JP2000048024A - Structured document processing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce user's working load by automating routine processing following the preparation/edition of a tagged document. SOLUTION: The processor is provided with a means 111 for monitoring the edition start and end of a document, a means 112 for analyzing/extracting information necessary for succeeding processing while noticing the tag part of the edited document or its relational document at the edition end timing of the document and a means 114 for automatically executing prescribed processing for a document stored in a document database or the distribution of a prepared document based on the analytical/extracted result.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

TECHNICAL FIELD The present invention relates to an SGML or XM
The present invention relates to a device for editing and managing structured documents with tags such as L and HTML, and in particular, at the end of document editing, by automatically performing subsequent routine processing, thereby reducing the amount of user work. The present invention relates to a document processing device.

[0002]

2. Description of the Related Art When a change is made to an existing tagged document, it may affect other tagged documents or other data depending on the contents of the change and the changed portion. For example, if the edited document has a reference source from another document, it may not be possible to refer to the edited document depending on the changed content of the document. If further references are removed,
The reference relationship no longer holds. In such a case,
Conventionally, there has been no means for notifying the influence on the referenced document when the reference source is deleted or changed even though the reference source is deleted or changed. Further, even if a human recognizes that a change has been made, for example, by opening a document, the human needs to determine the details of the change and the location of the change and delete / change the reference relationship between the documents.

[0003] In addition, a document is created for some purpose.
Edited. Subsequent processing of the document may be performed depending on the purpose of creation / edit. For example, when editing the minutes, the minutes need to be distributed to the meeting attendees after the editing is completed. In this case, in the past, after editing was completed, the minutes of the minutes were distributed to the target person by e-mailing a person or putting it into a circulation workflow.

[0004]

In the prior art,
As described above, the subsequent processing involved in creating / editing tagged documents, such as deleting / changing reference relationships between documents and distributing created / edited documents when changes are made to existing documents, is performed by humans. However, there is a problem that work efficiency is low. In addition, some devices have a function to perform the operation performed by the user, but if the user activates the target proxy program and does not specify document data, the target operation is not completed and the operation becomes complicated. There was a problem of becoming.

[0005] The present invention relates to a structured document processing apparatus,
By automatically performing the subsequent routine processing etc. accompanying the work of creating and editing tagged documents at the end of document editing,
An object of the present invention is to reduce the amount of work performed by a user and to improve work efficiency.

[0006]

In order to achieve the above object, a structured document processing apparatus according to the present invention monitors the start and end of editing of a document and, at the timing of the end of document editing, edits a document or a related document. A means is provided for analyzing and extracting a specific element or attribute value defined in advance by focusing on a tag portion of the document, and automatically executing a specific process defined in advance based on the result. This means will be referred to as a post-editing document processing means or device.

[0007]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing one embodiment of the structured document processing apparatus of the present invention. In FIG. 1, reference numeral 100 denotes a normal document editing / managing apparatus, which includes an editor 101, a work memory 102, a document database 103, and the like. Reference numeral 110 denotes an edited document processing device provided according to the present invention, which includes a management agent unit 111, a document analysis unit 112, an analysis definition file 113, a process definition execution unit 114, a process definition file 115, and the like.
Document editing / managing device 100 and post-editing document processing device 110
Is connected by an arbitrary means (for example, a bus, a LAN, or the like).
1 and the memory 102 and the document database 1
03 can be accessed. Note that the document editing / managing apparatus 100 and the post-editing document processing apparatus 110 may be integrally configured, and the respective units may be connected by, for example, an internal bus.

The document database 103 stores tagged documents (structured documents) such as SGML, XML, and HTML. The editor 101 fetches a document to be processed from the document database 103 via the memory 102, performs editing such as adding or deleting a sentence, and re-stores the document in the document database 103 via the memory 102. In the case of creating a new document, the editor 101 also stores the created document in the document database 1 via the memory 102.
03.

[0009] The management agent unit 111 includes an editor 1
01, the start and end of editing of the document are monitored. When the editing of the document is ended, first, the document analysis unit (document analysis program) 112 is activated and the corresponding file name is passed. The document analysis unit 112 searches the memory 102 or the document database 103 for a corresponding document or a related document by using a file name or the like as a key, and analyzes and extracts a specific element or attribute value by focusing on the tag unit. The result is notified to the management agent unit 111. Elements, attribute values, and analysis methods to be extracted are defined in the analysis definition file 113 in advance, and based on the analysis definition information, the document analysis unit 112 analyzes and extracts the tagged document that has been edited. Management Agent 1
Next, the processing definition execution unit (processing definition execution program) 114 activates the processing definition execution unit 114 and passes the analysis result of the document analysis unit 112. The process definition execution unit 114 executes a specific process on a document group on the document database 103 based on the analysis result, or executes a process of starting a predetermined program. The process to be performed by the process definition execution unit 114 is defined in advance in the process definition file 115 as process definition information.

FIG. 2 shows the overall processing flow in the post-editing document processing device 110. Step 21
0 is the editor 1 in the management agent unit 111.
This is a process of monitoring the processing status of the document, such as the start and end of editing of the tagged document to be managed in 01. Steps 220 and 230 are executed when the management agent 1
The document analysis unit 112 started from step 11 reads the analysis definition information from the file analysis definition file 113 and executes document analysis based on the information. In this document analysis, specific elements and attributes are analyzed and extracted from an edited document or a related document by focusing on a tag portion of the document.

The user defines an analysis target in advance according to the purpose. If the document type such as the minutes, the design document, and the operation manual is used as a material for determining the subsequent processing, an element or attribute representing the document type is defined as an analysis target. After editing an existing document, if you want to detect cases where the deleted document affects other than the edited document, such as reference relationships and index words, and changes in the relationship between documents occur, the reference relationship or index Define an element or attribute value that represents a word. The analysis definition file 113 stores such analysis definition information defined by the user in advance.

By executing the processing of step 230, information (analysis result) necessary for the subsequent processing, such as an update difference, can be obtained from the tagged document. The management agent unit 111 instructs the process definition execution unit 114 to perform a process on the target document based on this information. Step 2
Reference numeral 40 denotes a process in which the process definition execution unit 114 reads definition information necessary for the process from the process definition file 115 in response to an instruction from the management agent unit 111. Step 2
Reference numeral 50 denotes a process in which the process definition executing unit 114 executes a process on the target document according to the process definition information based on the analysis result. For example, if the user defines in advance the process definition information such as distributing the minutes of the minutes to the persons concerned by e-mail in the process definition file 115, the subsequent mail distribution process accompanying the creation of the minutes can be automated.

A specific embodiment of the processing by the apparatus of the present invention shown in FIG. 1 will be described below. [Embodiment 1] This is because, when a document editing / managing apparatus 100 edits an existing document in a document database 103 and a reference portion from another document exists in the document, and changes it, the edited document processing is performed. In the apparatus 110, the relevant portion in the target document in the document database is deleted so that the target document is not affected except for the edited document. FIG.
7 shows a detailed processing flow of the post-editing document processing device 110 in the case of the present embodiment. In FIG. 3, steps 310 to 3
Reference numeral 50 corresponds to steps 210 to 250 in FIG.

FIG. 4 shows a specific example of a document to be processed.
In FIG. 4, a document A with a tag indicated by 401 is denoted by 402.
"<Title I
D = “CO15101”> ”. Here, it is assumed that the tagged document B 402 is edited and the reference portion from the tagged document A 401 is changed. This 4
Reference numeral 403 denotes a document B ′ after editing the tagged document B of No. 02. In this case, it is necessary to delete the corresponding portion of the tagged document A 401. This is achieved by the present invention as follows.

The management agent unit 111 activates a document analysis unit (document analysis program) 112 at the end of the editing of the document B by the editor 101 (step 310). At this time, the tagged document B is instructed from the management agent unit 111 to the document analysis unit 112 as a document to be analyzed by its file name or the like. The document analysis unit 112 takes in the analysis definition information held in advance in the analysis definition file 113 (step 32).
0), based on the analysis definition information, focusing on the tag portion,
Is analyzed, and a specific element or attribute value is extracted (step 330).

FIG. 5 shows the contents of processing in the document analysis unit 112 at this time. The analysis definition information of the analysis definition file 113 is “Take the update difference.
Extract the part of Title> Tag. Is defined. At the end of the editing of the document by the editor 101, the updated document 403 of document 403 shown in FIG. 4 is in the working memory 102, and the document B of 402 before the update is not yet updated in the document database 103. It is in. Therefore, the document analysis unit 112 acquires the updated tagged document B ′ from the memory 102 by using the file name specified by the management agent unit 111 as a key, and acquires the updated tagged document B ′ from the document database 103. And extract the update difference between the two. As indicated by reference numerals 402 and 403 in FIG. 4, the portion where “<Title ID =“ C015101 ”> definition of document structure </ Title>” before editing disappears, and “<Title ID =“ C0512456 ”is newly added. "> Type of document structure </ Title>". The document analysis unit 112 selects <TI
TLE> is extracted. In the case of the examples 402 and 403 in FIG. 4, the description of <TITLE ID = XXXX> is included in the difference, and as a result, an update difference as indicated by 501 in FIG. 5 is extracted. The document analysis unit 112 returns the update difference extraction result 501 to the management agent unit 111 as an analysis result.

After the document editing is completed, the editor 101 overwrites the document B before updating in the document database 102 with the updated document B 'in the memory 102 according to an instruction from the user or the like. Thus, the document editing process is completed.

On the other hand, the management agent unit 111 activates the process definition execution unit (process definition execution program) 114 and passes the update difference extraction result 501 from the document analysis unit 112. In the process definition execution unit 114, the process definition file 1
15 is fetched (step 340), and the process defined by the process definition information is executed on the target document in the document database 103 based on the update difference extraction result 501 (step 340). 35
0).

FIG. 6 shows the contents of processing in the processing definition execution unit 114 at this time. Corresponding to the analysis definition information of the analysis definition file 113 shown in FIG. 5, in the processing definition file 115, what to do when <TITLE> (reference relation) is changed is registered in advance with the processing definition. ing. As shown in FIG. 6, here, the process definition information of the process definition file 115 is “<Title> ID”.
The HREF attribute having the same value as the value is searched, and the HREF attribute and the attribute value are deleted. Is defined. Therefore, the process definition execution unit 114 searches the document database 103 based on the update difference extraction result 501 passed from the management agent unit 111, and returns “<Anchor HREF =“ CO1
5101 ">" is deleted and the reference relation is released.
This is repeated while the target document exists in the document database 103. As a result, after the process definition is executed, “<Anchor HREF =“ CO15101 ”>” is deleted from the document A 401 shown in FIG. 4 like the document A ′ 601 in FIG.

As described above, according to the first embodiment, when the "</ Title>tag" having the ID attribute indicating the reference destination is no longer present, the user does not individually instruct the deletion, and ends the document editing. At the timing, "Anchor"
HREF = "XXXX">"can be automatically deleted.

If the process definition information of the process definition file 115 is defined as "display a list of tagged documents that refer to the reference where the tagged document has been deleted", the process definition execution program executes Display the document list. As a result, the user knows that the reference relation has been changed, and while viewing this list, it is possible to view and modify the reference-source tagged document according to the tagged document content being referred to.

[Embodiment 2] When a document with a tag such as minutes is newly created in the document editing / managing apparatus 100 and stored in the document database 103, the edited document processing apparatus 110 associates it with the document. It automatically performs the process of distributing it to users by e-mail. FIG. 7 shows a detailed flow of the post-editing document processing device 110 in the case of this embodiment. FIG.
In Steps 710 to 750, Step 2 in FIG.
This corresponds to 10 to 250.

FIG. 8 shows a specific example of a newly created document with a tag. The document C shown in 801 is newly created by the editor 101, and is stored in the document database 10 via the memory 102.
3

The management agent unit 111 activates a document analysis unit (document analysis unit program) 112 at the end of editing (new creation end) of the document C by the editor 101, and as a document to be analyzed, the document C A file name or the like is specified (step 710). The document analysis unit 112 reads analysis definition information defined in advance by the user from the analysis definition file 113 (step 720), and analyzes the document C by focusing on the tag unit based on the analysis definition information, Extraction of elements and attribute values is executed (step 730).

FIG. 9 shows the contents of processing in the document analysis unit 112 at this time. Here, the analysis definition information of the analysis definition file 113 is “<DOCUMEN” from the document.
It is defined to extract the attribute value of the attribute TYPE of the “T>” tag, and is also defined to extract the character string element of the “<Name>” tag from the document. Document analysis unit 112
Captures the tagged document C 801 in FIG. 8 still in the memory 102 when the editing of the document is completed, and reads “<DOCUMENT>” from the document C based on the analysis definition information.
The type attribute value of the tag and the character string of the “<NAME>” tag are extracted. Attribute TYP of "<DOCUMENT>" tag
The attribute value of E represents the type of the document, and “<Name>” represents the meeting attendee. After processing by the document analysis unit 112,
An extraction result as shown by 901 in FIG. 9 is obtained. The document analysis unit 112 returns the extraction result 901 to the management agent unit 111 as an analysis result.

When the analysis result is returned from the document analysis unit 112, the management agent unit 111 activates the process definition execution unit (process definition execution program) 114 and passes the analysis result (the extraction result 901 in FIG. 9). In the process definition execution unit 114,
The process definition information held in advance in the process definition file 115 is fetched (step 740), and the process defined by the process definition information is executed based on the extraction result 901 passed from the management agent unit 111 (step 75).
0).

FIG. 10 shows the process definition execution unit 114 at this time.
3 shows the processing contents. Here, the process definition file 115 includes the analysis definition file 11 shown in FIG.
In response to the analysis definition information of No. 3, "<"
If the attribute value of TYPE of "DOCUMENT>" is "minutes", the document is distributed to the attendees described in <NAME>. Is defined. Process definition execution unit 1
At 14, the process definition is read and the extraction result 9 in FIG.
01, the mail program of 1001 is started, and 1
Attach the document created as shown in 002 and <NAME
Email the attendees described in>.

As described above, according to the second embodiment, the user can automate the process of creating the minutes and distributing the minutes by simply creating and storing the minutes, and distributing the minutes to the parties concerned. Work efficiency is improved.

Although two embodiments have been described above as specific examples of the processing by the apparatus of the present invention, it is needless to say that the present invention is not limited to these. By registering various combinations of the analysis definition information and the process definition information in the analysis definition file 113 and the process definition file 115 in advance, it is possible to automate various subsequent standard processes associated with the creation and editing of the tagged document. Will be possible. In this case, the analysis definition information of the analysis definition file 113 can be easily associated with the processing definition information of the processing definition file 115 by using the same serial number, heading, and the like. Also,
The analysis definition file 113 and the process definition file 115
Physically the same storage device (hard disk or the like) may be used.

Further, the processing procedure shown in FIG. 2 can be provided as, for example, an edited document processing program recorded on a computer-readable recording medium, such as a floppy disk, a memory card, or a CD-ROM. It is. In this case, the document analysis program and the process definition execution program shown in FIG. 1 constitute a part of the edited document processing program.

[0031]

As described above, according to the structured document processing apparatus of the present invention, at the end of document editing, necessary information is extracted from the tagged document by focusing on the tag portion, and By automatically executing the subsequent routine processing and the like accompanying the creation / editing work, the amount of work required by the user can be reduced, and there is an advantage that the work efficiency is greatly improved.

[Brief description of the drawings]

FIG. 1 is a block diagram illustrating an embodiment of a structured document processing apparatus according to the present invention.

FIG. 2 is an overall processing flow of the post-editing document processing apparatus of FIG. 1;

FIG. 3 is a detailed processing flow of the post-editing document processing apparatus according to the first embodiment of the present invention.

FIG. 4 is a specific example of a document according to the first embodiment of the present invention.

FIG. 5 shows processing contents of a document analysis unit according to the first embodiment of the present invention.

FIG. 6 shows processing contents of a processing definition execution unit according to the first embodiment of the present invention.

FIG. 7 is a detailed processing flow of the post-editing document processing apparatus according to the second embodiment of the present invention.

FIG. 8 is a specific example of a document according to the second embodiment of the present invention.

FIG. 9 shows processing contents of a document analysis unit according to the second embodiment of the present invention.

FIG. 10 shows processing contents of a processing definition execution unit according to the second embodiment of the present invention.

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 Document editing / management device 101 Editor 102 Working memory 103 Document database 110 Edited document processing device 111 Management agent unit 112 Document analysis unit 113 Analysis definition file 114 Processing definition execution unit 115 Processing definition file

 ────────────────────────────────────────────────── ─── Continuing on the front page (72) Inventor Tomoyuki Umehara 5030 Totsukacho, Totsuka-ku, Yokohama-shi, Kanagawa Prefecture F-term in the Software Development Division of Hitachi, Ltd. (Reference) 5B009 QA06 QA11 QB18 SA03 SA14 TA06 VA09 VC02

Claims (4)

[Claims] 1. A structured document processing apparatus comprising: means for editing a structured document with a tag; and means for managing the structured document. When editing of the document is completed, a tag section of the edited document or a related document is provided. A structured document processing apparatus, comprising: a post-editing document processing unit that analyzes a document and executes a specific process based on the analysis result. 2. The structured document processing device according to claim 1, wherein the post-editing document processing unit analyzes a tag portion of the edited document or a related document, and analyzes a tag portion of the edited document or a related document. Means for extracting an element or attribute value, means for defining the element or attribute value to be extracted, an analysis method, and means for executing a specific process based on the extracted specific element or attribute value. Means for defining a process to be executed on the extracted specific element or attribute value. 3. The structured document processing apparatus according to claim 1, wherein, when a change is made to an existing tagged document in which a reference source from another document exists, the changed attribute value is extracted from the tag section. A structured document processing apparatus for deleting, with respect to a tagged document in a document database, a description that refers to the attribute value of the changed tag part as a reference destination. 4. A structured document processing apparatus according to claim 1, wherein when a tagged document to be distributed to a related person is created, distribution destination data is extracted from the tag portion and a mail distribution program is started. Structured document processing apparatus characterized by the above-mentioned.