JP2001229199A - Information management method using IC chip-containing paper - Google Patents

Abstract

(57) [Summary] The present invention provides a method of managing document information and document location information using paper containing an IC chip. Electronic data stored in an IC paper is written to an IC chip on an IC file by an IC reader / writer. Further, the position information of the IC file 1 is detected by using the position detecting device 20 and recorded in the storage device 40. The electronic data stored in the IC chip 3 is read using the IC reader / writer 30 and recorded in the storage device 40. Further, the central processing unit 50 performs a search process on the information of the IC paper 10 and the IC file 1 recorded in the storage device 40 in the above procedure based on the keyword input from the input device 80, The processing result is output by the output device 60.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information management method using an IC chip-containing paper, and more particularly to a method for managing document information stored in an IC chip-containing paper using position information of the IC chip-containing paper. It relates to a suitable information management method.

[0002]

2. Description of the Related Art Conventionally, a method of writing information such as text and figures on paper and storing and managing the information as documents has been widely adopted. Characteristics of paper include easy distribution and excellent readability. Save /
As a management method, a certain amount of documents are stored together in a file, and a label is attached to the back of the file so that the contents of the stored document can be visually discriminated, or a separate paper file contains the contents. Means of recording, storing and managing document information are used.

[0003]

However, the conventional information management method using only paper has the following problems. First, the readability of information is lost when superimposed. When a plurality of documents are overlapped, the information of the lower documents cannot be determined only by visual inspection.

Second, it is not easy to search for information described in documents. When a large number of documents are to be managed, it is not easy to retrieve all the document information with only information such as a label attached to the back of the file, and it takes much more time.

[0005]

According to the present invention, information on documents is managed as electronic data by using IC paper.
As a result, search and management of information described in the document can be easily realized. In addition, the electronic data of the IC paper inserted in the file is collectively managed for each file, and the position of the file is detected by using a position detecting method, so that the file is inserted into the file. I c
It is possible to grasp the position of the paper together with the electronic data of the IC paper. At that time, the time for searching for information can be reduced.

[0006]

Embodiments of the present invention will be described below in detail.

FIG. 1 is a flowchart showing an embodiment of the present invention. FIG. 2 is a block diagram showing an apparatus configuration for performing the processing of the present invention. FIG. 3 shows an IC reader / writer (hereinafter simply referred to as an IC reader / writer) having at least one of a function of writing electronic data to an IC chip and a function of reading electronic data from an IC chip.
FIG. 1 is a configuration diagram of a document file containing an IC chip (hereinafter, referred to as an IC file) and an IC paper 10.

2 and 3, the IC paper 10 is an IC paper.
This is paper on which the chip 11 is mounted, and the paper portion and the IC chip 11 are integrated. Note that the content of the electronic data stored in the IC chip 11 does not necessarily need to match the information described on the paper portion. Also, the format of the electronic data is not particularly limited, and it is assumed that the electronic data is stored in the IC chip in a storage method according to a certain rule. Examples include a CSV file format, an XML file format, and a bitmap file format. Part 1 surrounded by a broken line
Indicates an IC file. The IC file 1 is a document file having one or a plurality of IC chips 3 and an IC reader / writer 4 inside or outside. Position detection device 20
Is a device having a function of detecting the position of the IC file 1. The storage device 40, the central processing unit 50, and the output device 60 include electronic data of one or a plurality of IC files 1,
It is a computer that manages the location information of the IC file 1.

An embodiment of the present invention will be described with reference to the flowchart of FIG.

[0010] The IC reader / writer 4 of the IC file 1
The document data stored in the IC chip 11 in the IC paper 10 is read. The reading may be performed automatically when the insertion of the IC file 1 is detected, or may be performed by receiving a detection instruction input by the user (step 11).
0). As shown in FIG. 7, the document data 700 is an IC paper.
10, a document name 701, a document body 702, a document creation date 703, and the like. However, the body of the document 7
The electronic data 02 is the full text data of the text of the IC paper 10 or the digest data.

Further, the IC reader / writer 4 writes the electronic data obtained in step 110 on the IC chip 3 in the IC file (step 115).

As shown in FIG. 8, the electronic data stored in the IC chip 3 includes a file name 801 of the IC file 1, a document name 802 of the IC paper 10 included in the IC file 1, a body 803, a creation date 804, and the like. It consists of. Here, the file name 801 is
An ID number uniquely assigned to the IC file 1 may be used. It is assumed that the file name 801 is stored in advance before this processing. Document name 802, Body 803, Date created 80
Reference numeral 4 denotes the document data of the IC paper 10 acquired in step 110.

On the other hand, the position detecting device 20 detects the position information of the IC file 1 (step 120). Here, the position detecting device 20 has a function of detecting the position of the IC file 1 on the document shelf in FIG. As an example, as shown in FIG. 4, an IC reader having a form fixed at a fixed interval on a document shelf on which the IC file 1 is arranged and further having a function of reading a file name 801 included in the IC chip 3 A position detecting device 20 having a writer is arranged. The position detection device 20 reads the file name 801 from the IC chip 3 of the IC file 1 which is closest. In fact, by changing the effective range of the IC reader / writer, the closest IC chip 3
The file name 801 can be read only from. However, the configuration of the position detection device 20 is not limited to this example. The position information of the IC file 1 detected here includes data such as a file name 901 of the IC file 1 and position information 902 of the IC file 1 as shown in FIG.

The IC reader / writer 30 reads out electronic data stored in the IC chip 3 and sends it to the central processing unit 50. The electronic data transmitted here includes the file name 801 of the IC file 1 and the document data of the IC paper 10 written in step 115. Central processing unit 50
Converts the received electronic data into a form convenient for later flights and records it in the storage device 40. On the other hand, the position detecting device 20
Transmits the position information of the IC file 1 detected in step 120 to the central processing unit 50. The central processing unit 50 converts the received electronic data into a form convenient for later flights,
The information is recorded in the storage device 40. The conversion program is
Stored in a certain area of the storage device 40, the central processing unit 50
Are sequentially read and used (step 13
0).

Up to this point, the document data of the IC paper 10 and
It is a processing flow until the file name of IC file 1 and the position information of IC file 1 are saved.

In the process of using and managing the electronic data stored in the storage device 40, the following steps are performed.

First, a person who intends to use or manage the electronic data stored in the storage device 40 (hereinafter, referred to as a user) performs a search as a keyword for specifying the IC file 1 to be used. Key items are input using the input device 80 and transmitted to the central processing unit 50 (step 140).

FIG. 10 shows a detailed flowchart of step 150. The central processing unit 50 receives the search key item input in step 140 (step 1501). The central processing unit 50 reads out the electronic data recorded in the storage device 40 (Step 1502). Search the read electronic data using the received search key item as a key (step
1503).

The central processing unit 50 converts the processing result of step 150 into a form suitable for output and sends it to the output unit 60. The output device 60 outputs the received electronic data in a form recognizable by humans (step 160).

FIGS. 5 and 6 show steps 140, 150, 16
As processing of 0, when searching for the desired IC paper,
6 shows an input screen image of a search key item and an output image of a processing result to the output device 60. In step 140,
Using a keyboard as the input device 80, a search key item is input. In FIG. 5, a search key item 501 indicates an IC file name, a search key item 502 indicates a document name, and a search key item 5
03 represents a text, a search key item 504 represents a creation date, and a keyword for searching. Here, “meeting” is input as the search key item 502. The search key item 502 input from the keyboard is transmitted to the central processing unit 50. In step 1501, the central processing unit 50 receives the search key item 601. Search key item 601, step
This is the search key item 502 input at 140. Step 1502
, The electronic data stored in the storage device 40 is read. In step 1503, a search is performed for the item of the document name 603 in the read electronic data. The central processing unit 50 includes, as electronic document data stored in the storage device 40, the character string “meeting” which is the search key item 601 as document data of the IC paper 10 including the item of the document name 603,
Document name 603, `` Review meeting minutes, '' date 604, `` Hei 11.
5.10 ”and“ File 1 ”of the file name 602 of the IC file 1 including the corresponding IC paper 10 and the position information 60.
Extract "5" from the top, 50cm from the left end. In step 160, the central processing unit 50 converts the electronic data extracted in step 150 into a table format as shown in FIG. Using a display device as the output device 60, the output device 60 outputs the received electronic data to a display screen in a form as shown in FIG.

[0021]

As described above, according to the present invention,
In managing the document information using the IC paper, by managing the position information of the document file together, the time required for searching and managing the IC paper is greatly reduced.

[Brief description of the drawings]

FIG. 1 is a flowchart showing a processing procedure for implementing the present invention.

FIG. 2 is a block diagram showing a device configuration for implementing the present invention.

FIG. 3 is an image diagram showing a document file having an IC chip 3 and an IC reader / writer 4 and a basic configuration of an IC paper 10;

FIG. 4 is an image diagram showing an example of a position detection device.

FIG. 5 is a screen image diagram when a search key item is input.

FIG. 6 is a screen image diagram when searching for electronic data of IC paper 10 based on a search key item.

FIG. 7 is an image diagram of document data stored in the IC chip 11 of the IC paper 10;

FIG. 8 is a table diagram of electronic data stored in an IC chip 3 mounted on an IC file 1.

FIG. 9 is a table diagram of position information of the IC file 1 detected by the position detection device.

FIG. 10 is a detailed flowchart of a search process according to the present invention.

[Explanation of symbols]

1. Document file with IC chip and IC reader / writer
Reference numeral 2: a document file body having an IC chip and an IC reader / writer, 3: an IC chip portion of a document file having an IC chip and an IC reader / writer, 4: an IC reader / writer portion of a document file having an IC chip and an IC reader / writer, 10 ... IC chip containing paper, 20 ... Position detector, 30 ... IC reader / writer, 40
... storage device, 50 ... central processing unit, 60 ... output device, 80 ... input device.

 ────────────────────────────────────────────────── ─── Continued on the front page (72) Inventor Toshiyuki Yuasa 1099 Ozenji Temple, Aso-ku, Kawasaki City, Kanagawa Prefecture F-term in Hitachi, Ltd. System Development Laboratory Co., Ltd. F-term (reference) 5B035 AA00 BB09 CA01 5B075 MM70 NK02 PP22 PQ02

Claims (4)

[Claims] 1. A document file with one or a plurality of IC chips including one or a plurality of papers containing an IC chip therein, and a function of writing electronic data to an IC chip portion in the document file with an IC chip. Or the IC in the paper containing the IC chip
One or more first IC reader / writers having at least one of a function of reading electronic data from a chip unit, and a function of writing electronic data to an IC chip unit in a document file with an IC chip, or One or more second and / or second functions having at least one of the functions of reading electronic data from an IC chip portion in a document file with an IC chip.
A document management system comprising: an IC reader / writer; a central processing unit; a storage device; an output device; an input device; a document file storage means; and a position detection means for detecting the position of the IC chip-attached document file. Reading the document data recorded in the IC chip section in the paper containing the IC chip, writing the document data in the IC chip section in the document file with the IC chip, and detecting the position information of the document file with the IC chip The file name stored in the IC chip portion in the IC chip-attached document file and the position information of the IC chip-attached document file are recorded in a storage device in association with each other, and a search key is input using the input device. Entering an item, using the entered search key item as a key, searching for the document data recorded in the storage device, And outputting the document file with the IC chip together with the file name and the position information of the document file with the IC chip. 2. The information management method according to claim 1, wherein the IC chip-attached document file includes the first IC reader / writer, and the IC chip portion of the IC chip-containing paper included therein. An information management method using paper containing an IC chip, wherein the recorded document data is recorded in an IC chip portion in the document file with an IC chip using the first IC reader / writer. 3. The information management method according to claim 2, wherein the document file storage unit includes the position detection unit, and acquires position information of the IC chip-attached document file. An information management method using paper with chips. 4. The information management method according to claim 3, wherein said document file storage means comprises: a plurality of said position detection means comprising said second IC reader / writer; Using the second IC reader / writer, acquiring the file name of the IC chip-attached document file recorded on the IC chip in the IC chip-attached document file, further comprising: Document file storage means for detecting the position of the IC chip-attached document file using a detection means.