JP2003085090A - Information sharing system - Google Patents

Abstract

(57) [Summary] (Modified) [PROBLEMS] To provide an information sharing system with easy operability and high security. SOLUTION: In an information sharing system for managing shared information shared between a plurality of terminal devices of a plurality of users, a specifying means for specifying a hierarchical relationship among a plurality of users, Display means for displaying the shared information on the terminal device on the user side by displaying the shared information on the terminal device on the user side in accordance with the hierarchical relationship of the user (hierarchical relationship between departments or individuals) be able to.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information sharing system for sharing information within an office or a company.

[0002]

[Prior Art] Providing and applying administrative information to the general public
In order to improve the quality of administrative services such as notification procedures and information disclosure, personal computers will be deployed in each section (one person in the future) and a network connecting them (inside the government building) Informatization in government is rapidly progressing, such as maintenance of LAN) and maintenance of hardware.

Among them, the staff information sharing system can be said to be a basic function for promoting the computerization of information in the government office and effectively utilizing the information based on these network systems. Until now, information sharing systems have been partially constructed based on groupware (e-mail and shared folder functions) and intranets, but nowadays, it is a full-fledged information sharing platform aimed at improving resident services and administrative reform. Equipment is being advanced.

[0004]

The requirements required for such an information sharing system in the government office are shown below.

(1) The sharing of operability information is basically premised on that all staff members use it, and it is important not to cause an information disparity (digital divide) between staff members who can use it well and staff members who cannot use it. Is. It can be said that it is necessary to have a simple screen configuration and operability so that necessary information can be retrieved without learning special computer knowledge or operating procedures.

(2) Reliable security by access right control It can be said that the basic operation method is to utilize a huge amount of documents in the government office for information sharing in administration. Important means are conventional groupware such as communication between individuals using e-mail, notifications, and simultaneous communication and sharing of documents such as electronic bulletin boards and style collections (electronic folders). Therefore, depending on the content, it is important to have a system with high security so that only the parties concerned can easily retrieve it. In the conventional groupware, all the information is displayed as a shared data folder, but some users have inconvenience in the operation because there is information that cannot be opened even if they try to open it. In addition, there is a problem in security such that the contents are easily guessed from the folder name attached to the information file.

(3) Improvement of management and maintainability As the system becomes larger, the load of user registration and setting change that occurs every time personnel changes or organizational changes become heavier. Maintenance by the system administrator minimizes work and reduces operating costs (TCO (Total Cos)
It is especially important in the case of a large-scale system to be able to reduce (t of Ownership).

(4) Knowledge Management Function Expansion A management function (knowledge management: Knowledg) for managing and reusing information as the amount of information expands.
e Management) becomes important.

As described above, in the conventional information sharing system, there has been a problem that the operability becomes complicated in proportion to the amount of information in the information management, and the burden on the information manager increases accordingly.

Therefore, an object of the present invention is to provide an information sharing system having easy operability and high security in order to solve the above problems.

[0011]

The present invention adopts the following constitution in order to solve the above problems. That is,
An information sharing system of the present invention is an information sharing system for managing shared information shared between a plurality of terminal devices on the user side, and specifying means for specifying a hierarchical relationship between the plurality of users, and the specifying means. And a display unit for displaying the shared information on the terminal device on the user side based on the hierarchical relationship specified in.

As described above, the shared information can be displayed on the terminal device on the user side according to the hierarchical relationship between the users (hierarchical relationship between departments or individuals), and thus the information necessary for the accessing user. Only the information can be displayed, and the information management operation becomes easy (the confusion in operation due to unnecessary display is eliminated). Moreover, since only the information required by the user can be handled, it is possible to prevent unauthorized information operations.

Further, the information sharing system of the present invention further comprises a first recording means for recording the plurality of users in hierarchical units, and a second recording means for recording the shared information in hierarchical units. The display means specifies the hierarchical relationship of the user who is accessed from the hierarchical relationship specified by the specifying means and the hierarchical relationship recorded by the first recording means, and the hierarchical relationship corresponding to the hierarchical relationship is specified. Shared information second
It is desirable that the data is extracted from the recording means and displayed on the terminal device of the user.

Further, it is desirable that the display means displays, updates, or deletes the shared information based on a hierarchical relationship. Further, the scope of the present invention extends to a program for causing a computer to execute the processing.

[0015]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a system configuration diagram illustrating an information sharing system that is an embodiment of the present invention.

In FIG. 1, reference numeral 12 denotes a terminal device on the side of a user (hereinafter referred to as user) of the information sharing system, and 13
Is an information sharing server that stores and manages shared data,
Reference numeral 14 is a network for transmitting / receiving shared data between the terminal device 12 and the information sharing server 13. The network 14 is not particularly limited in its form such as LAN, WAN, intranet, or the Internet. Further, a plurality of terminal devices 12 connected to the network 14 can be connected.

The terminal device 12 is an information sharing server 13
And a display unit 12-2 for displaying the shared data and the like, and the form thereof is not particularly limited to a personal computer, a mobile computer, or the like.

The information sharing server 13 is a terminal device 12
A transmission / reception unit 13-1 for transmitting and receiving data, a shared data storage unit 13-2 for storing shared data, a user is specified, and the shared data suitable for the user is provided to the terminal device 12.
The shared data conversion means for displaying on the display means 12-2 and 13-3.

FIG. 2 shows the shared data storage means 13-2.
FIG. 6 is a diagram illustrating a storage form of shared data in FIG. As shown in FIG. 2, the shared data in the shared data storage means 13-2 includes an organization configuration master 21 in which information about users of the information sharing system is registered, and an information sharing folder 22 for storing and managing the shared data. And a plurality of applications 23 for facilitating storage and management of shared data.

An administrator user and a general user are set in the information sharing system. The administrator user is a user provided to manage the entire system of the information sharing system, can handle all shared data regardless of whether the information sharing system is in operation or stopped, and is a general user. Are users registered in the organizational structure master 21, and handling of shared data is determined for each user (hereinafter, such handling of shared data for each user is referred to as an access right).

The application 23 is a schedule management 23-1 for managing schedules of individuals and groups, and searching and referencing available time when a meeting is called, event schedule, event holding, newspaper. An electronic bulletin board 23-2 for publishing articles, bulletin boards, bulletin boards, public relations, etc., and an electronic cabinet 23-3 for storing and referring to documents and materials commonly used in the network 14, To store and refer to the collection of regulations 23-4 for storing and referring to ordinances and regulations, the collection of forms 23-5 for storing and referencing the forms of applications and notifications, and the storage and reference of the proceedings of the assembly Meeting minutes 23-
6, an electronic conference room 23-7 for exchanging opinions and conducting questionnaires regarding work, an e-mail 23-8 for communicating and notifying individuals, and exchanging informal documents, and organizational structure , Job title, extension number, telephone number, F
An electronic telephone directory 23-9 for searching and referencing AX numbers and e-mail addresses, etc., and facility equipment reservation 23 for referring to and making reservations regarding the usage status of meeting rooms, public vehicles, equipment, etc. in the government building It has 10 and.

The schedule management 23-1 is capable of registering and managing the schedule of each individual, and confirming the presence or absence of the schedule and the details on a day, week or month basis. In addition, a group schedule display function that groups and displays multiple members at once enables various schedule adjustments within the group. Furthermore, it enables the schedule adjustment work necessary for the work inside the government office, such as the notice of the meeting held via e-mail and the regular schedule.

The electronic bulletin board 23-2 has a function of displaying and opening general contact information, event information, and the like for the staff to confirm. A bulletin board can be created for each person to be referred, such as for all offices and departments, and anyone can post information from a dedicated form for posting on the bulletin board. In addition, we will promote mutual communication by confirming and inquiring about the posted contents by e-mail. Furthermore, since the poster can set the posting period, the administrator can reduce the management work such as the start of posting and the deletion of data at the end of the period.

The electronic cabinet 23-3 has a function of storing various kinds of information such as text information such as word processors and spreadsheets created in each department, photographs and videos in a server. By using a keyword search or natural language search function to refer to and reuse past documents, it is possible to improve the efficiency of document creation, improve quality, and stabilize document creation. Department or position,
Access rights can be set for each folder with an individual name, and secure management is possible.

The above-mentioned collection of regulations 23-4, collection of styles 23-5, and minutes of proceedings 23-6 register the regulations and application formats used by all offices, and the staff refers to and uses them as necessary. By notifying the staff of notices of new registration and revisions through bulletin boards and e-mails, it is possible to achieve thorough work and speedy unification of styles.

The electronic conference room 23-7 has a function of opening a conference room for each theme and collecting opinions and comments on each theme by the staff freely posting. It can be displayed in a hierarchy so that the association of agendas can be understood. Efficient application is possible, such as collecting opinions and utilizing as a questionnaire when it is difficult for a meeting to gather together.
It is also possible to use a personal computer Q & A that accepts and answers questions such as personal computer operations.

The electronic mail 23-8 is a communication tool between staff members and the outside. You can also use the email software that comes standard with your computer and build an email environment at a low cost.

The electronic telephone directory 23-9 provides information such as the affiliation, post and telephone number of the staff inside and outside the government office. You can easily check the number when calling, the department name when creating the report, and the job title. By managing e-mail addresses, etc., it can be used as an address book for sending e-mail.

The facility equipment reservation 23-10 enables confirmation and reservation of the schedule of facilities in the government office, such as conference rooms, official cars, and various equipment. Necessary equipment such as projectors and screens can be reserved at the same time as the conference room. Operations such as making a reservation directly from each staff and disclosing the results once received by the management department are possible.

FIG. 3A is a diagram showing a storage structure of shared data in the organization structure master 21. In FIG. 3A, the organization structure master 21 registers and stores information about users in a hierarchical structure (tree structure).

Each user accumulates each layer of the hierarchical structure in units of departments, sections, or individuals. Although not shown, in the office 21-1, users such as executives in the office, managers of the information sharing system, and creators of shared data are registered. Further, the general affairs department 21-2, the development department 21-3, the development department first section 21-4, the development department second section 21-5, the sales department 21-6, and the sales department first section 2 in FIG. 3A.
1-7 and the like are the above-mentioned general users, and information regarding the hierarchy is accumulated for each user.

FIG. 3B is a diagram showing an example of a database in which information regarding the hierarchy for each user is accumulated. Figure 3
As shown in (b), the database 31 has a hierarchy information record 32 (32-1, 32-2, ...) For each user.
Are stored in large numbers. Each hierarchy record 32 records a user name area 33-1 for recording the name of the user at the time of registration, a department section 33-2 for recording the department to which the user belongs, and a department in a hierarchy above the department to which the user belongs. Upper layer area 33-3. In the example shown in the figure, in the hierarchy information record 32-1, "t" is displayed in the user name area 33-1.
“Arou”, in the department area 33-2, “Sales Section 1”,
“Sales department” is recorded in the upper layer area 33-3.
Further, in the hierarchy information record 32-2, the user name area 3
“Jiro” is recorded in 3-1, “Sales Section 1” is recorded in the belonging department area 33-2, and “Sales Department” is recorded in the upper hierarchy area 33-3.

Next, FIG. 4A is a diagram showing a storage configuration of shared data in the information sharing folder 22. Figure 4
In (a), the information sharing folder 22 stores shared data in a hierarchical structure, as in the organization structure master 21.

Each shared data is stored in each hierarchy in units of folders or items of the application 23. The folders are roughly divided into schedule management 2
3-1 is a schedule management folder 22-1 for storing a schedule, etc., an electronic bulletin board folder 22-2 for saving posting texts on the electronic bulletin board 23-2, and an electronic cabinet 23-3. Electronic cabinet folder 22 for storing sentences etc.
3 and a rulebook folder 22-4 for storing the rulebooks in the rulebook 23-4, and a stylebook folder 22-5 for storing the stylebooks in the stylebook 23-5.
And a meeting minutes folder 22-6 for storing the minutes of the meeting minutes 23-6, and an electronic meeting room folder 22-6 for saving themes and reply contents of the electronic meeting room 23-7. 7 and email 23-8
E-mail folder 22-8 for storing e-mail contents and the like, and e-mail directory folder 22-9 for saving personal information in e-book 23-9.
And an equipment / equipment reservation folder 22-10 for storing a reservation table in the equipment / equipment reservation 23-10.
In FIG. 4A, the schedule management folder 22-1 and the electronic bulletin board folder 22-2 are shown, and the other folders are omitted.

As shown in FIG. 4A, the electronic bulletin board folder 22-2 is called a new arrival information 22-2a, an event notice 22-2b, and an information training guide 22-2c as folders under the electronic bulletin board folder 22-2. There is a folder with the name and www22-2 in the hierarchy below the event notice 22-2b.
A folder named c can be created by multiple layers. Items can be posted in each folder like the information training guide 22-2d. What's New 22-2a
In the hierarchical bulletin board, after posting, a regular item is automatically displayed according to the access right.

Similarly, for example, in the schedule management folder 22, there are an item called "my schedule" and a folder called "individual group". The "own schedule" item is for managing the schedule owned by each user, and the "personal group" folder further has folders and items below.

Access rights are set to each folder. For example, a certain folder has access rights such as reference, deletion, and update in the general affairs department, but a certain folder has reference rights in the general affairs department. Access rights such as reference, deletion, and update are lost because there is no need to delete and update.

The access right to refer to the folder is
It is possible to give to each user, each department, or each post, and access to refer to the folder for any user, all users who belong to any department, or any post. Rights can be set. still,
The access rights to browse folders are user, department,
In addition to giving in units of post, it is also possible to group users, departments, and units of post as access right groups.

The types of access rights to this folder include reference authority to refer to the folder, delete authority to delete the folder, update authority to update the folder information, folder creation authority to create a folder in the folder, and folder inside Has item creation authority to create, update, and delete items (such as document data).

If a folder is not given the reference authority, the subordinate folders also do not have the reference authority. Further, even if the delete right, the update right, the folder create right, and the item create right are given, if the folder reference right is not given, as a result, all the rights are invalidated.

FIG. 4B is a diagram showing an example of a database in which information regarding the hierarchy of each folder is accumulated. Figure 4
As shown in (b), the database 41 includes hierarchical information records 42 (42-1, 42-2, ... For each folder).
・) Are stored in large numbers. Each hierarchy record 42 includes a folder or item area 43-1 for recording the names of folders and items, and an access right area 43-2 for recording access rights for each user, each department, or each post (general affairs department 43-2a). , Development Department 43-2b, Development Department 1st Section 43-2
c, ...). In the example of FIG. 4B, the general affairs department 43-2, which is a department unit, in the access right area 43-2.
a, development department 43-2b, development department first section 43-2c ...
Is shown.

The numbers 0 to 3 shown in FIG. 4 (b) indicate the type of access right, "0" indicates that there is no reference right, and "1" indicates It indicates that the user has the reference authority, “2” indicates that the user has the reference authority and the deletion authority, and “3” indicates the reference authority, the deletion authority,
And has the update authority. Although not shown, “4” indicating that the user has reference authority, delete authority, update authority, and folder creation authority in addition to the above, and reference authority, delete authority, update authority, folder creation authority, and item creation authority. There is a "5" that indicates that

In the example shown in the figure, the hierarchy information record 42
-1, "electronic bulletin board" in the folder or item area 33-1 and general affairs department 43-2 in the access right area 43-2.
“1” is recorded in “a”, “1” is recorded in the development department 43-2b, and “2” is recorded in the first department 43-2c of the development department. Further, in the hierarchy information record 32-2, the folder or item area 4
3-1 "New information", access right area 43-2 general affairs department 43-2a "1", development department 43-2b "0", development department 1st section 43-2c "3" is recorded Has been done.

When using the database 41, when changing the contents of a folder or an item, it is possible to change the contents while checking the user who has the reference authority such as which department is watching.

As described above, the access right to the data in the folder can be restricted by setting the access right according to the user's department or individual for each folder, so that the shared data is displayed on the user side. In doing so, only the necessary information can be displayed to the accessing user, and the information management operation becomes easy. Moreover, since only the information required by the user can be handled, it is possible to prevent unauthorized information operations.

Next, the information sharing system will be described based on the screen displayed on the display means 12-1 of the terminal device 12 on the user side. FIG. 5 is a diagram showing a screen displayed on the display means 12-1 of the terminal device 12 in the information sharing system.

In FIG. 5, a screen 51 is an authentication screen for confirming user registration for the user to access the information sharing server 13 via the network 14 and acquire shared data.

In the figure, reference numeral 52 is a frame for inputting a user name, and this user name is registered in advance in the user name area 33-1 of the database 31 in FIG. 3B. Reference numeral 53 is a frame for inputting a password, and this password is for confirming whether the user is an authorized user of the information sharing system. 54 is a frame 52 and a frame 53
This is an "OK button" for confirming the user's registration by clicking after the predetermined input. The person who is the user is identified by the user name input in the frame 52 and the password input in the frame 53.

As described above, the user inputs the user name and password and sends the user name and password to the information sharing server 13, thereby identifying the user in the information sharing server 13 and selecting the folder based on the user. Also, the item can be displayed to the user.

For example, when a user whose user name is "tarou" accesses the information sharing system, it is assumed that the user selects the application of the electronic bulletin board 23-2. Then, in the database 31, "tar
Since the department 33-2 to which "ou" belongs is recognized as the first business section, the folder and the item are displayed on the display means 12-2 based on the access right to the electronic bulletin board folder 22-2 in the database 41.

Next, FIG. 6 is a diagram showing a screen 61 that is displayed next when the OK button 54 is clicked after inputting the frames 52 and 53 and the confirmation of the user's registration is completed. FIG. 6 shows a portal screen (menu screen), and the pseudo office is reproduced by computer graphics. In FIG. 6, the user can select and start each application in the application 23 in the shared data storage means 13-2 on this portal screen.

In FIG. 6, reference numeral 62 denotes a schedule management folder 22-for executing the schedule management 23-1.
1 is a button for opening 1; 63 is a button for executing the electronic bulletin board 23-2 to open the electronic bulletin board folder 22-2; 64 is a button for executing the electronic cabinet 23-3 to open the electronic cabinet folder 22-3. A button for opening 65, a button for executing the rulebook 23-4 to open the rulebook folder 22-4, and 66 a style 23-
5 to open the stylebook folder 22-5, 67 to execute the conference minutes 23-6 to open the conference minutes folder 22-6, 68 to the electronic conference room 23 -7 to execute the electronic conference room folder 22
Button for opening -7, 69 is e-mail 23-8
To open the electronic mail folder 22-8, 70 to open the electronic phone book 23-9, and 70 to open the electronic phone book folder 22-9.
This is a button for executing the equipment reservation 23-10 and opening the equipment reservation folder 22-10.

For example, to view shared data in the electronic bulletin board folder 22-2, button 63 (picture on the bulletin board)
Click. Then, the electronic bulletin board folder 22-2
Opens, and the shared data in the electronic bulletin board folder 22-2 can be viewed.

In this way, the buttons 62 to 71 are respectively
Is displayed as a picture, so you can easily select the target folder. Next, FIG. 7 is a diagram showing the next screen 71 when the button 63 is clicked.

FIG. 7 is a screen showing shared data in the electronic bulletin board folder 22-2. Reference numeral 72 shows a list of folders and items in the hierarchy below the electronic bulletin board folder 22-2. A bulletin board list area where folders and items can be listed so that it can be confirmed whether there are folders or items. Note that 72-1 in the bulletin board list area 72 is a mark indicating that the folder in the folder "Notice from each part" is open ("-"). The mark 72-1 is "+" when the folder is not opened and "-" when the folder is opened.

The folders displayed in the bulletin board list area 72 are displayed based on the access right set in the access right area 43-2 of the database 41. A list display area 73 displays a list of items in the clicked folder when any folder in the bulletin board list area 72 is clicked. Here, the folder called "Event News" is clicked, and the items in the "Event News" folder, "WWW", "dada", "In-house Golf Competition Information", "Regular Health Checkup Information", The subject of the item "Notice of in-house athletic meet" and "Notice of holding lecture" is displayed, next to it, "affiliation", "creator",
"Created date" is displayed.

Reference numeral 74 is a preview display area for displaying the contents of the clicked item when any item in the list display area 73 is clicked. Here, "Information about in-house golf competition" in the list display area 73 is clicked and its content is displayed.

As described above, the folders in the bulletin board list area 72 in FIG. 7 include folders that can be referred to by a user who is referring to this screen and folders that cannot be referred to. That is, there are cases where a folder that can be referred to by a certain user cannot be seen by the user.

Items in the list display area 73 are
Similar to the bulletin board list area 72, there are items that can be referred to by users who are referring to this screen and items that cannot be referred to.

In the list display area 73, a time display area 75 for displaying the current time, a user name display area 76 for displaying the name of the user who is currently using, and a print for printing the contents of the list display area 73. Button 77, list display area 7
There is a redisplay button 78 for redisplaying the list display area 73 and a help button 79 for confirming whether the shared data has been updated while 3 is displayed.

Further, there are a new post button 80 for posting new information in the electronic bulletin board folder 22-2 and a delete button 81 for deleting an item selected by the user. When it is desired to delete a plurality of items, it is possible to delete a plurality of items at once by checking the check box 82 on the left side of the item and clicking the delete button 81. Although not shown, when the delete button 81 is clicked,
A screen with the text "Are you sure you want to delete?" Is displayed. If you want to delete it, click the OK button. If you want to stop the deletion, click the Cancel button to stop the deletion.
Then, when either the OK button or the cancel button is clicked, the screen 71 is displayed again.

In the list display area 73, an unread button 83 for displaying "unread" for an item that has not been read yet and a read button for displaying "read" for an item that has already been read. 84 and a search button 85 for searching for an item to be searched.

The folder list display screen of another application is provided with an update button that can change the contents of the folder or item. next,
FIG. 8 is a diagram showing the next screen 91 when the new creation button 80 is clicked.

In FIG. 8, reference numeral 92 is an input box for inputting the affiliation of the user, 93 is an input box for inputting the user's name, 94 is an input box for inputting the subject, and 95 Is a bulletin document input frame in which the text to be posted is written, 96 is a frame in which the current date is displayed in order to register the date when the bulletin document is created, and 97 is a frame of the text written in the input frame 95. Reference numeral 98 is an input frame for setting a posting period, 98 is a frame in which a file name or the like is displayed when an attached file is attached, and 99 is an item having a link to an item related to the content of the posted text. The item name is displayed in the frame.

Further, 100 is the electronic bulletin board folder 22.
-2 is a mail notification button to be clicked when notifying the information to the person who wants to directly convey the information other than the information displayed in -2, and 101 is the information input in the input frames 92 to 95 and the input frame 97. Reference numeral 102 is a registration button that is clicked when registering (recording) as information, 102 is a cancel button that is clicked when quitting a new post, and 103 is an attachment file addition button that is clicked when attaching an attachment file. 104 are item link buttons to be clicked when setting an item link.

The basic operation of the other folders is the same as that of the electronic bulletin board folder 22-2, and detailed description thereof will be omitted. Further, in the case of transmitting information by mail, it is possible to provide the folder with a function that allows the sender of the mail to confirm whether or not the sender of the mail has seen the information.

Further, it is also possible to provide a function for confirming what kind of folder has existed in the past. A user who has the item creation authority in the electronic bulletin board folder 22-2 can newly create an item in the electronic bulletin board folder 22-2. Similarly, a user having deletion authority, update authority, or folder creation authority in the electronic bulletin board folder 22-2 can delete, update, or newly create a folder in the electronic bulletin board folder 22-2 having reference authority. .

As described above, since the information displayed on the terminal device 12 is not displayed for each user except necessary information, the user can easily perform the information management operation without unnecessary operation. Further, as a matter of course, since there is no display other than what is necessary, it is possible to prevent an unauthorized information operation by a user who does not have a valid access right.

Further, the menu structure for accessing information can be made into a graphic, and various applications can be easily started. Also, because it is automatically connected to a folder that can be accessed depending on the affiliation or authority (job structure) of each user, all staff can easily use it and at the same time, the enormous amount of information in the government office will be necessary for users. Only items can be processed efficiently.

Further, the access right can be set for each folder by a department or an individual, and the users can be restricted. In addition, various security can be applied by setting permissions such as reference and creation. By combining with the menu structure (portal screen), careless (illegal) reading can be prevented.

Further, by collectively managing (mastering) the information of the staff affiliation and post in the database on the server, it is possible to perform the maintenance in cooperation with the core system such as the personnel system and reduce the operation management cost.

Further, the addition and management of information can be freely changed by the user (or organization) according to the situation, so that the user's request can be promptly dealt with. Becomes

In order to realize knowledge management, the search function is strengthened, and in addition to the keyword search required for each folder, a natural language search and a post-similarity search that are effective as a search of knowledge information for the entire management data are realized. It is possible to improve work efficiency and improve the completeness of documents by searching and reusing.

As described above, the embodiments of the present invention have been described with reference to the drawings. However, the information sharing system to which the present invention is applied is not limited to the above if the functions thereof are executed. The present invention is not limited to the embodiment described above, and is a system in which processing is performed via a network such as a LAN or WAN, whether it is a single device, a system including a plurality of devices, or an integrated device. It goes without saying that it is good.

Further, a CPU connected to the bus, a memory of ROM or RAM, an input device, an output device, an external recording device,
It can also be realized by a system including a medium driving device, a portable recording medium, and a network connection device. That is, the ROM or RAM memory recording the program code of the software that realizes the system of the above-described embodiment, the external recording device, and the portable recording medium are supplied to the information sharing server 13, and the information sharing server 13 stores the information. It is needless to say that this is also achieved by the computer reading and executing the program code.

In this case, the program code itself read from the recording medium realizes the novel function of the present invention, and the portable recording medium recording the program code constitutes the present invention. .

A portable recording medium for supplying the program code is, for example, a flexible disk, a hard disk, an optical disk, a magneto-optical disk, a CD-RO.
M, CD-R, DVD-ROM, DVD-RAM, magnetic tape, non-volatile memory card, ROM card, various types of data recorded via network connection devices (in other words, communication circuits) such as electronic mail and personal computer communication A recording medium or the like can be used.

Further, the functions of the above-described embodiments are realized by the computer executing the program code read on the memory, and the OS running on the computer based on the instructions of the program code.
Performs a part or all of the actual processing, and the processing realizes the functions in the above-described embodiments.

Further, after the program code read from the portable recording medium is written in the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the program code is instructed. Based on this, a CPU or the like included in the function expansion board or the function expansion unit performs a part or all of the actual processing, and the function can be realized in the above-described embodiment also by the processing.

That is, the present invention is not limited to the embodiments described above, and various configurations and shapes can be adopted without departing from the scope of the present invention.

[0081]

As described above, in the information sharing system of the present invention, the access right (operation of shared data such as reference, deletion, or update) is set for each shared data based on the hierarchical relationship information between users. Therefore, the information management operation becomes easy.

Further, since only the necessary shared data is displayed, it is possible to prevent an illegal information operation.

[Brief description of drawings]

FIG. 1 is a system configuration diagram illustrating an information sharing system according to an embodiment of the present invention.

FIG. 2 is a diagram illustrating a storage mode of shared data in shared data storage means 13-2.

FIG. 3A is a diagram showing a storage configuration of shared data in the organization configuration master 21. (b) is a diagram showing an example of a database in which information regarding the hierarchy for each user is accumulated.

FIG. 4A is a diagram showing a storage configuration of shared data in the information sharing folder 22. (b) is a diagram showing an example of a database in which information regarding the hierarchy of each folder is accumulated.

5 is a diagram showing a screen displayed on a display means 12-1 of the terminal device 12. FIG.

FIG. 6 is a diagram showing a screen 61 that is displayed next when the confirmation of user registration is completed.

[FIG. 7] Next screen 7 when a button 63 is clicked
It is a figure which shows 1.

FIG. 8 is a diagram showing a next screen 91 when a new creation button 80 is clicked.

[Explanation of symbols]

12 terminal devices 12-1 Transmission / reception means 12-2 Display means 13 Information sharing server 13-1 Transmission / reception means 13-2 Shared data storage means 13-3 Shared data conversion means 14 network 21 Organizational structure master 21-1 Office 21-2 General Affairs Department 21-3 Development Department 21-4 Development Department 1st Section 21-5 Development Department 2nd Division 21-6 Sales Department 21-7 Sales Department 1st Section 22 Information sharing folder 23 applications 23-1 Schedule management 23-2 Electronic bulletin board 23-3 Electronic Cabinet 23-4 Examples and Regulations 23-5 Style collection 23-6 Meeting minutes 23-7 Electronic Phone Book 23-8 E-mail 23-9 Electronic Phone Book 23-10 Reservation for facility equipment 31 Database 32 level information record 33-1 User name area 33-2 Department Department 33-3 Upper layer area 41 Database 42 Hierarchical information record 43-1 Item area 43-2 Access right area

Claims (4)

[Claims] 1. An information sharing system for managing shared information shared between a plurality of terminal devices on the user side, a specifying unit for specifying a hierarchical relationship between the plurality of users, and a layer specified by the specifying unit. An information sharing system comprising: a display unit that displays the shared information on the terminal device on the user side based on a relationship. 2. The display means further comprises: first recording means for recording the plurality of users in hierarchical units; and second recording means for recording the shared information based on the hierarchical units. The hierarchical relationship of the user who has accessed is specified from the hierarchical relationship specified by the specifying means and the hierarchical relationship recorded by the first recording means, and the shared information corresponding to the hierarchical relationship is secondly recorded. The information sharing system according to claim 1, wherein the information sharing system extracts the information from the means and displays it on the terminal device of the user. 3. The information sharing system according to claim 1, wherein the display unit displays, updates, or deletes the shared information based on a hierarchical relationship. 4. A program for managing shared information shared between a plurality of user side terminal devices, comprising a specific function for specifying a hierarchical relationship between the plurality of users and a hierarchy for the plurality of users. A first recording function for recording in units, a second recording function for recording the shared information based on the hierarchical unit, a hierarchical relationship specified by the specific function and the first recording function To realize a hierarchical relationship of the user accessed from the hierarchical relationship, extract the shared information corresponding to the hierarchical relationship from the second recording function, and display the shared information on the user terminal device. Program of.