JP2002183365A - Secretary acting system - Google Patents

Abstract

(57) [Summary] [Problem] An object of the present invention is to provide a secretary acting system for acting as a secretary on behalf of a participant, a gathering place, and a fee collection. According to the present invention, a client (102, 104,
106 is connected to the information network 101 by WWW.
In a secretary acting system that connects the server 103 and the mail server 105, for a gathering to be held by a secretary, a participation candidate management unit that manages participation candidates in a grouping specified by the secretary, and information for holding the gathering are provided. A gathering management unit to be managed is held in the WWW server 103, and information on the holding of the gathering is automatically broadcast to the participating candidates, and the participation and non-participation of the participating candidates are automatically counted. Is what you do.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a secretary acting system for connecting an information communication terminal to the Internet via a communication line and exchanging information between a server on the Internet and the information communication terminal.

[0002]

2. Description of the Related Art Participants are managed by a service of a system on the Internet, and reservations of venues are performed by a system in which venues of gatherings are gathered.

[0003] The location of the gathering, the date and time, and the management of the participants are managed by the secretary, and in some cases, e-mail,
The secretary was in charge of the location of the gathering, the date and time of the meeting, the counting of the participants' requests, and the management of the participants by telephone. In addition, various conditions of the gathering, such as place, time, participants, requests of the participants, and the like were determined, and the secretary conducted a survey of potential meeting places and reserved a meeting place. In addition, even when a usage fee for the venue is incurred, the secretary must collect the fees from each participant in proportion to each participant. The secretary often had to do this, and there was nothing that could do all of this in total.

[0004]

The conventional secretary has to make inquiries about participation or non-participation to a large number of prospective participants, and has made the inquiry by e-mail or telephone. In addition, even if the number of participants is determined, it is necessary to respond to the investigation of the venue, the reservation after the decision of the venue, and the change of the number of reserved persons, etc., each time meeting the requirements of the participants.

The present invention has been made in view of the above circumstances, and an object of the present invention is to provide a system for acting as a secretary on behalf of a secretary, from gathering participants to a place for gathering and collecting fees. .

[0006]

According to the present invention, there is provided a secretary acting system for connecting a WWW server and a mail server to an information network to which an information communication terminal is connected. For a gathering, a candidate managing unit that manages the joining candidates in a grouping defined by a secretary, and a gathering managing unit that manages the information for holding the gathering are held in a WWW server, and for the participating candidates, The present invention is characterized in that the information for holding a meeting is automatically broadcast and publicized, and the participation and non-participation of the candidates are automatically counted.

In the present invention, the secretary acting system automatically searches for a meeting place as a meeting candidate based on the meeting guidance information of the meeting in the meeting management unit, and queries and reserves the candidate meeting place. It is characterized by being able to do.

Further, in the present invention, in the secretary acting system, when a fee for use of a place or a charge for eating and drinking is generated at a venue, if the fee is input at the gathered venues, the secretary sets each member's attribute according to the attribute. , The fee is allocated.

[0009] In the system of the present invention, if the secretary inputs the conditions of the gathering, the location, date and time of the gathering on the WWW server,
The feature is that the participant can be easily managed. Also,
In addition to managing the prospective participants, the number of participants is automatically notified to the venue according to the number and preference of the participants by cooperating with the venue.

[0010]

Embodiments of the present invention will be described below in detail with reference to the drawings.

FIG. 1 shows a system according to an embodiment of the present invention. That is, for example, a client machine (hereinafter, referred to as a client) 2 and a World Wide Web on an information network 1 such as the Internet.
A server machine (hereinafter, referred to as a WWW server) 3 is connected.

The client 2 is a World Wide
It is an information communication terminal having a built-in Web browser software (hereinafter, referred to as a WWW browser). The information communication terminal may be a personal computer or a mobile phone.

The WWW server 3 is loaded with content files (HTML and programs) for realizing the present system, and requests information from the client 2,
It is possible to accept input of information. WW
The W server 3 holds various tables.

FIG. 2 is a table 10 defining the information of a venue according to the present invention.
Region name, region ID, venue deadline ID, purpose ID,
It consists of a target name, search attribute 1 to search attribute n (n is a natural number), and menu attribute 1 to menu attribute n (n is a natural number). The venue ID is the last date and time of the deadline specified by the venue (for example, the I
D) is set. The purpose name indicates what the venue is used for (eg, drinking party, sports, etc.). The purpose ID is an ID assigned to each purpose name. The search attributes 1 to n can be defined for each venue, and are used when searching for venues. Menu attributes 1 to n can be defined for each venue, and reservation conditions for the venue (for example, start time for menu attribute 1 and use time for menu attribute 2) are input.

FIG. 3 shows a table 20 which defines reservation information of a venue according to the present invention, and includes a secretary ID, reservation information, and a group ID. The secretary ID is information used in the system to uniquely identify the secretary. The reservation information contains reserved information. The collection ID is information for uniquely identifying the collection.

FIG. 4 is a table 30 which defines secretary information according to the present invention, and includes a secretary ID, a secretary account, a secretary password, and secretary contact information (address, telephone number, mail address, etc.). The secretary ID is identification information used in the system. The secretary account is information for the secretary to log in to the system, and is information for authenticating the secretary together with the secretary password.

FIG. 5 is a table 40 defining the management information of the venue according to the present invention, which comprises a venue ID, a venue account, and a venue password. Place I
D is information used by the system to uniquely identify the venue. The venue account is information for an administrator who manages the venue to log in to the system, and is information for authenticating the administrator of the venue together with the venue password.

FIG. 6 is a table 50 defining the information of a gathering according to the present invention. The gathering name, gathering contents, gathering ID, secretary ID, gathering place name, gathering place information, condition attributes 11 to nn (n Is a natural number), a secretary deadline ID, and transmission destination information. The name of the gathering is the name of the gathering,
The gathering content is the gist of the gathering, and the gathering ID is information for identifying the gathering on the system. The gathering place name is the name of the gathering place, and the gathering place information is information about the gathering place. The condition attributes 11 to nn are condition information (for example, condition attribute 11) set by the secretary.
= 17:00 on November 11, 2000, Condition attribute 12 = Participation possible, Condition attribute 13 = Participation impossible). The secretary deadline ID is information indicating the last date and time ID of the deadline designated by the secretary (for example, an ID corresponding to 17:00 one day before).
The destination information is information indicating the transmission information table 60 that manages the destination information.

FIG. 7 is a table 60 defining transmission destination information according to the present invention, and includes a collection ID, an address ID, a comment, and a condition attribute result. The address ID is information for uniquely identifying address information of a participant who is scheduled to gather and managed by the secretary in the system. The comment is additional information, and is information that allows the person who sent the message to freely write the comment. The condition attribute result is information in which the result regarding the condition attribute determined by the secretary is stored.

FIG. 8 is a table 70 defining address information of prospective participants according to the present invention. The table includes an address ID, a group ID, a group name, a name, an address, a telephone number, a mail address, a sex, an age, and an address attribute 1. ~ Address attribute n, secretary ID. The group ID is information for uniquely identifying the group to which the prospective participant belongs. Address attribute 1 to address attribute n are information (for example, address attribute 1 = OB3 year, address attribute 2 = manager) used when splitting the charge.

FIG. 9 is a structural explanatory view showing a specific embodiment of the present invention. For example, a WWW server 103 and a mail server 105, which are the systems of the present invention, are connected to an information network 101 such as the Internet, and a client (information communication terminal) 102 of a venue manager and a secretary of a secretary are connected to the information network 101. A client (information communication terminal) 104 and a client (information communication terminal) 106 of a prospective participant are connected.

That is, a WWW server 10 connected via an information network 101 such as the Internet, for example.
Participant candidate management that manages (registers, changes, deletes, and inquires) participation candidates in a group that the secretary intends to hold using the system that holds the mail server 105 and the group that the secretary intends to hold. Management of information about the department and gatherings (candidates such as date and time, location, etc.)
Change, delete, and referral) to the WWW server 1
03. Automatically broadcast and inform the participants of the gathering information to the participating candidates,
Automatically counts non-participation.

Further, using the system described above, an automatic search is performed for a meeting place that is a meeting candidate based on the meeting guidance information (date, time, place, budget, etc.), and an inquiry of the candidate meeting place is made; You can make a reservation.

Further, when a fee for use of a place or a charge for eating and drinking is generated at a venue using the above-mentioned system, if a fee is entered at the gathered venue, each attribute (male, male, Etc.), the fee is distributed.

Hereinafter, description will be made with reference to FIG. The manager of the venue is an information network 10 such as the Internet.
WWW server 103, which is the present system, using a Web browser from a client 102 connected via
And register the venue information. At that time, the WWW server 103 pays out a venue account and a venue password to the administrator of the venue in advance.
Also, a secure communication path is secured between the client 102 and the WWW server 103, and it is assumed that other users do not know what information is exchanged. Since it does not exist, it is not described here.

The information to be registered is registered in the venue information master shown in FIG.

The secretary is a client 10 connected via an information network (for example, the Internet) 101.
4 using the Web browser, this system WWW
The server 103 accesses the server 103 and registers the gathering name, gathering contents, gathering place name, gathering place information, condition attributes 11 to nn (n is a natural number), secretary deadline ID, and destination information which are gathering information. However, secretary deadline ID
Is determined by selecting from a selectable selection field in advance. In that case, the WWW server 103
Issues a secretary account and secretary password. Also,
It is assumed that a secure communication path is secured between the client 104 and the WWW server 103, and that other users do not know what information is exchanged.
Security is not the focus of the present invention and will not be described here.

The information to be registered is registered in the group information master shown in FIG.

Also, when the registration is completed, the secretary
Click the venue link information button on the browser,
When a location and various conditions are input, a search is made for a venue that meets the conditions, and the results are displayed. When one of the results is selected, the information is gathered and inserted into the location information.

Next, registration of the gathering information is completed, and
When the transmission button is clicked on the web browser, the mail server 105 transmits a mail with a URL link stating a gathering guide at the mail address registered in the transmission destination information.

The client 106 connected via the information network 101, which is a prospective participant who wants to participate in the meeting, receives the mail and inputs the URL described in the mail into the Web browser, and the WWW server 103 Go to. Also, since this URL is different for each e-mail address, a prospective participant arrives at a page for writing his / her participation plan. Because the URLs are different,
Then, when the prospective participant accesses again, the previously written content can be read again.

A prospective participant determines participation, non-participation, etc. by looking at various information such as the contents of the gathering. This information is set in the condition attribute result.

At the preset secretary deadline time (secretary deadline ID), an email is sent to the secretary and it is determined whether or not to gather from the schedule of the prospective participants.
At that time, the venue can be reserved and the participation information is notified to the venue, so that the secretary does not need to contact the venue again. Then, a reservation completion email is automatically sent to the secretary, who confirms that the venue has been reserved.

When the actual gathering is held at the reserved venue, and the usage fee of the venue is generated, the manager of the venue inputs the total fee from the client 102. In addition, the secretary must inform the client 1
If the setting is made from 04, a fee corresponding to the ratio is calculated by the participants. The conditions to be determined can be set by the sex, age, and address attribute of the address information master shown in FIG.
The results can be displayed from either the venue client or the secretary client. The method of calculating the split bill is not the focus of the present invention, and therefore will not be described.

[0035]

As described above, according to the present invention, participation and non-participation can be collectively managed on a WWW server, and reservation of a venue can be easily performed. In addition, a split bill calculation with the ratio of the number of reservations to the number of participants can be automatically performed by cooperation between the organizer and the venue.

[Brief description of the drawings]

FIG. 1 is a schematic configuration diagram showing an embodiment of the present invention.

FIG. 2 is an explanatory diagram showing a table defining information of a venue according to the embodiment of the present invention.

FIG. 3 is an explanatory diagram showing a table defining reservation information of a venue in the embodiment of the present invention.

FIG. 4 is an explanatory diagram showing a table defining information of a secretary in the embodiment of the present invention.

FIG. 5 is an explanatory diagram showing a table defining management information of venues in the embodiment of the present invention.

FIG. 6 is an explanatory diagram showing a table defining information of a group in the embodiment of the present invention.

FIG. 7 is an explanatory diagram showing a table in which information of a transmission destination is defined in the embodiment of the present invention.

FIG. 8 is an explanatory diagram showing a table defining address information of prospective participants in the embodiment of the present invention.

FIG. 9 is a schematic configuration diagram showing a specific embodiment of the present invention.

[Explanation of symbols]

Reference Signs List 1 information network 2 client 3 WWW server 101 information network 102 venue manager client (information communication terminal) 103 WWW server 104 secretary client (information communication terminal) 105 mail server 106 prospective participant client (information communication terminal)

──────────────────────────────────────────────────続 き Continued on the front page (51) Int.Cl. ⁷ Identification symbol FI Theme coat ゛ (Reference) G06F 13/00 601 G06F 13/00 601B (72) Inventor Takeshi Takeshi Takeshi 2-chome Otemachi 2-chome, Chiyoda-ku, Tokyo No. 1 Inside Nippon Telegraph and Telephone Corporation (72) Inventor Kenshin Oku 2-3-1 Otemachi, Chiyoda-ku, Tokyo Nippon Telegraph and Telephone Corporation

Claims (3)

[Claims] 1. A secretary acting system for connecting a WWW server and a mail server to an information network to which an information communication terminal is connected. In a group to be held by a secretary, candidates for participation are grouped by the secretary. A candidate managing unit that manages, and a meeting managing unit that manages information for holding a meeting is held in a WWW server.
A secretary acting system, which automatically broadcasts and informs the gathering information of the gathering and automatically counts the participation and non-participation of participation candidates. 2. The secretary acting system according to claim 1, wherein a meeting place as a meeting candidate is automatically searched based on the meeting guidance information of the meeting of the meeting management unit, and a query is made on the candidate meeting place. Secretary acting system characterized by the ability to make reservations. 3. The secretary acting system according to claim 1, wherein when a fee for use of the place or a charge for eating and drinking is generated at the venue, if the fee is input at the gathered venues, each attribute of the member set by the secretary is set. A secretary acting system for allocating the fee according to: