will be described later, and will not be described below.

[0004]

However, when disclosing the catalog on the Internet, the person in charge first collects only the documents to be disclosed among a large number of documents scattered in each department in the agency. It has to be specified by submitting it to each department, which is complicated, and there is a problem that documents are likely to be overs and shorts such as omissions and duplications.

Further, it is necessary to extract each item (hereinafter referred to as "catalog item") to be described in the above catalog, such as its name and storage period, from each specified document, but this is also done manually. Similarly, there is a problem that errors are likely to occur. In addition, in particular, when an attempt is made to change a catalog item to be made public, such as newly making an item that has not been made public in the past, work is complicated, and mistakes such as omission of correction are likely to occur.

Further, after extracting the catalog items, for example, one page must be created for each document to describe the catalog items. At this time, of course, typos, etc.
You must also consider how the entire page will look when loaded with a web browser (font size, indentation, etc.). In addition, it is necessary to create a page in which links to pages of individual documents are embedded, but in any of the above operations, a special screen for creating a screen displayed by a WEB browser, such as understanding HTML tags, is required. There was a problem that no one could do it because it required knowledge.

Further, the created top page and the page of each document linked from it have to be registered (uploaded) in a server such as a WEB server for transmitting information to the outside. Every time there is a change such as addition or correction of catalog items, or it has to be done manually manually, which is complicated.
There was a problem that the update tended to be delayed.

The present invention has been made in view of the above problems, and extracts catalog items such as documents to be disclosed accurately and efficiently, without requiring special knowledge or personnel for that purpose. It is an object of the present invention to provide an administrative document inventory disclosure system, an administrative document inventory disclosure method, a program that causes a computer to execute the method, and a computer-readable recording medium that records the program.

[0009]

[Means for Solving the Problems]
In order to achieve the purpose, the administrative document inventory publication system according to claim 1 is an administrative document inventory publication system that publishes inventory items of administrative documents on the Internet. A department management server having a document management database that stores information such as know-how, a management database that stores the disclosure conditions of the administrative documents, and a first information transmission database that stores catalog items extracted from the document management database And a WEB server having a second information transmission database for storing the catalog items extracted from the first information transmission database.

According to the invention as set forth in claim 1, the document files and the catalog items of the documents scattered in each department in the agency are:
It is automatically extracted to a server on the Internet.

Further, the administrative document inventory publication system according to a second aspect is the administrative document inventory publication system according to the first aspect, wherein the first information transmission database meets the disclosure conditions stored in the management database. It is characterized by storing the catalog items extracted from the document management database based on the above.

According to the second aspect of the present invention, the catalog items to be extracted and then made public can be arbitrarily designated by the publication conditions.

Further, the administrative document list publication system according to a third aspect is the system according to the first or second aspect of the present invention, further, the list items stored in the second information transmission database are WEB browsers. Is provided with a WEB client for searching through a page displayed by.

According to the third aspect of the present invention, the extracted list item can be searched from a normal WEB browser via the Internet.

Further, in the administrative document list publication system according to claim 4, in the invention according to claim 3, the page displayed by the WEB browser is the information stored in the second information transmission database. Based on W
It is characterized by being generated by the EB server.

According to the fourth aspect of the invention, the extracted catalog items are automatically shaped in a format suitable for browsing by the WEB browser.

Further, the administrative document list publication system according to claim 5 is characterized in that, in the invention according to claim 3 or 4, the WEB client further transmits an inquiry regarding the administrative document. .

According to the invention described in claim 5, various inquiries about a document can be made from a normal WEB browser via the Internet.

Further, in the administrative document list publication system according to claim 6, in the invention according to any one of claims 3 to 5, the WEB client further publishes the contents of the administrative document. It is characterized by downloading documents for billing.

According to the invention of claim 6, it is possible to obtain a document for requesting further publication of the contents of the document in which the catalog items are made public, from a normal WEB browser via the Internet. it can.

[0021] Further, the administrative document catalog publication method according to claim 7 is the administrative document catalog publication method for publishing the catalog items of the administrative document on the Internet, and the knowledge and know-how concerning the management of the administrative document and the information about the administrative document. The first catalog item extraction step of extracting catalog items from the department management server that holds information such as the above to the all agency management server, and the catalog items extracted in the first catalog item extraction step, A second catalog item extraction step of extracting from the server to the WEB server.

According to the invention described in claim 7, the document files and the catalog items of the documents scattered in each department in the agency are:
It is automatically extracted to a server on the Internet.

Further, the administrative document inventory publication method according to claim 8 is the method according to the invention of claim 7, wherein
The catalog item extraction step is characterized in that the catalog items are extracted based on preset disclosure conditions.

According to the invention as set forth in claim 8, the list item to be extracted and then made public can be arbitrarily designated by the publication condition.

The program according to claim 9 is a program for causing a computer to execute the method according to claim 7 or claim 8.

According to the invention described in claim 9, the method according to claim 7 or 8 is executed by a computer.

A recording medium according to a tenth aspect is characterized by recording the program according to the ninth aspect.

According to the invention of claim 10, the program of claim 9 is read and executed by a computer.

[0029]

BEST MODE FOR CARRYING OUT THE INVENTION Referring to the accompanying drawings, an administrative document inventory publication system according to the present invention, an administrative document inventory publication method, a program for causing a computer to execute the method, and a computer-readable program recording the program can be read. A preferred embodiment of the recording medium will be described in detail.

FIG. 1 is an explanatory diagram schematically showing the configuration of an administrative document list publication system according to an embodiment of the present invention. Of the above system, however, only the parts necessary for explaining the present invention, that is, the parts related to the extraction of catalog items to the publication are shown, and the other parts are not shown.

In the figure, 1 is a department management server, 2 is an all agency management server, 3 is an administrator client, 4 is a WEB server, 5 is a WEB client, and 6 is a firewall. The administrative document list publication system according to the present invention includes servers 1, 2 and 4 and 3 servers connected to the server 2 via a network such as a LAN.
Is an Internet-type administrative document list publication system that operates between the client No. and the client No. 5 connected to the server No. 4 via the Internet.

As will be described below, the present system has the following: (1) Publication condition setting processing from the administrator client 3 to the agency management server 2 (2) Page setting processing from the administrator client 3 to the agency management server 2 (3) Catalog item extraction processing from department management server 1 to all agency management server 2 (4) Catalog item and page setting copy processing from all agency management server 2 to WEB server 4 (5) WEB client 5 to WEB server 4 (A) catalog item search / browsing process (b) inquiry form input / transmission process (c) disclosure invoice format download process.

The department management server 1 is a server installed in each department within the agency, and is a document that stores information about "document files" managed by each department and information about "documents" filed therein. It holds the management database 11. In the following, the information about the document file and the information about the document are collectively referred to as "administrative document data 12".

Here, in the case where the administrative agency that publishes the catalogs binds paper documents to physical files manufactured and sold by stationery makers, for example, when the documents are managed on a paper basis, Document management database 1
The “administrative document data 12” stored in 1 is specifically attribute information of each of the files and documents (for example, their name, year, storage deadline, department to which they belong).

On the other hand, when the administrative body manages the document electronically, the document file can be regarded as one attribute indicating the electronic filing destination of the electronic document. Thus, in the present invention, the document file is
In any case, it means the one that stores the document.

FIG. 2 is an explanatory diagram showing an example of the attribute information of the document file held in the document management database 11, and FIG. 3 is an explanatory diagram showing an example of the attribute information of the document. As shown in the figure, the attribute information is document file and document,
Also, each document is different depending on its characteristics. The “receipt document”, “draft document”, “reference document” and “enforcement document” shown in FIG. 3 will be briefly described below.

(1) Receipt of Documents Receipt of documents refers to the act of confirming and receiving the arrival of a document from the outside based on a predetermined procedure, and the receipt document is the received document. In addition, the draft document described below is created in the receipt document and is sent together for approval.

(2) Drafting document Drafting is to create an original draft which is the content of the decision based on a predetermined procedure, and the drafting document is the created document.

(3) Document to be viewed The document to be viewed is to be viewed by the superior, and the document to be viewed is a document to be viewed. This includes documents that do not require drafting procedures or documents that require the instructions of the superior to draft.

(4) Enforcement document Enforcement means execution, and there is either a method of sending or public notice (including decree) depending on the content of the document. That is. A draft document is always created in the enforcement document before it is created.

Since the characteristics of the documents are different as described above, for example, the “receipt date” of a receipt document, the “draft date” of a draft document, the “creation date” of a reference document, and the enforcement document There is a difference in that the "shipping date" or the "publication date" becomes the attribute information of the document.

As shown in FIG. 3, many attributes exist only in the draft document and the reference document but not in the receipt document and the enforcement document. However, as for the receipt document and the enforcement document, this is always the draft document as described above. Is created. For example, the received document and the enforcement document do not have a "document file subject" item indicating the filing destination of the document, but these documents are filed in the same document file as the draft document created as a set. Therefore, it is not necessary to have a unique filing destination as an attribute.

The document management database 11 has a function of receiving a command from the agency management server 2 described later and extracting specific attribute information of a document file or a document. Although not described in detail here, the document management database 11 also has knowledge and know-how regarding document management, that is, the following functions, for example.

(1) The required items of the created document are automatically checked. (2) An approval column is automatically created from data regarding affiliation, and electronic approval is performed based on the approval column. (3) Manage the state of a document and automatically select the function that can be performed depending on the state. For example, (a) a document under approval cannot be edited. (B) Only the members described in the decision column can make the decision during the decision. (C) Enforcement processing (shipping / public announcement) cannot be performed unless approval is completed.

Returning to FIG. 1, next, the agency management server 2
Is a server installed in the agency in principle.
This office management server 2 is an individual department management server 1
Instructing the document management database 11 within the administrative document data 12 to extract specific attribute information of a document file or document from the administrative document data 12 and holding the extracted attribute information, the information held by the WEB will be described later. Send to server 4 through firewall 6.

The agency management server 2 includes a management database 21 for performing the above processing and an information transmission database 22. Of these, the management database 21
Determines which attribute information is extracted from the document file or the document attribute information stored in the document management database 11 and is disclosed on the WEB server 4 described later, that is, which attribute information is used as a catalog item. Established release condition 2
Holds 3.

FIG. 4 is an explanatory diagram showing an example of this disclosure condition 23. The agency management server 2 causes the document management database 11 to extract only the attribute information for which “public” is set in the disclosure condition 23 in the management database 21, and the extracted attribute information, that is, the catalog item, is transmitted to the information transmission database 22. To store.

Items for which disclosure / nondisclosure cannot be set,
For example, the subject and year of a document file will always be extracted as a catalog item as long as the document file is set to be published. This disclosure condition 23 is set in advance from the administrator client 3 described later.

The information transmission database 22 includes the catalog items 24 extracted from the department management server 1 and the page setting 2 set by the administrator client 3 described later.
Holds 5. FIG. 5 is an explanatory diagram showing an example of the page setting 25. As shown, page settings 25
Is information that is necessary in addition to the above-mentioned list item 24 in order to create a WEB page published on the WEB server 4, which will be described later. For example, the title displayed in the page, the name of the link destination and its URL. And so on.

Returning to FIG. 1, next, the administrator client 3
Is a client connected to the agency management server 2 by a LAN or the like, and is used by the administrator of this system. The administrator client 3 accepts input of various information necessary for system operation (including the above-mentioned disclosure condition 23 and page setting 25) from the operator, and also monitors the operating status of the system.

The WEB server 4 is a server for disclosing information on the Internet and has an information transmission database 41. This information dispatch database 41
Also holds the catalog item 42 and page setting 43,
These are the information transmission database 2 of the administration server 2
2 is transmitted through the firewall 6 as described above. Alternatively, it can be said that the inventory item 42 and the page setting 43 on the WEB server 4 are a copy of the inventory item 24 and the page setting 25 on the all agency management server 2.

In addition, the WEB server 4 holds an inquiry form 44 for accepting inquiries regarding the published list, and an application form for requesting the browsing of the document itself, that is, a disclosure invoice form 45.

The WEB client 5 is a client connected to the WEB server 4 via the Internet, and has a WEB browser 51 for browsing the catalog and the like published on the WEB server 4. Although only one is shown in the figure, the WEB
There are usually many clients 5.

Next, FIG. 6 is a flow chart showing a procedure from extraction of catalog items to publication in the administrative document catalog publication system according to one embodiment of the present invention. First, in step S601 and step S602, as a preliminary preparation, the administrator client 3 sets the disclosure condition 23 and the page setting 25. The set publication condition 23 is set in the management database 21 of the agency management server 2, and the page setting 25 is set in the information transmission database 2
2 are stored in each. Note that this step S60
The order of 1 and step S602 may be reversed.

Next, in step S603, the management database 21 on the agency management server 2 instructs the document management database 11 on the department management server 1 to extract the catalog items 24 according to a preset schedule. Then, in step S604, each document management database 11 extracts the catalog item 24 specified by the disclosure condition from the held administrative document data 12, and the extracted catalog item 24 is the information transmission database on the agency management server 2. Sent to 22.

Thereafter, in step S605, the agency management server 2 extracts the contents of the information transmission database 22, that is, the page setting 25 set by the administrator client 3 in step S602, and the department management server 1 in step S604. The catalog item 24 is transmitted to the WEB server 4 through the firewall 6. W
The EB server 4 stores these in the information transmission database 41 as a catalog item 42 and a page setting 43, respectively. At this time, an index for searching the catalog item 42 is automatically created so that the WEB client 5 can search and browse.

Next, FIGS. 7 to 18 are explanatory diagrams for explaining the user interface of the administrative document list disclosing system according to the embodiment of the present invention, that is, the transition of the display screen on the WEB browser 51 of the WEB client 5. is there. Note that these screens are generated by the WEB server 4 from the information in the information transmission database 41.

When "Administrative document catalog release" is clicked on the top page which is the entrance to the present system shown in FIG. 7, a screen as shown in FIG. 8 is displayed. The top page shown in FIG. 7 is basically created according to individual circumstances at the installation destination of this system (a sample is attached to this system for the convenience of the installation destination).
For example, unlike the example in Figure 7, introduction of the city and guidance of the city hall,
In a local government that publishes only a list of administrative documents on the Internet, a top page as shown in FIG. 19 is created so that “publication of administrative document list” can jump to the screen of FIG.

As shown in FIG. 8, the screen is divided into three frames, and titles, system names, links to the top page and other pages are displayed in the upper frame according to the page setting 43 described above. . Also, in the lower left frame, links to each function related to catalog disclosure are displayed, and in the initial state, the search screen for document file catalog items, which is the link destination of "Document file search" located at the top, is right. Displayed in the lower frame.

When search conditions such as a search keyword are entered in the lower right frame and the search button is clicked, a search result list of document files (a list of subject names of document files hit by the search) shown in FIG. 9 is displayed. It further,
When the link portion whose contents are to be confirmed is clicked in this list, the list item 42 of the document file is displayed as shown in FIG.

When "Document search" is clicked in the lower left frame of the screen shown in FIG. 8, a search screen for document catalog items as shown in FIG. 11 is displayed in the lower right frame. Then, when the search condition is input and the search button is clicked on this screen, a search result list of documents (a list of subject names of documents hit in the search) shown in FIG. 12 is displayed.
If you click the part of the link whose contents you want to check in this list, as shown in FIG.
Is displayed.

Further, when the link "To list" of the portion for setting the condition of "affiliation" is clicked in the lower right frame of FIGS. 8 and 11, the affiliation list shown in FIG. 14 becomes "Document classification code". When the link "to list" of the part for setting conditions is clicked, the document classification list shown in FIG. 15 is displayed. In addition, "operation method help"
When the link is clicked, help as shown in FIG. 16 is displayed.

If "Administrative document inquiry" is clicked in the lower left frame of FIGS. 8 to 16, an inquiry form 44 is displayed as shown in FIG. If you enter the inquiry contents in this form and click the send button, the input contents will be sent to the specified address as an e-mail, and at the WEB client 5,
A message is displayed to notify the operator of the transmission completion or transmission failure.

When "Disclosure request form" is clicked in the lower left frame of Figs. 8 to 17, a download screen of the disclosure request form 45 as shown in Fig. 18 is displayed. By double-clicking the icon of the file ("Disclosure request.doc" in the figure) linked from this screen, the disclosure request form 45 on the WEB server 4 is displayed.
Can be downloaded to the WEB client 5.

As described above, according to the administrative document list publication system according to the present embodiment, it is possible to accurately and efficiently publish the list of documents to be widely disclosed to the public on the Internet. In addition, it does not require special knowledge or personnel for that purpose, which may be an opportunity to promote information disclosure in the administrative body.

Further, since the database within the administrative agency and the database accessible from the Internet are separated, it is possible to prevent unauthorized intrusion from the outside and to construct a system that is safe and easy to manage.

The administrative document list publication system described in this embodiment is realized by executing a program prepared in advance on a computer such as a personal computer or a workstation. This program is recorded on a computer-readable recording medium such as a hard disk, a floppy (registered trademark) disk, a CD-ROM, an MO, or a DVD, and is executed by being read from the recording medium by the computer. Further, this program can be distributed via the recording medium and a network such as the Internet.

[0068]

As described above, according to the invention as set forth in claim 1, in the administrative document list disclosing system for disclosing the list items of the administrative document on the Internet, the information about the administrative document and the management of the administrative document are related. A department management server having a document management database that stores information such as knowledge and know-how, a management database that stores the disclosure conditions of the administrative documents, and first information that stores catalog items extracted from the document management database. All agency management server with outgoing database, the first
Since it has a WEB server equipped with a second information transmission database that stores the catalog items extracted from the information transmission database of, the document files and document catalog items scattered in each department of the agency are available on the Internet. It is automatically extracted by the server, so that the catalog items such as documents to be published can be accurately and efficiently extracted and published without requiring special knowledge or personnel for that. This has the effect of providing a document catalog publication system.

Further, according to the invention described in claim 2, in the administrative document catalog publication system according to claim 1, the first information transmission database is based on a disclosure condition stored in the management database. Since the catalog items extracted from the document management database are stored, it is possible to arbitrarily specify the catalog items to be extracted and then made public according to the publication conditions. In addition, it is possible to obtain an administrative document inventory publication system that can be extracted and published efficiently.

Further, according to the invention of claim 3, in the invention of claim 1 or 2, the catalog items stored in the second information transmission database are further displayed by a WEB browser. Since it has a WEB client that searches through the pages that are displayed, it is possible to search the extracted catalog items through the Internet from a normal WEB browser, which allows the catalog items such as documents to be published accurately and accurately. It is possible to obtain an administrative document list publication system that can be efficiently published and can be widely published to the general public without requiring a special interface.

According to the invention of claim 4, in the invention of claim 3, the page displayed by the WEB browser is based on the information stored in the second information transmission database. Since it is generated by the WEB server, the extracted catalog items are automatically formatted in a format suitable for browsing by the WEB browser, thereby accurately and efficiently cataloging items such as documents to be published. It is possible to obtain an administrative document inventory publication system that can be extracted and published without requiring special knowledge or personnel.

Further, according to the invention of claim 5, in the invention of claim 3 or 4, since the WEB client further transmits an inquiry regarding the administrative document, various inquiries regarding the document are sent. Can be performed from a normal WEB browser via the Internet, and thereby an effect is obtained that an administrative document list publication system capable of accepting inquiries from the general public without requiring a special interface is obtained.

According to the invention of claim 6, in the invention of any one of claims 3 to 5, the WEB client further requests disclosure of the contents of the administrative document. Since the document for downloading the document is downloaded, the document for requesting the publication of the contents of the document in which the catalog item is published can be obtained from the usual WEB browser via the Internet,
By filling in the necessary information in advance, it is possible to obtain an administrative document inventory disclosure system that allows the document contents to be smoothly browsed at a later date.

Further, according to the invention described in claim 7, in the administrative document list disclosing method for disclosing the list items of the administrative document on the Internet, information about the administrative document and knowledge and know-how concerning the management of the administrative document are provided. From the department management server that holds the information, the first catalog item extraction step of extracting catalog items to the agency management server and the catalog items extracted in the first inventory item extraction step from the agency management server Since the second catalog item extraction step of extracting to the WEB server is included, the document files and the catalog items of documents scattered in each department in the agency are automatically extracted to the server on the Internet, and It is possible to extract catalog items such as documents to be published accurately and efficiently, and to publish them without requiring special knowledge or personnel for that. Administrative documents catalog publishing an effect that can be obtained.

Further, according to the invention described in claim 8, in the invention described in claim 7, the first catalog item extracting step extracts catalog items based on a preset disclosure condition. It is possible to arbitrarily specify the catalog items to be extracted and to be published according to the publication conditions, which allows the catalog items such as documents to be published to be arbitrarily and accurately and efficiently extracted and published. This has the effect of providing a method of disclosing various administrative document catalogs.

According to the invention of claim 9, there is an effect that a program for causing a computer to execute the method of claim 7 or 8 can be obtained.

According to the invention described in claim 10,
There is an effect that a computer-readable recording medium in which the program according to claim 9 is recorded can be obtained.

[Brief description of drawings]

FIG. 1 is an explanatory diagram schematically showing the configuration of an administrative document list publication system according to an embodiment of the present invention.

FIG. 2 is an explanatory diagram showing an example of attribute information of a document file held in a document management database 11.

FIG. 3 is an explanatory diagram showing an example of attribute information of documents held in a document management database 11.

FIG. 4 is a disclosure condition 2 held in the management database 21.
It is explanatory drawing which shows an example of 3.

5 is an explanatory diagram showing an example of page settings 25 held in the information transmission database 22. FIG.

FIG. 6 is a flowchart showing a procedure from extraction of catalog items to publication in the administrative document catalog publication system according to the embodiment of the present invention.

FIG. 7 is an explanatory diagram showing an example of a user interface of the administrative document list disclosing system according to the embodiment of the present invention (administrative document main screen).

FIG. 8 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document file search condition setting screen).

FIG. 9 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document file search result list display screen).

FIG. 10 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document file list item display screen).

FIG. 11 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document search condition setting screen).

FIG. 12 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document search result list display screen).

FIG. 13 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document list item display screen).

FIG. 14 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (affiliation list display screen).

FIG. 15 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (document classification list display screen).

FIG. 16 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (operation method help display screen).

FIG. 17 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to one embodiment of the present invention (administrative document inquiry screen).

FIG. 18 is an explanatory diagram showing an example of a user interface of the administrative document list publication system according to the embodiment of the present invention (disclosure invoice format download screen).

FIG. 19 is an explanatory diagram showing an example of a user interface of the administrative document list disclosing system according to an embodiment of the present invention (administrative document main screen).

[Explanation of symbols]

1 Department management server 2 All Agency Management Server 3 Administrator client 4 WEB server 5 WEB client 6 firewall 11 Document management database 12 Administrative document data 21 Management database 22 Information dispatch database 23 Release conditions 24 catalog items 25 page setting 31 Administrator screen 41 Information dispatch database 42 Catalog items 43 page setting 44 inquiry form 45 Disclosure request form 51 WEB browser

─────────────────────────────────────────────────── ─── Continuation of front page (51) Int.Cl. ⁷ Identification code FI theme code (reference) G06F 17/30 170 G06F 17/30 170Z 220 220A (72) Inventor Eiji Kanabe 1-chome Nakamagome, Ota-ku, Tokyo No. 3-6 Inside Ricoh Co., Ltd. (72) Inventor Motohiro Kuroda 1-3-6 Nakamagome, Ota-ku, Tokyo Inside Ricoh Co. Ltd. (72) Masaki Tomizawa 1-28-25 Shinkawa, Chuo-ku, Tokyo Diamond Building No. 3 4F Ricoh Techno Systems Co., Ltd. F-term within the company (reference) 5B075 KK07 ND04 ND06 NK04 NK10 NK44 UU06 5B082 GA07 HA05

Claims (10)

[Claims] 1. A department for providing an administrative document list publication system for publicizing administrative document catalog items on the Internet, comprising a document management database for storing information about the administrative document and information such as knowledge and know-how concerning management of the administrative document. A management server, a management database that stores the disclosure conditions of the administrative documents,
And an agency management server having a first information transmission database that stores the catalog items extracted from the document management database; and a second information transmission that stores the catalog items extracted from the first information transmission database. WE with database
An administrative document inventory publication system characterized by having a B server. 2. The first information transmission database stores catalog items extracted from the document management database based on a disclosure condition stored in the management database. System for public disclosure of administrative documents. 3. The method according to claim 1, further comprising a WEB client that searches for a catalog item stored in the second information transmission database via a page displayed by a WEB browser. The administrative document inventory disclosure system described in 2. 4. The administration according to claim 3, wherein the page displayed by the WEB browser is generated by the WEB server based on information stored in the second information transmission database. Document inventory disclosure system. 5. The administrative document inventory publication system according to claim 3 or 4, wherein the WEB client further transmits an inquiry regarding the administrative document. 6. The administrative document according to any one of claims 3 to 5, wherein the WEB client further downloads a document for requesting disclosure of the content of the administrative document. Catalog disclosure system. 7. An administrative document catalog publication method for publishing catalog items of administrative documents on the Internet, wherein a department management server that holds information about the administrative documents and information such as knowledge and know-how regarding management of the administrative documents is transferred from all offices. The first to extract inventory items to the management server
And an inventory item extracted in the first inventory item extracting step,
A second method for extracting catalog items from the administration server for all offices to a WEB server, and a method for disclosing administrative document catalogs. 8. The administrative document inventory publication method according to claim 7, wherein in the first inventory item extraction step, inventory items are extracted based on preset disclosure conditions. 9. A program for causing a computer to execute the method according to claim 7 or 8. 10. A computer-readable recording medium in which the program according to claim 9 is recorded.