JP2000330978A - Device, system, and method for document preparation, and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To make it easy to prepare a new document based upon an existent document. SOLUTION: In the data preparation device 10 connected to a file system through a network, a management data processing part 16 stores a management data storage part 13a with a discrimination symbol for discriminating a specific character string in a document stored in the file system. A retrieval processing part 18 performs retrieval from a document stored in the file system and informs a document data processing part 17 of the position of the discrimination symbol when the discrimination symbol stored in the management data storage part 13a is detected. The document data processing part 17 extracts character strings from the document stored in the file system according to the notice from the retrieval processing part 18 and rearranges the extracted character strings according to a way of rearranging character strings which the management data processing part 16 reports by reading a template.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation system for extracting a specific character string from an existing document created by a computer to create a new document.

[0002]

2. Description of the Related Art In some cases, a new document must be created based on a document created using a computer. In such a case, conventionally, a character string deemed necessary from an existing document is selected using a mouse or the like, the selected character string is temporarily stored in a memory in a computer, and then a new character string being created is created. A new document is created by pasting the copied character string on the document.

In addition, Japanese Patent Application Laid-Open No. H10-187725 discloses a technique capable of extracting a partial structure of a structured document by performing matching under various conditions to create the document. I have.

[0004]

However, in the above-mentioned prior art, when extracting relevant parts from a large number of documents, it is necessary to check the contents one by one, and it is necessary to create a document that summarizes the points of an existing document. When there was, it was very troublesome.

Further, the technique disclosed in Japanese Patent Application Laid-Open No. 10-187725 is intended for structured documents, and there is a limitation on documents that can be resources for creating new documents. Furthermore, since a large number of symbols used for editing are prepared in a structured document, a great deal of knowledge is required to make full use of them, and the processing is troublesome.

The present invention has been made in view of the above circumstances, and has as its object to provide a document creation system and a document creation device that can easily create a new document from an existing document. And

[0007]

According to a first aspect of the present invention, there is provided a document creating apparatus for storing a document having an identification symbol for identifying a specific character string; Search means for searching for a document stored by the means and detecting an identification symbol, and character string processing means for extracting a character string identified by the identification symbol detected by the search means and creating a new document It is characterized by the following. In such a configuration, when an instruction to create a document is issued, the search unit detects the identification symbol in the document stored in the document storage unit, and the character string processing unit determines the character string identified by the identification symbol. Extract and create a new document. This makes it possible to easily create a new document from an existing document.

[0008] The document storage means may include means for storing the document, and means for attaching an identification code to the stored document.

Further, the document storage means includes a plurality of storage means for storing the documents by classifying them by organization or activity, and the retrieval means includes a plurality of storage means provided in the document storage means. A registration unit for registering a search target and a unit for searching for a document stored in the storage unit registered by the registration unit may be provided.

[0010] The information processing apparatus may further include template registration means for registering a character string identified by the identification symbol detected by the search means and / or a template describing a procedure for processing a document including the character string. In this case, the character string processing means includes means for processing a character string identified by the identification symbol detected by the search means and / or a document including the character string according to the template registered by the template registration means. May be provided. Thus, various processes using the document stored in the document storage unit can be performed.

A document creation system according to a second aspect of the present invention comprises a file system for storing a document, and a document creation device connected to the file system via a network. Stores a plurality of documents including an identification symbol for identifying a specific character string, and the document creation device searches for a document stored by the file system, detects the identification symbol, and detects a character string. And character string processing means for extracting the character string specified by the specifying means and creating a new document.

In such a configuration, when the user instructs creation of a document, the specifying means detects an identification symbol registered in the registration means and specifies a character string in the document stored in the file system. Then, the character string processing unit can create a new document by extracting and aggregating the character strings specified by the specifying unit. This makes it possible to easily create a new document from an existing document.

[0013] The document creation device may include a registration unit for registering the identification symbol in a document stored in the file system.

It is preferable that the registration unit includes a unit that registers the file system as a search target, and the specifying unit includes a unit that searches for a document stored in the file system registered by the registration unit. .

[0015] The registration means includes means for displaying an already registered identification symbol, and the character string processing means includes means for displaying a character string specified by the specification means, and a character specified by the specification means. Means for displaying a new document created by extracting a column. This allows you to easily check the registered identification code,
You can check the created document for convenience. There is a tag as an identification symbol registered by the registration means.

The registering means includes: a template registering means for registering a template describing a character string specified by the specifying means and / or a procedure for processing a document including the character string; and a template registered by the template registering means. Reading means for reading a character string, and the character string processing means may include means for processing the character string specified by the specifying means and / or a document including the character string according to the template read by the reading means. . As a result, various processes using documents stored in the file system can be performed.

Further, in a document creation method according to a third aspect of the present invention, an identification symbol for identifying a specific character string is registered in a document stored in a file system, and the file system is searched. Extracting a character string identified by the identification symbol, and aggregating the extracted character strings to create a new document.

According to a fourth aspect of the present invention, there is provided a recording medium, comprising: a computer for storing a document; and an identification unit for identifying a specific character string in the document stored by the document storage unit. A registration unit for registering a symbol, a search unit for searching for a document stored by the document storage unit and detecting an identification symbol registered by the registration unit, and a character string identified by the identification symbol detected by the search unit. It is a computer-readable device characterized by recording a program for functioning as document creation means for creating a new document by extracting and aggregating it.

[0019]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Hereinafter, a document creation system according to an embodiment of the present invention will be described in detail with reference to the drawings. FIG. 1 is a system configuration diagram of a document creation system according to an embodiment of the present invention. As shown in FIG.
This document creation system includes file systems 1a, 1
b,..., 1n (n indicates an unspecified majority), a document creation device 10, and a network 20 for transmitting character data, a signal for controlling a file system, and the like.
It is composed of

The file systems 1a, 1b,..., 1
n is composed of a server or the like and stores files such as documents. For each file, the address of the file, for example, UNC (Universal Naming Convention)
It can be accessed by designating a URL or Uniform Resource Locator (URL).

As shown in FIG. 2, the document creation device 10
It comprises an input unit 11, a display unit 12, a storage unit 13, a network interface (I / F) 14, and a processing unit 15.

The input unit 11 includes a keyboard, a mouse, and the like, and inputs commands and data to the document creation device 10. The display unit 12 includes a CRT (Cathode Ray Tube) display or the like, and outputs operation guides and results processed by the processing unit 15. The storage unit 13 includes a semiconductor memory, a magnetic disk device, and the like.
a. The management data storage unit 13a stores information for managing documents stored in the file systems 1a, 1b,..., 1n.

The processing section 15 is composed of a microprocessor or the like, and controls the operation of the document creating apparatus 10. As a logical configuration, the management data processing section 1
6, a document data processing unit 17, and a search processing unit 18.

In accordance with an instruction from the input unit 11, the management data processing unit 16 registers in the management data storage unit 13a specific identification symbols and information specifying the file systems 1a, 1b,..., 1n to be searched. . Further, the management data processing unit 16 receives a template describing a procedure for processing a character string or a document from the input unit 11, and registers the template in the management data storage unit 13a. Further, the management data processing unit 16
When receiving an instruction to execute a process using a template from the input unit 11, the search unit 18 notifies the search processing unit 18 of an identification symbol to be detected according to the template stored in the management data storage unit 13a. The management data processing unit 1
Reference numeral 6 notifies the document data processing unit 17 of a character string identified by the detected identification symbol and / or a processing procedure of a document containing the character string.

The document data processing unit 17 accesses the file systems 1a, 1b,..., 1n via the network interface (I / F) 14 and the network 20, and receives the identification symbols received from the search processing unit 18. A character string is extracted or a document is acquired according to the information indicating the position. The document data processing unit 17 includes a management data processing unit 16
The extracted character strings are aggregated according to the information defining the arrangement method of the character strings received from the user, a new document is created, and the display unit 1
Output to 2 etc.

The search processing unit 18 includes a management data processing unit 16
From the file systems 1a, 1b,...
, 1n and the identification symbol to be detected, and through the network interface (I / F) 14, the network 20
Access the specified file system via
The stored document is searched to detect the specified identification symbol.
Further, the search processing unit 18 notifies the document data processing unit 17 of information indicating the position of the detected identification symbol (for example, position information of the document UNC or URL and a character string in the document).

Next, the operation of the document creation system having the above configuration will be described. Here, it is assumed that an identification symbol for identifying a character string is a tag.

This document creation system can edit a document or a character string by identifying the type of tag and using a template that describes processing according to the type of tag. Hereinafter, the template describes a procedure for extracting a character string specified by a tag from a document stored in the file systems 1a, 1b,..., 1n to create a new document. I do.

First, the user prepares a document in advance and sends the file system 1a, 1b,
.., 1n. Each document starts with, for example, as shown in FIG.
Contains tags ending with As shown in FIG. . .
> Is a start tag indicating the beginning of the character string to be extracted.
/ ＠. . . > Is an end tag indicating the end of the character string.
Further, the user inputs a template describing a procedure for processing a document from the input unit 11 and sends the template to the management data storage unit 1.
3a is stored in advance.

When the user operates the input unit 11 to instruct the activation of the document creation device 10, the management data processing unit 16 of the document creation device 10 starts the processing shown in the flowchart of FIG.

First, the management data processing unit 16 performs initialization processing such as securing a memory area for the document creation apparatus 10 to execute processing, and then selects the selection item “file system “Registration”, “tag list”, “document list”, and “document creation” are displayed on the display unit 12 (step S100). Here, "registering a file system" is a process of newly registering or deleting a file system for storing a created document.
“Tag list” is a process of displaying a list of tags used in this system and their functions in a list format. The “document list” is a process for displaying a list of created documents.
“Document creation” is a process for creating a new document.

The management data processing unit 16 waits for the user to select an item using the input unit 11 (step S101).
If NO is determined, the item is determined to have been selected (step S).
It is determined which one of the items shown on the display unit 12 has been selected by the user (YES at 101) (step S102).

When the management data processing section 16 determines that the user has selected the item "register file system" (registered in step S102), it starts the file system registration process shown in the flowchart of FIG. 7 (step S102).
103).

When the management data processing section 16 starts the file system registration processing, first, an initial screen 30 as shown in FIG. 4 is displayed on the display section 12 (step S20).
0). The display screen 30 includes a directory display area 31 and
And a management information display area 32. The directory display area 31 shows a directory structure of a file (document) handled by the document creation system. In the following description, for ease of understanding, this document creation system will be used for document creation in an organization such as a company. A tree display showing the connections with the working groups that are organized, and associating documents with projects and working groups (activities),
It is stored in the corresponding directory. The management information display area 32 is an area for indicating a file system in which a document file to be searched is stored, contents of a document stored in the file system, and the like. The management data processing unit 16 displays, for example, a screen as shown in FIG. 5 in the directory display area 31 together with an icon IC for selecting a directory.

The management data processing unit 16 waits for an activity to be selected, for example, by clicking on the icon IC displayed in the directory display area 31 with the mouse of the input unit 11 (NO in step S201).

When the activity is selected (YES in step S201), the management data processing unit 16 determines whether the activity registered in association with the selected activity among the file systems 1a, 1b,. The list is displayed in the management information display area 32 (Step S20)
2). At this time, in the management information display area 32, an item "new addition" for registering a new file system,
An item "Reference" for referring to the contents of each registered file system, an item "Delete" for deleting the registration of the file system, and an item "End" for ending the registration process are displayed. Is done.

The management data processing unit 16 waits for an item to be selected (NO in step S203), and if an item is selected (YES in step S203), determines what the selected item is (step S203). Step S204).

When the management data processing section 16 determines that the selected item is "new addition", it displays in the management information display area 32 for inputting information for specifying a file system to be registered (step S1). S205).

In accordance with this display, the user inputs information for specifying the file system from the input unit 11 (step S206). The management data processing unit 16 stores the input information for specifying the file system in the management data storage unit 13a in association with the selected activity (Step S209). As a result, whether or not to be searched can be distinguished by the file system, and the trouble of registering whether to be searched for each document can be saved.

The management data processing unit 16 determines in step S20
If it is determined that the item selected in step 4 is "delete", the information identifying the file system stored in the management data storage unit 13a is deleted and the registration of the file system is deleted (step S210). Thereafter, the process returns to step S202, and displays a list of the file systems in which the changes due to the registration and deletion are reflected in the management information display area 32.
To be displayed.

On the other hand, if the management data processing section 16 determines that the item selected in step S204 is "reference", it displays a list of files in the specified file system in the management information display area 32 (step S204). S21
1). Then, the process returns to step S203.

On the other hand, if the management data processing unit 16 determines in step S204 that the selected item is "end", the management data processing unit 16 ends the file system registration process. After this,
The process returns to step S101 in FIG.

In this way, the file system can be registered or deleted for each activity.

When determining that the user has selected the item "tag list" in step S102 of FIG. 6, the management data processing section 16 starts the tag list display processing shown in the flowchart of FIG. 8 (step S104).

When the management data processing section 16 starts the tag list display processing, the display screen 30 shown in FIG.
(Step S300), and the user
It is determined whether or not an activity has been selected (step S301).

When the management data processing unit 16 determines that an activity has not been selected (NO in step S301), the management data storage unit 13a registers a common tag registered as a common tag unrelated to the activity together with the comment. It is displayed in the management information display area 32 (step S302).

On the other hand, when the management data processing unit 16 determines that the activity is selected (step S30)
1), the common tag and the individual tag registered in association with the activity to be used in the selected activity together with the comment in the management information display area 3
2 (step S303). At this time, in the management information display area 32, an item “new addition” for registering a new tag for each of the common tag and the individual tag,
For each registered tag, an item "delete" for deleting the tag is displayed.

The management data processing section 16 waits for an item to be selected (NO in step S304), and when an item is selected (YES in step S304), determines what the selected item is (step S304). Step S305).

When the management data processing section 16 determines that the selected item is "new addition" (step S305)
Is displayed in the management information display area 32 (step S306). The user inputs a tag name to be registered and a comment indicating the meaning of the tag from the input unit 11 (step S3).
07).

The management data processing section 16 determines whether or not the input tag is the same as the already registered tag (step S308), and determines that the tag is the same (YE).
S), the user is warned by displaying, for example, "already registered as a tag" (step S30).
9). Thereafter, the process returns to step S307, and the user can input the tag again.

On the other hand, when the management data processing unit 16 determines that the tag input in step S308 is not the same as the already registered tag (NO), the management data processing unit 16 associates the input tag with the comment, and Further, the management data storage unit 13 is associated with the selected activity.
Stored in a. As a result, the tag and the meaning indicated by the tag can be stored in association with each other, and even if the use of the tag is forgotten, the meaning of the tag can be easily confirmed by reading the comment. After that, the process proceeds to step S301
Then, the management data processing unit 16 displays the individual tag and the common tag according to the selected state of the activity.

On the other hand, when the management data processing unit 16 determines that the item selected in step S305 is “delete”, the management data processing unit 16 deletes the tag stored in the management data storage unit 13a and the comment associated with the tag. The tag is deleted and the registration of the tag is deleted (step S311). Thereafter, the process returns to step S301, and the management data processing unit 16
Displays the individual tag / common tag according to the activity selection state.

On the other hand, if the management data processing section 16 determines that the item selected in step S305 is "end", the tag list display processing ends. After that, the processing is as shown in FIG.
The process returns to step S101.

When determining that the user has selected the item "document list" in step S102 of FIG. 6 (document list), the management data processing section 16 starts the document list display processing shown in the flowchart of FIG. 9 (step S102). S105).

When the management data processing section 16 starts the document list display processing, the display screen 12 shown in FIG.
Is displayed (step S400), and the user
It is determined whether or not an activity has been selected (step S401).

When the management data processing section 16 determines that an activity has not been selected (NO in step S401), the common tag stored in the management data storage section 13a is displayed in the management information display area 32 together with the comment ( Step S402). On the other hand, the management data processing unit 16
When it is determined that an activity is selected (YES in step S401), the common tag and the individual tag associated with the selected activity are displayed in the management information display area 32 together with the comment (step S401).
403). At this time, in the management information display area 32, a selection field indicating whether or not to select each tag, an item “document display” for displaying a document including the selected tag, and the item identified by the selected tag are displayed. The item "character string display" for displaying the character string to be displayed is displayed.

The management data processing section 16 waits for an item to be selected (NO in step S404), and when an item is selected (YES in step S404), determines what the selected item is (step S404). Step S405).

When the management data processing section 16 determines that the selected item is "document display" (step S405).
, The document display process shown in the flowchart of FIG. 10 is started.

When the document display process is started, the management data processing unit 16 notifies the search processing unit 18 of a tag whose selection is indicated by a selection field indicating whether or not to select each tag displayed in step S403. I do. Further, the management data processing unit 16 sends to the search processing unit 18 a file system registered in the management data storage unit 13a and an instruction for obtaining a name of a document including the selected tag (step). S500).

The search processing unit 18 is provided with the management data processing unit 16
, Retrieves the document stored in the file system notified from, decomposes the document including the corresponding tag, and inputs the document address and the document name of the devised document into the document data processing unit 17.
(Step S501).

The document data processing unit 17 includes a search processing unit 18
The document is retrieved from the file system in accordance with the document address and the document name notified from, and the first few lines of the document are displayed in the management information display area 32 (step S50).
2). At this time, in the management information display area 32, an item "reference" for referring to each document and an item "return" for returning to the display for selecting a tag are displayed.

The management data processing unit 16 waits for an item to be selected (NO in step S503), and if an item is selected (YES), determines what the selected item is (step S504). .

When the management data processing unit 16 determines that the selected item is “reference”, it specifies and starts the application software associated with the document by the extension of the document file name, and starts the application software. To edit the document (step S505).
Thereafter, the processing returns to step S503.

On the other hand, when the management data processing section 16 determines that the item “return” is selected in step S504 (return), the document display processing ends. Thereafter, the processing returns to step S401 in FIG.

On the other hand, when the management data processing section 16 determines that the item "character string display" is selected in step S405 in FIG. 9, the management data processing section 16 starts the character string display processing shown in the flowchart in FIG. 11 (step S407).

When the management data processing unit 16 starts the character string display processing, the search processing unit 18 sends a tag whose selection is indicated by a selection column indicating whether or not to select each tag displayed in step S403 to the search processing unit 18. Notice. Further, the management data processing unit 16 notifies the search processing unit 18 of the file system registered in the management data storage unit 13a, and sends a signal indicating that the character string identified by the selected tag is to be extracted to the document data. An object to be sent to the processing unit 17 and searched is specified (step S600).

The search processing unit 18 includes the management data processing unit 16
Search for the corresponding tag in the document of the file system notified from the server, and notifies the document data processing unit 17 of the address (for example, UNC, URL, etc.) of the document including the tag and the position of the character string in the document. Yes (step S60
1).

The document data processing unit 17 includes a search processing unit 18
A character string is extracted from the file system in accordance with the address of the document and the position of the character string in the document notified from, and displayed in the management information display area 32 together with the name of the document including the corresponding character string (step S602). At this time,
In the management information display area 32, an item "reference" for referring to each document and an item "return" for returning to the display for selecting a tag are displayed.

The management data processing section 16 waits for an item to be selected (NO in step S603), and if an item is selected (YES), determines what the selected item is (step S604). .

When the management data processing unit 16 determines that the selected item is “reference” (see step S604), the management data processing unit 16 activates application software associated with the document and enables editing of the document ( Step S60
5). Thereafter, the process returns to step S603,
The management data processing unit 16 waits until an item is selected.

On the other hand, if the management data processing unit 16 determines in step S604 that the item “return” has been selected,
The character string display processing ends. Thereafter, the processing returns to step S401 in FIG.

On the other hand, when the management data processing section 16 determines that the item “end” is selected in step S405, the management data processing section 16 ends the document list display processing, and the processing proceeds to step S10 in FIG.
Return to 1.

When determining that the user has selected the item “document creation” in step S102 of FIG. 6, the management data processing section 16 starts the document creation processing shown in the flowchart of FIG. 12 (step S106).

When the management data processing section 16 starts the document creation processing, the display screen 12 shown in FIG. 4 is displayed on the display section 12 (step S700), and the user displays the display screen 30 on the directory display area 31 by the input section 11. The process waits until an activity is selected (NO in step S701).

When the management data processing section 16 determines that the activity is selected (YE in step S701)
S), retrieves the template name related to the selected activity from the management data storage unit 13a and displays it in the management information display area 32 (step S702).

The management data processing section 16 waits until the template displayed in the management information display area 32 is selected (NO in step S703). Management data processing unit 16
Determines that a template has been selected (YES in step S703), displays a screen for selecting an activity (target activity) in which a document serving as a resource for creating a document using the template has been created (management information). It is displayed in the area 32 (step S704).
At this time, character strings are extracted and displayed in the management information display area 32.
An item “document edit” for editing documents in a consolidated manner and an item “end” for ending the document creation process are displayed.

The management data processing section 16 waits for an item to be selected (NO in step S705), and if an item is selected (YES), determines what the selected item is (step S706). .

When the management data processing unit 16 determines that the selected item is “document edit” (step S706)
), And the document editing process shown in the flowchart of FIG. 13 is started.

When the management data processing unit 16 starts the document editing process, it first reads the template stored in the management data storage unit 13a and searches the file system associated with the target activity and the tag to be searched for. Notify 18. The management data processing unit 1
6 reads the template and notifies the document data processing unit 17 of how to arrange the extracted character strings (step S8).
00).

The search processing unit 18 includes the management data processing unit 16
File system 1a, according to the tag to be searched and the signal indicating the file system to be searched received from
Search for documents stored in 1b,..., 1n (step S801). When detecting the corresponding tag (YES in step S802), the search processing unit 18 notifies the document data processing unit 17 of the position of the tag (start tag) (step S803).

Thereafter, the search processing unit 18 determines whether or not an end tag has been detected (step S804). If it is determined that the end tag has been detected (YES), the search processing unit 18 notifies the document data processing unit 17 of the position of the end tag (step S804). Step S805).

The document data processing unit 17 includes a search processing unit 18
According to the start tag position and end tag position received from
Extract the character string between the start tag and end tag. Further, the document data processing unit 17 arranges the extracted character strings according to the arrangement method notified from the management data processing unit 16 (step S806).

On the other hand, the search processing unit 18 determines in step S80
If it is determined that the end tag is not detected (NO), the document data processing unit 17 is notified that the end tag cannot be detected. When receiving a notification from the search processing unit 18 that the end tag cannot be detected, the document data processing unit 17 displays the position of the start tag (a document file name, a character string near the start tag, and the like) on the display unit 12, and the like. To inform the user that the editing of the document has failed (step S807). Thus, the document editing process ends.

On the other hand, the search processing unit 18 determines in step S80
If it is determined in step 2 that the corresponding tag is not detected (NO in step S802), it is determined whether or not all the file systems to be searched have been searched (step S80).
8). If the search processing unit 18 determines in step S808 that all the file systems to be searched have not been searched (NO), the process returns to step S801 to continue the search.

On the other hand, the search processing unit 18 determines in step S80
If it is determined in step 8 that all the file systems to be searched have been searched (YES), the document data processing unit 17 is notified that the search has been completed.

The document data processing unit 17 includes a search processing unit 18
Receives a notification that the search has been completed from the user, the character string is extracted and the edited document is displayed on the display unit 12 or stored in the file system 1a, 1b,. Is output (step S809). Thus, a new document can be created by extracting a character string from the documents stored in the file systems 1a, 1b,..., 1n. Therefore, when creating a document, the user uses a tag to add a portion deemed necessary for a summary or the like,
File systems 1a, 1b, ..., 1 specified in advance
By storing it in n, a new document can be easily created using an existing document.

On the other hand, when the management data processing section 16 determines that the item “end” is selected in step S706 of FIG. 12, the document creation processing ends. Thereafter, the process returns to step S101 in FIG.
Step 6 waits for the next item to be selected.

When the management data processing unit 16 determines that the item "end" is selected in step S102 of FIG. 6, the management data processing unit 16 releases the memory area and ends the processing.

For example, a user creates a document as shown in FIGS. 14 to 16, stores the created document in the file system 1b, and performs the following procedure (1).
(4) is stored in the management data storage 1
3a. (1) The headword of the new document is “December 1998 Monthly Report”. (2) A character string identified by a tag indicated by “MR9812_DO” is collected as work items. (3) A character string identified by a tag indicated by “MR9812_PROB” is collected as problem items. (4) A character string identified by a tag indicated by “MR9812_EXT” is put together as an external item.

The user selects “file system registration” from the items on the screen display shown in FIG.
The activity is selected from the directory display area 31 of the file No. 0 and the file system 1b is designated. The management data processing unit 16 stores the file system 1b in the management data storage unit 13a in association with the activity and registers the file system 1b as a search target.

Next, the user selects “tag list” from the items shown in FIG. 3, adds a new tag indicated by “MR9812_DO”, and inputs a comment such as “work item”. The management data processing unit 16 stores the management data in the management data storage unit 13a in association with the activity. Similarly, a tag such as "MR9812_PROB" is input with a comment such as "problem item". further,
A tag such as “MR9812_EXT” is added with a comment such as “external item” and input. The management data processing unit 16 stores each tag in the management data storage unit 13a.
Store in and register.

Next, the user inputs the above-mentioned template,
When an activity associated with the file system 1b is selected to generate a document, the management data processing unit 16 reads the template, and changes the headword to “98”.
The document data processing unit 17 is notified that the report is a monthly report.

The document data processing unit 17 determines that the headword is “9
December 2008 Starts preparing a new document, the Monthly Report. The management data processing unit 16 includes the file system 1
A signal indicating that a tag indicated by “MR9812_DO” is searched in the document stored in “b” is sent to the search processing unit 18. The search processing unit 18 searches for a document stored in the file system 1b according to a signal from the management data processing unit 16. When detecting the corresponding tag, the search processing unit 18 notifies the document data processing unit 17 of the address of the document and the position of the character string identified by the tag in the document.

The document data processing unit 17 includes a search processing unit 18
The file system 1b is accessed from the position information notified from the server, and a corresponding character string is extracted to “work item”
After adding the heading, arrange the extracted character strings.

Hereinafter, similarly, the search processing unit 18
“MR9812_PROB”, “MR9812_EX”
The document data processing unit 17 performs a search for the tag indicated by "T", puts headings of "question item" and "external item", and arranges the extracted character strings. This allows
The document data processing unit 17 creates a document as shown in FIG. 17, and displays it on the display unit 12 or stores it in the file systems 1a, 1b,...

As described above, according to the present invention,
The document creation device 10 has file systems 1a, 1b,.
... A new document can be created by extracting a character string from the document stored in 1n. The document creation device 1
0 stores the tag together with the comment in the management data storage unit 13a. This facilitates the management of the tag, and allows the user to quickly confirm the use of the tag even if the user forgets how to use the tag.

In the above embodiment, the template includes
Although the procedure for extracting a character string from a document stored in the file system 1a, 1b,..., 1n and creating a new document has been described, the present invention is not limited to this. A template can be created and the document creation device 10 can execute various processes. For example,
A tag for identifying the number indicating the importance of the document is registered, and the file system 1a, 1b,...
.., 1n, and the like, can be taken out and displayed on the display unit 12. In this case, a template describing the above procedure may be created and stored in the management data storage unit 13a.

The present invention is not limited to the above embodiment, and various modifications and applications are possible. For example, in the above embodiment, a tag is used as an identification symbol for identifying a character string. However, the present invention is not limited to this.
Character strings can be identified by using defined symbols (circle symbols, square symbols, etc.) or by designating the color of the character strings. Further, in the above embodiment, the management data storage unit 13a has been described as being provided in the document creation device 10, but the present invention is not limited to this, and the management data storage unit 13a may be provided in the file systems 1a, 1b,. Good.

In the above-described embodiment, the document creation device 10 is connected to the file system 1 via the network 20.
Although it has been described that a new document is created from the documents stored in a, 1b,..., 1n, the present invention is not limited to this, and the document is stored in the document creation device 10 and a new document is created. You may do so. In this case, as shown in FIG. 18, a document storage unit 13b for storing a document in the storage unit 13 of the document creation device 10 is provided. Further, the document storage unit 13b is divided for each activity using a directory or the like, and processing is performed by regarding each division of the document storage unit 13b as the file system 1a, 1b,... do it.

The document creating apparatus can be realized not only by a dedicated apparatus but also by using an ordinary computer.
That is, a program for causing a computer to execute each of the above-described processes is stored and distributed on a recording medium (floppy (registered trademark) disk, CD-ROM, MO, ROM, or the like), or distributed via a network. By installing this in a computer and operating it on an OS (operating system), the computer can function as the above-described document creation device.

[0101]

As described above, according to the present invention, a new document can be easily created using an existing document.

[Brief description of the drawings]

FIG. 1 is a configuration diagram showing a configuration of a document creation system according to an embodiment of the present invention.

FIG. 2 is a configuration diagram showing a configuration of a document creation device according to the embodiment of the present invention;

FIG. 3 is a diagram exemplifying a screen displayed by the document creation device according to the embodiment of the present invention;

FIG. 4 is a diagram exemplifying a screen displayed by the document creation device according to the embodiment of the present invention;

FIG. 5 is a diagram exemplifying a screen displayed in a directory display area of the document creation device according to the embodiment of the present invention;

FIG. 6 is a flowchart for describing processing executed by the document creation device according to the embodiment of the present invention;

FIG. 7 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 8 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 9 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention.

FIG. 10 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 11 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 12 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 13 is a flowchart for explaining processing executed by the document creation device according to the embodiment of the present invention;

FIG. 14 is a diagram exemplifying a document stored in a file system of the document creation system according to the embodiment of the present invention.

FIG. 15 is a diagram exemplifying a document stored in a file system of the document creation system according to the embodiment of the present invention.

FIG. 16 is a diagram illustrating a document stored in a file system of the document creation system according to the embodiment of the present invention;

FIG. 17 is a diagram illustrating a document created by the document creation system according to the embodiment of the present invention;

FIG. 18 is a diagram showing a modification of the document creation device according to the embodiment of the present invention.

[Explanation of symbols]

1a, 1b,..., 1n File system 10 Document creation device 11 Input unit 12 Display unit 13 Storage unit 13a Management data storage unit 13b Document storage unit 14 Network interface (I / F) 15 Processing unit 16 Management data processing unit 17 Document data processing section 18 Search processing section 20 Network 30 Display screen 31 Directory display area 32 Management information display area IC icon

Claims (11)

[Claims] 1. A document storage means for storing a document provided with an identification symbol for identifying a specific character string, a search means for searching for a document stored by the document storage means and detecting the identification symbol, Character string processing means for extracting a character string identified by the identification symbol detected by the search means and creating a new document;
A document creation device comprising: 2. The document creation apparatus according to claim 1, wherein said document storage means includes means for storing a document, and means for attaching an identification code to the stored document. 3. The document storage means includes a plurality of storage means for storing documents classified by classification, and the search means includes a search target among a plurality of storage means provided in the document storage means. The document creation apparatus according to claim 1, further comprising: a registration unit configured to register; and a unit configured to search for a document stored in the storage unit registered by the registration unit. 4. The apparatus according to claim 1, further comprising: a template registering means for registering a character string identified by the identification symbol detected by the search means and / or a template describing a procedure for processing a document including the character string. The processing means includes means for processing a character string identified by the identification symbol detected by the search means and / or a document containing the character string according to the template registered by the template registration means. The document creation device according to claim 1, 2 or 3, 5. A document creation system comprising a file system for storing a document and a document creation device connected to the file system via a network, wherein the file system is for identifying a specific character string. A plurality of documents including an identification symbol, wherein the document creation device searches for a document stored in the file system, detects the identification symbol, specifies a character string, and specifies the character string. Character string processing means for extracting a specified character string to create a new document. 6. The document creation system according to claim 5, wherein the document creation device further comprises a registration unit for registering the identification symbol in a document stored in the file system. 7. The registration means includes means for registering the file system as a search target, and the specifying means includes means for searching for a document stored in the file system registered by the registration means. 7. The document creation system according to claim 6, wherein: 8. The registration means includes means for displaying an already registered identification symbol; the character string processing means; means for displaying the character string specified by the specification means; 8. A document creation system according to claim 6, further comprising means for displaying a new document created by extracting the created character string. 9. The template registering means for registering a template describing a character string identified by the identifying means and / or a procedure for processing a document including the character string, wherein the template registering means registers the template. Reading means for reading a template to be read, wherein the character string processing means comprises means for processing a character string specified by the specifying means and / or a document including the character string according to the template read by the reading means. The document creation system according to any one of claims 6 to 8, wherein: 10. An identification symbol for identifying a specific character string in a document stored in a file system is registered, and a character string identified by the identification symbol is extracted by searching the file system. A document creation method, wherein a new document is created by collecting extracted character strings. 11. A computer comprising: a document storage unit for storing a document; a registration unit for registering an identification symbol for identifying a specific character string in the document stored by the document storage unit; A search unit for searching for a document to be stored and detecting the identification symbol registered by the registration unit; and creating a new document by extracting and aggregating a character string identified by the identification symbol detected by the search unit. A computer-readable recording medium on which a program for functioning as document creation means is recorded.