JP2002264575A - Information filing method and filing supplies used for the method - Google Patents

Abstract

(57) [Summary] [Problem] Quickly and flexibly process ever-changing information,
Provide an information filing method that can be used. SOLUTION: Documents are classified and arranged, and the contents or types are sandwiched between paper files 1, a title is written on a title label and affixed, and this is bound to a binder so that the title label is not directly overlapped. Select and remove the title label that comprehensively represents the content or type of information bound to the binder from the attached title label and peel off, or create a new one and attach it to the binder attachment part. Then, determine the precautions according to the content or type of each paper file, write the result on the attention label, affix it to the paper file, and determine the content or type of information by the title label affixed to the binder. Grasp and extract and use information according to attention labels.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information filing method and a filing article used therefor, and more particularly to a desk-based information filing method for managing information that keeps changing so as not to stop, and a filing used therefor. About supplies.

[0002]

2. Description of the Related Art Filing articles such as paper files and indexes have been widely used for information management, but conventional paper files have not been provided with a mark for attaching an index. If the position is bad, there is a drawback that the indexes overlap, so that the target information cannot be immediately extracted or the filed information cannot be perceived sensuously.

[0003] Further, the conventional index has a one-to-one correspondence with the page or document of the attached notebook.
It was not that the sticking position was sequentially moved and used repeatedly.

[0004] Further, binders and box files (hereinafter also referred to as folder boxes) as filing supplies have been conventionally used, but they are used as separate information management supplies, respectively, and are associated with each other to be integrated. It was not used to build two systems, and its functions were not fully utilized.

[0005]

SUMMARY OF THE INVENTION An object of the present invention is to solve the above-mentioned problems of the prior art, and to provide a paper file as an information filing article, an index, a binder for binding the paper file, and a folder box for storing the binder. By synchronizing the concept of analog such as paper files with the concept of digital files in a personal computer that has a hierarchical structure, it is possible to acquire the "knowledge" required by individuals and to use information that is constantly changing. An object of the present invention is to provide an information filing method and a filing article used therefor, which can be processed quickly and flexibly without stopping, and can be easily taken out when needed.

[0006]

Means for Solving the Problems To solve the above problems, the invention claimed in the present application is as follows. (1) A paper file composed of a two-fold sheet for classifying and organizing documents, comprising a plurality of binder holes provided at positions facing each other across a folded side of the two-fold sheet; An index guide having an index sticking space is provided along the upper side of the sheet piece provided with the binder hole and the side opposite to the folded side, and is provided on the side opposite to the folded side. A paper file, characterized in that each index sticking space of the index guide is wider than each index sticking space of the index guide provided on the upper side. (2) The index sticking space on the side opposite to the folded side is a sticking space for a wide title label, and the index sticking space on the upper side is a sticking space for a narrow attention label. The paper file according to the above (1), which is characterized in that:

(3) A universal index, which is removably attached to the index attaching space of the paper file according to (1) or (2), wherein the attaching surface is capable of repeatedly attaching, The coloring area provided at the end opposite to the end provided with the attachment surface, the writing space provided at the back surface of the attachment surface and at a position adjacent to the coloring area, and the index attachment space A universal index comprising: a title label attached to the title label attachment space; and an attention label attached to the attention label attachment space, the positioning index having:

(4) A folder box for storing a binder in which the paper files according to (1) or (2) are combined and bound, the folder box comprising an open-top rectangular parallelepiped container provided so as to be freely assembled. An index guide having an index sticking space is provided along the upper side of at least two adjacent inner surfaces of the rectangular parallelepiped container, and the index sticking space of the index guide on the long side of the two sides provided with the index guide is wide. A space for attaching a title label, a space for attaching each index of the index guide on the short side as a space for attaching a narrow attention label, and a detachable title label attaching portion provided on an outer surface of a side surface. A folder box, characterized in that:

(5) An information filing method for classifying and organizing documents, extracting and utilizing them as needed,
The document is sandwiched between the paper files described in the above (1) and (2) for each content or type, and the title indicating the content or type described in the document sandwiched between the paper files is described in the above (3). The title label was written, the title label was attached to the title label attaching space of the corresponding paper file, the plurality of paper files to which the title label was attached were bound to the binder, and attached to each paper file. Information included in the plurality of paper files bound to the binder from the title labels affixed to the plurality of paper files, while sequentially shifting the affixing space so that the title labels do not directly overlap. Select a title label with a title that represents the content or type of Removed or newly created and affixed to the affixing part provided on the spine of the binder, and then the relative importance, processing deadline, priority processing order according to the content or type of each paper file Is determined, and the result is written in the attention label described in (3) above. The attention label is sequentially shifted to the attention label attachment space of the corresponding paper file. The content or type of information stuck to the binder is grasped by the title label stuck on the spine cover of the binder, and the attention displayed on the attention label stuck to the paper file An information filing method characterized by extracting and utilizing information according to matters.

(6) After extracting and utilizing the information, the attention label is rewritten or replaced according to precautions such as a new relative importance, processing deadline, or priority processing order. Filing method). (7) The binder in which the plurality of paper files are bound is accommodated in the folder box described in (4) above, and the title label stuck on the spine of the binder is peeled off so that the outer surface of the side surface of the folder box is removed. Affixed to the provided title label affixing portion or the space for the title label provided along the upper side of the inner surface, peel the attention label affixed to the paper file, and along the upper side of the inner surface of the folder box (5) or (6), wherein the information is attached to an attention label attaching space provided by the user, and the information contained in the folder box is managed and utilized according to the title label and the attention label. Information filing method.

[0011]

Next, the present invention will be described in more detail with reference to examples. FIG. 1 is an explanatory diagram showing one embodiment of a paper file applied to the present invention. In the figure, this paper file is composed of a two-folded sheet, and for example, a pair of a circular hole 4 and a horizontally long elliptical hole 5 provided at positions facing each other across the folded side 3 of the two-folded sheet 2. A plurality of binder holes, and an upper side 6 of the sheet piece provided with the binder oval holes 5 and a side 7 opposed to the folded side 3 are provided.
An index guide 11 or 10 having an index sticking space 9 or 8;
Each index sticking space (hereinafter, referred to as a title label sticking space) 8 of the index guide 10 provided on the side 7 provided on the opposite side 7 is attached to each index sticking space (hereinafter, attention) of the index guide 11 provided on the upper side 6. This is wider than 9).

FIG. 2 is an explanatory view of a universal index attached to the title label attaching space 8 or the attention label attaching space 9 of FIG.
FIG. 2A shows a title label in which a title name or the like that briefly describes the description is described, and FIG. 2B shows an attention label in which notes such as importance are described. In FIG. 2A, the title label 21 is a sticking surface that can be repeatedly attached (the left end portion of the surface in contact with the mount 26 in the title label on the left side, and the right end of the surface in contact with the mount 26 in the title label on the right side). Portion), a colored area 23 provided at an end opposite to the end provided with the sticking surface, and a surface (surface in the figure) opposite to the sticking surface and adjacent to the colored region. It has a writing space 24 provided at the position and a positioning line 25 for the index attaching space of the index guide. Attention label 22
Are configured in substantially the same manner as the title label 21. Note that the title label 21 is wider than the attention label 22 and the writing space 24 is wider.

The material of the title label 21 or the attention label 22 is a special paper, for example, Yupo paper, which can withstand many times of sticking and peeling, and the adhesive on the sticking surface is, for example, an acrylic adhesive. It is used. Further, the surface of the writing space is matted, for example, and can be filled in with, for example, a pole pen or a pencil. The title label 21 or the attention label 22 has, for example, three sizes for A4, A5, and bible according to the size of the paper or file to be stuck.
The size is prepared.

FIG. 3 is an explanatory diagram of a binder applied to the present invention. In the figure, the binder 31 has a binder claw (not shown) corresponding to a binder hole provided in the paper file 1 and has a cover 32 or a back cover 3.
A large pocket 34 for accommodating, for example, a large strippable letter paper is provided inside 3, and an attaching portion 36 for attaching a detachable title label to a spine 35 is provided.

The paper file 1 having such a configuration, the title label 21 and the attention label 22 as a free index, and the binder 31 are used as follows.

That is, for example, a document such as a notebook or material in which necessary information is described is inserted into the paper file 1 for each written content or type, and a title indicating the content or type described in the document inserted between the paper files is displayed as a title. Writing on the label 21, the title label 21 is attached to the title label attaching space 8 of the corresponding paper file 1, the plurality of paper files 1 with the title label 21 attached are bound to the binder 31, In order that the title labels 21 affixed to the file 1 do not directly overlap, the affixing is performed again by shifting the affixing space sequentially, and the title labels 21 affixed to the plurality of paper files 1 are bound to the binder 31. The content or type of information contained in the plurality of paper files 1 A title label 21 on which a title to be collectively described is described is selected and peeled off, or a newly created title label 21 is attached to a sticking portion 36 provided on a spine 35 of the binder 31. Precautions such as relative importance, processing time limit, and priority processing order are determined according to the content or type of the file 1, and are written in the attention label 22, and the attention label 22 is assigned to the corresponding paper file 1. The contents are attached to the attention label attaching space 9 with the attaching spaces sequentially shifted, and the content or type of information bound to the binder by the title label 21 attached to the attaching portion of the spine of the binder 31 is described. Grasp and manage the information in accordance with the notes displayed on the attention label 22 attached to the paper file 1 Are utilized is taken out in response.

FIGS. 4A and 4B show a title label 21 or an attention label 2 for a paper file 1. FIG.
It is explanatory drawing which shows the sticking method of No. 2. In FIG. 4A, the title label 21 is attached so that the coloring area 23 and a part of the writing space 24 protrude from the end of the paper file 1. At this time, the positioning is performed such that the upper and lower ends of the title label 21 in the figure and the positioning line 25 coincide with the line of the index guide 10 surrounding the title label attaching space 8 (see FIG. 1) of the paper file 1. The attention label 22 is attached similarly to the title label 21.

According to this embodiment, the paper file 1 having the title label attaching space 8 and the attention label attaching space 9 and the universal index as the universal index which is attached to each of the attaching spaces of the paper file 1 are provided. Title label 21 and attention label 22
Thus, an index filing tool that can easily and flexibly cope with changes in the contents of notes and materials sandwiched between the paper files 1 is constructed.

Further, the title label 21 or the attention label 22 is inserted into the index guide 10 or 11.
By sticking in the sticking space according to
Indexes (labels) can be easily and accurately attached.

According to the present embodiment, the title label 21 attached to the paper file 1 can be peeled off, or a newly created title label can be attached to the attaching portion 36 of the spine 35 of the binder 31. Therefore, the analog information can be synchronized with the digital file management in the PC having a hierarchical structure, and the management efficiency can be improved.

The title label 21 and the attention label 22 make it possible to instantly grasp the contents and precautions, thereby improving the retrievability and improving the status of the user who uses it. You.

According to the present embodiment, one of the binder holes of the paper file 1 is formed as a horizontally long elliptical hole, so that the paper file 1 can be stapled to the binder 31.
Can be easily opened to manage and utilize information.

In this embodiment, after the information is extracted from each paper file 1 bound to the binder 31 and used, the attention label is rewritten or replaced according to the new relative importance, processing deadline, priority processing order, and the like. Is preferred. As a result, information that keeps changing can be managed and utilized without stopping.

In this embodiment, it is preferable to prepare a paper file of a different color or a title label 21 or an attention label 22 having a coloring space of a different color. This makes it possible to intuitively identify the content or cautionary information of the information in color.

In the present invention, it is preferable to provide a bent portion for opening the front cover and the back cover at a position separated by a predetermined distance from the spine of the front cover and the back cover of the binder. This makes it easy to open and use it while holding it in your hand, and it can be opened and used flat when used on a desk, so that the functionality of the binder is improved. The color of the front cover and the back cover of the binder can be appropriately selected. For example, a combination design based on black is preferable. As a result, the status of the user can be improved.
In addition, as a material of the binder, for example, polypropylene is preferably used.

In the present invention, if the sticking position of a title label or an attention label stuck at a position shifted by, for example, one space is the lowermost or rightmost sticking space, the next position. From the label,
To make the area of the label protruding from the end of the paper file larger, for example, to make the colored area of the label to be pasted and more than half of the writing space protrude from the paper file, or to have already pasted the label and its label It is preferable to stick by shifting by half the width.

In the present invention, when managing and utilizing information in a paper file bound to a binder on a desk or in a drawer, the binder is stored in a folder box, and a title attached to a spine of the binder is stored. The label is peeled off and attached to a title label attaching section provided on the outer surface of the side surface of the folder box or a title label attaching space provided along the upper side of the inner surface, and is accommodated in the folder box by the title label. It is preferable to grasp and manage the contents or types of the information.

FIG. 5 is an explanatory diagram of a folder box applied to the present invention. In the drawing, this folder box is a rectangular parallelepiped container 50 having an open top provided so as to be freely assembled.
An index guide 44 or 45 having an index attaching space is provided along the upper side of at least two adjacent inner surfaces 42 and 43 of the rectangular parallelepiped container 50, and the longer side of the two sides provided with the index guide is provided. Each index sticking space of the index guide 44 is a wide title label sticking space 46, and each index sticking space of the short side index guide 45 is a narrow attention label sticking space 47.
In addition, a detachable title label sticking portion 48 is provided on the outer surface of the side surface of the container 50.

FIG. 6 is an expanded view of the folder box shown in FIG. In FIG. 6, this folder box 41
A front plate 51, a second side plate 54 connected to the front plate 51 via a bending line 80, and a back plate 52 connected to the second side plate 54 via a bending line 81 A reinforcing piece 55 connected to the upper portion of the back plate 52 via a bending line 82; a second bottom plate 62 provided to a lower portion of the back plate 52 via a bending line 83; And the first side plate 53 continuously provided through the bending line 84,
A marginal portion 59 connected to the first side plate 53 via a bending line 85, a first bottom plate 61 connected to a lower portion of the front plate 51 via a bending line 86, and the first side plate Reinforcing pieces 57 and 56 connected to the upper portions of the 53 and the second side plates 54 via bending lines 87 and 88, respectively, and bending lines 89 and 90 below the first and the second side plates 53 and 54, respectively. The second bottom plate 62 is mainly composed of a first side bottom plate 63 and a second side bottom plate 64 connected to each other through the first notch 67 and the second notch 68 of the first bottom plate 61. A first projection 69 and a second projection 70 to be fitted are provided. 58
Are step portions provided on the upper portion of the front plate 51, 71 to 74
Are the first projection 69 and the second projection 7 of the second bottom plate 62.
0 is the first cutout 67 and the second cutout 6 of the first bottom plate 61.
8 is a slit portion that serves to fix the fitting state so that the fitting state does not collapse when the fitting portion 8 is fitted. 75 and 76 are title label sticking portions, 77 is a window portion, and 65 and 66 are tongue pieces provided on the side bottom plate. The reinforcing plates 55 and 57
Is provided with an index guide in advance so that a title label attaching space or an attention label attaching space (see FIG. 5) appears on the surface when the sheet is folded along the folding lines 82 and 88. Further, in the folder box 41, for example, a margin portion 59 is fixed to a predetermined position on the back plate 52, and the reinforcing pieces 55 to 57 are bent at bending lines 82, 88, 87, respectively, so that the reinforcing pieces 55 to 57 are at predetermined positions on the back plate or the side plate. It is marketed in a state of being attached.

Therefore, when assembling this, the front plate 51 and the rear plate 52 of the folder box 41 folded in a flat plate shape, and the first side plate 53 and the second side plate 54 are raised so as to be parallel to each other. One side bottom plate 63 and second
The side bottom plate 64 is bent at bending lines 89 and 90, respectively, to form a part of the bottom surface. In this state, the first bottom plate 61 and the second bottom plate 62 are bent at bending lines 86 and 83, respectively.
And the two bottoms 62 are assembled so that the two projections 69 and 70 of the second bottom plate 62 fit into the first cutout 67 and the second cutout 68 of the first bottom plate 61, respectively.

The binder 3 in which the plurality of paper files 1 described above are bound in the folder box 41 having such a configuration.
1 and the title label 21 attached to the spine of the binder 31 is peeled off, and the title label is provided along the title label attaching portion 75 or 76 on the side surface of the folder box 41 or along the upper side of the inner wall surface. The most important label or the one with the most imminent processing deadline among the attention labels 22 of the paper file 1 bound to the binder 31 is peeled off, and the attention label is pasted on the folder box 41. The information stuck on the space and stored in the folder box 41 according to the title label 21 or the attention label 22 is managed and utilized.

By managing the information in this manner, even when a plurality of folder boxes are collectively arranged, the contents of the information contained in each folder box,
At a glance, the most important ones and the information with the shortest processing deadline can be confirmed and used. When storing in a drawer where the label sticking part on the side of each folder box is hidden, the title labels are sequentially shifted by one sticking space to the title label sticking space on the inner surface of the folder box, respectively. It is preferable to wear. Thus, the title labels do not overlap, so that the contents of the information contained in each folder box can be checked at a glance. The bottom of the folder box is composed of a first bottom plate having two notches, and a second bottom plate having two projections into which the two notches are fitted. By providing the slit for maintaining, the strength of the bottom of the folder box is increased, and even when the binder box is lifted with the binder stored therein, it is possible to avoid troubles such as the bottom opening and the binder falling off. .

[0033]

According to the invention described in claim 1 of the present application,
An index filing tool that can easily and flexibly respond to changes in information placed between paper files can be attached to the index at the correct position, and information such as notes and materials sandwiched between paper files can be efficiently used. Can be managed and utilized well.

According to the invention of claim 2 of the present application, in addition to the effects of the above-mentioned invention, information can be managed more efficiently by selectively using a wide title label attaching space and a narrow attention label attaching space. , Can be utilized.

According to the invention described in claim 3 of the present application, a title label as a freely attachable universal index that can describe necessary matters or intuitively grasp its contents or notes by color is provided. Since an attention label can be obtained, the efficiency of information management can be improved by using the attention label together with the paper file.

According to the invention described in claim 4 of the present application, a folder box having a title label attaching space, an attention label attaching space, and a title label attaching portion is obtained. By combining with a free index or the like, it is possible to efficiently organize information on a desk and organize information in a drawer.

According to the invention described in claim 5 of the present application, an analog consisting of a series of paper file rings and a title label and an attention label as a universal index are re-attached as required and repeatedly used. By synchronizing with the structure of digital file management, it is possible to construct an information filing method that can manage information quickly and flexibly and can easily retrieve and utilize it.

According to the invention as set forth in claim 6 of the present application, in addition to the effects of the above-mentioned invention, it is possible to manage and utilize constantly changing information without stopping.

According to the invention of claim 7 of the present application, in addition to the effects of the above invention, it is possible to construct an information filing method that can collectively manage and utilize a series of continuously changing information.

[Brief description of the drawings]

FIG. 1 is a diagram showing an embodiment of a paper file according to the present invention.

FIG. 2 is an explanatory view showing one embodiment of a universal index.

FIG. 3 is an explanatory diagram showing a binder.

FIG. 4 is an explanatory view showing a method of attaching a free index.

FIG. 5 is an explanatory diagram showing an embodiment of a folder box.

FIG. 6 is an expanded view of a folder box.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Paper file, 2 ... Folded sheet, 3 ... Folded side, 4 ... Circular hole, 5 ... Elliptical hole, 6 ... Top side, 7 ... Side opposite to folded side, 8 ... Index sticking space (Title label sticking) Attaching space), 9 ... Index pasting space (Attention label pasting space), 1
0, 11: Index guide, 21: Title label, 22: Attention label, 23: Colored area, 24:
Writing space, 25: Positioning line, 26: Mount, 31: Binder, 32: Front cover, 33: Back cover, 3
4 ... pocket, 35 ... spin cover, 36 ... sticking part, 41 ... folder box, 42, 43 ... inner surface, 44, 45 ... index guide, 46 ... title label sticking space,
47: Attention label attaching space, 48: Title label attaching section, 50: Rectangular container, 51: Front plate,
52: back plate, 53: first side plate, 54: second side plate,
55 to 57: reinforcing piece, 58: stepped portion, 59: glued portion, 61: first bottom plate, 62: second bottom plate, 63: first side bottom plate, 64: second side bottom plate, 65, 66: tongue piece, 67 ... first
Notch, 68 ... second notch, 69 ... first protrusion, 70 ...
2nd projection part, 71-74 ... Slit part, 75,76 ... Title label sticking part, 77 ... Window part, 80-90 ... Bending line.

Claims (7)

[Claims] 1. A paper file comprising a two-fold sheet for classifying and organizing documents, comprising a plurality of binder holes provided at positions facing each other with a folded side of the two-fold sheet therebetween. An index guide having an index sticking space provided along an upper side of the sheet piece provided with the binder hole and a side opposite to the folded side, and provided on a side opposed to the folded side. A paper file, wherein each index attachment space of the index guide provided is wider than each index attachment space of the index guide provided on the upper side. 2. An index sticking space on a side opposite to the folded side is a sticking space for a wide title label, and an index sticking space on the upper side is:
The paper file according to claim 1, wherein the paper file is a space for attaching an attention label having a small width. 3. A universal index which is removably attached to the index attaching space of the paper file according to claim 1 or 2, wherein the attaching surface is capable of repeatedly attaching, and the attaching surface is provided. Colored area provided at the end opposite to the end that was provided, a writing space provided on the back side of the pasting surface and at a position adjacent to the colored area, and a positioning line with the index pasting space. A universal index comprising: a title label attached to the title label attaching space; and an attention label attached to the attention label attaching space. 4. A folder box accommodating a binder in which the paper files according to claim 1 or 2 are bound and bound, comprising a cuboid container having an open top provided so as to be freely assembled, and adjacent to the cuboid container. An index guide having an index sticking space is provided along at least two upper surfaces of the inner surfaces, and each of the index sticking spaces of the index guide on the long side of the two sides on which the index guide is provided is attached with a wide title label. It is characterized in that each indexing space of the index guide on the short side is used as a space for attaching a narrow attention label, and a removable title label attaching part is provided on the outer surface of the side surface. Folder box to do. 5. An information filing method for categorizing and organizing documents, extracting and utilizing the documents as needed, wherein the documents are sandwiched between the paper files according to claim 1 or 2 for each of the contents or types. A title indicating the content or type described in the document sandwiched between each paper file is written on the title label according to claim 3, and the title label is attached to the title label attaching space of the corresponding paper file, respectively. A plurality of paper files to which the title label is attached are bound to the binder, and the label labels attached to the respective paper files are sequentially re-attached by shifting the attaching space so that the title labels do not overlap directly, and the plurality of paper files are attached. From the title label attached to the file to the plurality of paper files bound to the binder Select and peel off the title label on which the title comprehensively represents the content or type of the information included, or create a new one and attach it to the attachment part provided on the spine of the binder, and then 4. Determine the notes such as relative importance, processing time limit, and priority processing order according to the content or type of each paper file, and write the result in the attention label according to claim 3; Is attached to the attention label attachment space of each applicable paper file, the attachment spaces are sequentially shifted, and the information bound to the binder by the title label attached to the attachment portion of the spine of the binder is attached. Recognize the content or type and extract the information according to the precautions indicated on the attention label attached to the paper file Information filing method characterized by utilizing. 6. Retrieving the attention label after retrieving and utilizing the information, according to precautions such as a new relative importance, processing deadline or priority processing order,
6. The information filing method according to claim 5, wherein the information is refilled. 7. The folder in which the plurality of paper files are bound is accommodated in the folder box according to claim 4, and a title label stuck on a spine of the binder is peeled off and the outside of a side surface of the folder box is removed. Affixed to the title label affixing portion provided on the front surface or the title label affixing space provided along the upper surface of the inner surface, peeling the attention label affixed to the paper file, and removing the upper surface of the inner surface of the folder box 7. The information according to claim 5, wherein the information is attached to an attention label attaching space provided along the line, and the information contained in the folder box is managed and utilized according to the title label and the attention label. Filing method.