IT201800010176A1 - COLLECTOR FOR DOCUMENTAL MATERIALS, PROCESS OF TRACKING THE CONSULTATIONS OF SUCH A COLLECTOR, PROCEDURE OF READING INFORMATION RELATING TO SUCH A COLLECTOR AND PROCEDURE OF STORING INFORMATION RELATING TO SUCH A COLLECTOR - Google Patents

Description

DESCRIPTION of the INDUSTRIAL INVENTION entitled:

"COLLECTOR FOR DOCUMENTAL MATERIALS, PROCEDURE FOR TRACKING THE CONSULTATIONS OF SUCH A COLLECTOR, PROCEDURE FOR READING INFORMATION RELATING TO SUCH A COLLECTOR AND PROCEDURE FOR STORING INFORMATION RELATING TO SUCH COLLECTOR"

DESCRIPTION

The present invention refers to a binder for documentary material and to procedures for reading, storing and tracing which involve this binder.

The present invention refers to a binder for documentary material according to the preamble of claim 1.

Archives organized by a plurality of binders are widely disseminated. A binder is, as is well known, a paper converting item for housing documentary material, which is bound to the binder by means of appropriate means (for example through rings that can be opened and closed manually).

Since there are archives comprising a substantial number of binders (even several hundred) and each of them can in turn contain a substantial number of documents (even several dozen), it is very useful for the binder to provide the user of the archive with information on the documentary material contained therein.

To this end, binders have been developed whose external surface visible to the user is writable. This peculiarity of the visible external surface allows the archivist user to overwrite synthetic information about the archived documentary material, so that, in subsequent searches, he can become aware of the contents of the binder without having to extract it from the shelving in which it is positioned and without having to open it. to scan the documents one by one.

It is absolutely evident that such a technical solution is extremely inefficient. In fact, the useful surface area for overwriting information is so small that at most you can report identification codes of only some of the documents inside the binder, codes that can only be useful to a limited extent when searching for documents. Furthermore, the problem arises of an objectively difficult updating of such information, if the documents within the binder were entirely or partially removed, integrated or replaced.

The object of the present invention is to overcome the aforementioned drawbacks in relation to the known art relating to binders for documentary material.

In particular, it is the aim of the present invention to provide the binders with the ability to provide the user archivist with complete and detailed information about the documentary material contained.

In particular, it is a further aim of the present invention to make such information easily and reliably editable in the event of modification of the documentary material contained in the binders.

Furthermore, it is an object of the present invention to ensure greater security of the documentary material archived, by proposing a method that allows the traceability of accesses to the binders which make up an archive.

The present invention relates to a binder comprising a containment structure that defines a containment volume, suitable for housing documentary material. According to the present invention, the containment structure is equipped with a label comprising an antenna and a mass memory, the label is able to be activated by electromagnetic induction inside a magnetic field and the mass memory is suitable for storing information relating to the documentary material housed in the containment volume.

Advantageously, the containment structure is made of multilayer cardboard and the label is arranged inside the multilayer cardboard, or the label is glued to a surface of the containment structure (for example it is applied to an adhesive support which is once glued to a surface of the containment structure), or the label is printed on a surface of the containment structure. Advantageously, the containment structure includes a pair of lateral elements and a central element, the lateral elements departing from opposite ends of the central element, and the label is associated with the central element. According to a preferred embodiment of the invention, the central element is further associated with a bar code, printed on the surface of the central element or glued to the surface of the central element (in this case it can be applied for example to an adhesive support glued to the surface of the central element). The barcode is preferably of the QR code type. Advantageously, the geometric centers of the label and the bar code are less than 50 mm apart, preferably less than 30 mm, even more preferably less than 10 mm. Even more advantageously, the label lies on an imaginary plane parallel to or coinciding with the surface of the central element on which the bar code is applied, the imaginary line joining the geometric centers of the label and the bar code being substantially orthogonal to such an imaginary plan.

The binder according to the present invention also allows the development of a system for managing an archive of documentary material, as well as distinct procedures for reading information relating to a binder for document material by means of an electronic device, for storing information relating to a binder and of tracking the consultations of a binder.

The characteristics of the present invention will be clearer from the detailed description that follows, as well as from the figures to which this description refers, in which:

- Figure 1 represents an overall view of the system according to the present invention;

Figures 2 to 4 show details of the collector according to distinct embodiments of the present invention;

Figure 5 represents an electronic device adapted to be used in the system according to the present invention;

- Figure 6 represents a plurality of binders according to the present invention, as positioned within an archive.

Figure 1 shows three binders P1, P2, P3 for documentary material. Each collector P1, P2, P3 includes a containment structure that defines a containment volume, suitable for housing documentary material. Each collector P1, P2, P3 is a paper converting item, in which the respective containment structure is made of multilayer cardboard. For example, each P1, P2, P3 binder can be a ring binder, in which documentary material is kept inside for filing by means of metal rings that can be opened and closed manually, acting directly on the rings themselves or indirectly by means of a mechanism lever. Each binder P1, P2, P3 houses the respective documents C1, C2, C3, for example documents in paper form, and can possibly be contained within a case.

The containment structure of at least one of the collectors according to the present invention is equipped with a label comprising an antenna and a mass memory, this label being able to be activated by electromagnetic induction within a magnetic field and this memory of mass being able to store information relating to the documentary material housed in the containment volume. In the exemplary embodiment represented purely for explanatory and non-limiting purposes in Figure 1, the central elements R1, R2, R3 of the files P1, P2, P3, include, in addition to traditional components such as a writing surface (or alternatively to this, a transparent pocket) and a hole for the extraction of the collector (or alternatively to this a tie rod), also a label S1, S2, S3 (positioned in the example of Figure 1 in the lower part of the respective central element R1, R2, R3 and at an equal distance from the side elements of the respective collector P1, P2, P3). It should be emphasized that, according to the present invention, it is sufficient that even only one of the collectors P1, P2, P3 (for example only the collector P1) has its own containment structure equipped with a label. It should also be emphasized that the position represented by the label S1, S2, S3 in the central element R1, R2, R3 is purely indicative: for example, the label S1, S2, S3 can be located immediately above the respective extraction hole.

According to the present invention, information is stored in the mass memory of the label S1, S2, S3, in particular relating to the documentary material housed in the binder on which the label S1, S2, S3 is affixed, such information being able to be received from the outside and / or transmitted to the outside by means of the antenna of the label S1, S2, S3. As can be seen in the example represented in Figure 1, the information is exchanged between the label S1, S2, S3 and an electronic device 1. For this purpose, the electronic device 1 is equipped with a first interface module 2, such as for example a radiofrequency module that uses NFC (Near Field Communication) technology. The first interface module 2 is capable of generating an electromagnetic field and therefore, when positioned near the label S1, S2, S3, it allows the label S1, S2, S3 to be activated, thus making communication between the label possible. S1, S2, S3 and the electronic device 1.

In addition, the electronic device 1 is advantageously equipped with a second interface module 3, such as for example a Gsm / Gprs or 3G or 4G antenna, for interfacing the electronic device 1 with a data network. The second interface module 3 allows the electronic device 1 to access a cloud computing system, in which an electronic file G is stored, organized according to a plurality of folders. In the example represented in Figure 1, the electronic archive G includes three folders F1, F2, F3, each of which uniquely associated with one of the labels S1, S2, S3, and consequently with one of the collectors P1, P2, P3. Through the electronic device 1 it is possible to exchange information between the label S1 and the folder F1, for example in order to make such information coincident or coherent. The electronic device 1 can for example comprise a smartphone, a tablet, a handheld or portable computer. Therefore the F1 folder includes information (and possibly also images or files in general) that refer to the documentary material housed in the P1 collector. Among the information found within the F1 folder, there is advantageously the position of the collector P1 to which the respective label S1 is associated. In this way, the user of the electronic archive G, should he be interested in consulting a particular document, can easily become aware of the binder in which this document is located and of the physical position of this binder within the corresponding document archive. to the electronic archive G.

The electronic device 1 can be used to read, through the first interface module 2, information stored in the mass memory of the label S1 and then to transmit it, through the second interface module 3, to the data network, so that it remains memorized. in the F1 folder inside the electronic archive G. On the other hand, it is possible to use the electronic device 1 to access, through the second interface module 3, information stored in the F1 folder inside the electronic archive G, and therefore to store it in the label S1, through the first interface module 2. Furthermore, the architecture of Figure 1 allows, whenever the electronic device 1 causes the activation of the label S1 (to read or store information ), to memorize the identifier univocally associated with the electronic device 1 not only in the label S1, but also in the folder F1: in this way this invention ion allows you to track accesses to the P1 collector not only locally, by storing identification numbers in the S1 label, but also remotely, by storing identification numbers in the F1 folder.

Since the communication between the S1 label and the first interface module 2 of the electronic device 1 via radio frequency, the electronic device 1 must be positioned near the S1 label, at a distance of a few tens of millimeters from it. Being the first interface module 2 equipped with a radiofrequency module that uses NFC (Near Field Communication) technology, for example, it is capable of generating an electromagnetic field and therefore, when positioned near the S1 label, allows it to be activated , thus making it possible to communicate between the label S1 and the electronic device 1.

Therefore, in the visible surface of the portion of the central element R1 where the label S1 is positioned, a graphic symbol is advantageously affixed to inform the user of the electronic device 1 about the position of the label S1 and therefore about the region in which the electronic device 1 must be placed in order to establish an effective exchange of information between the electronic device 1 and the label S1. Even more advantageously, this graphic symbol consists of a bar code, for example a bar code of the type QR Code (QR Code). In this way, the graphic symbol itself becomes a vector of at least one information, which can be transmitted to the electronic device 1, if it is equipped with image acquisition means (for example a camera) and decoding means (for example a application suitable for reading bar codes). The presence of the bar code is further advantageous for the purpose of giving the collector P1 the ability to transfer basic information to the electronic device relating to the collector P1, even if the electronic device 1 is not equipped with the first interface module 2, as previously described. .

On the basis of the above, multiple distinct embodiments of the present invention are possible. Referring to Figures 2 to 4 which represent details of the collector P1 according to some of the conceivable embodiments of the present invention, reported here for purely explanatory but not limiting purposes, it can be noted that there is great versatility in the methods of applying the label S1 to collector P1.

The label S1 (usually also called transponder or tag in the technical sector of radio frequency communication) is a passive electronic device comprising an antenna A (typically a helical winding) and a mass memory M (typically a non-volatile memory such as for example an EEPROM or a FRAM). Through the induction process, which occurs due to the electromagnetic field emitted by an electronic device that acts as a reader, a voltage is generated on the antenna A capable of supplying the mass memory M, which is thus able to communicate with the electronic device. In Figure 2 the label S1 is printed on the containment structure of the collector P1, in particular on the visible surface of the central element R1, in such a way that both the antenna A and the mass memory are obtained from the printing process M. In Figure 3 the label S1 is instead applied to an adhesive support K glued to the containment structure of the collector P1, in particular to the visible surface of the central element R1. Advantageously, the adhesive support K is made of transparent material and a bar code Q is printed in the portion of the visible surface of the central element R1 on which this adhesive support K is glued, this bar code Q being preferably of the QR code type.

Figure 4 shows a particularly advantageous embodiment of the present invention. In this embodiment, the containment structure of the collector P1 is made of multilayer cardboard and the label S1 is arranged between two internal layers of the containment structure. In particular, the label S1 is placed between two internal layers of the central element R1, while on the visible surface of the central element R1 the bar code Q is applied (by printing or gluing), preferably of the QR code type. The geometric centers of the S1 label and the Q barcode are less than 50 mm apart, preferably less than 30 mm, even more preferably less than 10 mm. The label S1 lies on an imaginary plane T (which can coincide with one of the internal layers of the containment structure) parallel to or coinciding with the surface of the central element R1 on which the barcode Q is applied. The joining imaginary line B the geometric centers of the label S1 and of the bar code Q is substantially orthogonal to the imaginary plane T (therefore, since the central element R1 is usually arranged along a vertical plane, the imaginary line B has a substantially horizontal direction). In this way, the bar code Q acts as a graphic symbol, able to inform the user of the electronic device 1 about the position of the label S1 and the user can, without moving the electronic device 1, both acquire information from the code a bars Q, making use of the image acquisition means of the electronic device 1, and communicate with the label S1, making use of the first interface module 2 of the electronic device 1.

The present invention also relates to a system for managing an archive of documentary material, such as the archive represented in Figure 5. This system comprises a plurality of binders for housing documentary material, each of which is equipped with a 'label with an antenna and a mass memory. This system also comprises an electronic device capable of generating a magnetic field, useful for activating the labels with which the binders are equipped, so as to be able to read the information stored in the mass memories of the labels. This system finally includes a data network, accessible by means of the electronic device, on which an electronic archive is stored, organized according to a plurality of folders, the label of each folder in the archive being uniquely associated with a folder in the electronic archive.

Therefore, the electronic archive, based on the same organization according to which the archive with the documentary material is built, represents in fact a virtual correspondent which allows each user of the system according to the present invention to carry out in an easy, rapid and effective way consultation operations. By guaranteeing the system according to the present invention the consistency between the information stored in the labels S1, S2, S3 and the information stored in the folders F1, F2, F3, the user can in fact access, in the electronic archive G, information and / or files that refer to the P1, P2, P3 binders, such as for example the list of documents housed in each P1, P2, P3 binder, the scan of these documents, the list of identifiers of the electronic devices that have activated the labels S1, S2, S3 in order to carry out read and / or write operations, the history of the operations carried out on the labels S1, S2, S3, and so on.

The information that can be stored in each folder F1, F2, F3 of the electronic archive G can include the position, within the archive with the documentary material, of the collector P1, P2, P3 to which the S1, S2, S3 label associated with folder F1, F2, F3. This position information can be expressed in the form of geographic coordinates. For example, these geographic coordinates comprise a first X coordinate, a second Y coordinate and a third Z coordinate which respectively identify the shelf, the shelf and the stall in which each collector P1, P2, P3 is positioned. For example, the position [3; 3; 1] is associated with the collector P1, as positioned in Figure 5, since it is located in the first stall of the third shelf in the third shelf; therefore in the F1 folder, corresponding to the P1 collector, the position information is contained [3; 3; 1]. In this way, the user of the system according to the present invention, by consulting the electronic archive G, can easily become aware of where each document of interest is located, thus avoiding the need to carry out long and tiring scanning operations of the paper material.

Finally, Figure 6 shows an electronic device 1, in particular a smartphone, which is suitable for use in the system according to the present invention and which comprises:

- a radiofrequency module that uses NFC (Near Field Communication) technology which acts as the first interface module 2 suitable for communicating with the labels;

- an antenna that acts as a second interface module 3 suitable for communication with the cloud computing system through a Gsm / Gprs or 3G or 4G data network;

- a microcontroller 4 which acts as a control module for the modules of the electronic device 1 and which is capable of executing an application for managing the system according to the present invention;

- a mass memory 5 which acts as a storage module for information and / or files within the electronic device 1 and which contains information and / or files that refer to the binders and the documentation housed therein;

- a screen 6 which acts as a module for displaying information and / or images, for example information and / or images referring to the binders and the documentation housed therein;

- an alphanumeric keyboard 7 which acts as a form for entering information, for example information relating to the binders and the documentation housed therein;

- a camera 8 which acts as an image acquisition module suitable for reading bar codes.

Through the electronic device 1 of Figure 6, it is possible to implement the process according to the present invention for reading at least one information relating to the documentary material housed in the collector P1, this information being stored in the mass memory M of the label S1 which collector P1 is equipped with. This procedure includes the steps of:

to. bring the electronic device 1 close to the collector P1 in order to activate the label S1 (this activation occurs in particular by electromagnetic induction by the radiofrequency module) and b. receive from the label S1 at least one information on the electronic device 1 (for example to be made explicit through the screen 6 and / or to remain stored in the mass memory 5 of the electronic device 1).

The reading method according to the present invention offers the user of the electronic device 1 the benefit of becoming aware of information of interest to him about the documentary material housed in the P1 file (for example the list of documents contained in the P1 file) without having to resort to lengthy and laborious manual consultation of the documentary material housed in the P1 binder.

This reading procedure can be suitably perfected by means of measures aimed at preserving the security of the information stored in the mass memory M, in order to prevent it from being read by unauthorized users. For example, it can be envisaged that phase b takes place after the label S1 has released the authorization for such reception to the electronic device 1. In this case, a predefined security code is stored in the mass memory M of the S1 label. To obtain authorization for reception, the electronic device 1 transmits a security code to the S1 label, which is then compared with the default security code. The authorization to receive is issued only if the security code transmitted by the electronic device 1 coincides with the default security code.

By including the electronic device 1 the antenna for interfacing with the data network on which the electronic file G is stored, so as to be able to operate within the system represented in Figure 1, the reading method according to the present invention can make use of network technologies. In particular, this offers the possibility of sharing the information transmitted by the label S1 with further users in an orderly and effective way, since the electronic file G is organized according to a plurality of folders and the label S1 is uniquely associated with the folder F1, which allows such additional users to easily and quickly access this information. In this case, the reading method according to the present invention further comprises the step of:

c. share at least one information received from the S1 label, transmitting it over the data network by means of the electronic device 1, so that this information remains stored within the F1 folder uniquely associated with the S1 label.

Through the electronic device 1 referred to in Figure 6, it is also possible to implement the process according to the present invention for storing at least one information relating to the documentary material housed in the collector P1, such storage taking place in the mass memory M of the label S1 which collector P1 is equipped with. This procedure includes the steps of:

to. bring the electronic device 1 close to the collector P1 in order to activate the label S1 (this activation occurs in particular by electromagnetic induction by the radiofrequency module) and b. transmit to the label S1 the at least one information relating to the documentary material associated with the collector P1 (such information being, for example, typed through the alphanumeric keyboard 7 or contained in the mass memory 5 of the electronic device 1), so that this information remains stored in the mass memory M.

Advantageously, the memorization process according to the present invention provides that the memorization of such at least one information determines the cancellation from the mass memory M of an information previously memorized therein: this allows to have always updated and reliable information available in the mass memory M .

The present invention therefore provides the user of the electronic device 1 with a very simple and intuitive procedure for providing the collector P1 with information of interest to him regarding the documentary material housed therein (for example the list of documents contained in the collector P1) . The user of the electronic device 1 will thus be able to subsequently become aware of this information in an extremely quick and easy manner, without having to resort to long and laborious manual consultation of the documentary material housed in the P1 collector. This memorization procedure can be suitably perfected by means of measures aimed at preserving the security of the information contained in the mass memory M, in order to prevent unauthorized users from carrying out memorization operations in their turn. To this end, the memorization method according to the present invention can be integrated with steps similar to those previously described with reference to the reading method.

By including the electronic device 1 the antenna for interfacing with the data network on which the electronic file G is stored, so as to be able to operate within the system represented in Figure 1, the storage method according to the present invention can make use of network technologies. In particular, this offers the possibility of sharing the information transmitted to the label S1 with further users in an orderly and effective way, since the electronic file G is organized according to a plurality of folders and the label S1 is uniquely associated with the folder F1, which allows such additional users to easily and quickly access this information. In this case, the memorization process according to the present invention further comprises the step of:

c. share at least one information stored on the S1 label, transmitting it over the data network by means of the electronic device 1, so that this information remains stored in the F1 folder uniquely associated with the S1 label.

Through the electronic device 1 of Figure 6, it is also possible to carry out the process of tracing according to the present invention of the consultations of the collector P1 by means of the electronic device 1, to which an identifier is univocally associated. If the P1 collector is equipped with the S1 label, the tracing process includes the steps of:

to. bring the electronic device 1 close to the collector P1 in order to activate the label S1 (this activation occurs in particular by electromagnetic induction by the radiofrequency module) and b. generate in the electronic device 1 a recording that includes the identification of the electronic device 1 and at least one time information that refers to the activation (for example date and time of activation).

The tracing process according to the present invention can be implemented even if the collector P1 was not equipped with the S1 label and only equipped with a Q bar code, such as a QR code type bar code. In this case, during phase a the electronic device 1 is approached to the collector P1 so as to perform the reading of the bar code Q (the bar code Q is first acquired by means of the camera 8 and then decoded by means of the microcontroller 4 ), while in step b the registration includes, in addition to the identification of the electronic device 1, also at least one chronological information which refers to the reading of the bar code Q (for example date and time of activation).

The registration generated in phase b effectively allows the traceability of the consultations of the P1 collector, as it constitutes evidence of the fact that the user of the electronic device 1 has had access (or has attempted to have access, if there are access restriction measures and such user is an unauthorized user) to the contents of the label S1, to carry out operations of reading, writing or deleting the information. The present invention therefore achieves the great benefit of making available to those who manage a document archive, especially if the latter contains confidential or sensitive documentation, the ability to monitor access to such documentation, tracing the identifiers of the devices. electronic devices that have activated each of the labels associated with the recorders of which the document archive is made up and that have established or attempted to establish an exchange of information with these labels. The registration referred to in phase b allows in fact to create, with regard to the label S1, a list in which all the identifiers of the electronic devices that have had access (or attempted to have access) to the information contained in the S1 label are listed, together to the temporal information linked to such access (or such access attempt), i.e. typically together with the date and time in which such access (or such access attempt) took place. It is clear that this list, managed in FIFO (First In First Out) mode, actually represents the history of accesses to the S1 label, which is therefore adequately traced.

If any modification of the information stored in the mass memory M of the label S1 has been carried out by means of the electronic device 1 and after the activation referred to in step a (for example a writing operation of at least one information in label S1 or an operation of deleting at least one information from label S1), the registration referred to in step b can further include the type of modification operation carried out and preferably also the information subject to such modification operation . In this case, the access history of the S1 label represents in effect the history of the P1 collector to which this S1 label is associated.

By including the electronic device 1 the antenna for interfacing with the data network on which the electronic file G is stored, so as to be able to operate within the system represented in Figure 1, the tracing method according to the present invention can make use of network technologies. In particular, this offers the possibility of sharing the registration generated in the electronic device 1, transmitting it on the data network by means of the electronic device 1, so that this registration remains stored in the folder F1 uniquely associated with the label S1 (or with the code a bars applied to the collector P1). In this case, folder F1 therefore acts as a collector of information relating to the accesses to which collector P1 has been subject and it is therefore possible to reconstruct in this folder F1 the complete history of collector P1, with the identifiers of all the electronic devices that have had access to it and with the date and time in which each access took place (if the accesses consisted of interactions with the S1 label, the chronology can advantageously also include the type of operations performed during these interactions). The history of the P1 collector is advantageously managed in the F1 folder in FIFO mode: for example in the F1 folder the records relating to the last N accesses to the P1 collector, or the last N accesses for each electronic device, or the last N accesses for each operation performed on label S1. As well as all the information and all the documentation contained in the electronic archive G and in particular in the folder F1, so also all the histories contained in the electronic archive G, and in particular the history relating to the folder P1, can be consulted by remote. Therefore, the manager of the electronic archive G (or any other user authorized for this purpose) is offered the possibility of carrying out surveys on the data network to find out which binders have been consulted in a predetermined period of time and / or to identify the electronic devices that have consulted binders and / or to obtain updates on the changes that occurred in the documentary material housed in the various binders.

Alternatively or in combination with the technical solution described above, in which the history of each binder is shared with other users by means of the electronic archive G, it can be envisaged for this sharing that the mass memory of each label applied to the binders contains the history of the respective collector. To this end, the electronic device 1 transmits the registration generated in the aforementioned phase b of the tracing procedure to the label S1, so that this registration remains stored in the mass memory M among the information relating to the documentary material housed in the collector P1. Advantageously, the storage of recordings in the mass memory M takes place in FIFO mode, so that the resulting chronology is representative of the most recent time period. If, for example, one wishes to investigate which electronic devices have consulted the P1 collector, it will be sufficient to reproduce, by means of a suitable electronic device, the procedure for reading previously described and thus read the history in the mass memory M of the S1 label.

In light of the foregoing and the attached figures, it is clear that the present invention fully achieves the technical advantage of allowing easy and organized management of documents within an archive. Furthermore, the archive manager (as well as anyone authorized by him) can at any time, using a suitable electronic device such as a smartphone (this device is extremely widespread today), easily monitor which documents make up the archive, in which binder they are located and where they are placed.

These and further advantages are achieved by means of the invention as defined by the following claims, which form an integral part of this description.

Claims (10)

CLAIMS 1. Procedure for tracing the consultations of a binder and / or a classifier by means of an electronic device, an identifier being uniquely associated with said electronic device, said binder and / or classifier being equipped with a label and / or a code bar, comprising the steps of: to. bring said electronic device close to said collector and / or classifier in order to perform an activation and / or reading of said label and / or said barcode and b. generate in said electronic device a recording comprising said identifier and at least one chronological information that refers to said activation and / or said reading. 2. A tracing method according to claim 1, said electronic device including means for interfacing with a data network, an electronic file being stored on said data network, said electronic file being organized according to a plurality of folders, one of said data folders said electronic archive being uniquely associated with said label and / or said barcode, further comprising the step of: c. share said registration, transmitting it on said data network by means of said electronic device, so that said registration remains stored within the folder uniquely associated with said label and / or said bar code. 3. A tracing method according to claim 1, said label comprising a mass memory, further comprising the step of: c. transmitting said registration to said label by means of said electronic device so that said registration remains stored in said mass memory. 4. Method of tracing according to any one of the preceding claims, said label comprising a mass memory, between said phases a and b being carried out by means of said electronic device an operation of modification of the information stored in said mass memory, such as for example an operation writing or an erasing operation, said recording further comprising the type of modification operation carried out and preferably also the type of information subject to such modification operation. 5. Process of reading information relating to a binder for documentary material by means of an electronic device, said binder being equipped with a label comprising a mass memory, at least one information relating to said documentary material being stored in said mass memory, comprising the stages of: to. bringing said electronic device close to said collector so as to activate said label e b. receiving from said label said at least one information on said electronic device. 6. Procedure for storing information relating to a binder for documentary material by means of an electronic device, said binder being equipped with a label comprising a mass memory, comprising the steps of: to. bringing said electronic device closer to said collector so as to activate said label e b. transmitting to said label by means of said electronic device at least one information relating to the documentary material associated with said binder, so that said at least one information remains stored in said mass memory. 7. Binder comprising a containment structure that defines a containment volume, suitable for housing documentary material, characterized in that said containment structure is equipped with a label comprising an antenna and a mass memory, said label being capable of being activated by electromagnetic induction within a magnetic field and said mass memory being able to store information relating to the documentary material housed in said containment volume. 8. Binder according to claim 7, in which said containment structure is made of multilayer cardboard and said label is arranged inside said multilayer cardboard, or wherein said label is glued to a surface of said containment structure; or wherein said label is printed on a surface of said containment structure. 9. A collector according to claim 7 or 8, said containment structure including a pair of lateral elements and a central element, said lateral elements departing from opposite ends of said central element, in which said label is associated with said central element. 10. System for the management of an archive of documentary material, including: - a plurality of binders, each of said binders being according to any one of claims 7 to 9; - an electronic device capable of generating a magnetic field capable of activating the labels with which said collectors are equipped in order to read the information stored in the mass memories of said labels and - a data network, said electronic device including means for interfacing to said data network, an electronic file being stored on said data network, said electronic file being organized according to a plurality of folders, the label of each of said binders being uniquely associated with one of said folders of said electronic file.