CN102999729B - File management method and file management system - Google Patents
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- CN102999729B CN102999729B CN201110270335.1A CN201110270335A CN102999729B CN 102999729 B CN102999729 B CN 102999729B CN 201110270335 A CN201110270335 A CN 201110270335A CN 102999729 B CN102999729 B CN 102999729B
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Abstract
The invention provides a file management method and a file management system. The file management method comprises the following steps of: acquiring a first file; acquiring environmental information through a first acquisition unit; judging whether the environmental information satisfies a first predetermined condition to obtain a first judged result; and when the first judged result indicates that the environmental information satisfies the first predetermined condition, performing access management setting on the first file. According to the file management method and the file management system, access management setting can be performed automatically on files which meet the requirement of secrecy, so that security access setting on important files is prevented from being missed or forgotten.
Description
Technical field
The present invention relates to field of computer technology, refers in particular to a kind of file management method and file management system.
Background technology
With developing rapidly for computer and network technologies, increasing information is electronically stored in computer,
And widely transmitted by network, in substantial amounts of information Store and exchange, the safety problem of information increasingly causes
The attention of people.
At present, more and more clerical workforces are to use same notebook in company and family, the private document of user/
File and the file/document of work are on one notebook of mixed presence, yet with company and family the difference of network to be used,
The private network of family generally lacks security mechanism, when at home using office notebook computer, for being stored in
There is the danger side of body in the safety on the notebook computer about office file/document.And in terms of enterprise, to itself important text
The safeguard protection of shelves is increasingly paid attention to, and this point has also been confirmed in the leakage-preventing market of document flourishing at present.
It is at present the safety of protection documents/document for above-mentioned problem, with leakage-preventing Company Confidential, leads to
Often enterprise requirements clerical workforce is when being handled official business with file/document editor, it is necessary to be encrypted setting manually, but this kind of side
There is the situation omitted or forget due to needing artificial operation, unavoidably in formula, therefore can't fundamentally solve enterprise to office
With the problem of the security protection demand of file/document.
The content of the invention
The purpose of technical solution of the present invention is to provide a kind of file management method and file management system, can be automatically to reaching
File to security requirements conducts interviews management configuration, prevents from omitting or forgetting that the secure access to vital document sets.
For achieving the above object, the one side of the specific embodiment of the invention provides a kind of file management method, including：
Obtain the first file；
Environmental information is gathered by the first collecting unit；
Judge whether the environmental information meets the first predetermined condition, obtain the first judged result；
When first judged result shows that the environmental information meets first predetermined condition, automatically to described
One file conducts interviews management configuration.
Preferably, include before the step of file management method described above, first file of acquisition：Create, compile
Collect and/or transmit file；The file for wherein creating, edit and/or transmitting is first file.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：Establishment positional information, editor position and/or the transmission location of first file are gathered by first collecting unit
Information.
Preferably, file management method described above, it is described to judge whether the environmental information meets the first predetermined bar
The step of part, includes：
Judge whether the establishment positional information, editor's positional information and/or the transmission of location information are located at the
In the range of one predicted target address；
Wherein when first judged result shows the establishment positional information, editor's positional information and/or described
When transmission of location information is located in the range of first predicted target address, the management that conducts interviews to first file automatically sets
It is fixed.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：Creation time, edit session and/or the transmission time of first file are gathered by first collecting unit.
Preferably, file management method described above, it is described to judge whether the environmental information meets the first predetermined bar
The step of part, includes：
Judge whether the creation time, the edit session and/or the transmission time are located in the range of the scheduled time；
Wherein when first judged result shows the creation time, the edit session and/or the transmission time
When in the range of the scheduled time, conduct interviews management configuration to first file automatically.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：The current accessed quantity of first file is gathered by first collecting unit.
Preferably, file management method described above, it is described to judge whether the environmental information meets the first predetermined bar
The step of part, includes：
Whether the current accessed quantity is judged more than predeterminated target access number, wherein when the first judged result table
When the bright current accessed quantity is more than the predeterminated target access number, the management that conducts interviews to first file automatically sets
It is fixed.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：Current visitor's identity of first file is gathered by first collecting unit.
Preferably, file management method described above, it is described to judge whether the environmental information meets the first predetermined bar
The step of part, includes：
The face-image of current visitor is compared with the face-image of pre-set user, judges whether current visitor is pre-
If user, wherein when first judged result shows that current visitor is not belonging to the pre-set user, then automatically to described
First file conducts interviews management configuration.
Preferably, file management method described above, the file management method also includes：
The operation information of first file is gathered by the second collecting unit, the environmental information and the operation is judged
Whether information reaches the second predetermined condition, obtains the second judged result；
When second judged result shows that the environmental information and the operation information meet second predetermined condition
When, conduct interviews management configuration to first file automatically.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：The establishment positional information of first file is gathered by first collecting unit；It is described by the second collecting unit
The step of operation information for gathering first file, includes：The volume of first file is gathered by second collecting unit
Collect positional information and the editor's number of times in editor's positional information.
Preferably, file management method described above, it is described to judge whether are the environmental information and the operation information
The step of reaching the second predetermined condition includes：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described the
Whether editor's positional information of one file is located in the 3rd predicted target address, and first file is in the editor position
Whether editor's number of times of information reaches pre-determined number；
Wherein, second predicted target address, and first file are located at when judging the establishment positional information
Editor's positional information is located in the 3rd predicted target address, volume of first file in editor's positional information
When volume number of times reaches the pre-determined number, conduct interviews management configuration to first file automatically.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：The establishment positional information of first file is gathered by first collecting unit；It is described by the second collecting unit
The step of operation information for gathering first file, includes：The biography of first file is gathered by second collecting unit
Defeated positional information and the number of transmissions to the transmission of location information.
Preferably, file management method described above, it is described to judge whether are the environmental information and the operation information
The step of reaching the second predetermined condition includes：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described the
Whether the transmission of location information of one file is located in the 3rd predicted target address, and first file is to the transmission location
Whether the number of transmissions of information reaches pre-determined number；
Wherein, second predicted target address, and first file are located at when judging the establishment positional information
The transmission of location information is located in the 3rd predicted target address, biography of first file to the transmission of location information
When defeated number of times reaches pre-determined number, conduct interviews management configuration to first file automatically.
Preferably, file management method described above, it is described pass through the first collecting unit collection environmental information the step of
Including：The creation time of first file is gathered by first collecting unit；It is described to be gathered by the second collecting unit
The step of operation information of first file, includes：The edit bit of first file is gathered by second collecting unit
Confidence ceases and the editor's number of times on editor's positional information.
Preferably, file management method described above, it is described to judge whether are the environmental information and the operation information
The step of reaching the second predetermined condition includes：
Whether the creation time for judging first file is located at scheduled time scope, and the volume of first file
Collect whether positional information is located in the 4th predicted target address, editor number of times of first file in editor's positional information
Whether pre-determined number is reached；
Wherein, the scheduled time scope, and the editor of first file are located at when judging the creation time
Positional information is located in the 4th predicted target address, and first file reaches in editor's number of times of editor's positional information
During to pre-determined number, conduct interviews management configuration to first file automatically.
Preferably, file management method described above, first file is conducted interviews automatically management configuration
The step of include：
The access rights of first file are encrypted and/or changed to first file.
Preferably, file management method described above, by first collecting unit gather the environmental information and
After the step of gathering the operation information by second collecting unit, also include：
The environmental information and the operation information are charged to into the attribute information of first file, and according to the environment
Attribute information described in the change real-time update of information and the operation information.
Another aspect of the present invention also provides a kind of file management system, including：
Reading unit, for obtaining the first file；
First collecting unit, for gathering the environmental information of first file；
First judging unit, for judging whether the environmental information meets the first predetermined condition, obtains first and judges knot
Really；
Setup unit, for showing that the environmental information meets first predetermined condition when first judged result
When, conduct interviews management configuration to first file automatically.
Preferably, file management system described above, also includes：
Second collecting unit, for gathering the operation information of first file；
Second judging unit, for judging whether the environmental information and the operation information reach the second predetermined condition,
Obtain the second judged result；
Wherein, the setup unit is additionally operable to when second judged result shows the environmental information and operation letter
When breath meets second predetermined condition, conduct interviews management configuration to first file automatically.
Preferably, file management system described above, the file management system also includes：
Recording unit, for the operation information and the environmental information to be write the attribute information of first file.
At least one of specific embodiment of the invention above-mentioned technical proposal has the advantages that：
According to the environmental information of the first file, conduct interviews management configuration to the first file automatically；Such as when it is determined that first is literary
When business address or office hours create, conduct interviews part management configuration automatically；When it is determined that the current visitor of the first file
Quantity exceedes predetermined number or visitor's identity and non-default when allowing access personnel, and conduct interviews management configuration automatically, fits
When safeguard protection is carried out to the first file；
The environmental information and operation information of comprehensive first file, conduct interviews management configuration to the first file automatically；As really
Settled first file is the situation of the office document created in private addresses or personal time, and when the first file is in office
Time or working environment are created, but are edited or situation about transmitting etc. in private addresses, and conduct interviews management to the first file in good time
Setting protection, to prevent from omitting or forget that the secure access to vital document sets；
The operation information and environmental information of the first file are recorded using the attribute information of the first file, it is possible to achieve operation letter
Real time record when breath and environmental information change, and make the application of file management system simpler, convenient.
Description of the drawings
Fig. 1 is the schematic flow sheet of file management method described in first to fourth embodiment of the invention；
Fig. 2 is the schematic flow sheet of file management method described in fifth embodiment of the invention；
Fig. 3 is the structural representation of file management system described in the specific embodiment of the invention.
Specific embodiment
It is right below in conjunction with the accompanying drawings and the specific embodiments to make the object, technical solutions and advantages of the present invention clearer
The present invention is described in detail.
File management method described in the specific embodiment of the invention and file management system, can be according to the current application of file
Environment, automatically the file to reaching security requirements conduct interviews management configuration, to prevent from omitting or forgetting the peace to vital document
Complete to access setting, the safety for causing vital document is subject to the danger side of body.
As shown in figure 1, file management method described in the specific embodiment of the invention, including：
S110, obtains the first file；
S120, by the first collecting unit environmental information is gathered；
S130, judges whether the environmental information meets the first predetermined condition, obtains the first judged result；
S140 is automatically right when first judged result shows that the environmental information meets first predetermined condition
First file conducts interviews management configuration.
Wherein, in the step of file management method S110, obtain the first file the step of before include：Create, compile
The step of collecting and/or transmit file, wherein the file for creating, edit and/or transmitting is first file.
File management method described in the specific embodiment of the invention, the ring of the first file gathered according to the first collecting unit
Environment information, the mode of the management configuration that conducts interviews automatically, including the establishment positional information according to the first file, edit bit confidence
Breath, transmission of location information, creation time, edit session, transmission time, current accessed quantity, current visitor's identity etc., automatically
Conduct interviews management configuration to the first file, wherein the management configuration that conducts interviews include being encrypted the first file and/
Or the access rights of the first file of change etc..
Each specific embodiment of institute's file management method of the present invention will be described in detail below.
File management method described in first embodiment of the invention, step S120, as shown in figure 1, including step S121,
Gathering environmental information by the first collecting unit includes：Gather establishment positional information, editor's positional information of first file
And/or transmission of location information.
Wherein, first collecting unit can include camera head, create, edit and/or pass for shooting acquisition user
Current environment picture during defeated first file, establishment position letter during user's the first file of establishment is determined according to current environment picture
Transmission of location information when editing positional information and/or transmitting the first file when breath, the first file of editor；
First collecting unit can also include global positioning system, obtain user using global location mode and create first
Transmission position when editing positional information and/or transmitting the first file when creating positional information, the first file of editor during file
Confidence ceases；
Additionally, first collecting unit can also include the Internet address acquisition unit, create, edit for obtaining user
And/or network address during the first file of transmission, establishment position during user's the first file of establishment is determined according to the network address
Transmission of location information when editing positional information and/or transmitting the first file when information, the first file of editor.
Above are only the first collecting unit for obtain the first file establishment positional information, edit positional information and transmission
Several implementations of positional information, but be not limited thereto, here differs citing description.
It is described whether to judge the environmental information described in first embodiment of the invention the step of file management method in S130
The step of meeting the first predetermined condition includes：
Judge whether the establishment positional information, editor's positional information and/or the transmission of location information are located at the
In the range of one predicted target address；
Wherein when first judged result shows the establishment positional information, editor's positional information and/or described
When transmission of location information is located in the range of first predicted target address, the management that conducts interviews to first file automatically sets
It is fixed.
Using file management method described in first embodiment, the first predicted target address scope can be preset,
Such as the first predicted target address scope includes：Business address information etc..
When the first judged result shows the establishment positional information, editor's positional information and/or the transmission location
When information is located in business address information set in advance, namely to first in Administrative Area determined by the information of business address
When file is created, edited and/or transmitted, conduct interviews management configuration to first file, and such as the first file is carried out to add
It is close etc..
File management method described in second embodiment of the invention, as shown in Fig. 2 in step S120, including step
S122, by the first collecting unit gather environmental information the step of include：First file is gathered by the first collecting unit
Creation time, edit session and/or transmission time.
It is described to judge that the step of whether environmental information meets the first predetermined condition includes in step S130：
Judge whether the creation time, the edit session and/or the transmission time are located in the range of the scheduled time；
Wherein when first judged result shows the creation time, the edit session and/or the transmission time
When in the range of the scheduled time, conduct interviews management configuration to first file automatically.
Using file management method described in second embodiment, need to preset the scheduled time scope, such as can set
The fixed scheduled time scope includes：From 8 points of working times to 5 PM of the morning, it is from 5 PM at 8 points in evening plus
Class's time etc..
Set according to more than, when the first judged result shows creation time, edit session and/or the transmission of the first file
Between be located at from 8 points in the morning to the working time of 5 PM, or positioned at from 5 PM to 8 points of overtime work of evening
When in time range, first file is determined for documents, then conduct interviews to first file management configuration automatically, such as
First file is encrypted.
File management method described in third embodiment of the invention, as shown in Fig. 2 in step S120, including step
S123, by the first collecting unit the current accessed quantity of first file is gathered, namely the environmental information is first literary
The current accessed quantity of part, by current accessed quantity the management configuration that conducts interviews to the first file is judged whether.
It is described to judge that the step of whether environmental information meets the first predetermined condition includes in step S130：
Whether the current accessed quantity is judged more than predeterminated target access number, wherein when the first judged result table
When the bright current accessed quantity is more than the predeterminated target access number, the management that conducts interviews to first file automatically sets
It is fixed.
Using file management method described in third embodiment of the invention, need to preset the predeterminated target access number.
Wherein the predeterminated target access number can be the predetermined quantity that first file is accessed by network share, to
Limit current the number of visiting people, when the first judged result show current accessed quantity namely it is current by network share access this
When the quantity of one file is more than the predeterminated target access number, then conduct interviews to first file management configuration automatically, such as more
Change the access rights to the first file, restriction is again turned on first file or restriction is only capable of opening this with read-only mode first literary
Part etc..
Additionally, the predeterminated target access number can also be the predetermined number quantity for browsing the first file of viewing simultaneously, use
Browse the number of first file simultaneously before restriction screen.First harvester can be a camera head, for clapping
The current scene taken the photograph before computer, according to the picture of current scene, is determined before screen while browsing using face recognition technology
The number of first file, while to browse this first literary before the first judged result shows current accessed quantity namely current screen
When the number of part is more than the predeterminated target access number, then conduct interviews to first file management configuration automatically, and it is right such as to change
The access rights of the first file, close the first file when front opening.
Additionally, the present invention also provides file management method described in fourth embodiment, in the fourth embodiment, as shown in Fig. 2
In step S120, including step S124, current visitor's identity of first file is gathered by the first collecting unit,
To ensure that only specific people can browse through, edit first file.
In file management method described in fourth embodiment, first collecting unit can include a camera head, be used for
Shoot the face-image of current visitor.Using file management method described in the fourth embodiment, need to prestore particular person
Member namely the facial image information of the personnel for allowing to browse and edit first file, by by captured by the first collecting unit
The facial image information of current visitor is compared with the facial image information of the specific people for prestoring, and judges current visit
Whether the person of asking is to preset the specific people for allowing to browse and edit first file, obtains the first judged result.
Therefore, it is described to judge that the step of whether environmental information meets the first predetermined condition is wrapped in step S130
Include：
The face-image of current visitor and pre-set user (are preset into the spy that allows to browse and edit first file
Fix the number of workers) face-image compare, judge whether current visitor is pre-set user, wherein when first judged result shows
When current visitor is not belonging to the pre-set user, then conduct interviews to first file management configuration automatically, and it is right such as to change
The access rights of the first file, close the first file when front opening.
Using the file management method of above-mentioned first to fourth embodiment, can be believed according to the environment of the first file
Breath, establishment positional information such as according to the first file, edit positional information, transmission of location information, creation time, edit session,
Transmission time, current accessed quantity, current visitor's identity etc., conduct interviews management configuration to the first file automatically.
Additionally, the present invention also provides the file management method of the 5th embodiment, as shown in Fig. 2 including step：
S210, obtains the first file；
S220, by the first collecting unit environmental information is gathered；
S230, by the second collecting unit the operation information of first file is gathered；
S240, judges whether the environmental information and the operation information reach the second predetermined condition, obtains second and judges
As a result；
S250, when second judged result shows that the environmental information and the operation information meet described second and make a reservation for
During condition, conduct interviews management configuration to first file automatically.
Using file management method described in the 5th embodiment, integrated survey user creates, the first file of editor and/or transmission
When environmental information and operation information, carry out the management configuration that conducts interviews to the first file automatically.
Illustrate, in step S220, by the first collecting unit gather environmental information the step of include：By
One collecting unit gathers the establishment positional information of first file；It is described to pass through the second collecting unit in step S230
The step of operation information for gathering first file, includes：The edit bit of first file is gathered by the second collecting unit
Confidence ceases and the editor's number of times for editing positional information.
First collecting unit can obtain the by the Internet address acquisition unit, camera head or global positioning system
The establishment positional information of one file；When the establishment positional information of the first file is obtained by the Internet address acquisition unit, the wound
Positional information is built for an IP address, can determine that first file is created in enterprise network or creates according to the IP address
In private network；When the establishment positional information of the first file is obtained by camera head, the establishment positional information is a figure
Piece, in can determine that first file is created in company or is created in family or other private environments according to the picture；
When by global positioning system obtain the first file establishment positional information when, the establishment positional information be a coordinate position, root
In can determine that first file is created in company or is created in family or other private environments according to the coordinate position.
Editor's positional information of first file is gathered and in editor's positional information by the second collecting unit
Editor's number of times, wherein second collecting unit can be obtained by the Internet address acquisition unit, camera head or global positioning system
Editor's positional information of the first file is taken, second collecting unit can be identical with the first collecting unit, it is also possible to different, and tired out
Count the editor's number of times to the first file under same editor's positional information.
Most preferably, during first document creation, the information such as establishment positional information, creation time of first file note
Record in the attribute information of first file, when user enters edlin to the first file, in the attribute information of first file
Interior record is to the editor's number of times under editor's positional information and same editor's positional information of the first file.
It is described to judge the environmental information and the behaviour in step S240 according to above-mentioned step S210 to S230
Make that the step of whether information reaches the second predetermined condition includes：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described the
Whether editor's positional information of one file is located in the 3rd predicted target address, and first file is in the editor position
Whether editor's number of times of information reaches pre-determined number；
Wherein, second predicted target address, and first file are located at when judging the establishment positional information
Editor's positional information is located in the 3rd predicted target address, editor time of first file in editor's positional information
When number reaches pre-determined number, conduct interviews management configuration to first file automatically.
In above-mentioned step S240, second predicted target address can be family or private environment address, described the
Three predicted target addresses can be CompanyAddress.
By above-mentioned setting means, although user is at home or other private environments create first file, but when determination
When intra-company edits first file and reaches pre-determined number, then illustrate that first file is a state-run file, then it is automatically right
First file conducts interviews management configuration, is such as encrypted setting.
In addition to above-mentioned application scenarios, fifth embodiment of the invention also includes various applications, is such as in the following manner：
In step S220, it is described pass through the first collecting unit collection environmental information the step of include：Adopt by first
Collection unit gathers the establishment positional information of first file；It is described to pass through the collection of the second collecting unit in step S230
The step of operation information of first file, includes：The transmission location letter of first file is gathered by the second collecting unit
Breath and the number of transmissions to the transmission of location information.
As described above, first collecting unit and the second collecting unit can respectively pass through the Internet address acquisition unit, take the photograph
As device or global positioning system obtain the establishment positional information and transmission of location information of the first file, here is no longer gone to live in the household of one's in-laws on getting married in detail
State, wherein the second collecting unit is additionally operable to the accumulative the number of transmissions to the same transmission of location information.
Equally, most preferably, during first document creation, establishment positional information, creation time of first file etc.
Information record in the attribute information of first file, when user is transmitted to the first file, in the category of first file
Property information in transmission time under record the first file transmission of location information, transmission time and the same transmission of location information transmitted
Number.
Based on the above-mentioned environmental information and operation information for gathering the first file, in step S240, the judgement institute
State environmental information and the operation information includes the step of whether reaching the second predetermined condition：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described the
Whether the transmission of location information of one file is located in the 3rd predicted target address, and first file is to the transmission location
Whether the number of transmissions of information reaches pre-determined number；
Wherein, second predicted target address, and first file are located at when judging the establishment positional information
The transmission of location information is located in the 3rd predicted target address, transmission time of first file to the transmission of location information
When number reaches pre-determined number, conduct interviews management configuration to first file automatically.
Above-mentioned step S240, second predicted target address can be family or private environment address, the described 3rd
Predicted target address can be CompanyAddress or the mailbox for business associate etc..
When judging that first file is at home or private environment is created, and user transmits the first file to CompanyAddress
Or transmit to the mailbox of business associate, when the number of transmissions reaches pre-determined number, although then illustrate first file at home or
Private environment is created, but is an office document, then conduct interviews to first file management configuration automatically, is such as encrypted and sets
It is fixed.
Fifth embodiment of the invention can also enumerate other application scene, such as be：
In step S220, it is described pass through the first collecting unit collection environmental information the step of include：Adopt by first
Collection unit gathers the creation time of first file；It is described to pass through described in the collection of the second collecting unit in step S230
The step of operation information of the first file, includes：By the second collecting unit gather first file editor's positional information and
Editor's number of times of editor's positional information.
Equally, most preferably, during first document creation, establishment positional information, creation time of first file etc.
Information record in the attribute information of first file, when user enters edlin to the first file, in the category of first file
Property information in record to the first file editor positional information and same editor's positional information under editor's number of times.
It is described to judge the environmental information and the behaviour in step S240 according to above-mentioned step S210 to S230
Make that the step of whether information reaches the second predetermined condition includes：
Whether the creation time for judging first file is located at scheduled time scope, and the volume of first file
Collect whether positional information is located in the 4th predicted target address, editor number of times of first file in editor's positional information
Whether pre-determined number is reached；
Wherein, the scheduled time scope, and the editor of first file are located at when judging the creation time
Positional information is located in the 4th predicted target address, and first file reaches in editor's number of times of editor's positional information
During to pre-determined number, conduct interviews management configuration to first file automatically.
Above-mentioned step S240, the scheduled time may range from the personal time outside the work hours, such as be set as
On every Mondays to 7 points to early 7 points of the evening of Friday, or the whole day time of Saturday to Sunday；4th predicted target address can be with
For CompanyAddress.
Using above-mentioned setting means, when judging that first file is created in personal time, but user is in CompanyAddress
Editor, and number of times is edited when reaching pre-determined number, it is one although then illustrating that first file is created in non-office hours
Office document, then conduct interviews to first file management configuration automatically, is such as encrypted setting.
These are only several application situations of fifth embodiment of the invention, but practical application be not limited to it is above-mentioned several,
For example, first file can be an office document created in company, and it is business address or creation time to create positional information
For the office hours, need not conduct interviews management configuration when editing in CompanyAddress or in the office hours or transmitting, but when prison
Measure user at home or when private environment enters edlin or transmission to first file, then illustrate that this is office document first
File is opened in company's external environment condition, there is the safety danger side of body, needs the management configuration that conducts interviews, such as encipherment protection.
Therefore had using the application situation of fifth embodiment of the invention various, here is not described in detail one by one.The present invention the 5th
File management method described in embodiment, by the environmental information and operation information of monitoring the first file, using above-mentioned comprehensive condition
Determine whether first file is documents, conduct interviews management configuration automatically, to prevent from omitting or forget to important text
The secure access setting of part.
The another aspect of the specific embodiment of the invention, file management method described in first embodiment to the 5th embodiment, nothing
By conducting interviews to the first file automatically management configuration using which kind of embodiment, the attribute information of the first file can be utilized
The environmental information and operation information of the first file are recorded, for example, can pass through outside camera head, global pick device and wheat
Gram wind etc. collects environmental information and operation information automatically, according to the above, establishment positional information including the first file of collection, creating
Time, editor and share user etc. at positional information, edit session, and operation of the real-time monitoring user to the first file, according to behaviour
Make attribute information of the information according to the first file, it is when some attribute informations of the first file reach set point, then automatically right
First file carries out secure access setting, additionally may remind the user that whether need for first file to add corporate environment
Under security strategy mechanism, complete the safety management to the first file.
The another aspect of the specific embodiment of the invention also provides a kind of file management system, as shown in figure 3, this document management
System includes：
Reading unit, for obtaining the first file；
First collecting unit, for gathering the environmental information of first file；
First judging unit, for judging whether the environmental information meets the first predetermined condition, obtains first and judges knot
Really；
Setup unit, for showing that the environmental information meets first predetermined condition when first judged result
When, conduct interviews management configuration to first file automatically.
Wherein, create as user, editor and/or when transmitting file, the reading unit read create, edit and/or
The file of transmission, obtains first file.
The environmental information of the first file that first collecting unit is gathered, including the establishment position letter of the first file
Breath, editor's positional information, transmission of location information, creation time, edit session, transmission time, current accessed quantity, current accessed
Person's identity etc..Using file management system described in the specific embodiment of the invention, according to the environmental information of the first file, automatically to
One file conducts interviews management configuration, wherein the management configuration that conducts interviews includes being encrypted the first file and/or more
Change access rights of the first file etc..
The method for example following first of file management is carried out to using file management system described in the specific embodiment of the invention
Described in four embodiments, will not be described here.
Additionally, such as Fig. 3, file management system described in the specific embodiment of the invention most preferably, is still further comprised：
Second collecting unit, for gathering the operation information of first file；
Second judging unit, for judging whether the environmental information and the operation information reach the second predetermined condition,
Obtain the second judged result；
Wherein, the setup unit is additionally operable to when second judged result shows the environmental information and operation letter
When breath meets second predetermined condition, conduct interviews management configuration to first file automatically.
By the ring of the further file of comprehensive monitoring first of the first collecting unit, the second collecting unit and the second judging unit
Environment information and operation information, to determine when the feelings that the first file is the office document created in private addresses or personal time
Condition, and when the first file is for during office hours or working environment is created, but edit or situation about transmitting etc. in private addresses, it is suitable
When the first file is conducted interviews management configuration protection, to prevent from omitting or forget that the secure access to vital document sets.
File management system described in the specific embodiment of the invention, the environmental information and operation letter of the file of comprehensive monitoring first
Breath, the method for the management configuration that conducts interviews to the first file can refer to the 5th embodiment above, will not be described here.
Most preferably, file management system described in the specific embodiment of the invention, can further include：
Recording unit, for the operation information and the environmental information to be write the attribute information of first file.
File management system described in the specific embodiment of the invention, first collecting unit and second collecting unit can
To be realized by outside camera head, global pick device etc., the recording unit can be connected to the application of the first file
Between software and system operatio interface, the first file according to routine operation of the user to the first file, is such as created, changes and transmitted
When, by the establishment positional information of the first file, creation time, editor's positional information, edit session and share user etc. and be recorded in
The back-end data of the application software of the first file, writes the attribute information of the first file.
The operation information and environmental information of the first file are recorded using the attribute information of the first file, it is possible to achieve operation letter
Real time record when breath and environmental information change, and make the application of file management system simpler, convenient.
According to the above, file management method described in the specific embodiment of the invention and file management system have following beneficial effect
Really：
According to the environmental information of the first file, conduct interviews management configuration to the first file automatically；Such as when it is determined that first is literary
When business address or office hours create, conduct interviews part management configuration automatically；When it is determined that the current visitor of the first file
Quantity exceedes predetermined number or visitor's identity and non-default when allowing access personnel, and conduct interviews management configuration automatically, fits
When safeguard protection is carried out to the first file；
The environmental information and operation information of comprehensive first file, conduct interviews management configuration to the first file automatically；As really
Settled first file is the situation of the office document created in private addresses or personal time, and when the first file is in office
Time or working environment are created, but are edited or situation about transmitting etc. in private addresses, and conduct interviews management to the first file in good time
Setting protection, to prevent from omitting or forget that the secure access to vital document sets；
The operation information and environmental information of the first file are recorded using the attribute information of the first file, it is possible to achieve operation letter
Real time record when breath and environmental information change, and make the application of file management system simpler, convenient.
The above is only the preferred embodiment of the present invention, it is noted that for the ordinary skill people of the art
For member, under the premise without departing from the principles of the invention, some improvements and modifications can also be made, these improvements and modifications also should
It is considered as protection scope of the present invention.
Claims (18)
1. a kind of file management method, it is characterised in that include：
When creating, editing and/or transmit the first file, first file is obtained；
Environmental information is gathered by the first collecting unit, judges whether the environmental information meets the first predetermined condition, acquisition the
One judged result；
It is automatically literary to described first when first judged result shows that the environmental information meets first predetermined condition
Part conducts interviews management configuration, wherein the management configuration that conducts interviews to first file automatically includes encryption and/or more
Change the access rights of first file；
The operation information of first file is gathered by the second collecting unit, the environmental information and the operation information is judged
The second predetermined condition whether is reached, the second judged result is obtained；
When second judged result shows that the environmental information and the operation information meet second predetermined condition, from
Dynamic management configuration that first file is conducted interviews.
2. file management method as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment letter
The step of breath, includes：Establishment positional information, editor's positional information of first file are gathered by first collecting unit
And/or transmission of location information.
3. file management method as claimed in claim 2, it is characterised in that described to judge whether the environmental information meets
The step of one predetermined condition, includes：
Judge whether the establishment positional information, editor's positional information and/or the transmission of location information are located at first pre-
Set the goal in address realm；
Wherein when first judged result shows the establishment positional information, editor's positional information and/or the transmission
When positional information is located in the range of first predicted target address, conduct interviews management configuration to first file automatically.
4. file management method as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment letter
The step of breath, includes：Creation time, edit session and/or the transmission of first file are gathered by first collecting unit
Time.
5. file management method as claimed in claim 4, it is characterised in that described to judge whether the environmental information meets
The step of one predetermined condition, includes：
Judge whether the creation time, the edit session and/or the transmission time are located in the range of the scheduled time；
Wherein when first judged result shows that the creation time, the edit session and/or the transmission time are located at
When in the range of the scheduled time, conduct interviews management configuration to first file automatically.
6. file management method as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment letter
The step of breath, includes：The current accessed quantity of first file is gathered by first collecting unit.
7. file management method as claimed in claim 6, it is characterised in that described to judge whether the environmental information meets
The step of one predetermined condition, includes：
Whether the current accessed quantity is judged more than predeterminated target access number, wherein when first judged result shows institute
When stating current accessed quantity more than the predeterminated target access number, conduct interviews management configuration to first file automatically.
8. file management method as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment letter
The step of breath, includes：Current visitor's identity of first file is gathered by first collecting unit.
9. file management method as claimed in claim 8, it is characterised in that described to judge whether the environmental information meets
The step of one predetermined condition, includes：
The face-image of current visitor is compared with the face-image of pre-set user, judges whether current visitor is default use
Family, wherein when first judged result shows that current visitor is not belonging to the pre-set user, then automatically to described first
File conducts interviews management configuration.
10. file management method as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment
The step of information, includes：The establishment positional information of first file is gathered by first collecting unit；It is described by
The step of two collecting units gather the operation information of first file includes：Described the is gathered by second collecting unit
Editor's positional information of one file and the editor's number of times in editor's positional information.
11. file management methods as claimed in claim 10, it is characterised in that the judgement environmental information and the behaviour
Make that the step of whether information reaches the second predetermined condition includes：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described first literary
Whether editor's positional information of part is located in the 3rd predicted target address, and first file is in editor's positional information
Editor's number of times whether reach pre-determined number；
Wherein, second predicted target address is located at when judging the establishment positional information, and first file is described
Editor's positional information is located in the 3rd predicted target address, editor time of first file in editor's positional information
When number reaches the pre-determined number, conduct interviews management configuration to first file automatically.
12. file management methods as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment
The step of information, includes：The establishment positional information of first file is gathered by first collecting unit；It is described by
The step of two collecting units gather the operation information of first file includes：Described the is gathered by second collecting unit
The transmission of location information of one file and the number of transmissions to the transmission of location information.
13. file management methods as claimed in claim 12, it is characterised in that the judgement environmental information and the behaviour
Make that the step of whether information reaches the second predetermined condition includes：
Whether the establishment positional information for judging first file is located in the second predicted target address, and described first literary
Whether the transmission of location information of part is located in the 3rd predicted target address, and first file is to the transmission of location information
The number of transmissions whether reach pre-determined number；
Wherein, second predicted target address is located at when judging the establishment positional information, and first file is described
Transmission of location information is located in the 3rd predicted target address, transmission time of first file to the transmission of location information
When number reaches pre-determined number, conduct interviews management configuration to first file automatically.
14. file management methods as claimed in claim 1, it is characterised in that described to pass through the first collecting unit collection environment
The step of information, includes：The creation time of first file is gathered by first collecting unit；It is described to adopt by second
The step of collection unit gathers the operation information of first file includes：It is literary described first to be gathered by second collecting unit
Editor's positional information of part and the editor's number of times on editor's positional information.
15. file management methods as claimed in claim 14, it is characterised in that the judgement environmental information and the behaviour
Make that the step of whether information reaches the second predetermined condition includes：
Whether the creation time for judging first file is located at scheduled time scope, and the edit bit of first file
Whether confidence breath is located in the 4th predicted target address, first file editor's positional information editor's number of times whether
Reach pre-determined number；
Wherein, the scheduled time scope, and the editor position of first file are located at when judging the creation time
Information is located in the 4th predicted target address, and first file reaches pre- in editor's number of times of editor's positional information
When determining number of times, conduct interviews management configuration to first file automatically.
16. file management methods as claimed in claim 1, it is characterised in that described by first collecting unit collection
Environmental information and by second collecting unit gather the operation information the step of after, also include：
The environmental information and the operation information are charged to into the attribute information of first file, and according to the environmental information
With attribute information described in the change real-time update of the operation information.
17. a kind of file management systems, it is characterised in that include：
Reading unit, for obtaining the first file；Wherein when user creates, edits and/or transmit file, the reading unit
The file that reading is created, edits and/or transmitted, obtains first file；
First collecting unit, for gathering the environmental information of first file；
First judging unit, for judging whether the environmental information meets the first predetermined condition, obtains the first judged result；
Setup unit, for when first judged result shows that the environmental information meets first predetermined condition, from
Dynamic management configuration that first file is conducted interviews；Wherein described first file is conducted interviews automatically management configuration bag
Include encryption and/or change the access rights of first file；
Second collecting unit, for gathering the operation information of first file；
Second judging unit, for judging whether the environmental information and the operation information reach the second predetermined condition, obtains
Second judged result；
The setup unit is additionally operable to when second judged result shows that the environmental information and the operation information meet institute
When stating the second predetermined condition, conduct interviews management configuration to first file automatically.
18. file management systems as claimed in claim 17, it is characterised in that the file management system also includes：
Recording unit, for the operation information and the environmental information to be write the attribute information of first file.
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| CN201110270335.1A CN102999729B (en) | 2011-09-13 | 2011-09-13 | File management method and file management system |
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| CN201110270335.1A CN102999729B (en) | 2011-09-13 | 2011-09-13 | File management method and file management system |
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| CN103473343A (en) * | 2013-09-23 | 2013-12-25 | 深圳市金立通信设备有限公司 | File management method, device and terminal |
| CN104573434B (en) * | 2013-10-12 | 2018-09-04 | 深圳市腾讯计算机系统有限公司 | Account Protection method, apparatus and system |
| US9424436B2 (en) * | 2014-10-30 | 2016-08-23 | Microsoft Technology Licensing, Llc | Over network operation restriction enforcement |
| CN106953869A (en) * | 2017-03-30 | 2017-07-14 | 联想(北京)有限公司 | Control method in terminal device and the terminal device |
| CN107045614A (en) * | 2017-05-05 | 2017-08-15 | 北京图凌科技有限公司 | A kind of document handling method and device |
| CN107590396B (en) * | 2017-09-01 | 2020-03-17 | 泰康保险集团股份有限公司 | Data processing method and device, storage medium and electronic equipment |
| CN108804489B (en) * | 2018-02-26 | 2019-03-15 | 环玺信息科技（上海）有限公司 | Destination document remote monitoring system in computer |
| CN114611124A (en) * | 2022-03-14 | 2022-06-10 | 中国农业银行股份有限公司 | Method and device for preventing data leakage |
| CN115242488A (en) * | 2022-07-20 | 2022-10-25 | 广东瑞普科技股份有限公司 | A domestic network security operation and maintenance system and method |
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| US20050198559A1 (en) * | 2004-03-08 | 2005-09-08 | Kabushiki Kaisha Toshiba | Document information management system, document information management program, and document information management method |
| CN100512098C (en) * | 2004-03-26 | 2009-07-08 | 上海山丽信息安全有限公司 | Privacy document access authorization system with fingerprint limitation |
| CN101039318A (en) * | 2006-03-17 | 2007-09-19 | 雅斯拓（北京）智能卡科技有限公司 | Individual safety token for at least two safe environments and different access conditions |
| CN100568251C (en) * | 2006-03-23 | 2009-12-09 | 沈明峰 | Protection method of secret-related documents in collaborative work environment |
| JP5072314B2 (en) * | 2006-10-20 | 2012-11-14 | キヤノン株式会社 | Document management system, document management method, document management program, storage medium |
| US8266706B2 (en) * | 2007-01-26 | 2012-09-11 | Microsoft Corporation | Cryptographically controlling access to documents |
| CN101192930A (en) * | 2007-12-21 | 2008-06-04 | 浪潮电子信息产业股份有限公司 | A Secure Communication Method Based on Enhanced XML File Format |
| CN100583099C (en) * | 2008-01-11 | 2010-01-20 | 清华大学 | File systems accessing register dynamic collection method |
| JP2010045744A (en) * | 2008-08-18 | 2010-02-25 | Fujitsu Ltd | Method and system for encrypting document data |
| CN101800878B (en) * | 2010-01-04 | 2011-11-23 | 重庆大学 | MPEG video encryption and decryption system and method based on location file |
| CN101844548B (en) * | 2010-03-30 | 2012-06-27 | 奇瑞汽车股份有限公司 | Vehicle automatic control method and system |
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