CN101770450A - File editing system with field-independent input prompt and method thereof - Google Patents

Abstract

A file editing system with field independent input prompt and a method thereof are provided, wherein after a document template is displayed in a display area, an input field corresponding to a blank field in the document template is displayed in the input area, and after input data is input to the input field, the input data is displayed on the blank field in the display area in real time, so that the problem that a user is not easy to find the blank fields scattered in each place in the document template can be solved, and the technical effects of completing filling all the input fields and watching finally generated file contents in real time by the user can be achieved.

Description

File editing system with field-independent input prompt and method thereof

technical field

The invention relates to a file editing system and its method, in particular to a file editing system and its method with field independent input prompts.

Background technique

With the advent of the digital age, in addition to the transformation of letters, newspapers and magazines from paper to digital electronic files, important data such as official documents and signatures are also gradually transmitted and stored in the form of electronic files.

For a specific scope of use, for example, in environments such as workplaces and offices, there are usually several types of files that are often used, and such frequently used files cannot have the same content every time they are used. If the file is a traditional paper file, Then the user always has to start from scratch every time he writes the document, but if the document is a digital electronic document, the same part can be stored first, and the copied version can be used to complete the document when needed. Among them, the pre-stored files are called document templates.

For this reason, file editing software has begun to provide users with a more convenient document template interface. After the user opens the default document template through the file editing software, the document template will indicate that the user needs to fill in the input data in a manner such as a bottom line. (hereinafter referred to as a blank field), so that the user can complete the file after entering the input data into the blank field. This method allows users to edit documents conveniently and quickly using the document template. However, since the blank fields will be distributed everywhere in the document template, it is inconvenient for the user to search, especially when the user is already in the blank field. After filling the input data in the field, since the blank field has been replaced by the input data, it is more difficult for the user to find the input data that needs to be modified in the document template.

To sum up, it can be seen that there has been a problem in the prior art for a long time that users are not easy to find scattered blank fields in document templates, so it is necessary to propose improved technical means to solve this problem.

Contents of the invention

In view of the problem in the prior art that it is difficult for users to find scattered blank fields in document templates, the present invention proposes a document editing system and method with field-independent input prompts, wherein:

The document editing system with field-independent input prompts proposed by the present invention includes: a storage module for storing document templates, and the document templates include blank fields; a display module for displaying the document templates in the display area, And it is used to display the input field corresponding to the blank field and the prompt string of the corresponding input field in the input area; the input module is used to provide the user to input input data on the input field in the input area, so that the display module can be displayed in the display area The input data is displayed on the blank field, and the storage module stores the document template after replacing the first blank field with the input data as a file file. After the document template is displayed in the display area through the display module, it is displayed in the input area. The input field corresponding to the blank field in the template is provided by the input module. After the user enters the input data into the input field in the input area, the display module displays the input data on the blank field in the display area in real time, so as to solve the existing problems with technology.

The document editing method with field-independent input prompts proposed by the present invention includes the following steps: storing the document template, which contains blank fields; displaying the document template in the display area; displaying the blank fields in the input area The corresponding input field and the prompt string of the corresponding input field; receive the input data entered into the input field in the input area; display the input data on the blank field in the display area; store the document sample after replacing the blank field with the input data version, after the document template is displayed in the display area, the input field corresponding to the blank field in the document template is displayed in the input area, and after the input data is input to the input field corresponding to the blank field, the input The data is displayed in real time on the blank field in the display area, thereby solving the problems existing in the prior art.

The system and method proposed by the present invention are as above, and the difference between it and the prior art is that after the document template is displayed in the display area, the input field corresponding to the blank field in the document template is displayed in the input area, and After the data is input into the input field in the input area, the input data is displayed on the blank field in the display area in real time. Through the above-mentioned technical means, the present invention can achieve the technical effect of providing the user to fill in all the input fields at one time and watch the final file content in real time.

Description of drawings

FIG. 1 is a system architecture diagram of a file editing system with field-independent input prompts according to the present invention.

Fig. 2 is a schematic diagram of a real-time display of a file editing result screen according to an embodiment of the present invention.

Fig. 3 is a method flow chart of the file editing method with field-independent input prompts in the present invention.

FIG. 4A is a schematic diagram of displaying a file editing result screen in real time according to an embodiment of the present invention.

FIG. 4B is a schematic diagram of displaying a file editing result screen in real time according to an embodiment of the present invention.

Detailed ways

The implementation of the present invention will be described in detail below with illustrations and examples, so as to fully understand and implement the implementation process of how the present invention uses technical means to solve technical problems and achieve technical effects.

The system operation of the present invention will be described below with the system architecture diagram of the file editing system with field-independent input prompts shown in FIG. 1 . As shown in FIG. 1 , the system of the present invention includes a storage module 110 , an input module 140 and a display module 150 .

The storage module 110 is responsible for storing document templates, which are electronic files such as official documents, letters, and signatures, and the document templates of the present invention include at least one sentence composed of words (hereinafter referred to as sentences) and Provides a blank field for the user to fill in.

The storage module 110 is also responsible for storing the document template after the user input is completed as a document file after the user completes the input of blank fields, so as to provide the user with purposes such as sending emails and printing.

The input module 140 is responsible for providing the user to input input data in the input field corresponding to the blank field, and the aforementioned blank field and the input field have a one-to-one correspondence. The input module 140 is also responsible for providing the user with a document template to select from the storage module 110 when multiple document templates are stored in the storage module 110 .

The display module 150 is responsible for displaying the document template in the display area 210 as shown in FIG. input field.

The display module 150 is also responsible for displaying the input data entered by the user in the blank field corresponding to the input field after the user enters the input data into the input field through the input module 140, that is, the input data displayed in the blank field Because the input data corresponds to the input field, and the input field corresponds to the blank field, so that the blank field corresponds to the input data. The display module 150 can also display the input data in a color different from the text in the document template when the input data is displayed in a blank field. Displays entered data in blank fields.

In the present invention, the document template and input data may also be presented in a different language from the prompt string, that is to say, the text and input data in the document template may be in a first language unfamiliar to the user, The prompt character string belongs to the second language familiar to the user, so as to provide the user with faster editing of the electronic file in the unfamiliar first language.

And if the sentences in the document template are the first language that the user is not familiar with, then in the document template, in addition to recording the sentences in the first language, there are also records corresponding to each sentence in a second language familiar to the user. For the translated sentences, the display module 150 can also display the translated sentences while displaying the sentences in the document template in the display area 210, wherein the way of displaying the translated sentences is, for example, to display the translated sentences corresponding to the second language after each sentence, However, the present invention is not limited thereto, and other methods may also be used, such as displaying the sentences in the document template first and then displaying the translated sentences.

In addition, the present invention may further include a searching module 180 and an editing module 190 .

The search module 180 is responsible for searching for blank fields in the document template, and for reading and searching for prompt strings corresponding to the blank fields.

For example, after the user inputs part of the input data through the input module 140, the search module 180 can search the storage module 110 for all document samples containing these blank fields according to the blank fields corresponding to the input fields filled in by the user. version, and after the search is completed, the input module 140 provides the user to select one of the document templates searched out by the search module 180 as a subsequent document template, thereby providing the user with a choice that is more in line with the input data that he fills in sample document. Wherein, when the search module 180 searches for the document template, it is not necessary to search for the document template that contains all the blank fields corresponding to the input fields filled in the input data, and may only search for the preset number of these A document template with blank fields, that is to say, if the preset number is "2", as long as the document template contains two blank fields that are the same as the blank fields corresponding to the input fields filled in the input data, the document The samples will be searched out by the search module 180 .

Another example is when the display module 150 displays the document templates in the display area 210, the search module 180 can search for blank fields and corresponding prompt strings in all the document templates stored in the storage module 110, and the search module 180 completes After the blank field and the corresponding prompt character string are searched, the display module 150 may further display in the input area 220 the input field corresponding to the blank field searched by the search module 180 and the blank field searched for. The corresponding prompt character string is used to provide the user to input corresponding input data on the input field in the input area 220 through the input module 140 .

The editing module 190 is responsible for providing the user with the ability to delete a blank field, delete/modify a sentence containing the blank field, or add a sentence containing a blank field in the document template. The storage module 110 can also save the document edited by the user through the editing module 190. Templates are stored as new document templates for later use by users.

Next, the first embodiment is used to illustrate the operating system and method of the present invention, and please refer to FIG. 3 for the method flowchart of the file editing method with field-independent input prompts of the present invention.

Before the user uses the present invention, it is assumed that the document template shown in the display area 210 shown in FIG. 2 is stored in the storage module 110 (step 301 ). Afterwards, the user can edit the document template in the storage module 110 to complete the required file.

When the user uses the present invention to compose an email, the display module 150 will display the document template (step 321) in the display area 210 as shown in Figure 2, wherein the selected document template includes "recipient Name, Product Name, Country of Sale, Commission Percentage, Sender Name, Sender Title etc. blank fields.

After the display module 150 displays the selected document template in the display area 210 (step 321), it will display in the input area 220 the input fields corresponding to the above-mentioned blank fields and the prompt strings corresponding to each input field ( Step 322), in this embodiment, that is "recipient's name", "product name", "sales country/region", "commission percentage", "sender's name", "sender's title" and so on.

After the display module 150 displays the input fields corresponding to the blank fields and the prompt character strings corresponding to each input field in the input area 220 (step 322), the input module 140 will provide the user with input information in the input area 220 and each input field. corresponding input data (step 360).

Afterwards, the display module 150 will display the input data entered by the user in the blank field through the corresponding relationship between the input field and the blank field (step 380), so that the user can immediately see the edited electronic data in the display area 210. The final style of the message. Wherein, the display module 150 can also display the input data located on the blank fields in a color different from that of the sentences in the document template.

After the user finishes inputting all input fields (that is, inputting input data into each input field), the storage module 110 stores the document template displayed by the display module 150 as a file (step 390 ). In this way, the user can finish editing the email and send the email to the customer.

Next, the second embodiment is used to illustrate the operating system and method of the present invention. Please also refer to FIG. 3 for the method flowchart of the file editing method with field-independent input prompts of the present invention.

Assume that more than one document template is stored in the storage module 110 (step 301). Afterwards, the user can use the document template in the storage module 110 to complete editing of the document in a language not familiar to the user. If the email that the user needs to compose is English (the first language) that the user is not familiar with, but the language that the user is familiar with is Chinese (the second language).

Because there is not only one document template stored in the storage module 110, when the user uses the present invention, he needs to select the most suitable document template from the storage module 110 through the input module 140, because the user needs to send Send an email in English, so the document sample selected by the user is in English letter format, and after the user selects the document sample, the display module 150 will display the user's text in the display area 210 as shown in Figure 4A. The document template selected by the input module 140 (step 321), wherein, the selected document template contains "recipient name", "product name", "sales country/region", "commission percentage", " Blank fields such as "Sender's Name", "Sender's Title" and so on. If in the document template selected by the user, in addition to the recorded sentences, there are also translated sentences corresponding to Chinese for each sentence, then the display module 150 can also display in the display area 210 as shown in FIG. The document sample of the text and the Chinese translation sentence, but the display module arranges and displays the text and the translation sentence in the document sample is not limited to that shown in FIG. 4B.

After the display module 150 displays the selected document template in the display area 210 (step 321), it will display in the input area 220 the input fields corresponding to the above blank fields and the prompt strings corresponding to each input field ( Step 322), in general, the prompt character string displayed by the display module 150 is the Chinese name of the blank field, which in this embodiment is "recipient's name", "product name", "country/region of sale", "Commission Percentage", "Sender Name", "Sender Title", etc.

After the user enters the input data in English into the input field in the input area 220 through the input module 140 (step 360), the display module 150 will display the input data in English in the blank field through the corresponding relationship between the input field and the blank field (step 380), and after the user completes the input of all input fields, the storage module 110 will replace the blank fields in the document template with corresponding input data, and store the document template after replacing the blank fields as a Email in English (step 390).

In summary, it can be seen that the difference between the present invention and the prior art lies in that after the document template is displayed in the display area, the input field corresponding to the blank field in the document template is displayed in the input area, and when the input data is After inputting into the input field in the input area, the input data will be displayed on the blank field in the display area in real time. This technical means can solve the problems existing in the prior art that users are not easy to find scattered blank spaces in the document template. Field problems, and then achieve the technical effect of providing users with filling in all input fields at one time and viewing the final file content in real time.

In addition, the search module 180 of the present invention can also search for blank fields and corresponding prompt characters in all document templates stored in the storage module 110 before or after the display module 150 displays the document templates in the display area (step 321). string (step 330), and then the display module 150 will display the input fields corresponding to the searched blank fields and the prompt strings corresponding to each input field in the input area 220 (step 332). In this way, the input module 140 will provide the user to arbitrarily input corresponding input data in the input field displayed in the input area 220 (step 360 ).

Even, in the present invention, after the user enters the input data into the input field through the input module 140, the search module 180 can search the document template from the storage module 110 according to the blank field corresponding to the input field filled with the input data. (Step 371), the searched document template contains blank fields corresponding to the input data input by the user, that is to say, if the user enters blank fields such as "recipient name", "product name", "commission percentage" and so on If the input data is input in the input field corresponding to the field, the document template stored in the storage module 110 only needs to contain three blank fields such as "recipient name", "product name" and "commission percentage", and the document template will be will be searched out by the search module 180; the search module 180 may not only search for document samples that completely match the blank fields, but may also search for document samples with a preset number of blank fields, for example, the default number is "2 ", then the document template searched by the search module 180 will contain any two or three of the three blank fields of "recipient's name", "product name" and "commission percentage". After the search module 180 searches out the document templates, the input module 140 will provide the user with a document template that is more suitable for the user to select from the document templates searched by the search module 180 (step 372), and the display module 150 will After the user selects a document template through the input module 140, the document template newly selected by the user is displayed in the display area 210, and the corresponding input data is displayed in a blank field of the document template (step 380), wherein, is displayed The input data in the blank field is the input data that the user has entered before the search module 180 searches for the document template.

In addition, when the input module 140 provides the user with the process of inputting input data into the input field, the editing module 190 can also provide the user to edit the document template, such as deleting blank fields, deleting/modifying sentences containing blank fields, or adding blank fields. The text of the field is added to the document template.

Furthermore, the file editing method for independently displaying input fields in the present invention can be implemented in hardware, software, or a combination of hardware and software, and can also be implemented in a computer system in a centralized manner or distributed in several interconnected computers with different components. The system is implemented in a decentralized manner.

Although the embodiments of the present invention are as above, the content described is not used to directly limit the patent protection scope of the present invention. Anyone with ordinary technical knowledge in the technical field to which the present invention belongs can make some changes in the form and details of the implementation without departing from the spirit and scope of the present invention. The scope of patent protection of the present invention must still be defined by the scope of the appended claims.

Claims (12)

1. the file editing method with independent field input prompt function is characterized in that, comprises the following step:

Store at least one document example edition, comprise at least one null field in this document example edition;

In a display area, show this document example edition;

Show that in an input area input field corresponding with this null field reaches a prompt strings that should input field;

In this input area, receive and input to the input of one in this input field data;

On this null field of this display area, show this input data; And

Storage is replaced document example edition after this null field with these input data.

2. file editing method as claimed in claim 1 is characterized in that:

When on this null field of this display area, showing these input data, be to show these input data with the color that is different from the sentence in this document example edition.

3. file editing method as claimed in claim 1 is characterized in that:

When this display area shows this document example edition, also demonstration and the corresponding translation sentence of each sentence in the document example edition.

4. file editing method as claimed in claim 1 is characterized in that:

This method also comprises according to the null field of importing those input data, searches to comprise the document example edition of those null fields, and the step that provides this user to select.

5. file editing method as claimed in claim 4 is characterized in that:

When this input area shows this input field and this prompt strings, also search the null field in those document example editions, and show that in this input area the corresponding input field of null field that hunts out with this quilt reaches prompt strings that should input field.

6. the document-editing system with independent field input prompt function is characterized in that, comprises:

One memory module in order to store at least one document example edition, comprises at least one null field in this document example edition;

One display module, in order in a display area, showing this document example edition, and in order to show that in an input area input field corresponding with this null field reaches a prompt strings that should input field; And

One load module, import data in order to provide on this user this input field in this input area, make on this display module this null field in this display area to show these input data, and to make this memory module store the document example edition of replacing after this null field with these input data be an archive files.

7. document-editing system as claimed in claim 6 is characterized in that:

This display module is in this display area, to be different from the color of the sentence in this document example edition, shows that these input data are on this null field.

8. document-editing system as claimed in claim 6 is characterized in that:

Each sentence in this document example edition and this input data belong to a first language, and this prompt strings belongs to a second language.

9. document-editing system as claimed in claim 8 is characterized in that:

This display module is also in order to the translation sentence of each sentence in this document example edition of demonstration in this display area corresponding to this second language.

10. document-editing system as claimed in claim 6 is characterized in that:

Also comprise a search module,, search the document example edition that comprises those null fields, and provide this user to be selected one of them by in the document example edition that hunts out by those by this load module in order to according to the null field of importing those input data.

11. document-editing system as claimed in claim 6 is characterized in that:

Also comprise a search module, in order to search the null field in those document example editions, this display module is also in order to show corresponding this input field and the prompt strings corresponding with this input field of null field that hunts out with this quilt at this input area.

12. document-editing system as claimed in claim 6 is characterized in that:

Also comprise an editor module, in order to provide this user by in this document example edition that is selected, delete sentence that this null field, deletion or modification comprise this null field or the newly-increased sentence that comprises a null field to this document example edition that is selected, this memory module is a new document example edition in order to storage this document example edition after by editor also.

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