JP2001282600A - Information management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce the storage capacity of a storage means holding records and also to effectively register the information. SOLUTION: When a plurality of records having common second information are registered, a file updating means 14 holds each piece of first information at a real file storage part 6 while holds only one of pieces of second information at an index storage part 8. The first and second information are stored in the first and second storage means together with their corresponding index codes, respectively. Thus, a file display means 20 combines together the first and second information of the same index codes to reproduce an original record and outputs this record to a display device 22 to display the complete information there.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

The present invention relates to an information management system, and more particularly to an information management system suitable for a portable terminal device and the like.

[0002]

2. Description of the Related Art For example, in a factory or the like, it is necessary to periodically inspect various facilities and repair or replace parts as needed. Conventionally, a portable terminal device (also referred to as a portable terminal) is often used in order to efficiently perform such an inspection. The inspection worker goes to the installation location of each facility with this portable terminal, and inputs various information such as inspection results to the portable terminal and holds it. The information input to the mobile terminal is transmitted to a host computer through a communication line as needed, or read out and displayed on a screen of the mobile terminal, and examination results are examined. The information input to the portable terminal is, for example, equipment name, inspection result, work manager, inspection date, weather, and the like. Usually, such information is held and managed as one record for each equipment.

[0003]

Incidentally, such records often include a plurality of pieces of information in duplicate. For example, when one worker inspects a plurality of facilities on the same day, the facility manager and the inspection date and weather are all the same, although the facility name and the inspection result of each record are different.

That is, in this type of conventional portable terminal,
In order to store the same information redundantly, it is necessary to prepare a storage unit having a storage capacity larger than necessary. Further, even if the information is the same, all the information is written to the storage means every time a record is input, so that there is a problem that the processing is time consuming and the efficiency of the record registration work is low. The present invention has been made in order to solve such a problem, and an object of the present invention is to provide an information management system capable of reducing the storage capacity of a storage unit for holding records and efficiently performing information registration work. It is in.

[0005]

In order to achieve the above object, the present invention is an information management system for holding a large number of records including first and second information, wherein the first information is stored for each record. And a first storage means for holding a corresponding index code, and the second storage means for each record.
Second storage means for holding the information of the record and the corresponding index code, input means for inputting the record, and a new index code for the second information of the record input through the input means. And when the second information of the record is input through the input means, associates the second information with the index code generated by the index code providing means. When a plurality of pieces of the first information forming the record together with the input second information is input through the input means, the input plurality of the first information is stored in the second storage means. The first information is associated with each of the information and the index code generated by the index code providing unit. An information registering means for causing the storage means to store the first information from the first storage means, based on the index code stored in the first storage means in accordance with the read information; The second information stored in the second storage means is read from the second storage means in correspondence with the index code, and the first and second information read from the first and second storage means are read. Record reproducing means for combining the above information and outputting as the record.

[0006] In the information management system according to the present invention, the information registering means may store the second record of the record through the input means.
When the second information is input, the second information is associated with the index code generated by the index code assigning means and held in the second storage means, and the second information is input together with the input second information. When a plurality of the first information forming the record is input through the input means, each of the input plurality of the first information;
The first storage means stores the index code generated by the index code providing means in association with the index code. Then, the record reproducing means reads out the first information from the first storage means, and, based on the index code held by the first storage means in accordance with the read information, records the first information in the same index code. Correspondingly, the second information held by the second storage means is read from the second storage means, and the first and second information read from the first and second storage means are read. Combine and output as the record.

That is, in the information management system of the present invention,
When registering a plurality of records in which the second information is common, the information registering means stores the first information in the first storage means for each piece of information, but stores one piece of information for the second information. Only the information is stored in the second storage means. Since the first and second information are stored in the first and second storage means together with the corresponding index codes, the record reproducing means combines the first and second information with the same index code. By doing so, the original record can be correctly reproduced.

[0008]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a portable terminal as an example of an information management system according to the present invention. The mobile terminal of the embodiment is used here for managing inspection results of factory equipment, and each record registered in the mobile terminal includes a facility name, an inspection result, a work manager, an inspection date, weather, temperature, And humidity information.

As shown in FIG. 1, the portable terminal 2 includes a storage device 4 composed of, for example, a hard disk device. The storage device 4 includes an actual file storage unit 6, an index storage unit 8, and an index management unit 10. I have. Actual file storage unit 6 (first storage unit according to the present invention)
Holds the information of the equipment name and the inspection result as the first information according to the present invention for each record, and further stores a corresponding index code (also referred to as an index ID).
Hold. On the other hand, the index storage unit 8 (second storage means according to the present invention) stores, as the second information of the present invention, the work manager, inspection date, weather, temperature,
In addition, it holds information on humidity and further holds a corresponding index code.

The input device 12 is composed of, for example, a keyboard, and records are input through the input device 12.
Various commands are input. File update means 1
Reference numeral 4 functions as an index code adding unit and an information registering unit of the present invention. That is, the file updating unit 14 first functions as an index code adding unit, and generates a new index code for the second information of the record input through the input device 12. At this time, the file updating means 14 sends the index
An index code is generated based on the storage contents of 0 (index code management means according to the present invention). The index management unit 10 holds the used index code, the file updating unit 14 checks the index held by the index management unit 10, and outputs an index code not held by the index management unit 10. At this time, the file updating means 14
The index management unit 10 holds the newly generated index code.

The file updating means 14 functions as information registering means. When the second information of the record is input through the input device 12, the file updating means 14 stores the second information and the index code generated as described above. Are stored in the index storage unit 8. When a plurality of pieces of first information that form a record together with the second information are input through the input device 12, the input plurality of pieces of first information are Each is associated with the index code generated as described above, and is stored in the real file storage unit 6.

The file transfer means 16 functions as the record reproducing means and the communication means of the present invention, reads out the first information from the real file storage section 6, and stores the first information in the real file storage section 6 corresponding to the read information. Based on the index code, the second information stored in the index storage unit 8 corresponding to the index code is read from the index storage unit 8, and the first information read from the real file storage unit 6 and the index storage unit 8 is read out. And the second
Are combined into a record. Then, this record is transmitted through the communication line 18.

The file display means 20 functions as the record transfer means of the present invention in the same manner as the file transfer means 16 and also functions as the display control means according to the present invention. The record reproduced from the held first and second information is displayed on the display device 22 as character information. Display device 2
2 is constituted by, for example, a liquid crystal display device.

The file display means 20 also has a function as a search means of the present invention, and, based on information of at least one of a plurality of items constituting the first information, the first information including the same information. Then, a record is generated by acquiring the corresponding second information, and the record is displayed on the display device 22. More specifically, the file display unit 20 searches the real file storage unit 6 for the information of the item input through the input device 12, and the first information including the information and the corresponding real file storage unit 6 The stored index code is read, and the second information stored in the index storage unit 8 corresponding to the index code is read from the index storage unit 8 and read from the real file storage unit 6 and the index storage unit 8. The first information and the second information are combined and output to the display device 22 as a record.

In the present embodiment, the file updating means 14, the file transfer means 16, and the file display means 20 are, for example, a computer (data processing device) 2
4 and a CPU (not shown) of the computer
Is operated based on predetermined program data loaded in a memory (not shown) of the computer 24, thereby realizing the functions of the above-described units.

Next, the operation of the portable terminal 2 configured as described above will be described. 2 to 5 are flowcharts showing the operation of the present embodiment. FIG. 6A is an explanatory diagram showing the storage contents of the actual file storage unit 6 constituting the embodiment, and FIG. 6B is a description showing the storage contents of the index storage unit 8 constituting the embodiment. FIG. 7
FIG. 4 is an explanatory diagram illustrating an example of inspection data displayed on a screen of the display device 22 according to the embodiment. Hereinafter, these drawings will be appropriately referred to in conjunction with FIG.

First, the operator sequentially inputs, through the input device 12, information on a work manager, an inspection date, weather, temperature, and humidity as common second information forming a record for each facility (see FIG. 5). Step D1). Subsequently, the operator inputs inspection results for all the equipments A to C as the first information, and inputs an inspection completion command (step D2).
As a result, the file updating means 14 acquires these pieces of information (step A1 in FIG. 2), and at first functions as an index code assigning means to store the input second information in the storage contents of the index management unit 10. Generate a new index code based on the
2). Further, the index management unit 10 holds the newly generated index code. As shown in FIG. 5, when the index management unit 10 holds 0 as a used index code, the file updating unit 14 generates 1 as a new index, and stores this index code in the index. It is stored in the management unit 10. However, in step D2 of FIG. 5, only the input data related to the facility A is shown.

If the index code could not be obtained here (No in step A3), step A
The process proceeds to step S6, where a message indicating that the state is abnormal is displayed on the screen of the display device 22, and the process is terminated. Normally, since the index can be obtained, the file updating means 14 functions as information registering means next, and the input device 12
The second information input through the above is associated with the index code generated as described above and stored in the index storage unit 8 (step A4).

The file updating means 14 further associates each of the plurality of pieces of first information which form a record together with the second information input through the input device 12 with the index code generated as described above. At the same time, it is stored in the real file storage unit 6 (step A5). Such an operation of the file updating means 14 is represented as step E1 in FIG. At this stage, the contents stored in the index storage unit 8 and the actual file storage unit 6 are as shown in FIG. However, in FIG. 5, only the information regarding the facility A is described as the storage content of the real file storage unit 6.

Thereafter, another worker sets up facilities D and E on another day.
And if the information is similarly input, the file updating means 14 generates 2 as an index code and associates the index code with the first and second information constituting the record of each facility. Respectively in the actual file storage unit 6 and the index storage unit 8. As a result, the storage contents of the actual file storage unit 6 and the index storage unit 8 are as shown in FIGS. 6A and 6B with new information added. In FIG. 6A, the inspection result and the index code for the facility F are described as NULL, which indicates that information has not been input.

Next, the operation of searching for a specific inspection result from the registered inspection results and displaying it on the display device 22 will be described. When a command for search and display of inspection results is input through the input device 12 and, for example, the equipment name A is input as a search key (step D3 in FIG. 5), the file display means 20 acquires this command (FIG. Third, step B1), first, the facility name A is searched in the actual file storage unit 6 (step B2). Since A is held in the actual file storage unit 6 as the equipment name (Yes in step B3), the file display unit 20
Is the information of the related inspection result "Corrosion is necessary, need to replace",
Further, it reads out the index code “1” stored in association therewith.

Next, the file display means 20 searches the index storage unit 8 for the second information stored in the index storage unit 8 corresponding to the index code (step B4). In this case, since the second information can be obtained together with the index code "1" (Yes in step B5), the first and second information read from the real file storage unit 6 and the index storage unit 8 are combined ( Step B6), outputs the information to the display device 22 as a record including information on the responsible person, the inspection date, the weather, the temperature, the humidity, the equipment name, and the inspection result, and displays the record (step B7).

If the corresponding information cannot be obtained in steps B3 and B5 (No in steps B3 and B5), the file display means 20 cannot process (step B5).
The operation ends as 8). The above operation of the file display means 20 is represented as step E2 in FIG.

When a command for displaying a list of inspection results is input through the input device 12, the file display means 20 reads out the first information and index code for each facility from the actual file storage unit 6, and As with the search operation, the second
Is read from the index storage unit 8 and the first and second information items associated with the same index code are combined to generate a record of the inspection result for each facility. In step (2), the information of inspection “completed” or “incomplete” is added according to whether the inspection result and the index code held for the equipment name are NULL, and displayed on the display device 22. FIG. 7 shows a screen of the display device 22 in this case.

As described above, in the present embodiment, when registering a plurality of records in which the second information is common, the file updating means 14 as the information registering means, Although stored in the actual file storage unit 6, only one piece of information is stored in the index storage unit 8 for the second information. Since the first and second information are stored in these storages together with the corresponding index codes, the file display means 20 as the record reproducing means stores the first and second information of the same index code. By combining, the original record can be correctly reproduced.

Therefore, in the present embodiment, when a plurality of records including the same second information are registered,
Of the storage device 4
Can be reduced in storage capacity. Further, when registering a plurality of records including the same second information, the second information only needs to be written to the storage means once, so that the time required for writing the information is shortened as a whole, and the registration work is efficiently performed. It is possible to do.

Next, the registered inspection result is transmitted to the communication line 18.
The operation in the case of transmitting data to a host computer (not shown) through the Internet will be described. When an inspection result transmission command is input through the input device 12 (step D in FIG. 5).
4), the file transfer means 16 acquires this command (step C1 in FIG. 4), and first, the real file storage unit 6
Search for the first information, that is, the equipment name and the inspection result (step C2). In this case, since information including the equipment names A to E is held in the actual file storage unit 6 (Yes in step C3), the file transfer unit 16
Reads out the first information and, further, each index code stored in association with each other.

Subsequently, the file transfer means 16 searches the index storage unit 8 for the second information stored in the index storage unit 8 corresponding to the index code (step C4). In this case, since the corresponding information can be obtained (YES in step C5), the corresponding second information is combined with each of the first information read from the actual file storage unit 6 via an index code ( Step C6), responsible person, inspection date, weather, temperature,
The record is transmitted to the host computer through the communication line 18 as a plurality of records including information on the humidity, the equipment name, and the inspection result (step C7). Steps C3 and C3
If the corresponding information cannot be obtained in Step 5 (No in Steps C3 and C5), the file transfer unit 16 terminates the operation as being unable to process (Step C8).

The above operation of the file transfer means 16 is shown in FIG.
In this case, it is represented as step E3. In this embodiment, the file display means 20 outputs and displays the record on the display device 22.
It is of course possible to connect a printing device to the printer 4 and output a record from the file display means 20 to the printing device and print the inspection result.

Next, a second embodiment of the present invention will be described. FIG. 8 is a block diagram showing a portable terminal as a second embodiment of the present invention, and FIGS. 9 and 10 are flowcharts showing the operation of the second embodiment. Also,
FIG. 11 is an explanatory diagram showing a screen of the display device 22 when a list of inspection results is displayed. FIGS. 12A and 12B show information held by the actual file storage unit 6 and the index storage unit 8, respectively. FIG. 8, the same elements as those in FIG. 1 are denoted by the same reference numerals.

The portable terminal 26 according to the second embodiment shown in FIG. 8 is configured such that, when the information of a specific item among a plurality of items of the first information has prescribed contents, the information is stored in an actual file. This embodiment is different from the above embodiment in that a function of reproducing the original record by adding the information of the specific content when displaying or transferring the inspection result is added without being stored in the storage unit 6. It is different from the mobile terminal 2. With such a function, it is possible to obtain an even greater effect in terms of reducing the storage capacity of the storage unit and increasing the efficiency of the registration work.

More specifically, the file updating means 28 first functions in the same manner as the file updating means 14, but when the information of a specific item among a plurality of items constituting the first information has prescribed contents. The information is not stored in the actual file storage unit 6. The file transfer unit 30 includes a file combining unit 32 and a specified value setting unit 34, as shown in FIG. The file combining unit 32 has the function of the file transfer unit 16, reads out the first information from the real file storage unit 6, and stores the first information in the index code stored in the real file storage unit 6 corresponding to the read information. Based on this, the second information stored in the index storage unit 8 corresponding to the index code is read from the index storage unit 8, and the first and second information read from the real file storage unit 6 and the index storage unit 8 are read. Into a record.

When the first information of the record generated by the file combining means 32 does not include the information of the specific item, the specified value setting means 34 uses the information of the specified content as the information of the specific item. Set. Then, the file transfer means 36 transmits the record to which the information of the specified content has been added by the specified value setting means 34 via the communication line 18.

The file display means 38 includes a file combining means 40 and a specified value setting means 42, as shown in FIG. The file combining unit 40 has the function of the file display unit 20 and reads the first information from the real file storage unit 6 and stores the first information in the index code stored in the real file storage unit 6 corresponding to the read information. Based on this, the second information stored in the index storage unit 8 corresponding to the index code is read from the index storage unit 8, and the first and second information read from the real file storage unit 6 and the index storage unit 8 are read. Into a record.

If the first information of the record generated by the file combining means 40 does not include the information of the specific item, the specified value setting means 42 uses the information of the specified content as the information of the specific item. Set. Then, the file display means 38 outputs to the display device 22 the record to which the information of the specified content has been added by the specified value setting means 42, and displays the record.

Next, the portable terminal 26 thus configured
The operation of will be described. Here, the first information includes information on the inspection item 1, the inspection item 2, the inspection item 3,..., In addition to the information on the equipment name and the inspection result, and the information on each of these inspection items is represented by ○, Δ, ×. Let it be either. The specific items are inspection item 1, inspection item 2, inspection item 3,..., And the information of the specified content is ○.

The file updating means 28 operates basically in the same manner as the file updating means 14, and stores the first and second information of each record input through the input device 12 in association with an index code in an index storage. Unit 8 and the actual file storage unit 6 respectively. However,
When the first information is stored in the real file storage unit 6, if the information of the inspection item 1, the inspection item 2, the inspection item 3,... Is ○, the inspection item 1, the inspection item 2, the inspection item 3,
Are not stored in the actual file storage unit 6.

As a result, the contents of information held in the actual file storage unit 6 and the index storage unit 8 are as shown in FIGS. 12A and 12B, respectively. FIG.
As shown in FIG. 7A, the actual file storage unit 6 stores information on inspection item 1, inspection item 2, inspection item 3,.
Although “×” is retained, “○” is not retained as a result of the above-described operation of the file updating unit 28.

Next, the operation for displaying a list of inspection results on the display device 22 will be described. When a command for instructing display of a list of inspection results is input through the input device 12, the file display means 20 acquires the command (step F1 in FIG. 9), and first, the real file storage unit 6
Search all the first information (step F)
2). Since the information of the equipments A to D is held in the real file storage unit 6 (Yes in step F3), the file display unit 20 stores all the first information and the corresponding index codes from the real file storage unit 6. read out.

Subsequently, the file display means 20 searches the index storage unit 8 for the second information stored in the index storage unit 8 corresponding to each index code (step F4). In this case, as shown in FIG.
Since "2" is held together with the corresponding second information, the second information can be obtained (Yes in step F5),
The file combining unit 40 combines the first and second information read from the actual file storage unit 6 and the index storage unit 8 (step F6),
Generate a record consisting of temperature, humidity, equipment name, and inspection result information.

At this time, the specified value setting unit 42 does not include information for the inspection item 1, the inspection item 2, the inspection item 3,... In the first information of the record generated by the file combining unit 40. In this case, “「 ”is set as the information of the specific item (step F7). Then, the file display means 38 outputs each record to which the information of the specified content is added by the specified value setting means 42 to the display device 22,
Display. As a result, the screen of the display device 22 is shown in FIG.
As shown in FIG. 1, for each facility, a list of complete inspection result information in which information of ○ is set for inspection item 1, inspection item 2, inspection item 3,... (Step F)
8). If the corresponding information cannot be obtained in steps F3 and F5 (No in steps F3 and F5),
The file display unit 20 terminates the operation as being unable to process (step F9).

Next, the operation for transmitting the inspection result to the host computer via the communication line 18 will be described. When a command for transmitting the inspection result is input through the input device 12, the file transfer means 30 acquires this command (Step G1 in FIG. 10), and firstly stores the first information, The information of name, inspection result, inspection item 1, inspection item 2, inspection item 3,... Is searched (step G2). In this case, since the real file storage unit 6 holds information including the equipment names A to D as shown in FIG. 12A (step G3).
Yes), the file transfer means 30 reads each piece of the first information and further each index code stored in association with each piece of the first information.

Subsequently, the file transfer means 30 searches the index storage unit 8 for the second information stored in the index storage unit 8 corresponding to the index code (step G4). In this case, since the corresponding information can be obtained (Yes in step G5), the corresponding second information is combined with each of the first information read from the actual file storage unit 6 via the index code ( Step G6), responsible person, inspection date, weather, temperature,
Generate multiple records consisting of humidity, equipment name, and inspection result information.

At this time, the specified value setting unit 34 does not include information for the inspection item 1, the inspection item 2, the inspection item 3,... In the first information of the record generated by the file combining unit 32. In this case, “「 ”is set as the information of the specific item (step G7). Then, the file transfer means 30 supplements each record to which the information of the specified content has been added by the specified value setting means 34 via the communication line 18 and transmits it to the computer 24 (step G8). If the corresponding information cannot be obtained in steps G3 and G5 (No in steps G3 and G5), the file transfer means 30 cannot process (step G9) and ends the operation.

As described above, in the portable terminal 26 of the second embodiment, when the information of the specific item among the plurality of items of the first information has the prescribed content, the information is stored in the real file. The information of the specific content is added when the inspection result is displayed or transferred without being held in the unit 6. Therefore, a greater effect can be obtained in terms of reducing the storage capacity of the storage means and increasing the efficiency of the registration work.

[0046]

As described above, the present invention relates to an information management system for holding a large number of records including first and second information, wherein the first information and the corresponding index code are stored for each record. First storage means for holding, and second storage means for holding the second information and the corresponding index code for each record;
Input means for inputting the record, index code providing means for generating a new index code for the second information of the record input through the input means, and When the information of No. 2 is input, the second information is
The plurality of first information forming the record together with the input second information is stored in the second storage unit in association with the index code generated by the index code adding unit. Information registering means for, when input through the means, holding each of the plurality of input first information in association with the index code generated by the index code assigning means in the first storage means; The first information is read from the first storage means, and based on the index code held in the first storage means in accordance with the read information, the second information is read in correspondence with the index code. The second information held by the storage means is read out from the second storage means, and the second information is read out from the first and second storage means. Characterized by comprising a record reproducing means combines the first and second information outputs as the record.

[0047] In the information management system of the present invention, the information registering means may store the second record of the record through the input means.
When the second information is input, the second information is associated with the index code generated by the index code assigning means and held in the second storage means, and the second information is input together with the input second information. When a plurality of the first information forming the record is input through the input means, each of the input plurality of the first information;
The first storage means stores the index code generated by the index code providing means in association with the index code. Then, the record reproducing means reads out the first information from the first storage means, and, based on the index code held by the first storage means in accordance with the read information, records the first information in the same index code. Correspondingly, the second information held by the second storage means is read from the second storage means, and the first and second information read from the first and second storage means are read. Combine and output as the record.

That is, in the information management system of the present invention,
When registering a plurality of records in which the second information is common, the information registering means stores the first information in the first storage means for each piece of information, but stores one piece of information for the second information. Only the information is stored in the second storage means. Since the first and second information are stored in the first and second storage means together with the corresponding index codes, the record reproducing means combines the first and second information with the same index code. By doing so, the original record can be correctly reproduced. As described above, in the information management system of the present invention, when a plurality of records including the same second information are registered, the second information is not redundantly stored, so that the storage capacity of the storage unit is reduced. Can be done. Further, when registering a plurality of records including the same second information, the second information only needs to be written to the storage means once, so that the time required for writing the information is shortened as a whole, and the registration work is efficiently performed. It is possible to do.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a portable terminal as an example of an information management system according to the present invention.

FIG. 2 is a flowchart showing the operation of the embodiment.

FIG. 3 is a flowchart showing the operation of the present embodiment.

FIG. 4 is a flowchart showing the operation of the present embodiment.

FIG. 5 is a flowchart showing the operation of the present embodiment.

FIG. 6A is an explanatory diagram showing storage contents of a real file storage unit forming the embodiment, and FIG. 6B is an explanatory diagram showing storage contents of an index storage unit forming the embodiment; .

FIG. 7 is an explanatory diagram illustrating an example of inspection data displayed on a screen of the display device according to the embodiment;

FIG. 8 is a block diagram showing a portable terminal as a second embodiment of the present invention.

FIG. 9 is a flowchart showing the operation of the second embodiment.

FIG. 10 is a flowchart showing the operation of the second embodiment.

FIG. 11 is an explanatory diagram showing a screen of the display device when a list of inspection results is displayed.

FIGS. 12A and 12B are explanatory diagrams showing information stored in a real file storage unit and an index storage unit, respectively.

[Explanation of symbols]

2 mobile terminal, 4 storage device, 6 actual file storage unit, 8 index storage unit, 10 index management unit, 12 input device, 14 file updating means, 16 File transfer means, 18 communication line, 2
0 ... file display means, 22 ... display device, 24 ...
Computer, 26 portable terminal, 28 file updating means, 30 file transfer means, 32 file combining means, 34 prescribed value setting means, 36 file transfer means, 38 file display means , 40... File combining means, 42... Prescribed value setting means.

Claims (6)

[Claims] 1. An information management system for holding a large number of records including first and second information, a first storage means for holding the first information and a corresponding index code for each record, Second storage means for holding the second information and the corresponding index code for each record; input means for inputting the record; and second information of the record input through the input means. An index code adding unit that generates a new index code for the record; and when the second information of the record is input through the input unit, the second information and the index code generated by the index code adding unit. An index code is stored in the second storage unit in association with the index code, and the record is stored together with the input second information. When a plurality of pieces of the first information forming a code are input through the input means, each of the plurality of pieces of the input first information corresponds to the index code generated by the index code providing means. Information registering means for causing the first storage means to hold the information; reading the first information from the first storage means; and storing the first information in the first storage means in correspondence with the read information. Based on the index code, the second information stored in the second storage means is read from the second storage means and read from the first and second storage means in accordance with the index code. An information management system, comprising: a record reproducing unit that combines the first and second information and outputs the combined information as the record. 2. The first information includes a plurality of items,
When the information of the specific item of the plurality of items has a prescribed content, the information registration unit does not store the information in the first storage unit, and the record reproduction unit executes
When the storage means does not hold the information of the specific item, the information of the specific item is the information of the specified content, and the first information including the information of the specified content and the second information The information management system according to claim 1, wherein the record is generated by combining the record with information. 3. The apparatus according to claim 1, further comprising: display means for displaying at least character information; and display control means for displaying said record output by said record reproduction means on said display means as character information. Information management system. 4. The information management system according to claim 1, wherein said information management system comprises a transmission means for transmitting said record output by said record reproduction means through a communication line. Management system. 5. The index code assigning means includes an index code managing means for holding the used index code, and when outputting a new index code, the index code managing means does not hold the used index code. 2. The information management system according to claim 1, wherein an index code is generated. 6. The first information includes one or more items, and the first information including the same information and the corresponding second information based on information of at least one of the items.
Search means for generating the record from the information of the item, the search means searches the first storage means for the information of the item input through the input means, and the first information including the information And correspondingly reads out the index code held by the first storage means, and further stores the second information held by the second storage means in correspondence with the index code in the second storage means. 2. The information management system according to claim 1, wherein the information is read from a storage unit, and the first and second information read from the first and second storage units are combined and output as the record.