JP2000341454A - Document processing device - Google Patents

Abstract

(57) Abstract: The present invention relates to a document processing apparatus having a copy function of transferring read image data to a document management apparatus and storing and managing the image data, and attaches easily identifiable attribute information to the image data. Therefore, it is an object of the present invention to improve the usability of image data that has been filed. SOLUTION: A scanner unit 12 and a plotter unit 13 and the like copy originals and read image data attached with attribute data via a communication control unit 14 to an external device 1.
In the document processing apparatus 10 for transferring and storing the image data at 00, a capture button 26 for instructing the necessity of transfer of the image data, a name button 28 for designating the owner of the image data, and restricting the recording output of the image data. A scan button 23 and a paper document possession button 27 for selecting whether to possess image data in the form of a paper document are arranged on the touch panel 21 of the operation unit 15.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing device having a function of copying an image and a function of transferring the read image data to a document storage device and storing and managing the read image data. The present invention relates to a method for attaching attribute information that enables easy retrieval of image data at the time of reuse.

[0002]

2. Description of the Related Art Conventionally, documents such as documents that are important and stored (original documents on which images and characters are displayed) and documents that may be used in the future are filed in paper form. It was arranged in bookcases.

[0003] In recent years, along with the sophistication and speeding up of data processing technology and the lowering of the price of storage means for storing data,
A so-called filing device has emerged in which documents that need to be stored are read by a scanner device and stored in a large-capacity storage device.

However, since there is a problem that the task of simply reading a manuscript by a scanner or the like and managing the documents is troublesome, after extensive studies and researches, the documents stored in the filing apparatus are used for meetings. For this reason, paying attention to the fact that the document is often copied by a copying machine, utilizing the fact that the document to be stored is converted at least once into an electric signal, the same data as the digitized image data is used. The inventor invented that the data is transferred to the storage means and stored.

[0005]

However, even in such filing, the image data to be stored and managed is one out of those stored in the mass storage device.
Since it is necessary to search for and retrieve one, even if image data is confirmed after narrowing down to some extent, inputting and instructing the optimal attribute information so that the desired image data is included is the processing condition at that time If you don't remember, etc., it is often difficult.

Accordingly, the present invention is to improve the usability of filed image data by allowing attribute information for easily specifying desired image data to be attached to the image data. With the goal.

[0007]

Means for Solving the Problems A first method for solving the above problems is described below.
The present invention provides a document processing apparatus having a copying function of recording image data read from a document on paper, and a transfer function of transferring the read image data to a built-in or external image data storage management device. A necessity indicating means for instructing whether transfer of image data by the transfer function is necessary,
Owner designation means for designating the owner of the image data to be transferred by the transfer function, wherein the transfer function converts the image data with the designated owner attached as attribute information when the transfer is instructed. It is characterized in that the data is transferred to a storage management device and stored and managed.

According to the present invention, when transfer is instructed, image data read from a document to be copied is attached to the designated owner as attribute information and transferred to the storage management device. Therefore, the necessity of storage can be instructed according to the content of the copy original, and the image data can be stored and managed by designating the owner, and can be searched based on the attribute information.

According to a second aspect of the present invention, in addition to the configuration of the first aspect, an output restricting means for restricting recording and outputting of image data transferred by the transfer function by a recording means of a copying function is provided. It is characterized by having been provided.

According to the present invention, the recording output of the image data to be transferred can be restricted. Therefore, even a device that has a copy function and a transfer function and performs filing of an original (image data) simultaneously with copying of the original can also perform filing without recording output.

According to a third aspect of the present invention, in addition to the configuration of the first or second aspect, it is specified whether or not the image data read by the reading means of the copying function exists in a paper form. And a transfer function for adding the form of existence of the image data to the attribute information of the image data to be transferred to the storage management device.

According to a fourth aspect of the present invention, in addition to the configuration of the second aspect, the image data read by the reading means of the copy function is specified in a paper form. Specifying means, wherein the form specifying means automatically specifies that the image data exists in the form of paper when the recording output of the image data is not restricted by the output restricting means, and the transfer function determines whether or not the image data exists. It is characterized in that the mode is added to the attribute information of the image data to be transferred to the storage management device.

In these inventions, the processed form of the image data is attached as attribute information to the image data transferred to the storage management device when the transfer is required, together with the owner. Therefore, it is possible to search for the image data that has been stored and managed depending on whether or not the image data was held in paper form after processing. Further, in the fourth invention, when a copying operation is performed without instructing the transfer necessity and restricting the recording output,
The image data is automatically attached with the existing form in the form of paper as attribute information of the image data. Therefore, the presence mode is attached to the image data to be transferred as attribute information without any particular input.

[0014]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below with reference to the drawings. 1 to 3 are diagrams showing an embodiment of a document processing apparatus according to the present invention.

In FIG. 1, reference numeral 10 denotes a document processing device comprising a digital copying machine commonly used in a business. This document processing device 10 is a computer (data processing device) having a mass storage management device for storing data. The external document storage management device 100 configured by the external device
N and other terminal devices, the controller unit 11 transfers image data (same image data) to be copied by the document processing device 10 to the external document storage management device 100, A filing system for storing and managing the external document storage management device 100 so that it can be called when data is reused is constructed.

The document processing apparatus 10 includes a controller 11
A scanner unit (reading unit) 12, a printing unit (recording unit)
13, an image processing unit 16, an image file generation unit 17, and a document attribute file generation unit 18 are connected together with the communication control unit 14 and the operation unit 15, and the controller unit 11 reads a CPU (not shown) from the ROM. By using a RAM that stores various information such as driving conditions and management data and stores data necessary for operation in accordance with the control program, general control of each unit 12 to 18 of the apparatus is performed. In addition to making it usable as a device, it executes various processes of the present invention.

The scanner unit 12 photoelectrically converts the reflected light (brightness) of the document illuminated through the contact glass by a CCD, and A / D converts a signal from the CCD to digitize image data. The controller unit 11 temporarily stores the image data and transfers it to the printing unit 13 and the communication control unit 14. The printing unit 13 is a recording paper (paper) that conveys the received image data by a known recording method (for example, an electrophotographic recording method).
An image is formed by recording and outputting the above. The communication control unit 14 transmits the received image data to the external document storage management device 100 via the LAN. Since various operations including these later-described controls are controlled by the controller unit 11 based on an instruction command from the operation unit 15, the controller unit 11 constitutes a transfer function.

At this time, the image processing section 16 performs various corrections such as gradation, density, and resolution on the digitized image data read by the scanner section 12 and transferred to the printing section 13. When transmitting the data, the image data after the image processing is transferred to the image file generating unit 17.

The image file generation unit 17 converts the received image data into a file format that can be handled by an OS (operation system) adopted by the external document storage management device 100 at the transmission destination, and transfers the file format to the communication control unit 14. When transferring the image data to the external document storage management device 100, the document attribute file generation unit 18 converts various types of information corresponding to input information, which will be described later, from the operation unit 15 with the characteristics when specifying the image data. The attribute data is converted into a file format that can be handled by the OS of the external document storage management device 100 by the image file generation unit 17 in the same manner.
It is transferred to the communication control unit 14 (attached to the image data).

The operation unit 15 includes a touch panel 21 shown in FIG. 2 for displaying various information such as driving conditions, device states, and input information on a display LCD and performing input operations such as settings and instructions by a user, a numeric keypad, and functions. Key,
A start key, a stop key, and the like are provided. On the touch panel 21 in a standby state, as shown in FIG. A capture button 26 for selecting whether or not the captured image is to be stored by the external document storage management device 100; a paper document possession button 27 for selecting whether to possess the processed image data in the form of a paper document; A name button 28 for designating the owner of the image data stored in the storage management device 100 is displayed on the operation screen, and the selected button is highlighted in black and white. When the copy mode is selected by the copy button 22, the controller unit 11 reversibly displays the capture button 26 and the paper document possession button 27 in black and white in reverse, and sends the image data to be processed to the external document storage management device 100. Along with the filing (capture) to be stored, the image data is automatically selected to have the attribute form as the attribute data possessed in the form of a paper document. On the other hand, when the scan mode is selected by the scan button 23, the capture button cannot be released. 26 is displayed in a black-and-white inverted state, and a selected state of only filing is displayed. That is, the name button 28 on the touch panel 21 constitutes an owner designation unit, the capture button 26 constitutes a necessity indicating unit, and the paper document possession button 27 constitutes a form identification unit.

Then, the document attribute file generation unit 18
As shown in FIG. 3, the name of the corresponding image file (file name) is automatically given using the input information from the operation unit 15, and the digitized original (image Data) owner name, copy /
In which mode of scanning the image data was captured (capture mode), whether the image data is held in the form of a paper document appearing on paper after processing (own paper),
Further, various types of information such as document processing date / time (capture date / time) are converted into a file format that can be handled by the OS of the external document storage management device 100, attached to the image data transferred by the controller unit 11, and transmitted to the communication control unit. Hand over to 14.

For this reason, when the copy button 22 is pressed (selected) on the touch panel 21 of the operation unit 15, the controller unit 11 inverts the black and white of the copy button 22 to indicate that the copy mode is selected. At the same time, the capture button 26 and the paper document possession button 27 are simultaneously inverted in black and white to capture image data to be copied as data to be transferred to the external storage management device 100,
While it is displayed that the image data is selected to be held and stored and used as a paper document, when the capture button 26 is pressed because the external document storage management device 100 does not need to store the image data, the monochrome The reverse display is canceled to display a capture unnecessary instruction state, and a paper document possession button 27 is provided in order to prevent the owner of the image data described later from discarding the original or recording paper or passing it to another person and possessing it in the form of a paper document. Is also pressed, the black-and-white inverted display is canceled to indicate that the document is not stored / used in a paper document (the document is discarded). When the user operating the document processing apparatus 10 presses his / her name or a name button 28 corresponding to the person who requested the copy, for example, “name 5”, the name button 28 is inverted in black and white, It indicates that the owner of the image data transferred and stored in the external document storage management device 100 is designated. Note that the order of selection is not particularly determined.

Thereafter, when the start key of the operation unit 15 is pressed, a copying process for recording and outputting image data read from a document on the contact glass is started, and when the capture button 26 is not pressed, Along with the image data, file name (file name: omitted), owner name (owner name: user05), copy mode (c
apture mode: copy), whether or not to own as a paper document (own
paper: yes, and the date and time of document processing (capture date / tim)
The file format of the attribute data (e: omitted) is converted and transferred to the external document storage management device 100.

On the other hand, when the scan button 23 is depressed on the touch panel 21 of the operation unit 15, the scan button 23 is black-and-white inverted so as not to be released. Is stored in the external document storage management device 100, that is, the filing mode is selected, and the paper document possession button 27 is pressed when the owner of the image data described later possesses the document. In some cases, the black-and-white inverted display is displayed (when the document is discarded and the document is not owned in the form of a paper document, the paper document possession button 27 is not pressed), and the user who operates the document processing apparatus 10 copies his or her name or copy. When a name button 28 corresponding to the requester, for example, "name 5" is pressed, the name button 28 is inverted in black and white, and the external document Indicating that the owner of the image data to be stored is transferred to the management device 100 is designated. Note that the order of selection is not particularly determined.

Thereafter, when the start key of the operation unit 15 is depressed, a process of only reading the image data read from the original on the contact glass starts, and
A file name (file name: omitted), owner name (owner name: user05), scan mode, along with the image data
(capture mode: scan), or as a paper document (own p
aper: no) and document processing date / time (capture date / time:
The file format of the attribute data (omitted) is converted, attached to the image data, and transferred to the external document storage management device 100.

Therefore, when the document processing apparatus 10 is operated, the necessity of filing of the document to be copied can be selected, and the possession of the image data to be stored can be performed independently of the user operating the document processing apparatus 10. Person can be specified. Further, if the user wants to keep only the original but only to file it, the user can only scan the original, thereby avoiding unnecessary recording output on paper.

For this reason, according to the contents of the original, for example,
It is possible to avoid filing when only an image on paper is desired or when a document with high security is copied. In addition, when filing in other cases, even when copying or scanning yourself or asking a person, the true owner can be associated and managed as attribute data and stored and managed without hesitation when searching. Can be efficiently searched for and reused, and the inadvertent reuse of the image data associated with another person can be limited.

Also, the document or the recording paper is possessed (existing) in the form of a paper document for reference use after copying, or the document or the like is discarded and stored in the form of a paper document because it is digitized and stored. It can be stored and managed by attaching as attribute data whether it is not to be performed, and using this as a clue, desired image data can be searched, and even if other attribute data is forgotten, further copy mode / scan mode Even if you forget which one was processed, it is highly likely that you remember whether you own the original,
This is especially true when using the copied data, and since the digitized data of the paper document possessed surely exists when desired, it is possible to easily narrow down the desired image data.

Further, in the case of copying, even if the original is not discarded or returned after copying, the copied recording paper is usually possessed, so it is necessary to possess the image data as a paper document. In the case of filing (scanning only) while automatically selecting, the original is discarded after processing and not possessed, but since it is common, it is not automatically selected, so the original operability is not impaired, It is possible to enhance the usability by attaching easily identifiable attribute data to the image data to be stored.

As described above, according to the present embodiment, it is possible to instruct whether or not capture (transfer) of image data of a document is necessary according to the content thereof, and it is possible to read only image data and record and output the image data. Accumulation management can be performed, and necessary image data can be filed without waste.

Further, an arbitrary person can be designated as the owner and attached to the image data as attribute data so as to be usable at the time of retrieval. Also, it is determined whether or not the image data exists in the form of a paper document. It can be automatically attached as attribute data. Therefore, even if the attribute data is forgotten after a long time, it is possible to narrow down and search easily depending on whether the desired image data is possessed or discarded as a paper document.

As a result, without requiring a complicated input operation,
Filing can be performed with high usability without impairing the original operability of the document processing apparatus 10.

[0033]

According to the present invention, the necessity of transfer of image data of a document to be copied can be instructed according to the content thereof, and only necessary image data can be stored and managed. Therefore, it is possible to avoid filing unnecessary documents that are not worth saving or documents that are unsuitable for storage, such as having high confidentiality. Further, the user himself / herself or another person can be arbitrarily designated as the owner of the image data to be transferred, and can be attached as attribute information of the image data and used at the time of search. Therefore, at the time of searching for image data to be stored and managed, the image data can be narrowed down by the attribute information of the owner, can be easily reused, and the usability can be improved.

Further, by making it possible to limit the recording output of the image data to be processed, even if the apparatus performs filing of the document (image data) simultaneously with copying, filing without recording output can be performed. In addition, unnecessary output of unnecessary paper can be avoided.

Furthermore, by attaching the processed form as attribute information to the image data to be stored and managed, for example, the original is discarded with the image data processed only for filing, or the original or recorded The image data to be stored can be easily reused by narrowing down based on the presence or absence of possession of the image data in the form of paper, which has a high possibility of storing the output paper or the like. By automatically attaching the existence form of the image data according to whether or not there is a restriction on recording and output, it is possible to omit a special input operation and improve the usability without impairing the operability of the document processing apparatus. Can be.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating an embodiment of a document processing apparatus according to the present invention, and is a block diagram illustrating a schematic overall configuration thereof.

FIG. 2 is a plan view illustrating the display screen.

FIG. 3 is a conceptual diagram illustrating the attached data.

[Explanation of symbols]

 Reference Signs List 10 Document processing device 11 Controller unit 12 Scanner unit (reading unit) 13 Printing unit (recording unit) 14 Communication control unit 15 Operation unit 16 Image processing unit 17 Image file generation unit 18 Document attribute file generation unit 21 Touch panel 22 Copy button 23 Scan Button (output restricting means) 26 Capture button (necessity indicating means) 27 Paper document possession button (type specifying means) 28 Name button (owner specifying means) 100 External document storage management device

 ──────────────────────────────────────────────────続 き Continued on the front page F term (reference) 5B009 SA12 SA14 5B075 KK54 KK60 KK64 ND06 PR01 PR10 UU05 5C062 AA02 AA05 AA06 AA35 AB20 AB23 AB43 AB44 AC02 AC05 AC22 AC43 AC51 AF14 5C073 AA06 AB03 AB04 AB12

Claims (4)

[Claims] An image processing apparatus comprising: a copying function for recording image data read from a document on a sheet; and a transfer function for transferring the read image data to a built-in or external image data storage management device. There is a necessity instruction means for instructing the necessity of image data transfer by the transfer function, and an owner designating means for designating an owner of the image data to be transferred by the transfer function, the transfer function, A document processing apparatus characterized in that, when a transfer is instructed, image data with a designated owner attached as attribute information is transferred to a storage management device and stored and managed. 2. The document processing apparatus according to claim 1, further comprising output restriction means for restricting recording and outputting of image data transferred by said transfer function by recording means of a copy function. 3. An image forming apparatus according to claim 1, further comprising a form specifying unit for specifying whether the image data read by the reading unit of the copying function exists in the form of paper. 3. The document processing apparatus according to claim 1, wherein the document information is added to attribute information of image data to be transferred to the apparatus. 4. A form specifying means for specifying whether or not the image data read by the reading means of the copying function exists in the form of a paper, wherein the form specifying means is configured to output the image data by the output restricting means. When the recording output is not limited, it is automatically specified that the image data exists in a paper form, and the transfer function adds the existence form of the image data to the attribute information of the image data to be transferred to the storage management device. The document processing apparatus according to claim 2, wherein