JP2002269150A - Document management system - Google Patents

Abstract

(57) [Summary] [PROBLEMS] To provide a document management system capable of easily setting a bibliographic item of a registered document. A tag information managing unit for setting and storing tag information on a client, a tag information database for holding the set tag information, and accessing a document managed on a server. A server access unit 23, a document information management unit 25 for setting a tag for a document or acquiring and analyzing the set tag information, and a processing control unit 22 for controlling each processing unit on the client system. And a user interface 21 used in each process, and manages the tag information of the document together with the bibliographic information of the document and the contents constituting the document.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a server and client structured document management system connected to a network such as an office local area network (LAN).

[0002]

2. Description of the Related Art In a conventional document management system, information of a document creator and an owner is held as document bibliographic information. However, when a document is registered, bibliographic information and attributes of various documents are set. And the registration work becomes complicated. Further, in "Document Management Apparatus, System and Method" disclosed in JP-A-11-25077, the owner of a document is specified by holding the owner information in a colored annotation and associating the annotation with the document. However, even in this method, it is not possible to acquire the information unless the pages constituting the document are displayed, and it takes time to identify the owner.

[0003]

SUMMARY OF THE INVENTION The present invention comprises a server and a client system managed on a network such as an office local area network (LAN) as described above, and is managed on a document management database on the server. Status of a document management system that registers, searches, and refers to a client system for rendition data such as page data, thumbnail data, full-text search data, etc., and content data such as bibliographic information related to the document to be created. An object of the present invention is to provide a document management system that can easily set bibliographic items of a registered document.

Another purpose is to share and use a sticky note created by another person. In addition to the owner information of the sticky note, the sticky note is given information such as a state, a storage expiration date, a transmission source and a transmission destination information. Another object of the present invention is to provide a document management system that can be shared and used by other users.

[0005] Still another object is that a sticky note created by another person can be used. Conversely, if the user does not want to use the sticky note information created by himself / herself, he or she may want to change the contents. It is an object of the present invention to provide a document management system capable of processing when there is no document.

[0006]

In order to achieve the above object, the present invention relates to a document management database for managing a document on a server connected by a network and content data constituting the document via a client via a document management server. In a document management system for registering, retrieving, and referencing documents from a system, a tag information management unit for setting and storing tag information on a client system, a tag information database holding tag information, and a server managed on a server. Server access means for accessing the document management database, and setting sticky notes for documents,
Document information management means for acquiring and analyzing the set sticky information, processing control means for controlling each processing means on the client system, and a user interface used for each processing, and a tag for the document. The information is managed together with the bibliographic information of the document and the contents constituting the document.

In this case, the server access means can be configured to access a document management database and / or a tag information database managed on the server. Also, the tag information management table has at least one attribute of status, storage period, sender, and receiver, and a tag information database is arranged on the document management server. The tag information management table has a level attribute and a password attribute. May be provided.

[0008]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a configuration diagram of a document management system according to an embodiment of the present invention. In FIG. 1, the document management system comprises a network 11 such as a LAN, a document management server 12, a plurality of document management databases 13 holding documents, and a plurality of client systems 14 for accessing the document management system. The document management server 2 is connected to a plurality of document management databases 3.

FIG. 2 is a module configuration diagram of the document management system according to one embodiment of the present invention. In FIG. 2, the module configuration includes a user interface 21 for displaying a screen and operating the user, a processing control unit 22 for interpreting an operation instructed by the user, calling each module and controlling data, and a document or document. A document management database 24 (13) for holding and managing the content data to be composed, a server access means 23 connected to the document management database 24 on the document management server for inputting / outputting data, and interpreting data related to the document. A tag information managing unit 25 for managing the document information; a tag information managing unit 26 for interpreting the data relating to the tag and managing the tag information; and a tag information database 27 for holding the tag information set by the user.

FIG. 3 is a diagram showing a data structure of the document management information and the tag management information in the present embodiment. In FIG. 3, each document managed in the document management information table 31 has an attribute of a tag ID as an attribute of the document, and indicates a part of the tag information managed in the tag management information table 32. It should be noted that a document that does not have a tag ID as a document attribute indicates that no tag is attached, and that having a plurality of tag IDs indicates that a plurality of tags are set for the document.

FIG. 4 is a view showing a tag information setting dialog for allowing the user to set tag information in advance in the present embodiment. 4, a tag name input field 41, a user name input field 42, a tag color selection combo box 43, and a comment input field 44 are provided.

FIG. 5 is a diagram showing a tag selection dialog for selecting a tag to be added from the held tags when the user adds a tag to a document in the present embodiment. It consists of a list box that displays a list of sticky notes held in.

FIG. 6 is a flowchart showing a processing procedure of processing for setting tag information in advance by a user. In this process, when the user activates the tag information setting menu, the tag information setting screen shown in FIG. 4 is displayed (step 101). Next, the user enters the tag name, username,
When the tag color and the comment are set and the OK button is pressed to confirm the setting (step 102), the tag information managing means holds the set tag information in the tag information management database (step 103).

FIG. 7 shows a processing procedure when a user accesses a document held in a document management database, obtains document list information or information of a specific document, and sets tag information for the specific document. It is a flowchart which shows. In this process, when the user activates the sticky information setting menu, the sticky information held in the sticky information database is acquired via the sticky information managing means (step 2).
01). Next, a tag information selection dialog of FIG. 5 is displayed based on the obtained tag information (step 202). When the user selects a tag, the tag ID in the tag information is set to the tag ID attribute of the document management information table shown in FIG. 3 via the document information management means 25 (step 203).

FIG. 8 is a module configuration diagram of a document management system according to another embodiment of the present invention.

In this embodiment, when a tag is set for the module configuration shown in FIG. 2, the tag information is stored in the tag information database 27 on the server via the server access means 23. When a tag is set for a document, the tag information is acquired from the tag information database 27 on the server via the server access means 23. Also, as shown in FIG. 3, the tag management information table has attributes such as a status, a storage period, a transmission source, and a transmission destination. As shown in FIG. 4, the attribute can be set when the user sets a tag. To do.

In this case, the tag information management table 32 shown in FIG. 3 has level and password attributes, and the user can set the attributes when setting the tag in FIG. In addition, when a tag is added to a document, in FIG. 5, the display permission / inhibition can be controlled by the level of the tag.

[0019]

As described above, according to the present invention, a tag information managing means for setting and storing tag information on a client system, a tag information database for holding the set tag information, and a server Server access means for accessing the document management database (and / or the tag information database) managed above, and document information for setting a tag for the document or acquiring and analyzing the set tag information It has a management means, a processing control means for controlling each processing means on the client system, and a user interface used in each processing.
Since it is managed together with the contents that make up the document,
Document owner information can be easily added to a document registered in the document management database. Also,
At this time, since the processing can be performed without changing the attribute information on the document, the management becomes easy in the case of a document management system that manages the version information of the document.

Further, according to the present invention, the tag information management table is provided with attributes such as a state, a storage period, a transmission source, and a transmission destination, and the tag information database is arranged on the document management server. The created sticky information can be used, and the status, storage period, sender,
The attribute of the transmission destination can be easily set for the document.

Further, according to the present invention, the level attribute and the password attribute are provided in the tag information management table, so that the content of the tag at a certain level cannot be changed, and the tag at a certain level is not displayed. And so on, so that a necessary sticky note can be created for each individual.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing a module configuration of a document management system according to an embodiment of the present invention.

FIG. 3 is a diagram illustrating a data structure of document management information and tag management information according to the embodiment.

FIG. 4 is a diagram illustrating a tag information setting dialog for allowing a user to set tag information in advance according to the embodiment;

FIG. 5 is a diagram illustrating a tag selection dialog for selecting a tag to be added from the held tags when the user adds a tag to a document according to the embodiment;

FIG. 6 is a flowchart showing a processing procedure of processing for setting tag information in advance by a user.

FIG. 7 shows a processing procedure when a user accesses a document held in a document management database, obtains document list information or information of a specific document, and sets tag information for the specific document. It is a flowchart.

FIG. 8 is a diagram showing a module configuration of a document management system according to another embodiment of the present invention.

[Explanation of symbols]

 Reference Signs List 11 network 12 document management server 13 document management database 14 client system 21 user interface 22 processing control means 23 server access means 24 document management database 25 document information management means 26 tag information management means 27 tag information database

Claims (4)

[Claims] 1. A document management system for registering, retrieving, and referencing a document from a client system via a document management server to a document management database for managing a document on a networked server and content data constituting the document. A tag information management unit for setting and storing the tag information on the client system; a tag information database for holding the tag information; a server access unit for accessing a document management database managed on the server; and a document. Document information management means for setting a tag, or acquiring and analyzing the set tag information, processing control means for controlling each processing means on the client system, and a user interface used for each processing. , The tag information of the document A document management system characterized in that it is managed together with journal information and contents constituting a document. 2. A document management system for registering, retrieving, and referencing a document from a client system via a document management server to a document management database for managing a document on a server connected via a network and content data constituting the document, A sticky information management means for setting and storing sticky information on the client system; a sticky information database holding the sticky information; and a document management database and / or a sticky information database managed on the server for accessing the sticky information database. Server access means, document information management means for setting a tag for a document, or acquiring and analyzing the set tag information, processing control means for controlling each processing means on the client system, and each processing User interface to use with The document management system is characterized in that tag information of the document is managed together with bibliographic information of the document and contents constituting the document. 3. The sticky note information management table of the sticky note information database has at least one attribute of a state, a storage period, a sender, and a sender, and the sticky note information database is arranged on the document management server. 3. The document management system according to claim 1, wherein: 4. The document management system according to claim 3, wherein a level attribute and a password attribute are provided in the tag information management table.