Marc-Julian Galicha

Production Coordinator – Narrative Design and Combat
Full-Time
December 2024 – Present

Tools Used

• Jira – Used for Task creation, Milestone and Sprint Planning

• Microsoft Project – Used for Task Planning and Team Availability

• Outlook – Used to help facilitate and planning meetings over Zoom

• Excel – Creating and maintaining key design spreadsheets to communicate cross departmental dependencies

• Confluence – Used for updating Milestone documents and documenting key narrative gameplay features and designs

Duties & Responsibilities

• Support Producers in the planning, tracking, and execution of projects across cross-department teams.
• Maintain project schedules, task boards, and milestone plans using tools such as Jira, Confluence, Microsoft Project, or equivalent.
• Track task progress, dependencies, and deliverables; follow up with team members to ensure deadlines are met.
• Coordinate cross-discipline communication between Narrative Design, Combat, QA, and Mission Strike Teams.
• Prepare and distribute meeting agendas, notes, and action items; ensure follow-ups are completed.
• Assist in risk identification by monitoring scope changes, resource availability, and schedule impacts.
• Help manage feature feedback loops, review cycles, and approvals to keep production moving efficiently.
• Update production documentation, reports, and dashboards for internal stakeholders.
• Support onboarding and team ramp-up by coordinating training schedules and access to tools.
• Escalate blockers, delays, or dependencies to Producers with clear context and potential mitigation options.
• Ensure production processes are followed consistently and help improve workflows where needed.
• Assist with milestone reviews, retrospectives, and post-mortems.

Personal Achievements

• Progressed from supporting Mission Strike Team task management to owning task coordination for the Narrative Design team, coordinating with Combat to support feature development and delivery
• Designed and implemented scalable Narrative Design workflows, increasing team productivity and operational efficiency by over 50%.
• Partnered with the Lead Game Designer and Game Director to communicate design vision, priorities, and project status to internal stakeholders.
• Developed a Microsoft Project plan covering the next four milestones, accounting for team training and feature feedback cycles to proactively identify schedule risks and constraints within the delivery pipeline.

VFX Project Manager
Full-Time/Remote
June 2023 – Feb 2024

Tools Used

• Monday.com – Asset Tracking: tracking progress that utilizes a heatmap format that is customizable to fit project needs

• Outlook – Reporting to clients of weekly progress of their assets and including remaining budget.

• Excel – Creating clear monthly to yearly budget reports using length of time and cost per asset per artist.

Duties & Responsibilities

• Working directly with Art Directors and clients to build plans and proposals
• Managing projects to ensure milestones are completed on schedule and within budget
• Utilizing production tools for asset tracking and real-time production communication
• Tracking resource availability for staffing and assignments
• Overseeing submission and communication standards for projects
• Identifying blockers and mitigating risks to ensure project success
• Composing and sending progress reports to clients
• Setting up and auditing invoices for AP department
• Ensuring effort from team is tracked accordingly for AR department
• Collaborate with other production teams to ensure full studio utilization

Personal Acheivements

• Created an environment for help training Unreal Engine training for VFX and Environment Artists to strengthen development capabilities.

Associate Technical Producer
Full-Time/Remote
January 2022 – April 2023

Tools used

• Miro – for product deployment tracking
• JIRA – for sprint planning, backlog and task tracking
• Smartsheet – using Gantt boards for visual representation of capacity amongst team
• Excel – created Heatmaps to keep track of assets progression throughout the project

• Departments Integrated for
  • Animation
  • Audio
  • Character Art
  • Engineering
  • Text/Localization
  • Tech Art
  • Voice Over
  • Weapons
• Departments Managed
  • Animation
  • Rigging
  • Weapons
• Team Sizes (each) – 4
• Features – Facial Animation
  • Assisted Feature Producer in setting up Facial Animation Pipeline

Personal Achievements

• Spear headed the Integration Department of the company.
  • I am the only one in the department, supporting at least 100 different team members.
• Proposed a new animation pipeline to increase mechanic building efficiency.
• Improved time & resource management skills
• Improved communication skills
• Improved problem-solving skills
• Improved team organizational skills
• Acquired knowledge in the following
  • Smart Sheet, Confluence, Miro
• Shipment of DLC for AAA title through publisher (Gearbox Publishing)
• Increased knowledge in Unreal Engine
  • Asset integration & implementation

Duties & Responsibilities

• Handle Asset Integration for various departments such as Character/Tech Animation/Animation/VFX.
• Balance priority requests for multiple teams against the capacity of each external partner.
• Track and prioritize asset requests from development teams and external partners to obtain time/cost estimates.
• Work with external partners to build and maintain roadmaps and asset delivery schedules for all development team requests.
• Work with Producers and Directors to resolve conflicts if multiple teams are competing for the same resources.
• Coordinate delivery and integration of completed assets with development teams.
• Troubleshoot and solve cross-disciplinary problems, as well as anticipate and mitigate issues, ensuring a meaningful experience for the audience and offering maximum player value.