CN1269058C - Personal Directory and Knowledge Management System and Method - Google Patents

Abstract

A personal directory and knowledge management system, method and article of manufacture, the system including data collection means for collecting data from a visible data source, data classification means for classifying the data, data annotation means for adding value to the data and providing annotations to the data, and data access means for accessing the data in a storage means. The invention can avoid the defect that a large amount of information acquired by an individual lacks of effective management, can be conveniently applied to various data sources, and provides personalized data classification and information content valuing so as to effectively convert the information into personal useful knowledge and further manage the information.

Description

Personal Directory and Knowledge Management System and Method

technical field

The present invention relates to a personal directory and knowledge management system and its method, more specifically, to a personal directory and knowledge management system and its method that use computers to assist users in managing large amounts of information.

Background technique

With the rise of the Internet and the impetus of the World Wide Web, the world has set off an unprecedented network upsurge. Not only the number of people surfing the Internet has doubled, but the number of websites with registered domain names has also increased. The unit is billions, which is huge and astonishing. This revolutionary Internet wave has accelerated the giant wheel of the era of knowledge economy. Almost all culture and knowledge in human history have become transferable information, which is not only distributed in large quantities, but also can be conveniently collected by people at any time.

However, the result of mass dissemination of information, but will bring anxiety. The reason is that information that has not been collated, classified, digested, and absorbed by the recipient is at best a pile of words or even digital bits, and it does not necessarily become people's knowledge. Moreover, after browsing a lot of information, there are often regrets that the information cannot be effectively collected, sorted, classified, and added value to become personal knowledge and further knowledge management. As a result, although many people know that knowledge is power and collect a lot of information, they cannot effectively form knowledge for management, which is a pity.

From the perspective of knowledge management, effective information collation, classification, and value-added annotations must be used to convert information into effective personal knowledge and further knowledge management. From another point of view, the purpose of knowledge management is to decompose the original organizational structure of information, connect the information with the user's original concepts, and finally test the information from different angles based on the existing concepts. Only in this way can we achieve true "knowledge".

However, when we are browsing various information, whether it is browsing information on the Internet from a browser, or collecting information on various databases, or collecting information from various archive files, existing technologies cannot address The information provides sufficient and easy-to-use information collection, organization, and annotation value-added, so as to enable users to form personal knowledge and manage it.

Take the bookmark (Bookmark) or my favorite (My Favorite) function on the browser as an example. Although you can record the address of your favorite website for the next visit, you cannot specifically collect and add value to the information content. Even if the information is downloaded from the target website to the user's computer through the browser, in addition to saving the data as a new file, or it is necessary to use the function of selecting and copying, and then open another new application program, such as Microsoft Word 2000, and then paste the information into the file for this application. In this way, the existing technology not only makes it inconvenient for users to collect and classify information, so that users can quickly record and classify information, but also fails to provide users with convenient personal annotations on the collected information , mark, organize, add value, and facilitate access to browse and search.

In view of this, it is really necessary to propose an effective solution to the deficiencies of the previous technologies, so as to facilitate personal directory and knowledge management.

Contents of the invention

In order to improve the shortcomings of the prior art, the present invention proposes a personal directory and knowledge management system, method and manufactured product, the main purpose of which is to enable digital information to be easily collected, sorted, categorized and annotated.

In order to achieve the above object, one of the technical solutions of the present invention is to provide a personal directory and knowledge management system for a user to collect, classify and add value to a large amount of information, and further serve as personal useful knowledge management, The system includes: a data collection device, used to collect data including text and graphics from a visible data source that provides information; a data classification device, used to generate a classified directory folder, and collect the collected data Stored in the directory folder of the classification; data annotation device, the annotation device provides a description column for recording the description about the data, the description is used to annotate the data; and data access device for accessing the data , directory folder, and description.

Another solution of the present invention is to provide a personal directory and knowledge management method for a user to collect, classify and add value to a large amount of information, and further use it as personal useful knowledge management. The method includes the following steps: Data collection step, this step collects data including text and graphics from a visible data source that provides information; data classification step, this step generates a catalog folder of classification, and stores the collected data into the classification in the directory folder of the data; a data annotation step, which provides a description field for recording a description about the data, which is used to annotate the data; and a data access step, which accesses the data, the directory folder, and illustrate.

Yet another solution of the present invention is to provide a personal directory and knowledge management computer program stored in a computer-readable medium, which is used for a user to collect, classify and add value to a large amount of information, and is further useful as a personal knowledge management, comprising: a computer-readable data collection program code segment for collecting textual and graphical data from an informative, visible data source; a computer-readable data classification program code segment, It is used to generate a directory folder for classification, and store the collected data into the directory folder of the classification; the computer-readable data annotation code section provides a description column bits for recording a description about the data, the description for annotating the data; and a computer-readable data access program code segment for accessing the data, directory folder and description.

The above solution of the present invention may further include: the visible data source is an application program, which presents information on a display device for users to browse, and provides drag-and-drop or clipping functions for external application programs to collect at least part of the data. information. That is, the present invention can be applied to collect information from applications that have drag-and-drop or clip-and-paste functions and present information for users to browse. More specifically, the visible data source can be a browser, a database, or an opened file.

Preferably, the data annotation device of the present invention can also provide a data source column that can be customized by the user or stored in the source of the automatically collected data source, to indicate the source of the data, and a data value-added editing function , to edit and highlight the data.

In addition, the description field preferably optionally includes a data title field, a data subject field, a data type field, a data keyword field, and a data annotation field.

Preferably, the present invention further includes a data search device, so as to search all data in the system that meet the search condition according to a specified search condition.

The present invention enables the management of digital information, as when reading newspapers or books, collecting and classifying favorite or useful briefings in a scrapbook, and making key notes or writing down thoughts after reading each briefing , further, can take advantage of the benefits of informatization to save, organize and search data more effectively and automatically.

Description of drawings

Fig. 1 shows the basic structure of the personal directory and knowledge management of the present invention.

Fig. 2 shows the composition of the personal directory and knowledge management system of the present invention.

Fig. 3 shows a flowchart of the steps of the personal directory and knowledge management method of the present invention.

Fig. 4 shows the composition of the personal directory and knowledge management computer program of the present invention.

Fig. 5 is a diagram showing the relationship among various operations of the present invention.

Fig. 6 shows the data collection flow chart of the present invention.

Fig. 7 shows a flow chart of the relationship between data collection, data storage and data annotation operations in the present invention.

Fig. 8 shows a flow chart of data annotation in the present invention.

Fig. 9 shows an operation interface according to a preferred embodiment of the present invention.

Fig. 10 shows value-added editing of text data according to a preferred embodiment of the present invention.

Fig. 11 shows value-added editing of graphic data according to another preferred embodiment of the present invention.

FIG. 12 shows a data search window according to a further preferred embodiment of the present invention.

Detailed ways

Figure 1 illustrates the basic structure of the personal directory and knowledge management system, method and manufactured product of the present invention. In order to solve the problems of the prior art and provide more advanced applications, the present invention develops peripheral mechanisms and functions including data collection 11 , data classification 12 , data annotation 13 , and data access 14 based on the personal directory and knowledge management 10 . Preferably, the personal directory and knowledge management 10 further includes a data search 15 .

In the data collection 11 mechanism, the present invention collects data 17 including text 17a and graphics 17b from a visible data source 18 that provides information. The visible data source 18 presents information on a display device such as a display screen for user browsing, and provides drag&drop or copy&paste functions for an external application to capture at least part of the information application. That is to say, the present invention can be applied to perform data collection and follow-up operations on the display device at the same time when the user browses information. More specifically, the visible data source 18 includes, but is not limited to, a browser, a database, or an opened file. Data collection 11 collects data 17 from the visible data source 18 by means of drag and drop 11a or clipping 11b.

In the mechanism of data classification 12, the present invention provides default values 12a and user-defined 12b to create a classified directory folder (shown later as an example of component symbol 921 in FIG. 9 ), so that the collected data 17 can be stored in this classification In the directory folder of the user's directory, it is further managed as the user's personal directory. The implementation order of establishing the classified directory folders may be before or after data collection.

In the data annotation 13 mechanism, in addition to the data collection 11 and data classification 12 provided by the present invention to facilitate the management of users' personal data, the collected data is provided to add value as one of the important functions of further knowledge management one. In the data annotation 13, at least one description 13a of the collected data 17 is included, preferably further including the source 13b and the added value editing 13c of the data 17.

In the data access 14 mechanism, the collected data 14a, which may or may not have undergone value-added editing, and relevant information such as annotations 14b for the data 14a, are stored in a storage device 16 and collected therefrom to For data storage. The storage device 16 not only includes generally known hardware, such as a hard disk, but also includes a broader meaning, such as a database for storing data.

Preferably, the personal directory and knowledge management 10 of the present invention further includes a data search 15, which is based on a search condition 15a specified by a user, and searches for all data meeting the search condition 15a.

Next please refer to FIG. 2 , which shows the composition of the personal directory and knowledge management system of the present invention. The personal directory and knowledge management system 20 of the present invention is used for a user to collect, classify and add value to a large amount of information, and further serve as personal useful knowledge management, which includes a data collection device 21 for providing information from A visible data source 18 collects data comprising text and graphics; a data classification device 22 is used to generate a classified directory folder, so that the data collected by the data collection device is stored in the classified directory folder , as the user's personal directory management; a data annotation device 23, which is used to add value to the data, which provides a description field for recording descriptions about the data to annotate the data; and a data access device 24, used for accessing the data, directory folder and instructions in a storage device 16. Its basic structure is the same as the description of the above-mentioned Fig. 1, and further description is as follows.

In the personal directory and knowledge management system 20 of the present invention, the data classification device 22 provides user-defined or default values to generate classified directory folders for storing and classifying the collected data, and the user can easily according to Classified directory folders and quickly find the data you want.

Information is infinite, but the ways to organize and structure it are limited. Generally speaking, it is nothing more than classifying and structuring information according to type, time, location, alphabet, or level. Information can be of great benefit if it is properly structured and categorized. Different classification methods naturally lead to different understandings of information, which completely depends on the target of the user's research or expression. For example, if the subject of research is automobiles, the classification criteria can be by category, such as convertible, sedan, and four-wheel drive, etc., or by hierarchy, such as from least expensive to most expensive. If the subject of research is car dealers, it can be classified according to the number of cars sold. By putting a large amount of collected information into classified directory folders, it can help users achieve personal directory management, solve information anxiety problems, improve the efficiency of information use, and help the process of transforming information into personal knowledge.

In the data annotation device 23, the description column 231 optionally also includes a data title column, a data subject column, a data type column, a data keyword column, and a data annotation column (shown later in FIG. 9 Component symbol 931) are respectively used to record the relevant information of the collected data to provide a detailed description of the information, which is not only helpful for data classification, but also helpful for data search and management.

The data annotation device 23 further provides a data source field 232 for specifying the source of the data. The source field 232 records the source of the data, which is helpful for the user to trace, record and further manage the data. Wherein, the content of the data source column 232 is customized by the user, or obtained by collecting the source data attached to the data source when the data collection device 21 collects the data. Take the general web content file as the data source 18 as an example, the source of the file will usually be included in the file data, and when the data collection device 21 utilizes dragging and dropping 11a or clipping 11b, the data is collected into the personal directory and knowledge of the present invention. When it is in the management system 20 , it will automatically collect the contained file source data, and automatically load it into the source field 232 . If the source data is not provided by the data source, the system 20 provides a user-defined function, so that the user can fill in the necessary data source data.

Preferably, the source field 232 optionally includes information such as source, author, and revision number (shown later in reference numeral 932 of FIG. 9).

The data annotation device 23 further provides a data value-added editing function 233 for editing and emphasizing the data. This is to add key notes to the collected data to improve the value of the information and the convenience of future use. Added editing 233 functions include, but are not limited to, changing the color of data text, bolding, italicizing, and underlining data text, and adding editing text, etc. In addition to browsing the collected data, users can also easily edit the data and read the data itself and the highlighted parts.

Preferably, as shown in FIG. 2 , the personal directory and knowledge management system 20 of the present invention further includes a data search device 25 for searching all data in the system that meet the search condition according to a specified search condition. The search method can be based on data title, subject, data content, keywords, comments, author, data source, etc. After the search is completed, the qualified data will be listed, and users can directly browse the data after clicking.

The flow chart of steps of the personal directory and knowledge management method 30 of the present invention is shown in FIG. 3 . First, in a data collection step 31, information is collected from visible information sources. In the data classification step 32, a classified directory folder is generated, and the information collected in the data collection step 31 is put into the classified directory folder. In the data annotation step 33, a description column is provided for recording descriptions about the data, so as to annotate the data. And, in a data access step 34, the data, directory folder, and description are accessed in a storage device.

FIG. 4 shows the composition of the personal directory and knowledge management computer program 40 of the present invention, including: a data collection program code section 41 for collecting information from visible information sources. The data classification program code section 42 is used to generate a classified directory folder, and put the collected information into the classified directory folder. The data annotation program code section 43 provides a description field for recording descriptions about the data to annotate the data, and the data access program code section 44 is used for accessing the data in a storage device , directory folder, and description.

Next, please refer to FIGS. 5 to 8 to further illustrate the present invention.

Fig. 5 is a diagram showing the relationship among various operations of the present invention. As shown in FIG. 5 , data collection 52 from visible data sources 18 at the beginning, followed by data classification 54 , data annotation 58 and data access 56 are a series of data processing. Furthermore, after the data is stored in the storage device 50 , it can also be collected therefrom for further data classification 54 or data annotation 58 . In this process, data can be edited and reused to become more value-added information.

Fig. 6 shows the data collection flow chart of the present invention. First, select the data 61 to be collected, and obtain the data 61 directly from the visible data source 18 displayed on the display device by means of dragging or clipping 63 . Judging whether the obtained data 61 is text or graphics 65, if so, put the data into the catalog folder for classification, and perform data classification 54; if not, then end 69 without any processing.

FIG. 7 shows a flowchart of the relationship between the data collection 52 and data storage 79 and data annotation 58 operations of the present invention. After the data is collected 52, it is judged whether the data is obtained through the dragging method 72, and if so, it is judged whether to use the default name 78 to define the name of the directory folder. If the default name is used, the data is stored 79 directly; if the default name is not used, the data annotation 58 is executed. Back to the way the data is collected 52, if it is not through the dragging method 72, judge whether to obtain the data through the clipping method 74, if not, then do not do any processing and end 76; if yes, judge whether to use the default name 78 , if the default name is used, data storage 79 is performed directly, and if the default name is not used, data annotation 58 is executed.

Fig. 8 shows a flow chart of data annotation in the present invention. Data annotation is the collection of text or graphics 80, specifying its description 82, source 86 and value-added editing 84 of further data. After the annotation is completed, data storage 79 is performed, and the data is stored in the storage device 50 .

Example 1

Fig. 9 shows an operation interface according to a preferred embodiment of the present invention. On the screen of a display, a visible data source 91, and a catalog window 92 and a data annotation window 93 of the present invention are displayed. Wherein, the visible data source 91 is linked to a website and displays the browser of one of the webpages, and includes the data 911 to be collected by the user.

The directory window 92 includes at least one directory folder 921 whose name is customized by the user or is a default value. The data annotation window 93 includes a description (Description) column 931 and a source (Origin) column 932, wherein the description column 931 also includes a data title (Title) column, a data subject (Subject) column, which is The name of the directory folder (in this example, e-ContentManagement is the name of the directory file, Paper is the name of the directory folder), a data type (Category) column, which is based on the selected type, and the user cannot fill in (for example Drag and drop the location in the Paper directory folder, the data type field of the e-Content Management directory file is Paper, which is mainly to define the data type field according to which directory folder the user puts the data in), a data A keyword (Keywords) column and a data comment (Comments) column, wherein the content of each column, except the data type column, is filled in by the user according to the content of the collected data 911 . The source column 932 further includes a source (Source) column, an author (Author) column and a revision number (Revision) column, wherein the content of the source column, in this embodiment, is automatically collected from the visible The hyperlink source data provided by the data source 91 of , and the author and version fields are filled in selectively by the user according to the situation.

The actual operation situation is that the user first selects the data 911 to be collected, and stores the data 911 into the directory folder 921 by cutting or dragging and dropping. The fields are filled with relevant comments and explanatory data of the data 911 .

Fig. 10 shows the value-added editing of text data according to a preferred embodiment of the present invention, and the collected data 911 can be further edited with various added values. Figure 10 shows a person catalog and knowledge management window 101 for opening the collected data, where the original collected data 911 can be edited with added value, and in this embodiment, the bottom line is added to become the bottom line added value data 102, And add comment text below, that is, value-added comment 103. In this way, the collected data can be further value-added and contribute to knowledge management.

Example 2

Its implementation is substantially the same as that of Embodiment 1, except that the collected data is graphic data. Fig. 11 shows the graphic data value-added editing of a person directory and knowledge management window 111 in this embodiment, wherein the graphic data 112 is the data obtained through collection, and the value-added annotation 113 at the bottom is further annotation and information for the graphic data 112 In this way, the explanatory text can make use of the collected graphics data 112 .

Example 3

Its implementation is basically the same as that of Embodiments 1 and 2, the difference is that the collected data and relevant explanatory texts are searched. Fig. 12 shows the data search window 121 of the present embodiment, which can be based on data title (Title), subject (Subject), data content (Contents), keywords (Keywords), annotation (Comments), author (Author) and source ( Source) and other data are searched, and the search results are displayed in the following data search result frame 122.

The implementation and features of the present invention will be more apparent through the above detailed description. However, it should be understood that any modification or change without departing from the spirit of the present invention falls within the scope of the present invention.

Claims (20)

1. A personal directory and knowledge management system for a user to collect, classify and add value to a large amount of information, and further serve as personal useful knowledge management. The system includes: A data collection device for collecting textual and graphical data from an informative and visible data source; The data classification device is used to generate a classified directory folder, and store the collected data into the classified directory folder; data annotation means providing a description field for recording a description about the data, the description for annotating the data; and A data access device for accessing the data, directory folders, and descriptions. 2. The system according to claim 1, wherein the visible data source presents information on a display device for users to browse, and provides drag and drop or clipping functions for external applications to collect at least part of the information application. 3. The system of claim 1, wherein the visible data source is a browser, a database, or an opened file. 4. The system of claim 1, wherein the data classification means provides user-defined or default values to generate the classified directory folder. 5. The system of claim 1, wherein the description field optionally includes a data title field, a data subject field, a data type field, a data keyword field, and a data comment field. 6. The system as claimed in claim 1, wherein the data annotation device further provides a data source column for specifying the source of the data. 7. The system of claim 6, wherein the data source field is user-defined. 8. The system according to claim 6, wherein the content of the data source column is obtained by the data collection device collecting the source data attached to the data source when collecting the data. 9. The system according to claim 1, wherein the data annotation device further provides a data value-added editing function for editing and emphatically annotating the data. 10. The system as claimed in claim 1, further comprising a data search device for searching all data in the system meeting the search condition according to a specified search condition. 11. A personal directory and knowledge management method for a user to collect, classify and add value to a large amount of information, and further use it as personal useful knowledge management, the method includes the following steps: a data collection step, which collects textual and graphical data from an informative and visible data source; A data classification step, which generates a classified directory folder, and stores the collected data into the classified directory folder; a data annotation step, which provides a description field for recording descriptions about the data; and A data access step that accesses the data, directory folder, and description. 12. The method as claimed in claim 11, wherein the visible data source is presenting information on a display device for users to browse, and providing drag and drop or clipping functions for an external application to collect at least part of the information s application. 13. The method of claim 11, wherein the visible data source is a browser, a database, or an opened file. 14. The method as claimed in claim 11, wherein the step of classifying the data includes providing user-defined or default values to generate the catalog folder of the class. 15. The method of claim 11, wherein the description field optionally includes a data title field, a data subject field, a data type field, a data keyword field, and a data comment field. 16. The method as claimed in claim 11, wherein in the data annotation step, a data source column is further provided to indicate the source of the data. 17. The method of claim 16, wherein the data source field is user-defined. 18. The method as claimed in claim 16, wherein the content of the data source column is obtained by collecting the source data attached to the data source when the data collection step collects the data. 19. The method as claimed in claim 11, wherein the data annotation step further comprises a data value-added editing step for editing and highlighting the data. 20. The method as claimed in claim 11, further comprising a data search step, so as to search for data meeting the search condition according to a specified search condition.

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